Facility Conditions and Space Needs Assessment - East Troy ...

Facility Conditions and Space Needs Assessment

for the

East Troy Lions Public Library East Troy, Wisconsin

August 20, 2015

Architectural Design Consultants, Inc. 30 Wisconsin Dells Parkway, Lake Delton, WI 53940

608.254.6181 www.adcidesign.com

http://www.adcidesign.com/

TABLE OF CONTENTS

Architectural Design Consultants, Inc. Library Assessment Report August 20, 2015

EAST TROY LIONS PUBLIC LIBRARY FACILITY CONDITIONS AND SPACE NEEDS ASSESSMENT

1.0 Introduction 1.1 Purpose 1.2 Process 1.3 Acknowledgements 1.4 Conclusions

2.0 Executive Summary

3.0 Culture and Trends 3.1 Reinventing the Library Environment 3.2 What a Re-Invented Library Should Be 3.3 Current Developments and Trends in the Library Environment

4.0 Facility Condition Assessment 4.1 Summary 4.2 Site and Building Context 4.3 Exterior Building Envelope 4.4 Interior Building Conditions 4.5 Building Systems 4.6 Building Code Review of Existing Conditions 4.7 Building Code Review of Assumed Addition / Renovation Conditions

5.0 Space Needs Assessment 5.1 Summary 5.2 Library Profile Data 5.3 Municipal and Service Population Data 5.4 Library Service Data: 2009 – 2013 5.5 Peer Benchmark Data: 2013 5.6 Wisconsin State Library Standards 5.7 Wisconsin State Technology-Related Standards 5.8 WDPI Space Needs Worksheet – No Community Room 5.9 WDPI Space Needs Worksheet – With Community Room 5.10 Building Space Needs Program – No Community Room 5.11 Building Space Needs Program – With Community Room 5.12 Supporting Documents 5.12.1 Space Needs Interview Summary – Staff 5.12.2 Space Needs Interview Summary – Staff-User Groups 5.12.3 Space Needs Interview Summary – User Groups 5.12.4 Space Needs Interview Summary – Library Board / Steering Committee / FOL 5.12.5 Space Needs Online Survey Summary 5.12.6 WDPI Wisconsin Public Library Service Data – 2009-2013

6.0 Concept Design Diagrams 6.1 Summary 6.2 Existing Site Expansion Concept Layout 6.3 Doubek School Renovation Concept Layout 6.4 Building Plan Concept Layout

7.0 Cost Opinion 7.1 Summary 7.2 Cost Opinions Overview 7.3 On-going Operating Budget 7.4 Opinion of Probable Cost Summary – Building Addition / Renovation Option with Community Room 7.5 Opinion of Probable Cost Summary – Doubek School Renovation Option with Community Room 7.6 Opinion of Probable Cost Summary – New Building Option without Community Room 7.7 Opinion of Probable Cost Summary – New Building Option with Community Room

8.0 Action Plan 8.1 Next Steps 8.2 Interim Recommendations

9.0 Appendices 9.1 East Troy Lions Public Library Long-Range Plan 2010-2015 9.2 ADCI Public Presentation PowerPoint 9.3 Director Public Presentation PowerPoint

1.0 INTRODUCTION

Architectural Design Consultants, Inc. Introduction Section 1.0 – Page 1

1.1. Purpose The purpose of this report is to provide the necessary initial objective information to begin the detailed planning for the future renovation / expansion of, or new construction of the East Troy Public Library. The report follows recommended processes as contained in the Wisconsin Department of Public Instruction’s (WDPI) ‘Public Library Space Needs: A Planning Outline / 2009’, which adopted recommendations from the Public Library Association. Specifically, it recognizes “that the diverse range of public library service needs in communities throughout the nation [makes a per capita prescriptive] single standard impractical.” Instead, a uniform planning process is recommended whereby a local library determines service goals suited to meet the needs of its own local community and develops spaces and sizes specific to the community’s unique needs. Questions tasked to address in this report include: • What are the space needs of the library and how big should it be? • Will a suitable building addition fit on the existing site? • Is the existing building structure worth investing in and expanding? • If a renovation / expansion on site is not feasible, what options to relocate do we have?

The contents of this report are the first steps in a multi-step process to identify and implement needed improvements. These initial steps completed include: • A Baseline Review of what a library should be and what some of the current trends in library design are. • An evaluation of the existing facility and site with initial repair recommendations. • Development of a numerical square foot Space Needs Program. • A set of Schematic Concept Design Diagrams that help visualize potential solutions to the Space Needs. • An initial set of Cost Opinions to fulfill such a program, based on the feasible options to explore. • Recommended Next Steps to pursue in the overall design and implementation process.

The intent of this first ‘group’ of initial steps is to provide the information from which the Library Board of Trustees can make informed decisions on the future direction of the library.

1.2. Process The project began with information gathering. A ‘kick-off’ meeting was conducted with the Village Board, Library Board of Trustees, and members of the Friends of the Library. Questions were asked and responses recorded regarding project drivers, and key goals and priorities. Following this meeting a building Steering Committee was developed to help drive the project, monitor the process, and to make decisions based on the information gathered in the process. The information gathering process began with an on-site interview with the library director and staff to get an overview of how the library functions now and its needs for the future. Topics included library user groups, anticipated media and technological changes, collections, current programs and program needs, and general likes and dislikes. There were in-depth discussions on the functions within the current facility regarding what works and does not work. Being involved in the daily operations this group has a different perspective than the perspective typically given by the library user groups. The information gathering continued with individual user group interviews, utilizing a space needs interview questionnaire developed specifically for the project. The user groups interviewed included: • Parents of Young Children, Childcare Providers, and Homeschoolers • Senior Users • Parents of School Age Children • Teen Users • Teachers and School Administration • Municipal and Community Organization Leaders • Business Leaders • Young(ish) Adults and People Interested in Technology and MakerSpace • Combined Friends of Library / Library Board / and Steering Committee


Concurrently conducted with the user group space needs interviews was an evaluation of the existing library. The goal of this Facility Condition Review is to identify what the status of the physical attributes of the current facility are so that we can determine if it is physically and fiscally feasible to renovate the existing facility to accommodate the determined Space Needs. This was comprised of a visual review of the building and grounds using checklists and photos. Observations were organized into four primary sections: Site, Exterior Building Envelope, Interior Building Conditions, and Building Systems. Other information gathered included WDPI library data and worksheets, Wisconsin Division of Libraries and Technology Data, Demographic Services Center: Wisconsin Department of Administration, US Census demographic data, and property and utility (water, sanitary sewer, electric, natural gas) information. Original building plans and previous studies were also reviewed. The information gathered was compiled into several complementary documents that comprise the sections in this report. These include the Facility Condition Assessment summarizing the observations made of the existing building and systems; The Space Needs Program that translated narrative space needs descriptions into individually identified spaces and square footages; A set of Concept Design Space Diagrams; A set of Opinions of Probable Cost based on the Program, including ‘hard’ costs for the physical building structure and ‘soft’ costs such as fixtures, furniture, and equipment, bonding, fees, and other associated costs that impact the overall project budget but are beyond basic ‘bricks and mortar’ costs; and recommended next steps to move forward with the implementation of needed library improvements in place or renovation / construction at an alternate location.

1.3. Acknowledgements Architectural Design Consultants, Inc. (ADCI) acknowledges the work, input, and time of the East Troy Lions Public Library staff, the project Steering Committee, and those interviewed in the preparation of this report. The Committee is comprised of individuals from many backgrounds that provided multiple perspectives on how the library is used now and how it should be used going forward. The staff provided valuable input on their specific work processes and the needs and limitations of the present building and layout. Library Staff: Alison Senkevitch – Director Nancy O-Connell – Librarian Lisa Gitz Brandy Kent Doris Sprague Jan Stubbs Building Steering Committee: Randy Timms – President Alison Senkevitch Tami Bartoli Annie Belka Van Buren Santa Consiglio Chuck Dimick Sue Frohling Amy Fsozpatrick Madelyn Katz Kristine Murphy Joyce Ketchpaw Reed Ted Zees We also thank the East Troy Lions Public Library Board of Trustees for commissioning the report, developing the specific questions that needed to be addressed and their input to make the report useful. Library Board of Trustees: Tami Bartoli Linda Kaplan Tina Keckhaver Allan McCoy Renee Mouilso MaryAnne Rivers Phil Taugher

1.4. Conclusions While it would be unexpected that the results of the Space Needs survey process would reveal that all users and user groups are in complete agreement with what is needed and desired in a public library, the conclusions we develop need to draw from any evident “common themes” that are revealed through the process. The conclusions below were developed based on the most evident “common themes.” • Patrons and the community at large do not express a strong connection to the existing facility.

While there were a few with strong opinions that the library should remain at the current location, though requiring significant renovations and additions, or that the facility should be located at another site more centrally located within the community, this was not a common theme. In general those interviewed were very open to the options of either staying on site, renovating another facility within the community, or building new at an alternate location. The consensus was that we should explore the options that would most likely meet the space needs and work with a projected project budget.


• The existing facility is much smaller than would typically serve a population of similar size. This was the most common concern expressed by every user group interviewed. Space is very deficient and a need for more segregated and dedicated space for the various functions is highly desirable. The current facility is space deficient in nearly every aspect necessary to accommodate the user group requests; space for larger book collections; space for special collections; space for meetings and functions; space for programming; space for computers and technology; arts and cultural display space; gathering and social space; and work and storage space. The space needs programming revealed a need for nearly 3 times the space currently utilized and user group input confirms this.

• Primary needs cited include the overriding request for ‘dedicated’ spaces. Many of the current rooms and spaces in the library serve multiple purposes that often conflict leading to frequent disruptions and inefficiencies. There are needs for dedicated meeting rooms, study rooms, work rooms, and educational display areas, in addition to, larger specific collections. This includes dedicated technology space for MakerSpace that is near and observable by staff so that the space can be fully utilized by the public as the activities and functions within grow and expand.

• The Library and Community could benefit from expanded roles if properly equipped. During the space needs development process, several requests were brought out that suggest a broader mission for the library within the community at-large could be fulfilled. From the users and groups interviewed, a strong need exists for Community Room functions within the village, and that integration with a library addition / renovation or new library would be more than desirable, but necessary. This would allow for both community sponsored and driven functions, as well as overflow space for library functions and programming. During the interview process with the user groups it was a consensus that a community room that would accommodate a group of approximately 150 patrons, and be dividable for smaller groups to use simultaneously, would be ideal. Comments were made that this would create a new library that was “a hub for community activity,” and library that was “more of a destination than an occasional secondary stop.” Along with expanded Community Room functions would be the related support spaces, including kitchen, storage, display and lobby gathering space.

• The need to re-invent the library environment. All user groups interviewed were in favor of creating a library that had new, more contemporary user space that included comfortable seating, quiet social space with a more café style atmosphere where small groups can work on projects while enjoying a cup of coffee, or sitting quietly alone to read near windows and a fireplace. There was also expressed a desire for a stronger connection to the outdoors through framed landscape views, outdoor patio reading space, outdoor children’s activity space, and potentially space for environmental / sustainable learning such as community gardens. Furnishings need to be flexible and movable to re-position for different user groups. Furniture should be laptop and mobile device friendly with charging stations dispersed throughout. In general the library environment needs to be re-invented to meet contemporary user group needs or just simply adding space will be a failed attempt at a successful expansion.

• The next steps in the overall implementation process should include education above all else. Potential key supporters from the Community, Village, adjacent Townships or County level, require more education to establish the need for and value of an improved, expanded library. Officials that had input felt that the library has a “good reputation” and is a “valuable resource.” A couple of comments even compared “a good library” of equal value in the overall economic attractiveness of a community to good schools or a good local hospital. However, there is also a concern that the economy is still not strong, local taxes are high, and that there may be other local projects competing with the library for funding. Library stakeholders, potential donors, and the general public also will benefit from a broad and continued education campaign. There has already been an effort put forth on the libraries web site to educate the public and an online resource to provide public input and feedback. Two public meetings have been hosted, but the education cannot stop there. There are several steps still necessary, including a Consensus Building exercise and full Concept Design phase to develop the consensus option into a visual format as well as to assist in further refining the Project Cost Opinion to establish a feasible Project Target Budget. These steps need to all involve continued efforts in public education with hopes of a successful fundraising effort.

2.0 EXECUTIVE SUMMARY

Architectural Design Consultants, Inc. Executive Summary Section 2.0 – Page 1

3.0 Culture and Trends The process of planning and design of new library spaces has become more diverse than ever. While many of the key library space needs components have not changed dramatically, such as the space required for hard copy collections, other new facets of library space planning have become key due to the integration of a diversity of media types, how users are accessing the media, and the environment in which they access that media. We can also expect the changes in media types and how we access and use these medias to continue to change at an exponential rate. Therefore, the key is to plan and design for a great deal of flexibility in space use, technology, furnishings, and environment. Successful library planning needs to embrace this mentality of flexibility and diversity, as well the understanding that the culture and atmosphere of the traditional library has changed to be much more of a collaborative cultural center. Simply planning to expand space in the traditional sense will not result in a successful library project. The intent is that the library environment be re-invented to not only remain our traditional source of media and information, but also become a community forum to access a variety of media and information in an active way. In this report we explore what a re-invented library should be and how that is accomplished by recognizing what the current developments and trends in the library environment are. The majority of these trends have to do with the flexible, inventive, collaborative environment that embraces the traditional as well as most cutting edge of medias and technologies. The other great change in the library culture is the shift from introspective to extrospective. Libraries are no longer just inward focused, but focus more on services to and outside the library, including outreach programs and community services. Community room integration into the library environment helps to create a home base for this activity. Once it becomes apparent that the existing library facility falls short of providing not only the physical space needs, but the collaborative, cultural environment that is capable of supporting these key trends and components we begin the process of trying to determine what needs to be done to meet these needs. This process begins with a thorough review of the existing facility to determine its capabilities to adapt, alongside a thorough review of what the community and user groups actually want and need in a library. These are the Facility Condition Assessment and the Space Needs Assessment.

4.0 Facility Condition Assessment Included in this report is a thorough review of facility conditions of the existing East Troy Lion Public Library. The field review was conducted on March 12, 2015. The facility condition information is organized into five primary sections: Site, Exterior Building Envelope, Interior Building Conditions, Building Systems and General Building Code of Existing Conditions. Each section is further divided to highlight specific aspects of the facility with noted ‘Existing Conditions’ followed by ‘Needs’. The ‘Existing Conditions’ describe what exists to help you better understand the capabilities of your facility, and the ‘Needs’ help you understand what should be done to accommodate the transition to a re-invented library. The key in this discovery process is to determine how adaptable your facility is and what may be the biggest roadblocks, if any, in your facilities ability to adapt. In general the findings were favorable in terms of the building in fair overall condition with a great deal of life left. No structural failures and items of concern can be fairly easily addressed. The down side is that even though the facility still has life left, that life does not appear to be ideally capable of adapting to the needed library trends and culture. To begin with it is seriously lacking the needed space and the space it does have is broken between floor levels making it difficult to fully utilize with minimal staff. As a public facility it does not meet current accessibility needs, and with four actual floor levels it would be very difficult to make all spaces accessible. Significant upgrades to the buildings existing mechanical, electrical, plumbing, and communications systems would also be required. To adapt the current facility to a successful library it would require significant alterations, installation of an elevator, and a significant building addition that would require significant site expansion space. That site expansion space is limited in at the current location when you calculate the required building space along with the required parking expansion.


5.0 Space Needs Assessment The Space Needs Process includes several key components; staff and user group space needs Interviews, collecting existing data on collections and programs, comparing the library data to peer library conditions, and comparing library data to established industry standards. This report documents your library profile, current user groups and programs, and the service population as well as the collections, media, and programs you currently provide to those user groups and service population. This data is populated into a series of tables that allow you to compare your current facility to peer libraries serving a similar service population size, peer libraries in the immediate area and to industry standards set forth by the Wisconsin Department of Public Instruction (WDPI) The space needs of the library were also developed utilizing various information sources to complete a narrative and numerical Space Needs Program. Public input was solicited in a variety of ways including public input meetings, in-person interviews, Building Steering Committee review meetings, online user surveys, and individual review comments. The following user groups were represented in the interviews: • Parents of Young Children, Childcare Providers, and Homeschoolers • Senior Users • Parents of School Age Children • Teen Users • Teachers and School Administration • Municipal and Community Organization Leaders • Business Leaders • Young(ish) Adults and People Interested in Technology and MakerSpace • Combined Friends of Library / Library Board / and Steering Committee

The data collected in these processes was input into two separate tools to help determine the physical area Space Needs. The first is the Space Needs Worksheet provided by the WDPI. This tool helps determine square footage needs based upon the volumes of housed collections and program space provided. The second tool is a proprietary Building Space Needs Program. This tool helps determine square footage needs based on the physical size of spaces identified by user groups in the interview process. These two tools used as a check and balance help us to verify that we are headed in the correct direction if the numbers align. Completing this process it was revealed that the numbers provided by the two separate tools was less than 1% apart. The determination was that the space needed is 17,700 sf, which includes community room functions. The discovery was that the existing facility is much smaller than would typically serve a population of similar size. For the current facility space to continue to be viable, more dedicated spaces and a greater variety of spaces are needed. The primary cited space needs include: • One or more dedicated public meeting rooms and with after-hours access. • Study rooms (multiple sizes) for small private meetings and quiet space for students to study. • More collection space for all age groups, to lessen the need for “regular culling”, to have more material

directly on-site to minimize delays from sourcing from other collections, and to facilitate “discovery” of new items and interests through browsing.

• Dedicated teen / young adult area segregated from adult area • Better overall handicap accessibility and better browsing height access for children • Separate children’s reading and “exploratory” space - where parents can sit with children and staff and

be a “little noisy” without disrupting other library functions. • Better accommodation for computers and changing technology, especially media delivery services

(space, outlets, infrastructure), and better accommodation for different user groups. • Dedicated staff workroom that accommodates needed equipment and processing space. • Dedicated History/Genealogy Room (existing collection needs to be organized and accessible). • Larger and more prominent public display space/cases (history, educational, public outreach). • More dedicated parking and safer parking lot conditions. • A cultural change to be a more collaborative, café style user space with coffee and mobile device

friendly furnishings. • Makerspace and new technology integration. • Community Room with kitchen and storage for flexible programming needs.


6.0 Concept Design The space needs process revealed three potential solutions that need to be explored to meet the discovered Space Needs: • Option 1: The renovation of and addition to the existing library at its current location. • Option 2: The renovation of another vacant building available in the community. • Option 3: The construction of a new facility at an alternate location within the community.

The intention at this point in the project is not to develop detailed plans, but to develop a very basic graphic representation of what each of these potential solutions could look like in an effort to facilitate the consensus development process. A Concept Layout Plan is included in the report for each option and these concepts with related features and square footages are used to then develop cost opinions for each option. A full pros/cons SWOT exercise will need to be conducted to develop a consensus on which option will be most feasible as a long term solution. A cursory review of these options in our best professional experience is as follows: • Option 1: The renovation of and addition to the existing library at its current location: This

option has significant challenges related to accessibility and systems upgrades. These come with their related cost. The location seems to be a split decision with those interviewed, but from a profession view it appears that there are parking limitations and safety concerns with traffic at peak times. The largest concern is the limitation with the site. The existing site is borderline capable of meeting the needed building expansion and related parking, but would be landlocked then long term with no space for future growth or expansion and limited greenspace for outdoor function and children’s activity space. For these reasons we feel that there may be wiser long term investment options.

• Option 2: The renovation of another vacant building available in the community: In order to review this option with any level of understanding of the impacts a site option needs to be selected for review. The potential site reviewed was the existing Doubek Elementary School building. A walk through of this facility was conducted with the architect, building steering committee and representatives of the school district with the following observations. The building is in good overall condition with a fairly open floor plan. It appears feasible to open the floor plan even more to accommodate library space. The program identifies roughly 17,700sf of space needs and the space available for library use is roughly 18,800sf. The space available appears to be able to accommodate the library as well as community room space. There are good corner windows for daylighting and the ability to create a centralized library plan with three separate and segregated age group zones. The challenges would be some needed environmental remediations, a floor level change that may require ramp construction or wheelchair platform lift installation, potential firewall construction, sprinkler system installation, and building systems upgrades. While these upgrades can be costly, it is typically more economically feasible to renovate an existing structure than to build new. This option also allows for a re-purposed structure as opposed to being left vacant in the community. There is potential with the demolition of other structures on site to have significant green space for outdoor programming. Ample space for parking and existing green space already exist with plenty of space for future expansion. The greatest challenge is that the space to be occupied is tucked behind the streetfront building with no good public frontage. It would be critical to the success of the project to take measure to increase public frontage. Timing may be another benefit with this particular property since the school district will be using the building for two more years, which is roughly the time needed for fundraising for a project of this scope. Once the building is vacated there library could renovate the needed space and the sum of the space could be used by either School Administration or the village Parks and Recreation department. The existing school is roughly 32,746sf. By installing a firewall in what appears to be the most convenient there would be roughly 18,800sf to use for library and community center and 13,946 remaining for other functions. That space could be repurposed to library function in the futures as library needs grow.


A full code, structural, systems and environmental review would need to be conducted to make consensus decisions, but it appears this option would be a good long term investment. A full evaluation should be done prior to making a rash decision to purchase this or any property considered for potential renovation.

• Option 3: The construction of a new facility at an alternate location within the community: This option has significant advantages in that the design and construction is clean and cutting edge. The long term investment is good, but comes with a high initial price tag, including a significant cost to purchase land. The greatest advantage is that in a new structure the design is custom to needs and there are no compromises to function. Functional or space need compromises are very typical in renovation projects. The construction of a new building also allows for new building envelope technology for the greater energy efficiency than can typically be achieved through renovation. Typically operational costs on a new facility are significantly lower than on an existing or renovated structure.

7.0 Cost Opinion The report includes Opinion of Probable Cost Summaries for each of the feasible options. The first two options have costs developed for the full program including Community Room functions. The third option for a new facility includes 2 separate cost opinions; one with the community room functions and one without. Knowing that this may be the most expensive option the cost opinions are developed with and without community room recognizing the fact that the community room functions may be deferred and added at a later date as funds allow. Cost Opinions include more than just “bricks and mortar” cost, but also include soft costs for items such as legal and professional fees, as well as FF&E (furniture, fixtures, and equipment). Cost Opinions developed reveal the following: • Option 1: The renovation of and addition to the existing library: $4,105,731 • Option 2: The renovation of another vacant building in the community: $3,314,885 (not including bldg cost) • Option 3: The construction of a new facility without Community Room: $4,020,307 (not including site) • Option 3: The construction of a new facility with Community Room: $4,861,766 (not including site)

Note that the Cost Opinions for Option 3 do not include the cost to purchase building or property. This can be unpredictable and highly variable.

8.0 Action Plan / Next Steps Promotion: Building Public Support Through Educational Activities: This section of the report stresses the importance of public education and identifies some of the key public activities that can help to push that public education. These are key to the support needed for successful fundraising. Consensus Development: What . . .When . . and How Much: This is the phase where the Building Steering Committee will hold SWOT exercises to review pros and cons and develop a consensus on which option will be in the best interest of the community to act upon. It is their responsibility to go through this space needs exercise and to elicit public input, but it is also their responsibility to make final decision on how to act. Concept Design: Visualization. This step in the project development process typically follows the Space Needs or Programming phase and can aid in a capital campaign in a number of ways including the development of illustrative graphics to better communicate ideas, cost opinion refinement, and developing the information often needed for grant applications. Fundraising: The Capital Campaign. While raising funds can be a long process, it is first the credibility of the entity promoting it, the logic of their planning, and the appeal of their vision that convinces officials to appropriate funds and inspires donors to give. This begins, and ends, with education. A series of public workshops and education activities is recommended to be developed to reach as much of the library’s service population as possible. They should be organized by a specific sub-committee of the Board of Trustees with a designated chair or ‘Champion’ to keep the ‘message’ consistent and flowing.


Opportunities should be researched and revisited on a regular basis for funding and grant opportunities. Various funding sources also have varying application cycles. It is recommended that the library Board of Trustees appoint a board member to oversee or engage a dedicated firm to further research and familiarize the board with key criteria, such as application dates, eligible uses, amounts available, and matching required, so that opportunities are not missed. Property Acquisition: At some point in the consensus process there will be a decision made as to whether you will stay on site at the current location or if you need to acquire another property. Whether that is an empty property with no improvements or an existing building to be renovated into library space there will be a dollar value attached to getting control of that piece of property. That number is not included in the cost opinions outlined in Section 6.0 since there is no feasible way at this phase of the project to determine what that number would be. Interim Maintenance Needs Recommendations: If the consensus is determined that it is in the best interest of the community to stay at the current location, there will still be Concept Design, Fundraising, and Final Documentation and Construction phases of work that need to be performed. Even if these phases are completed at peak performance there it may still take several years for the final project to become reality. In the interim there may be items that need immediate attention and should not wait for the final project. If the consensus is developed to stay in the current location, you may review Section 4.0 of this report for the Facility Condition Assessment and pay close attention to items that are identified in each section as “Needs.” These are the items you would want to consider for interim improvements that could add value to the long term building solution. Final Design and Documentation, Bid, and Construct: Typically we see that once 70-85% of the project funds have been secured the owner pulls the trigger to move into the final design and documentation process. This process is when the building is fully architecturally designed including all engineered systems for structure, mechanical, electrical, plumbing, fire protection, etc. The details are generated and all systems specified in sufficient detail to bid and construction the project.

9.0 Appendices Appendices included are the East Troy Lions Public Library Long-Range Plan 2010-2015 and copies of the PowerPoint presentations developed as part of the public meetings hosted to educate the public on the process and findings and receive input.

3.0 CULTURE AND TRENDS

Architectural Design Consultants, Inc. Culture And Trends Section 3.0 – Page 1

3.1. Reinventing the Library Environment The process of planning and design of new library spaces has become more diverse than ever. While many of the key library space needs components have not changed dramatically, such as the space required for hard copy collections, other new facets of library space planning have become key due to the integration of a diversity of media types, how users are accessing the media, and the environment in which they access that media. We can also expect the changes in media types and how we access and use these medias to continue to change at an exponential rate. Therefore, the key is to plan and design for a great deal of flexibility in space use, technology, furnishings, and environment. Successful library planning needs to embrace this mentality of flexibility and diversity. Studies have proven that traditional users are still frequenting libraries as long as the collections are maintained and user space is provided, and while keeping some of the traditional elements in the library is definitely important, this has rapidly become the smaller component in the overall planning and design process. The time has come to re-invent the library space planning and design process. Recent changes in the culture and atmosphere of successful library projects have proven that the traditional library use models are subsiding and innovative developments and trends are taking over in library use, program services, and operation models. Libraries have become much more of a culture center with a greater diversity of active users that reflect the age of active learning involvement that we have come to live in every day in our homes, school, and work environment. The intent is that the library environment be re-invented to not only remain our traditional source of media and information, but also become a community forum to access a variety of media and information in an active way. As we go forward we need to support forward thinking in flexible and diverse design that will accommodate the new library culture and environment, as well as be capable of embracing the changes that we are sure will continue to come. This will mean planning for space, technology, and infrasture that is flexible and accessible to accommodate change without excessive re-modification or undue cost, and can be done without interruption to ongoing operations. Following is an abbreviated summary of what a re-invented library should be, as well as some of the key new developments and trends that have proven successful in new library design.

3.2. What a Re-Invented Library Should Be

• A Connection Point Within the Community Fabric

• A Resource for Society and Community Awareness

• A Portal to Connect to the Outside World – Expanding Horizons

• A Place that Inspires Community through Program Offerings

• A Place that Supports Community by Promoting Community Action

• A Hub to Foster Communication Between Community Groups

• An Environment of and Supporting Culture and Diversity

• A Place that Promotes Interaction Between All Age Groups

• A Resource to Provide Capacity for Local Businesses

• A Place to Showcase Community and History

• A Place to Promote Trends in Living and Learning

• A Place to Support Family Structure Activities

• A Connection with the Future and Technology

• A Highly Visible Center of Civic Life and Activity


3.3. Current Developments and Trends in the Library Environment • Gateway to Digital Publishing Much of the current and future media types are and will be published and distributed in digital format. Users need digital access.

• Mobile Computing Whether through use of personal devices or devices checked out from the library, patrons are mobile and need power and wi-fi in all locations. Fixed stations are rapidly disappearing.

• RFID and Automated Media Handling Technology options for efficiency, security, access, and convenience. Self-Checkout and Online Renewals are the convenience that contemporary users are demanding, and this desire has been documented across all age and culture groups.

• Emerging Service Models Staffed service stations are evolving into freestanding kiosks or “touchdown” stations for a more agile, accessible staff.


• Nourishing the Mind and Body Café environment and offerings engage patrons in the space and keep them coming back. A relaxed mind and body takes in so much more.

• Collaborative Environment Through use of more social furnishings and space development, the library is no more the hush-hush environment, but a controlled, enriching, social interaction space. Furnishings are designed to accommodate interaction, mobility, collaboration, active learning, etc.

• Community Outreach & Partnering Libraries are adding reaching out to bring services to those who cannot come to the home location. These include senior centers, hospitals, hospice care, daycares, and pre-schools, just to name a few. This also serves in branding and library program awareness to get more users engaged with the library.


• Library as a Community Center, Forum, and . . . Library meeting space is necessary in the new service models to both function as valuable Program Space to engage the community as well as provide the community a place to come together and share life.

. . . Informal Gathering, Display, Reading Space, and . . .

. . . A Variety of Meeting Space Options.

• Library as Discovery and Exploration Active work areas where collaboration blends information, technology, and the arts.

• Makerspace . . If You Build It, They Will Learn! A community center that provides space for creativity of all types for all ages. A place to come together and learn or learn on your own. To explore and create without boundaries. Sometimes referred to as hackerspaces and fabspaces. 3D printers, software, electronics, art supplies, craft supplies, cooking equipment, hardware, tools, media, audio, video . . . .

S.T.E.A.M. Science, Technology, Engineering, Arts, Mathematics

4.0 FACILITY CONDITION ASSESSMENT

Architectural Design Consultants, Inc. Facilities Condition Assessment Section 4.0 – Page 1

4.1. Summary This is a report of facility conditions of the existing East Troy Lion Public Library (ETPL). The field review was conducted on March 12, 2015. The facility condition information is organized into five primary sections: Site, Exterior Building Envelope, Interior Building Conditions, Building Systems and General Building Code of Existing Conditions. Each section is further divided to highlight specific aspects of the facility with noted ‘Existing Conditions’ followed by ‘Needs’.

4.2. Site and Building Context

4.2.1. General Location, Context and Configuration: Existing Conditions: 4.2.1.1. Located in Village of East Troy within Walworth County. See Fig’s 001 and 002 4.2.1.2. Part of the Lakeshore Library System. 4.2.1.3. Located at 3094 Graydon Ave. on Village Parcel No. RXUP 00117 with an overall lot size of

roughly 768’ x 518’. The lot is slightly over 9 acres and shares the lot with other municipal amenities. Roughly .75 acres can generally be considered library territory within the lot used for building footprint, parking, and exterior greenspace. See Fig’s 003 and 004.

4.2.1.4. Orientation of the building is lengthwise east-west with the building main entry facing east. 4.2.1.5. General topography is fairly flat with raised topography to the north side coming up to first

floor grade from entry level. North of this the site drops off gradually to a recessed field area between the library and village well pump building.

Fig. 001 Village Context


Fig. 002 Library Neighborhood Context

Fig. 003 Library Parcel Context


Fig. 004 Library Immediate Context

Fig. 006 East Troy Middle School – South-West Fig. 005 East Troy High School – North-West

Fig. 008 Baseball Fields and Stands – East Fig. 007 Skate Park North-East


4.2.1.6. Building Context is centrally located within the community. Residential neighborhoods in all four directions. Immediate context is high school and middle school to the west. Grade school several blocks further to the south-west with pedestrian walks connecting grade school to the general area. Baseball fields immediately to the east and north-east with skate park to the north-east and public park to the south. See Fig’s 005 thru 008

Needs: 4.2.1.7. Stronger connection, wayfinding, and signage from the Village’s major arterial roadways to

the library site if more community programming is planned.

4.2.2. Streets and Drives Existing Conditions: 4.2.2.1. ETPL is bounded on the east side by the public parking lot and entry drive, south side by

Graydon Avenue, the west side by West Street. In general the streets are in good condition. Entry drive appears to be save with good view distance in all directions.

4.2.2.2. Streets have concrete curb in gutter in good shape. Curbs painted yellow for no parking which creates a safer street car / pedestrian situation and allows for good view distance.

4.2.2.3. All drives and streets are asphalt. Entry drive has minor asphalt cracking with sealant. No immediate repair needs.

Needs: 4.2.2.4. None identified.

4.2.3. Parking

Existing Conditions: 4.2.3.1. There are (20) standard parking stalls dedicated to the library in the east parking lot along

with (1) handicapped parking stall with striped access aisle. The lot is somewhat shared with the baseball fields and overflows into the parking area to the north used for baseball and skate park. No major issues reported since the ball fields are used primarily during low peak library hours. Library parking stalls are marked as reserved for library during business hours.

4.2.3.2. Park across the street has parking that is used when the library lot is full. Safety concerns were identified concerning small children running across the street, specifically during busy hours after school when traffic load is high and children come and go between the library and park.

4.2.3.3. There is no curbing at the parking lot, making snow plowing more convenient, but creating an undefined messy lawn edge along asphalt line and allowing uncontrolled parking to run over into lawn area.

Needs: 4.2.3.4. Consider creating better separation

between parking area and public sidewalks by use of curbing, greenspace or parking bumpers.

4.2.4. Walks Existing Conditions: 4.2.4.1. There is an existing 4’ wide concrete

public sidewalk along the south side of the property continuing to the public schools to the west and residential neighborhoods to the east.

4.2.4.2. Existing concrete sidewalk / entry approach area between parking area and building.

4.2.4.3. In general walks are all constructed at accessible grades and slopes and are in fair condition with minimal cracking or frost heaving. There is one crack along the entry approach walk running parallel to the building. The walk has dropped down at

Fig. 009 Settling Causing Walk Cracking

Fig. 010 Seal Open Joint at Wall / Walk


the building from its original elevation roughly an inch to inch and a half from soil settling. There is still sufficient drainage slope so that water does not run to the building, but the joint at the building should be sealed to prevent further water infiltration and continued settling. See Fig’s. 009 and 010.

4.2.4.4. There are concrete curb ramps at the existing walks to street crosswalks going both south and west at the south-west street intersection. Both are in fair condition and are accessible with inlaid diamond pattern detectable warning surface texture. Curb ramp to the west is borderline needing repair. See Fig. 011.

4.2.4.5. The accessible walk to the north entry door is reviewed as part of the Handicap Accessibility section below.

4.2.4.6. There is a walk from public walk to the south-west corner exit door that ends at a set of concrete steps pinned to the building. The open gap between building and steps allows water infiltration resulting in soil settling beneath the steps. The steps then being pinned to the building brick façade are adding load to the brick veneer causing corner cracking. See Fig’s 012 and 013.

Needs: 4.2.4.7. There is a crosswalk from park to library

at the corner. Consider adding a striped crosswalk further to the east at the drive location.

4.2.4.8. Seal walk joints at the building with traffic grade pourable sealant to seal joint and minimize future walk settling.

4.2.4.9. Remove existing south-west exit door stoop. Reconstruct to meet current code with landing and seal along the wall. Repair brick cracking prior to reconstruction.

4.2.5. Accessibility Existing Conditions: 4.2.5.1. Existing accessible parking stall and

access aisle near building entry, but no accessible parking stall sign.

4.2.5.2. There is a 4’ wide concrete accessible public walk that sweeps up around the north side of the building with a rise of 42” vertical in 84’ length which equates to a grade of 1:24. See Fig. 014. Walks exceeding 1:20 grade are classified as ramps, requiring intermediate landings and handrails. These are not required here.

4.2.5.3. There are no signs directing handicap patrons around to the accessible entrance on the north side.

Fig. 011 Curb Ramp Needing Repairs

Fig. 012 Settling Stoop

Fig. 013 Corner Masonry Cracking

Fig. 014 North Accessible Walk


4.2.5.4. No entry doors have accessible lever style hardware. See Fig. 015.

4.2.5.5. Entry door thresholds are accessible. 4.2.5.6. Interior vestibule clearances are not

compliant at the north entry. Entry way when constructed was a valiant effort for 1980 accessibility standards, but do not meet current standards for door clearances or accessible hardware and according to staff the entry is rarely ever used by those who would need it.

4.2.5.7. There are no parking bumpers, curbs, or physical barriers separating the parking stalls from the accessible route to maintain clearances at route without vehicular intrusion.

4.2.5.8. Book drop handle is at 52” above grade. Code requires handles to be within 48” of finish grade. This most likely met code when installed and is existing non-compliant.

Needs: 4.2.5.9. Install code compliant accessible parking stall signage. 4.2.5.10. Install signage directing handicap patrons to the north accessible entry. 4.2.5.11. Provide accessible entry door hardware and thresholds. 4.2.5.12. Lower book drop to be within the accessible reach range. 4.2.5.13. Provide barriers between parking stalls and accessible route to maintain clear paths.

4.2.6. Signage and Wayfinding

Existing Conditions: 4.2.6.1. Building has wood framed monument

sign in south yard area adjacent to street that is readily visible and in good condition and notes building name, address, and hours of operation. Sign is not lit, but is visible at night from street lighting.

4.2.6.2. Building has 12” high aluminum letters spelling out “EAST TROY LIONS’ PUBLIC LIBRARY” on the south brick façade. Letters are in good shape, but contrast between brick and clear natural aluminum is poor. See Fig. 016. Dark bronze letters would be more readable from a distance. Letters are lit by soffit lighting.

4.2.6.3. Other miscellaneous site signage and wayfinding include “NO PARKING” painted sign on pavement in front of waste dumpsters, skate park signage, speed limit signage and stop sign leading into baseball park area, “NO TRESPASSING” sign on west building façade, and general street traffic signage.

Needs: 4.2.6.4. Provide accessible parking stall sign. 4.2.6.5. Provide sign to direct handicap patrons to

north accessible entry.

4.2.7. Built Features and Amenities Existing Conditions: 4.2.7.1. Painted steel bike rack is rusting and in

need of ne paint and new base anchors. This rack only holds 3-4 bikes and is insufficient to meet needs. See Fig. 017.

Fig. 015 Non-Accessible Door Hardware

Fig. 016 Building Wall Signage

Fig. 017 Rusting Bike Rack


4.2.7.2. Timber retaining wall near waste dumpsters is failing and in need of repair. See Fig. 018.

4.2.7.3. Waste dumpsters should be in a screened area away from public entries and parking.

4.2.7.4. Chain link fence around mechanical systems is in good shape, but unsightly and could use some landscape screening.

4.2.7.5. Flag pole is in good shape. Flag is frayed and in need of replacement. Landscaping and lighting would be a respectful addition.

4.2.7.6. There is an existing glass front, aluminum framed, public notice bulletin board on the east building façade in good shape.

4.2.7.7. There is a painted cast iron sitting/reading bench near the front entry in good condition. Bench is not secured.

Needs: 4.2.7.8. Repair and paint, or replace, existing steel bike rack. Provide adequate numbers. 4.2.7.9. Repair failing timber retaining wall. Consider stone or masonry with longer life. 4.2.7.10. Consider landscape screening for mechanicals and waste dumpsters. 4.2.7.11. Replace flag. Landscape and light flag pole with non-glare cut-off type lighting.

4.2.8. Soils Existing Conditions: 4.2.8.1. Existing site soils appear to be in good condition with ample topsoil supporting a healthy

lawn root base. Needs: 4.2.8.2. None Identified.

4.2.9. Plantings and Vegetation Existing Conditions: 4.2.9.1. There are several mature trees on site that all appear healthy, but no general ground layer

landscaping. There are timber edged, rock mulched, planting beds at the base of the wall on the north side of the building, but it does not appear to have any landscaping.

Needs: 4.2.9.2. Landscape screen waste dumpsters and mechanicals with low maintenance, slow growing

landscaping of evergreen variety for year round screening.

4.2.10. Stormwater and Drainage Existing Conditions: 4.2.10.1. In general the site appears to drain well.

Only a few locations were witnessed on site that appeared to collect a small amount of water. There is a low area in soil just north of main entry walk below the mechanical screen fencing that is very wet and does not drain well since yard area is lower than walks. This does not appear to be a major concern.

4.2.10.2. On both the north and south sides of the building the soil does slope towards the building. See Fig’s 019 and 020.

4.2.10.3. Further investigation inside the building revealed areas where damp walls are causing paint blister and spalling as well as some efflorescence inside the storage rooms, overflow collections area, and

Fig. 018 Failing Timber Retaining Wall

Fig. 019 Surface Drainage Toward Building

Fig. 020 Surface Drainage Toward Building


along the exterior wall in the maker space area. See Fig’s 021 and 022.

4.2.10.4. There are no raingutters on the building to help direct water away from the building foundation area other than directly over the fenced in mechanical area.

Needs: 4.2.10.5. Provide soil fill around building to create

positive drainage away from building. 4.2.10.6. Install raingutters and downspouts all

around to direct water away from building. These could be collected and drained to grade on the north side of the building where the grade falls away. Ideally the perimeter walls should be excavated and permeable, protected drain tile installed connected to a sump drain system.

4.2.10.7. Strip paint from interior masonry walls and allow to thoroughly dry. Apply masonry wall sealer product and re-paint once moisture issues are resolved. Replace rusted air diffusers and damaged wall base as required.

4.2.11. Utilities

Existing Conditions: 4.2.11.1. Electrical Service comes to the building

overhead from power poles on Graydon Avenue. Power enters the building by way of a conduit gooseneck penetrating the roof on the south wall where the electric meter is mounted and feeds down to the storage room in the south-east corner in the basement. See Fig. 023.

4.2.11.2. Natural Gas Service comes enters the building at a gas meter location within the fenced mechanical area. The service line feed direction was undetermined.

4.2.11.3. Water service enters the building on the north wall into the north-east basement mechanical room behind the furnaces. Meter appears to have proper ground wires installed. Direction water utility comes from to feed the building was undetermined since several yard manholes are present and several street valve covers are present and which feed the building were not determined.

4.2.11.4. Sanitary Sewer is collected at several riser pipes in multiple locations in both the north and south basement areas. Direction to the street was undetermined since there are also several locations within the yard that had cleanouts and manholes, primarily to the west and north of the building.

4.2.11.5. Communications: Cable TV enters the building via conduit on the south wall feeding into the south-east basement area. There are fiber-optic marker posts and sub-grade vault directly across the street from this location. Telephone pedestal is adjacent to the power pole in the south-west corner of the property and enters feeds a building entry on the west wall into the basement.

Needs: 4.2.11.6. None identified. No issues with utilities were revealed as part of the survey.

Fig. 022 Damp Wall Masonry Efflorescence

Fig. 021 Damp Wall Paint Blister and Spalling

Fig. 023 Electrical Service Entrance and Meter


4.2.12. Site Lighting Existing Conditions: 4.2.12.1. Site lighting is provided by street lights along Graydon Avenue, at shared parking area

near baseball fields, and along West Street. Needs: 4.2.12.2. No issues found. Staff reported that site lighting was good.

4.3. Exterior Building Envelope

4.3.1. Foundations Existing Conditions: 4.3.1.1. Foundations are constructed of concrete masonry units (cmu) and are all in good

condition. Masonry work for the original building is of high quality with very minor joint cracking. No settling or failure issues were found. The only issues with the foundation are those related to site drainage as outlined in Section 3.2.10 above.

Needs: 4.3.1.2. See Section 3.2.10 above referencing corrective measures for site drainage.

4.3.2. Exterior Walls Existing Conditions: 4.3.2.1. Exterior walls are primarily brick veneer over CMU backup. Given the age of construction,

they are most likely composite wall construction with block and brick withes laid up tight together with little or no air space between and most likely no wall insulation.

4.3.2.2. There are no drainage weeps at the base of existing walls that would indicate a cavity construction and according to staff the walls are very cold in winter which would indicate little if any insulation in the walls.

4.3.2.3. Existing brick veneer was installed by experienced masons who properly struck joints for drainage and long life. The joints have never been re-tuckpointed and are in nearly as good of shape as when originally constructed. See Fig. 024.

4.3.2.4. Original building had exterior entries for toilet rooms adjacent to the main building entry. These entries have been brick infilled with brick that does not match very well and the masonry work is of poor quality. Joint lines slope and there is very noticeable where bookdrop was installed in this area. See Fig. 025. Short of being unattractive there are no long term adverse affects.

4.3.2.5. Joints between masonry and wood glu-lam roof beams are in general good condition.

4.3.2.6. North exterior wall is primarily exposed painted cmu wall in good condition and well maintained.

4.3.2.7. There are a few locations where hairline cracks radiate out from corners of construction, for example at door and window heads. These should be sealed to prevent water infiltration.

Needs: 4.3.2.8. Provide sealant at all masonry hairline

cracks and all utility penetrations to minimize water infiltration. See Fig. 026.

Fig. 024 Existing Brick Veneer

Fig. 025 Poor Quality Masonry Infill

Fig. 026 Seal all Wall Penetrations


4.3.3. Doors and Windows Existing Conditions: 4.3.3.1. Main entry doors are painted steel with

single pane half lite glass. Frames are painted metal in fair condition with some rusting at base and sills. Glass in sidelites is all single pane. Overhead frames have solid aluminum panels that appear to have no insulation value. No safety glass markings were found. Several door seals were loose and sweeps degraded. See Fig’s 027 and 028.

4.3.3.2. Perimeter of entry door frame to masonry walls is completely open and needs sealant installed.

4.3.3.3. South exit door has wood frame that has been repainted multiple times, but the wood underneath appears to be in poor degraded shape. This frame is also in need of perimeter sealant. See Fig. 029.

4.3.3.4. Clerestory transom windows are aluminum clad wood windows with roughly ½” thermal pane glazing. Windows are in good condition and perimeter sealants are good.

4.3.3.5. Basement windows are glass block direct set in masonry walls. Grout joints are in good condition and no broken or cracked blocks were found. One window on the north side has stone piled above sill that should be removed.

Needs: 4.3.3.6. Consider replacing all doors with newer

insulated hollow metal or aluminum frame doors with insulated glass panels.

4.3.3.7. Replace all seals and weatherstripping. 4.3.3.8. Install new sealant at perimeter of all

doors and windows.

4.3.4. Building Security Existing Conditions: 4.3.4.1. There were no security issues identified related to site or exterior building issues. Doors

are secure and lighting is good. 4.3.4.2. There are 2 cameras mounted in the soffit locations on the building. One is directed

towards the main public entry and one is directed towards the north accessible entry. 4.3.4.3. A fire department key box is installed adjacent to the main entry next to the book drop

location. Needs: 4.3.4.4. None Identified.

4.3.5. Building Lighting Existing Conditions: 4.3.5.1. Beyond lighting from street and parking lot lighting, there are soffit lights installed above

the main entry, the north accessible entry, on the south wall above the building signage, and above the south-west building emergency exit door.

Needs: 4.3.5.2. None identified for security, but when performing the on-site survey ADCI noticed that the

soffit lights over the entry were on all day. Photocell controllers would help save energy.

Fig. 027 Degraded Rusting Sills

Fig. 028 Loose Weatherstipping

Fig. 029 Wood Frame Needing Sealant


4.3.6. Miscellaneous Amenities Existing Conditions: 4.3.6.1. The existing steel frame book drop is set

in the masonry wall adjacent to the main entry. Book drop overall is in fair condition.

Needs: 4.3.6.2. Install new sealants at perimeter of book

drop, specifically across top where there are open gaps. See Fig. 030.

4.3.7. Roof

Existing Conditions: 4.3.7.1. Existing roof is a Duro-Last PVC

membrane that appears to be 5-8 years old. These roofs typically have a 15 or 20 year warranty so there is still good life remaining. All joints and seams appear to be in good weathertight condition and no roof leak issues were reported by library staff. Joints and Flashing are in very good condition, including flashing up on to masonry walls. See Fig. 031.

4.3.7.2. Existing glu-lam roof beams have been neatly wrapped in factory finished break metal and was most likely done at the same time as the membrane roof. Soffits have been covered in painted ribbed metal panels. All soffits, fascia, and beam wrap metal is in exceptional condition. See Fig. 032.

4.3.7.3. Only raingutter on the building is over the north-east corner where mechanical systems are directly below.

Needs: 4.3.7.4. None identified

4.4. Interior Building Conditions 4.4.1. Floor Systems

Existing Conditions: 4.4.1.1. Existing floor systems for basement and

intermediate levels are all concrete slab on grade. No issues found.

4.4.1.2. Existing first floor framing is an antiquated “Dox Blocks” floor system with center steel beam line. This type of floor system was only common from the late 1930’s until the mid 1950’s and was most common in eastern United States. See Fig’s 033 and 034. This was an uncommon system used in the Midwest. Masonry or concrete blocks were laid on a shoring system and a steel rod threaded through each side and then tensioned once the concrete topping was placed. The ability to bear an engineered load depended a great deal on field conditions and precise tensioning.

Fig. 030 Seal Perimeter of Book Drop

Fig. 032 Metal Soffit, Fascia, Beam Wrap

Fig. 031 Duro-Last PVC Roofing

Fig. 033 Dox Blocks Floor System

Fig. 034 Dox Blocks Floor System


The existing floor system was reinforced in 1980 as part of the building accessibility upgrades due to some sagging in the floor system from bookshelf overloading. It would be advised to have a structural engineer review the floor again as part of any substantial renovation project.

Needs: 4.4.1.3. Structural review prior to any renovation or modification, particularly in areas that would

carry heavy book shelf loading.

4.4.2. Exterior Walls Existing Conditions: 4.4.2.1. Lower level exterior walls are a combination

of poured concrete foundation walls and painted concrete masonry unit walls. Structurally all walls are in very good conditions with some minor hairline cracks. The issues with lower level exterior walls are with lack of cavity construction for proper drainage, poor or no insulation, and exterior drainage issues causing some water infiltration as identified in section 42.10 above.

4.4.2.2. First floor exterior walls are also painted concrete masonry along with some areas having wood paneling finish. It did not appear that there are any areas that are furred with cavity insulation. See Fig. 035.

Needs: 4.4.2.3. Exterior walls should be furred and insulated.

4.4.3. Interior Walls Existing Conditions: 4.4.3.1. Lower level interior walls are a combination

of wood stud framed and painted concrete masonry. Masonry walls are in good condition. Wood stud framed walls are poorly framed.

4.4.3.2. First floor interior walls are primarily wood stud framed with wood panel finish. Walls around the stairs and entry are framed full height to the wood roof deck above. Interior walls around the offices are only partial height with wood cap trim. With no wall sound blanket installed and no full height walls around office area there is no acoustic privacy at office or work areas. See Fig. 036.

Needs: 4.4.3.3. Office and work area walls should be run full height with sound attenuation blanket

installed for privacy and security. Lower level walls around Maker Space should be re-framed full height for security and control of the space.

4.4.4. Ceilings Existing Conditions: 4.4.4.1. Lower level ceilings are primarily exposed and painted dox-blocks structural floor system

with all data cabling, conduit, and light fixtures being exposed and surface mount. Maker Space ceiling is painted drywall.

4.4.4.2. Lower level storage and mechanical rooms have exposed unfinished concrete structure ceilings.

Fig. 035 Exterior Masonry Walls

Fig. 036 Partial Height Interior Walls


4.4.4.3. First floor ceilings are primarily exposed, clear finish, structural wood plank in good condition. No evidence of roof leaks or deterioration. See Fig. 037.

4.4.4.4. Toilet rooms have painted drywall and direct adhered acoustical tile ceilings in good condition.

Needs: 4.4.4.5. Office area should have ceiling for privacy

concerns, especially for phone calls and personnel issues.

4.4.5. Stairs Existing Conditions: 4.4.5.1. Main entry stairs are concrete cast in place

with slate tile finish at the intermediate landing near the main entry doors and vinyl composition covered treads and risers. Tiling is in fair condition and could use a good cleaning and seal coat applied. Vinyl composition treads and risers are worn and in poor condition. See Fig. 038.

4.4.5.2. Main entry stair handrails are painted steel and continuous on both sides of stairs, but do not meet the current accessibility code requirements for top and bottom extensions or size. One handrail is painted wood. See Fig. 039.

4.4.5.3. Landings at the top and bottom of front main stairs are vinyl composition tile.

4.4.5.4. Stairs leading to lower level storage and mechanical are concrete cast in place and are in great shape for the age.

4.4.5.5. Back of building exit stairs leading to the exterior are cast in place concrete with vinyl composition covered risers and treads. In general the stairs are in good condition, but lack regular maintenance and cleaning and are quite dirty with a great deal of spiderwebbing in the stair well area.

4.4.5.6. Back stair handrails are clear coat round wood and are only installed on one side of stair. See Fig. 040

Fig. 037 Exposed Wood Ceilings

Fig. 038 Main Entry Stair

Fig. 040 Back Exit Stair Fig. 039 Basement Stair


Needs 4.4.5.7. Replace worn vinyl composition stair treads and risers. Existing are worn to the point that

the non-slip texture no longer exists and stairs in current condition could pose a slipping hazard.

4.4.6. Signage and Wayfinding Existing Conditions 4.4.6.1. For the most part there is no identification signage or wayfinding signage in the building.

The only signage found was for the toilet rooms, which are properly identified per current ADA requirements.

4.4.6.2. Collections are adequately marked, but without sufficient space for age or collection group segregation there is no need to identify segregated use areas in the current operating state.

Needs: 4.4.6.3. With additional space, segregated collection areas should be readily identifiable, i.e.

“Children’s”, “Young Adult / Juvenile”, “Teen”, “Adult”, etc. 4.4.6.4. Director’s office should be marked and visible to the public.

4.4.7. Accessibility

Existing Conditions: 4.4.7.1. See section 4.2.5 for Site Accessibility review. The existing north entry that was originally

designed to be an accessible entry is rarely used and does not meet current accessibility standards. Door clearances don’t exist, thresholds are too high, door hardware is not accessible, and clear wheelchair turning radius does not exist.

4.4.7.2. Once within the building there are accessible routes on each floor, but no handicapped accessibility properly provided to either floor level.

4.4.7.3. Several doors do not meet the clear width requirement for accessibility. 4.4.7.4. All interior door hardware is knob style with no accessible lever style hardware found other

than on one of the toilet rooms. 4.4.7.5. There are many issues with accessible reach range. It appeared that most all collections

housed had volumes that were above or below the accessible reach range. Circulation desk does not have an accessible customer service area of 34” above finish floor or lower. See Fig. 041.

4.4.7.6. Sanitary facilities are close to current accessibility standards and appear to have been remodeled at some time in the past with the attempt at accessibility at that time. These facilities do not quite meet current requirements for fixture heights, fixture clearances, mirror heights, accessory mounting, or grab bar lengths. See Fig. 042

4.4.7.7. There is no high / low combination accessible water cooler provided. A water cooler does exist that meets the high mount requirements

Needs: 4.4.7.8. Without significant re-configuration of the

building, including the addition of an elevator or wheelchair platform lift, there is no way to provide a continuous accessible route throughout the building.

4.4.7.9. Provide accessible lever style door hardware throughout on interior and exterior doors.

4.4.7.10. Re-configure circulation desk to provide an accessible customer service area.

Fig. 041 Non-Accessible Circulation Desk

Fig. 042 Existing Toilet Rooms


4.4.7.11. Provide compliant grab bars and toilet room accessories that are all mounted within the proper accessible reach ranges.

4.4.7.12. Provide accessible high / low combination water cooler. 4.4.7.13. Provide accessible signage and wayfinding to all public access spaces mounted within

proper ADA mounting heights and have proper Braille verbiage imprinting.

4.4.8. Interior Environment Existing Conditions: 4.4.8.1. Lighting / Daylighting: In general lighting

levels are sufficient with ample daylight on both floor levels. Light color rendition could be improved with more current lighting technology. See Fig. 043.

4.4.8.2. Temperature: Interview with staff reported that temperatures are hard to maintain, which is understandable with minimal exterior wall insulation and poor circulation / distribution layout of systems within the building. High ceilings on the main floor level create layers of stratified air which make it more difficult to maintain temperature levels.

4.4.8.3. Fresh Air: Current systems appear to have proper fresh air intake installed and the only areas that had a bit of stale sense were the storage, mechanical, and toilet rooms.

4.4.8.4. Acoustics: There were no noticeable echoes or areas where sound seemed to carry excessively. Both floors have primarily hard walls, floors, and ceilings so acoustic separation from children’s activities can be a challenge when a large group gathers in activity spaces.

Needs: 4.4.8.5. Lighting / Daylighting: While daylighting is better in this facility than most similar, daylight

that is allowed by means of high perimeter windows could be enhanced by the construction of light shelves to help bounce light deeper within the building. Medium tone wood plank ceilings do absorb a fair amount of light and if ceilings were white it would dramatically brighten the space. Replacing existing fixtures with true daylight color rendition LED technology would be extremely beneficial as well.

4.4.8.6. Temperature: Constant low speed / high volume ceiling fans would help in de-stratifying the air on the upper level. Fully modulating furnaces would help maintain constant temperature. Furring exterior walls to add insulation will help prevent the cool perimeter zone feeling.

4.4.8.7. Fresh Air: Systems should be reviewed to verify that fresh air provisions meet the current code requirements, especially in areas where large groups gather.

4.4.8.8. Acoustics: Provide acoustical ceilings where possible. Acoustic panels could be added to a portion of the upper level hard wood ceiling if any part of this space would be re-configured to accommodate large group or children activity gatherings. Carpeting is considered a high maintenance finish, but does considerably help with acoustic issues.

4.4.9. Sanitary Facilities Existing Conditions: 4.4.9.1. The existing fixture count on the first floor is (1) sink and (1) lavatory for each men and

women. This is sufficient for normal day to day activity, but is lacking in peak times. 4.4.9.2. In general the finishes in the toilet rooms are in good condition. 4.4.9.3. There is no staff break room or separate staff toilet room. 4.4.9.4. There is a service sink in the basement mechanical room and a sink in the Makerspace. 4.4.9.5. There are no accessible toilet room facilities that serve the lower level. 4.4.9.6. There is no separate or children’s accessible toilet room. Needs: 4.4.9.7. Plan to provide an accessible toilet room for lower level occupants.

Fig. 043 Clerestory Daylighting


4.4.10. Built-In Casework

Existing Conditions: 4.4.10.1. There is a fair amount of built-in casework

within the building, including circulation desk, staff work desk and work area, and Makerspace work counter area. This is not considering the collections shelving. The majority of the casework and countertops are not at accessible heights.

4.4.10.2. Circulation desk and staff work area are the newest casework and are in fair condition, but showing wear specifically on the work tops and low at the floor in the kick space.

4.4.10.3. Office workspaces are primarily movable desks and shelving with a small amount being built in.

4.4.10.4. Circulation desk, staff work space, and office casework all appear to suffer from being designed for traditional library work adapt to new processes and therefore is lacking in proper design and storage needs. See Fig’s. 044, 045, 046, 047, 048.

Needs: 4.4.10.5. In general libraries use a great deal of

movable furnishings for collections and storage, but circulation desk and staff work areas need to take advantage of every bit of area they have. In light of this, custom designed casework for these areas that accommodate current technology, media types, and operation models should be designed to increase staff efficiency and take full advantage of allowable space.

Fig. 044 Circulation Desk

Fig. 045 Outdated Technology Provisions

Fig. 046 Outdated Storage Design

Fig. 047 Congested Staff Work Space Fig. 048 Makerspace Casework


4.4.11. Furniture, Fixtures, and Equipment (FFE) Existing Conditions: 4.4.11.1. Book Drop: Drop is set in brick infill in area

that was once one of the exterior entries into one of the public toilet rooms. This is not on the main level and all deposited books must be manually carried up a flight of stairs for check-in.

4.4.11.2. Public Information: There are newspaper and magazine racks in the main entry vestibule and stairway area. Public information is taped to the wall above a display table. See Fig. 049. There is no bulletin board. Color photocopies of new book releases are displayed on the wall behind the circulation desk. See Fig. 050. Seasonal public information for items like tax forms may be displayed on the table in the entry stair or on top of shelving directly within library.

4.4.11.3. Public Access Computers: Computers are centrally located and directly adjacent to the circulation desk, allowing for easy public assistance. There is no segregated youth, young adult, or adult computer stations. Stations are dated wood cubicle type in fair condition. Future accommodations should consider a more mobile, tablet / laptop user environment. See Fig. 051.

4.4.11.4. Media Types: There is a large collection of books on CD and a fair collection of DVD movies. Books on CD are on high shelving that make it difficult to access items on the top shelves. DVD movies are one of the largest growing collections in most libraries and expansion of this area needs to be considered. Other downloadable media, such as eBooks, are also available, but need very little in terms of furnishings.

4.4.11.5. Children’s Collections: Collections are stored in low shelving, spinners, and portable tubs. Space is limited and full and the possibility for face out display is limited.

4.4.11.6. Children’s Reading: Space is limited with a few small individual activity chairs and a small round table with 4 chairs. See Fig. 052. There is no space for adults of small children to sit and read or have passive observation of the children’s reading or collection area. Another concern is that the children’s reading area is directly adjacent to the main entry, but the bulk of the children’s activity area is in the lower level. This makes it difficult to observe and control children circulating between the floor levels without knowing for sure if they are going outside.

Fig. 049 Public Notice and Display

Fig. 050 New Release Cover Display

Fig. 051 Public Access Computers

Fig. 052 Children’s Collections & Reading


4.4.11.7. Children’s Activity Area: Large children’s groups must go downstairs where there are more children’s furnishings, activity rug, and play tables. See Fig. 053.

4.4.11.8. Young Adult Collections: There is no segregated Young Adult collection area. Juvenile collections are blended in with children’s and young adult is blended in with adult collections.

4.4.11.9. Young Adult Reading: There are no segregated young adult reading areas. Seating is shared with adults and is limited with four lounge chairs. See Fig. 054. It was reported that if young adults are using the area the adults will not stay, and vice versa. There is also a shared work table with 4 chairs in the same area. Same issues with segregation and use as the lounge chairs.

4.4.11.10. Adult Collections: Shelving is full height making upper shelving difficult to reach. Aisles are narrow and all shelving is completely full with no overflow space allowed. See Fig. 055.

4.4.11.11. Adult Reading: Combined with young adult with limited space as noted above.

4.4.11.12. Miscellaneous Furnishings: There are a variety of miscellaneous support furnishings including a reference book desk, paperback spinners, newspaper rack, periodical shelving, DVD spinners and shelving, and mobile carts. On the lower level there are a variety of furnishings that are for outdated media and not being used.

4.4.11.13. Director’s Office and Staff Work Room: Due to space limitations these two spaces are combined into one space, which also includes a great deal of storage shelving and miscellaneous work items and equipment. See Fig. 056 and 057. There is no space to sit down and deal privately with personnel or patron issues.

Fig. 053 Children’s Lower Level Activity Area

Fig. 054 Shared Adult / Young Adult Reading

Fig. 055 Congested Adult Collections

Fig. 056 Director’s Office / Work Room

Fig. 057 Director’s Office / Work Room


4.4.11.14. Meeting / Activity Room: Space has a variety of seating including lounge chairs for reading and story hour as well as group seating chairs and some activity tables. See Fig. 058. There is media connections with a computer and flat screen monitor for presentations. See Fig’s. 059 & 060. There is also a small seating are with soft lounge chairs and a couple of couches for user groups like book club. See Fig. 061. Space also includes overflow of the adult collections on shelving in space that could be used for programming. See Fig. 062.

4.4.11.15. Makerspace: Space is difficult to fully utilize due to the amount of extra storage in the room, such as folding chair cart. Space has good furnishings for maker space that are all movable and re-configurable for variety of tasks. Space includes computers, 3-D printers, CNC machine, and a variety of small hand and crafting tools. See Fig’s. 063, 064, 065.

Fig. 059 Group Activity Room

Fig. 060 Group Activity Media

Fig. 061 Lounge / Group Space

Fig. 058 Group Activity Tables

Fig. 062 Adult Collections Overflow

Fig. 065 Makerspace Computers Fig. 064 Makerspace CNC Machine

Fig. 063 Makerspace 3D Printer


4.4.11.16. Storage Rooms: There are several storage rooms within the building, including the vacated original park access toilet rooms that entered off the front main stair and from the exterior. See Fig’s. 066 and 067. There is also a storage room on the lower level. All storage rooms are completely full no surplus space. Furnishings in these rooms are a variety of shelving, some efficient, some are not.

Needs: 4.4.11.17. Book Drop: Needs to be replaced with a

newer more weather tight model. And should be installed in a location that would make it so that staff can wheel a cart in and out of the space as opposed to carrying books manually up and down stairs.

4.4.11.18. Public Information: Provide bulletin board in an accessible location that is in out of inclement weather.

4.4.11.19. Public Access Computers: Provide segregated workstations for adults and young adults at workstations that encourage and support a collaborative learning and work environment.

4.4.11.20. Children’s Collections: Provide furnishings and display that encourage children to interact with the books and media and inspire learning. Provide comfortable seating for adults in or at the perimeter of the space for oversight and control.

4.4.11.21. Children’s Activity Area: Provide work tables and activity furnishings that accommodate individual and group children activities. Provide fun reading furniture so that children don’t just play, but want to read. This inspires learning and helps control noise. Provide furniture that is cleanable and durable. Provide fun lighting and furnishings that allow display of artwork.

4.4.11.22. Young Adults Collections: Provide furnishings that are comfortable and encourage collaboration. Furnishings should be mobile device friendly and be re-configurable for groups of teens to work and interact.

4.4.11.23. Adult Collections: Provide shelving that accommodates accessibility with the majority of the collections housed in the 15” to 48” reach range if possible. Provide taller shelving in areas and use lower and higher shelving for face out display and for collections expansion.

4.4.11.24. Adult Reading: Provide furnishings that accommodate both individual quiet reading as well as small group interactive collaboration. Furnishings should all be comfortable and be mobile device friendly for laptops or tablets.

4.4.11.25. Director’s Office: Provide proper work desk and secure file storage. 4.4.11.26. Staff Work Room: Provide work tables, desks, shelving, etc. that is custom designed or

selected for efficient staff work to minimize clutter and maximize storage. Workstations should be flexible as numerous volunteers may use the same workstations.

4.4.11.27. Meeting / Activity Room: This is program space and should be accommodated with storage for furnishings to be re-configured as needed. Provide a variety of seating and work tables that support multiple media types.

4.4.11.28. Makerspace: Provide more storage and a variety of workstations for different types of activities, tools, and media.

Fig. 066 Storage Room

Fig. 067 Storage Room


4.5. Building Systems (See Section 4.2.11 for Site Utilities and building feed locations) 4.5.1. Mechanical:

Existing Conditions: 4.5.1.1. Heating is provided by four gas fired, high

efficient, sealed combustion, forced air furnaces. Units are EnviroPlus 90 RPJII by Comfortmaker. Units appear to be fairly new, but no installation date could be found on any of the units. See Fig. 068.

4.5.1.2. Air conditioning is provided by two American Standard AC condensing units that are site mounted on the north side of the building. Units are Allegiance 10 models and appear to be fairly new and still have life. See Fig. 069.

4.5.1.3. Air distribution is inefficient with poor duct systems that appear to be undersized for the proper distribution. Distribution for the upper level is through diffusers running under perimeter book shelving. See Fig. 070. Much of this floor level air distribution is blocked by furniture and shelving and with high ceilings there is a stratification issue that delays conditioning, creating temperature swing.

4.5.1.4. The furnaces and air conditioning units all appeared to be operating smooth when on site and per conversation with the vendor who does service it was reported that the systems are in good shape and have roughly half their expected life remaining. The only issue reported was that the systems do have a difficult time keeping up with extreme temperature swings. This is expected with little or no building insulation.

4.5.1.5. There are exhaust fans in both toilet rooms that appear to be properly operating. Current code requires continuous fan operation during building occupied times.

4.5.1.6. Exhaust fan was not found in mechanical room where service sink is located.

Needs: 4.5.1.7. Verify that the heating systems are

balanced with sufficient fresh air intake to meet current code requirements.

4.5.1.8. Consider re-ducting the upper level using high spiral ducting that will direct air across high space which will de-stratify air and wash exterior walls and windows with conditioned air reducing radiation of heat and cold into the space from poorly insulated exterior walls.

4.5.1.9. Replace weather degraded refrigerant line insulation running out to AC units.

4.5.1.10. Provide exhaust fan in Makerspace to ventilate miscellaneous fumes, vapors, and odors that are common with Makerspace activities.

4.5.1.11. Remove and close off existing wall exhaust fans in the west wall. See Fig. 071.

Fig. 068 Furnaces

Fig. 069 Air Conditioning Condensing Units

Fig. 070 Under Shelf Perimeter Slot Diffusers

Fig. 071 Unused Through Wall Exhaust Fans


4.5.2. Electrical

Existing Conditions: 4.5.2.1. Service: Existing service is 200 amp single

phase. Main panel is located in south-east corner of basement. An additional branch panel provided adjacent to the existing main distribution panel provides power to power poles in the lower level. See Fig. 072.

4.5.2.2. Power: In general many areas are lacking sufficient outlet numbers. There were no outlets found in the perimeter of the main level by the bookshelves. Many of the wall and floor outlets are dated, worn, and loose. Several are offset within the receptacle and could create a shorting condition. See Fig. 073.

4.5.2.3. Lighting: The majority of the lighting in the building is inefficient T12 fluorescent technology. There are still some incandescent fixtures in the building.

4.5.2.4. Controls: There are no photo sensors in daylight areas or occupancy sensors installed for energy efficiency.

Needs: 4.5.2.5. Upgrade power receptacles to make sure

all are secure and properly grounded. 4.5.2.6. Upgrade lighting to newer energy efficient

fixtures with energy savings controls.

4.5.3. Plumbing Existing Conditions: 4.5.3.1. Water Service: A 3/4” water service enters

the building in the north-east corner of the building behind the furnaces. All water lines in the building that were seen exposed are copper. No insulated lines were seen.

4.5.3.2. Water Heater: The existing water heater is an electric, 50 gallon, Rheem brand with a 2003 manufacture date. See Fig. 074. This is fairly new and has a decent energy rating posted. No water lines are insulated.

4.5.3.3. Sanitary Sewer: Piping is a combination of PVC plastic and original cast iron. See Fig’s. 075 & 076.

4.5.3.4. Sump Pit: No sump pit was found. Needs: 4.5.3.5. Insulate all hot and cold water lines.

Fig. 072 Main and Branch Panels

Fig. 073 Worn and Displaced Outlets

Fig. 074 Existing Water Heater

Fig. 076 Cast Iron Sanitary Sewer Fig. 075 PVC Sanitary Sewer


4.5.4. Natural Gas Existing Conditions: 4.5.4.1. Service and Meter: Gas Meter is on the north side of the building. A 1-1/4” service line

enters the building in the north-east corner of the building and enters into the basement level. Gas services high efficiency furnaces only.

Needs: 4.5.4.2. None identified.

4.5.5. Fire Protection / Emergency / Life Safety: Existing Conditions: 4.5.5.1. Fire Sprinkler: None exists. 4.5.5.2. Fire Extinguishers: ABC Type located

properly throughout the building with current service tags attached.

4.5.5.3. Exit and Egress Lighting: Exit lights are properly mounted and located throughout the building with battery backup and integral emergency egress lighting provided.

4.5.5.4. Smoke detectors are provided throughout the building. Proper operation was not verified as part of this review.

Needs: 4.5.5.5. Verify proper operation of the smoke

detectors.

4.5.6. Security Systems Existing Conditions: 4.5.6.1. Control Panel: There is an active control

panel installed in the main entry stair near the front door. See Fig. 077. It was understood that this panel controlled the door sensors, motion sensors, and window sensors. See Fig. 078.

4.5.6.2. Alarms: Audible alarm system has been disconnected due to too many false alarms with the system.

4.5.6.3. Cameras: Cameras are installed in several locations both inside and outside the building. See Fig. 079.

4.5.6.4. Mirrors: There are convex “hidden corner” observation mirrors at a few locations on the main collections level to help staff see activity in hidden areas to help prevent theft. See Fig. 079.

Needs: 4.5.6.5. It was discussed with the director that the

alarm system has been disconnected. It was discussed that even though they have not had a security issue yet, that to be better safe than sorry they should look at reconnecting the system. At the very least an emergency call button should be installed at the circulation desk that would notify off-site authorities if needed.

Fig. 077 Alarm Control Panel

Fig. 078 Alarm System Components

Fig. 079 Cameras and Convex Mirrors


4.5.7. Telephone and Information Technology (IT) Existing Conditions: 4.5.7.1. Telephone: Telephone and internet service

enters the building in the north basement mechanical room. See Fig. 080.

4.5.7.2. Server Equipment: Service type was unverified. It appears that there is a T1 line that enters the building on the north wall of the lower level storage room. This connects the library into the Wisconsin Library System. Another line comes in to connect to internet access. Switchgear is located in an open wall rack on the adjacent wall. See Fig. 081.

4.5.7.3. Cabling: Switchgear feeds direct to staff workstations and to public access computer locations. There appear to be quite a few surplus switch locations still available for expansion without need for additional switchgear. In general cabling is neat and well organized, though the majority is exposed as it has been added and modified as needed over time. See Fig. 081.

4.5.7.4. Wireless Access: Building has sufficient wireless access throughout, which extends to the exterior building front patio area, but not much further beyond.

Needs: 4.5.7.5. Cabling: Plan for proper cable system

infrastructure with cable trays and wireless mesh network that is expandable and adaptable to changing technology needs.

Fig. 081 Internet Service and Switchgear

Fig. 080 Telephone and Internet Service


4.6. Building Code Review of Existing Conditions 4.6.1. Construction Type VB: Combustible Wood Frame

4.6.1.1. The building is primarily masonry exterior walls with a combination of masonry and wood frame interior walls. With the wood frame interior walls and wood glulam roof beams and structural tongue and groove roof deck the building defaults to the lowest construction classification of Type VB: Combustible Wood Frame. The first floor is non-combustible concrete “Dox Blocks” with concrete topping.

4.6.2. 1 – Story Construction with full basement 4.6.3. Non-Sprinkled Building: No Fire Protection 4.6.4. Building Occupancy Classifications: Existing A-3 Assembly: Library

4.6.4.1. Fire Protection Note: Current Code requires that any Assembly A-3 occupancy be provided with a full sprinkler system if the building fire area exceeds 12,000sf. A renovation of or addition to the existing facility will require a full fire sprinkler system once this area is exceeded. Water service in the street does have size to access, but a new service would have to be brought into the building. The greater restriction is the Combustible Type VB construction which will allow only a single story building of 6,000sf before a fire wall is required or sprinkler system provided. Either way, any significant modification would require full sprinkling.

4.6.4.2. Structural Conditions Note: The original building was constructed as a recreation center which would have been designed for roughly 60 lb/sf floor load (historical data). With the conversion to a library space the floor design load should be designed for 150 lb/sf in stack areas (current code data). With a significant building modification project the state would require that the floor design be analyzed to verify structural capacity. This has been an issue in the past as the floor system was sagging at one time and an addition beam line was added on one side of the building.

4.6.5. Building Areas: 6,608sf 4.6.5.1. First Floor Level Area: 2,616sf 4.6.5.2. Main Entry Level Area: 688sf 4.6.5.3. Basement Level Area: 2,616sf 4.6.5.4. Basement Mechanical Level Area: 688sf

4.6.6. Building Occupancy Numbers: (estimates based on current code) 120 Occupants 4.6.6.1. First Floor Level Area: Library Stacks and Reading: 26 Occupants 4.6.6.2. Main Entry Level Area: Accessory Storage: 6 Occupants 4.6.6.3. Basement Level Area: Library Stacks, Assembly, Storage: 82 Occupants 4.6.6.4. Basement Mechanical Level Area: Storage, Mechanical: 6 Occupants

4.6.7. Building Exits: (current code requirements) 4.6.7.1. Building occupant load and size requires 2 exits from each floor level. Number of exits

and exit width requirements are met, but no exits meet current accessibility requirements. 4.6.8. Accessibility:

4.6.8.1. Building does not meet accessibility in any of the current accessibility code standard measures. See facility review sections above for more in depth information.

4.7. Building Code Review of Assumed Addition / Renovation Conditions 4.7.1. Project Scenario: Based upon the developed Space Needs Program in Section 6, the following

code impacts would be a part of a proposed addition / renovation of the existing library location. While there are many possible project scenarios, the proposed scenario for the purpose of this code review for this building would be as follows: 4.7.1.1. Renovate existing lower level to be storage, mechanical, and support space. 4.7.1.2. Renovate existing upper level to be meeting and community room space. 4.7.1.3. Construct a new connector between the existing building and building addition to access

meeting and community room spaces on one side, provide through building circulation to both sides of the site, and to accommodate lobby / public gathering and display space.

4.7.1.4. Construct a new library building addition to house collections, reading, staff spaces, and Makerspace

4.7.2. Total Building Area Proposed: 16,000 - 18,000 sf 4.7.3. Governing Codes: When performing modifications to an existing building the work will be

governed by the IEBC (International Existing Building Code), with portions, depending on level of work involved, governed by the IBC (International Building Code). Other codes will have effect as well, including the IMC (International Mechanical Code), IFC (International Fire Code), NEC (National Electric Code), IEEC (International Energy Efficiency Code), and ANSI A117.A the Accessibility Code. Local municipal building codes and zoning codes will also need reference.


4.7.4. Primary Code Impacts: Project Scenario listed above reviewed based upon the level of work described above. 4.7.4.1. Occupancy Type: Assembly A-3: Library 4.7.4.2. Construction Type: Due to the existing building being of wood frame combustible

construction, it would not pay to upgrade the construction type as the lower type will govern the entire building unless expensive fire walls are installed to separate types. This does allow for economy of construction, but limits total building size allowed.

4.7.4.3. Structure Requirements: Design floor loads for 150 lb/sf in any stack areas. This would be a reason to locate the new meeting / community room spaces in the existing library space. Roofline where new building and existing building would have to be reviewed for snow drift conditions.

4.7.4.4. Accessibility Requirements: All areas of the existing building as well as the new building will be required to meet the current accessibility codes. Due to the total renovation of the existing building, this area would require full compliance. This will include accessible routes, hardware, reach ranges, and access to toilet facilities. The greatest accessibility impact would be the requirement to add an elevator or wheelchair platform lift. As a government owned building, all levels (with some exception) must have accessible access.

4.7.4.5. Life Safety, Exits, and Egress Requirements: All exits must be accessible and marked per current code requirements. Emergency egress lighting must be provided throughout the building in both the existing areas and addition. Some storage and mechanical spaces may require fire rated construction.

4.7.4.6. MEP (Mechanical, Electrical, and Plumbing) Requirements: 4.7.4.6.1. Mechanical: All areas need to be designed to meet fresh air requirements,

energy code, and control requirements. This will require either significant reconfiguration of or replacement of existing systems.

4.7.4.6.2. Electrical: Service will need to be upgraded to more than the existing 200 amp to service a building of the proposed size. All existing electrical in the existing building will need to be replaced to meet code.

4.7.4.6.3. Lighting: All areas, including the existing building, require all new lighting with new energy saving fixtures and energy saving controls.

4.7.4.6.4. Plumbing: Existing Toilet rooms will need to be renovated and all new fixtures must meet the water conservation requirements. All hot and cold water lines in the building must be insulated. A hot water line loop system with circulation pump will most likely be required.

4.7.4.6.5. Fire Protection: The existing building and new building areas will require a complete fire alarm and fire protection system installed, including full sprinkler system. This will require a new water service size installed from street to building.

5.0 SPACE NEEDS ASSESSMENT

Architectural Design Consultants, Inc. Space Needs Assessment Section 5.0 – Page 1

5.1. Summary Where do we begin with the Space Needs Process? Typically we begin with a baseline review of what ideal conditions should be. Part of that is what is presented in Section 3.0 reviewing some of the current trends in libraries. The other part is a review of what your current conditions are. This is more than the facility conditions, as outlined in Section 4.0, but the conditions of your collections, services, and programs. This is what is outlined in this section. We begin with a review of your current library profile, then look at your libraries service population and demographics, followed by comparables to other libraries of similar service size as well as close peer libraries, and then finish with a review of what the state standards are for your library. This is the data crunching part that gives us target design parameter numbers, and then we plug that all in with interview data from user groups and professional experience to develop Building Space Needs Program Spreadsheets. We also plug the data into the WDPI worksheets as a check and balance system. One is based on user physical space needs data, the other is based on collection size data. This information is included in the sections to follow.

5.2. Library Profile Data: EAST TROY LIONS PUBLIC LIBRARY Mission Statement:

The East Troy Lions Public Library is a gateway to the world of information and discovery, inspiring the lifelong love of reading and learning. It offers free access to varied collections, stimulating programs,

leading-edge technology, and a responsive staff in a welcoming environment. Library services were first offered in the East Troy community in 1917. The collection consisted of about 100 books, and they were housed in the Village Hall. In 1981 the library moved to the current location. The building was donated by the Lions Club and had been used as a Youth Center. An exact date the building was constructed was not found. The library is located at 3094 Graydon Avenue and occupies a single story masonry framed building with fully functional basement that houses collections and activity / program space. Library governance is provided by a seven member Board of Trustees: Linda Kaplan Allan McCoy Renee Mouilso MaryAnne Rivers Phil Taugher Tami Bartoli Tina Keckhaver Friends of the Library, Library Board, and Library Staff support a wide variety of library programs with over 380 total on the database roster for 2013, and a growing number every year. Current library staff includes 7 total employees calculating to 3.65 full-time equivalents, or FTEs; 1full-time director, 3 part-time librarians, and 3 part-time library aides. There are roughly 10 volunteers on the active roster that assist with a variety of daily and weekly tasks. Alison Senkevitch is the library Director. Open every day except Sundays, for a total of 46 hours per week, the library provides services to the East Troy community, extended service area, residents of rural Walworth County, and residents from additional areas who are cardholders with other Wisconsin libraries through reciprocal and contractual agreements. The last year with completed and recorded WDPI library data is for 2013. At the end of 2013, the library’s collections included 25,303 serial volume books, 5,497 media items, and 64 periodical subscriptions. Interlibrary loans of these items to other libraries totaled 9,425. Library items borrowed from other libraries totaled 8,830. The library currently has 10 public user computers total with 8 of those having public internet access. Digital services include on-line catalog access, internet access, general application software, and 57 total online or digital resource databases. The library has access to 80,676 online eBooks available for download through the Lakeshore Library System on the library web site. Additionally, over 22,000 downloadable audio and video files available for direct download through the East Troy library web portal.


The library provides a large variety of programs and services for a library of its comparative size, directed towards a variety of user groups of all ages. These include, but are not limited to: Children’s Programs / Services: Young Adult Programs / Services: Adult/Other Programs / Services: Online Services Online Services Online Services Homework Help Homework Help Large Print Collections Storytime Teen Book Club Book Club Lego Club Mother/Daughter Book Club Makerspace Program Library Therapy Dog Coming Soon: Teen Library Council Senior Movie Afternoon Summer Reading Program Wii Gaming Art Workshop Family Movie Night Student Project Gallery Night Winter Drop-In Crafts The library has an active, long-range plan with established goals through 2015.

5.3. Municipal and Service Population Data: 1980 – 2014 with Projections through 2035 At one time, it was common to plan library expansions by projecting 30-40 years into the future and making the best predictions on how collections and user needs would change. Due to the changing trends in technology and media types over the past couple of decades, and evidence that technology and media types will be changing at a more dramatic pace going forward, it has become increasingly more common to limit the projection term to 20 years. By planning more flexible-use space, improved adaptability to changing needs, trends, media, technology, and social / cultural community issues is achieved. To plan for projected needs in 2035, we must analyze how municipal and service populations have changed in the past, review current population estimates, and then project those numbers into the future. The municipal population includes the total number of persons who live inside the East Troy Library’s legal service jurisdiction, or the government unit establishing the public library. The library also provides services to nonresident borrowers that live outside East Troy in the rural Walworth County area and library cardholders from other Wisconsin libraries through reciprocal agreements. Municipal and County population census data and estimates shown below are provided by the Demographic Services Center, Wisconsin Department of Administration. Service Population estimates are prepared by the Wisconsin Division for Libraries and Technology, Wisconsin Department of Public Instruction. The most recent estimates available for service population are for 2014.

Municipal Population Service Population County Population

1980 Census 3,583 Not Available 71,507



2010 Census 4,021 8,104 102,228

2011 Estimate 4,023 8,302 102,485

2012 Estimate 4,025 7,879 102,530

2013 Estimate 4,033 8,068 102,579

2014 Estimate 4,041 (.59% / yr projection) 8,107 (.87% / yr projection) 102,837 (1.15% / yr projection)

2015 Projection 4,030 8,117 104,380

2020 Projection 4,190 8,470 109,365

2025 Projection 4,380 8,838 115,653

2030 Projection 4,525 9,222 121,835

2035 Projection 4,515

+12.0% over 2015 projection 9,623

+18.5% over 2015 projection 128,840

+23.4% over 2015 projection


5.4. Library Service Data: 2009 - 2013 The following data is collected annually from the library systems within the state of Wisconsin by the Wisconsin Department of Public Instruction (WDPI). Statistics shown provide insight into the library’s inputs and outputs, as well as program numbers, for the most recent five years that have been compiled by the WDPI.

Year Registered Borrowers

Total Revenue

Total Operating Expenditures

Staff as FTEs

Hours Open Per Week

Total Visits

Reference Transactions

2009 3,775 $216,331 $220,901 3.78 46 46,788 127 2010 4,113 $223,094 $221,652 3.78 46 45,734 - 2011 4,373 $233,080 $235,761 3.78 46 43,915 - 2012 4,483 $247,524 $246,758 3.78 46 44,059 338 2013 3,766 $242,545 $193,862 3.65 46 45,085 243 2014 3,798 $276,461 $205,652 4.31 46 44,154 222

Year Book

Volumes Audio Items

Video Items

Periodical Subscriptions

Electronic Books

Downloadable Audio Titles

Downloadable Video Titles

2009 21,498 2,191 1,853 98 8,948 3,993 314 2010 20,378 2,388 1,807 98 8,240 5,809 318 2011 24,201 2,583 2,189 91 23,493 10,818 321 2012 24,716 2,855 2,325 89 53,620 9,650 319 2013 25,303 2,920 2,577 64 80,676 22,604 324 2014 25,217 2,161 2,791 63 145,293 31,279 1,424

Year Total

Circulations Children’s

Circulations Non-Resident

Circulation Public

Comp. / Internet On-Line

Databases Public Internet

Comp. Uses Wireless

Uses 2009 49,413 17,929 25,357 10 / 8 35 9,017 - 2010 50,424 17,106 24,206 10 / 8 40 7,698 - 2011 54,267 18,859 24,057 10 / 8 54 5,657 - 2012 54,195 20,308 25,830 10 / 8 56 4,944 - 2013 53,291 21,847 27,793 10 / 8 57 4,861 315 2014 51,037 22,507 27,214 10 / 8 57 4,898 1,974

Children’s Programs Young Adult Programs Adult Programs Total Programs

Year Programs Attendance Programs Attendance Programs Attendance Programs Attendance 2009 134 2,965 19 147 93 967 246 4,079 2010 145 2,502 20 120 132 1,155 297 3,777 2011 143 2,323 0 0 90 717 233 3,040 2012 184 3,179 0 0 89 672 273 3,851 2013 240 3,540 48 144 92 4,496 380 8,180 2014 250 3,650 24 158 84 878 358 4,686


5.5. Peer Benchmark Data: 2013 The following statistics are provided as benchmark data for two separate groupings of peer libraries; one set of benchmark data for peer libraries in the immediate area and one set of benchmark data for peer libraries in the state of Wisconsin of similar size and / or circumstances. For comparable size and circumstances, the data is shown for libraries that are located with service populations that are within 10% of that for the East Troy Lions Public Library. The data shown is for 2013, the most recent year in which data is published by Wisconsin’s Division for Libraries and Technology for each of the libraries. Where statistics are shown as “per capita,” the number used for “per capita” is the total service population or specific user group, i.e. children, young adults, adults, etc.

Municipality Municipal Population

Additional Service

Population

Total Service

Population

Branches or Other Service Outlets

Total Staff in FTEs

Total Operating

Expenditures Per Capita

Hours Open Per Week In

Winter

Square Footage Per

Capita Evansville 5,070 2,793 7,863 0 4.36 $34.34 50 .86 Phillips 1,452 6,901 8,353 0 4.61 $39.95 57 .69 Darlington 2,426 4,593 7,019 0 3.73 $27.41 51 1.26 North Fond du Lac 5,078 2,000 7,078 0 2.44 $24.74 44 1.04 Berlin 5,552 1,543 7,095 0 5.73 $55.00 61 1.04 Wautoma 2,168 6,914 9,082 0 3.43 $19.55 51 .90 Neillsville 2,443 5,252 7,695 0 2.69 $17.80 44 1.07 Tomahawk 3,367 4,294 7,661 0 5.68 $53.24 54 1.50 Average: Peer Size 3,444 4,286 7,730 0 4.08 $34.00 52 1.05 East Troy 4,283 3,785 8,068 0 3.65 $24.02 46 .59 Average: Peer Area 6,147 8,679 14,826 0 9.28 $33.80 58 .97 Mukwonago 7,432 14,474 21,906 2 14.93 $40.10 61 1.26 Delavan 8,432 6,618 15,050 0 8.00 $31.68 60 .82 Williams Bay 2,577 4,945 7,522 0 4.90 $29.62 54 .84

Municipality

Print Volumes

Per Capita

Audio Materials

Per Capita

Video Materials

Per Capita

Periodicals Per 1,000 Residents

Circulation Per Capita

Public Use Computers Per 1,000 Residents

PU Internet Computers Per 1,000 Residents

Computer Uses Per

Capita Evansville 4.06 .33 .41 10.30 10.23 1.02 .89 .52 Phillips 2.49 .20 .29 8.98 9.53 .96 .48 .76 Darlington 4.87 .21 .44 11.54 6.04 2.28 2.28 .93 North Fond du Lac 3.13 .15 .32 5.51 8.09 .99 .99 .60 Berlin 7.61 .61 .70 11.84 16.64 1.83 1.41 1.28 Wautoma 2.80 .21 .59 9.46 11.00 1.32 1.32 1.39 Neillsville 3.10 .11 .41 10.01 7.82 .91 .52 .91 Tomahawk 6.58 .47 .34 14.36 11.71 1.44 1.31 .92 Average: Peer Size 4.33 .29 .44 10.25 10.13 1.34 1.15 .91 East Troy 3.14 .36 .32 7.93 6.61 1.24 .99 .60 Average: Peer Area 3.51 .30 .61 9.43 11.84 1.55 1.49 1.09 Mukwonago 3.36 .31 .51 9.95 15.06 1.60 1.42 .85 Delavan 3.60 .21 .52 5.44 8.55 .93 .93 1.26 Williams Bay 3.58 .39 .81 12.89 11.91 2.13 2.13 1.16


Municipality

Per Capita Interlibrary

Loans Loaned To:

Per Capita Interlibrary

Loans Rec’d From:

Resident Borrowers

Nonresident Borrowers

Total Registered Borrowers

Total Registered Borrowers Per Capita

Reference Transactions

Per Capita

Library Visits

Per Capita Evansville 1.63 2.44 5,189 3,284 8,473 1.08 - - Phillips 1.96 1.93 1,315 3,457 4,772 .57 - 4.93 Darlington .81 .62 1,711 1,504 3,215 .46 - - North Fond du Lac 1.26 2.22 1,329 1,114 2,443 .35 - 4.10 Berlin 3.38 2.67 2,582 1,976 4,558 .64 .58 14.45 Wautoma 1.11 2.11 1,084 2,927 4,011 .44 .45 - Neillsville .89 1.34 677 1,045 1,722 .22 .57 4.31 Tomahawk 2.11 1.35 2,234 4,789 7,023 .92 .12 4.47 Average: Peer Size 1.64 1.84 2015 2,512 4,527 .59 .43 6.45 East Troy 1.17 1.09 1,792 1,974 3,766 .47 .03 5.59 Average: Peer Area 1.78 1.12 4,112 4,516 8,628 .55 .45 7.27 Mukwonago 1.44 1.18 4,886 9,496 14,382 .66 .52 7.45 Delavan 1.71 1.02 5,013 3,041 8,054 .54 .37 7.09 Williams Bay 2.18 1.17 2,438 1,012 3,450 .46 - -

Children’s Programs Young Adult’s Programs Other / Adult Programs Total Programs

Municipality # Of

Programs Attendance Per Capita

# Of Programs

Attendance Per Capita

# Of Programs


# Of Programs


Evansville 139 .43 38 .04 77 .10 254 .58 Phillips 113 .27 8 .01 0 .00 121 .29 Darlington 81 .23 9 .01 37 .08 127 .32 North Fond du Lac 142 .31 1 .01 1 .02 144 .34 Berlin 91 .60 3 .05 21 .03 115 .68 Wautoma 73 .12 19 .01 58 .08 150 .21 Neillsville 50 .07 5 .09 13 .02 68 .17 Tomahawk 120 .40 4 .02 10 .03 134 .46 Average: Peer Size 101 .30 11 .03 27 .05 139 .38 East Troy 240 .44 48 .02 92 .56 380 1.01 Average: Peer Area 204 .38 43 .05 154 .17 402 .6 Mukwonago 224 .24 35 .01 229 .32 488 .57 Delavan 271 .46 43 .07 122 .12 436 .65 Williams Bay 119 .43 51 .07 111 .08 281 .58


Municipality E-Books E-Books

Per Capita

Electronic Audio

Materials (Downloadable)

Electronic Audio

Materials Per Capita

Electronic Video

Materials (Downloadable)

Electronic Video

Materials Per Capita

Total Databases Available

Total Databases Per 1,000 Residents

Evansville 65,543 8.33 20,691 2.63 321 .041 47 5.98 Phillips 67,555 8.09 25,536 3.06 321 .037 51 6.11 Darlington 65,715 9.36 20,667 2.94 321 .046 51 7.27 North Fond du Lac 69,055 9.76 21,298 3.01 322 .045 44 6.21 Berlin 69,055 9.73 21,298 3.00 322 .045 45 6.34 Wautoma 69,055 7.60 21,298 2.35 322 .035 44 4.84 Neillsville 65,370 8.50 20,667 2.69 321 .042 51 6.63 Tomahawk 65,370 8.53 20,667 2.70 321 .042 51 6.66 Average: Peer Size 67,089 8.74 21,515 2.80 321 .041 48 6.26 East Troy 80,676 9.99 22,604 2.80 324 .040 57 7.06 Average: Peer Area 80,537 6.58 22,571 1.85 324 .027 48 3.83 Mukwonago 80,268 3.66 22,505 1.03 324 .015 51 2.33 Delavan 80,672 5.36 22,604 1.50 324 .022 46 3.06 Williams Bay 80,672 10.72 22,604 3.01 324 .043 46 6.11


5.6. Wisconsin State Library Standards The statistics in the following tables are provided to allow useful comparisons of the East Troy Lions Public Library with other libraries in Wisconsin serving communities of similar size and / or circumstances. This data varies from the prior statistics shown in the Section 4.4 tables as those are simple comparisons to other peer libraries that exist, but it is very important to understand that the majority of those peer libraries are not operating under what the Wisconsin Department of Public Instruction (WDPI) considers ideal circumstances. Those statistics are strictly to show benchmark peer comparisons. The following tables contain statistics that the WDPI considers ideal quantitative standards to provide benchmark information for given “service populations.” The statistical data in the tables on the following pages are taken from the most recent edition of the Wisconsin State Standards: Appendix B: Quantitative Standards by Service Population. East Troy’s current service population is estimated at 8,117 for 2015. The calculations provided are based on 20-year projections for the East Troy Lions Public Library for 2035, with a service population of 9,623. Quantitative Standards Regardless of Community Size: In addition to establishing per capita standards, the Public Library Standards Task Force also established a number of quantitative standards that apply regardless of community size. These standards are based on the judgment of the Public Library Standards Task Force that residents of any community need and deserve at least a basic level of library service. The following standards from the most recent edition of the Wisconsin State Standards: Appendix C: Quantitative Standards Regardless of Community Size apply regardless of municipal, community, or service population size: • The library is open a minimum of 25 hours per week.

• A certified library director is paid to perform board-designated duties for no fewer than 25 hours per week.

• Minimum total library staff is 1 FTE.

• The library supports the library director’s continuing education for at least 20 contact hours per year.

• Minimum total book volumes held is 8,000.

• Minimum number of print periodical titles received is 30.

• Minimum total annual local expenditures on collection (including electronic resources) is $11,000.

• Minimum year 2011 total operating budget is $67,000 (see below for more information).


FTE Staff per 1,000 Population Regardless of population served, minimum total staff is 1.0 FTE.

Standards for Service Population Less than 2,500 2,500 to 4,999 5,000 to 9,999 10,000 to 24,999 25,000 to 49,999 50,000 to 99,999 100,000 and over Basic 0.6 0.5 0.5 0.5 0.5 0.5 0.4 Moderate 0.8 0.6 0.5 0.5 0.5 0.5 0.5 Enhanced 0.9 0.7 0.6 0.6 0.6 0.6 0.6 Excellent 1.4 0.9 0.9 0.7 0.7 0.6 0.6

East Troy Data per 2035 Projected Service Population Basic Moderate Enhanced Excellent East Troy 2015 Estimated Service Population: 8,117 3.65 (.85 per 1,000 population served) East Troy 2035 Projected Service Population: 9,623 4.81 4.81 5.77 8.66

Volumes Held per Capita (Print) Regardless of population served, minimum total volumes held is 8,000 volumes.


East Troy Data per 2035 Projected Service Population Basic Moderate Enhanced Excellent East Troy 2015 Estimated Service Population: 8,117 25,303 (3.12 per capita served) East Troy 2035 Projected Service Population: 9,623 29,831 36,567 45,228 63,512

Periodical Titles Received per 1,000 Population Regardless of population served, minimum periodical titles received is 30 titles.


East Troy Data per 2035 Projected Service Population Basic Moderate Enhanced Excellent East Troy 2015 Estimated Service Population: 8,117 64 (7.88 per 1,000 population served)

Audio Recordings Held per Capita


East Troy Data per 2035 Projected Service Population Basic Moderate Enhanced Excellent East Troy 2015 Estimated Service Population: 8,117 2,920 (.36 per capita served) East Troy 2035 Projected Service Population: 9,623 1,636 2,213 2,790 4,426


Video Recordings Held per Capita Standards for Service Population

Less than 2,500 2,500 to 4,999 5,000 to 9,999 10,000 to 24,999 25,000 to 49,999 50,000 to 99,999 100,000 and over Basic 0.60 0.39 0.28 0.21 0.21 0.21 0.15 Moderate 0.78 0.49 0.38 0.26 0.24 0.23 0.16 Enhanced 1.21 0.64 0.49 0.36 0.28 0.28 0.21 Excellent 1.68 0.93 0.68 0.51 0.43 0.33 0.27

East Troy Data per 2035 Projected Service Population Basic Moderate Enhanced Excellent East Troy 2015 Estimated Service Population: 8,117 2,577 (.32 per capita served) East Troy 2035 Projected Service Population: 9,623 2,694 3,656 4,715 6,544

Collection Size (Print, Audio & Video) per Capita


East Troy Data per 2035 Projected Service Population Basic Moderate Enhanced Excellent East Troy 2015 Estimated Service Population: 8,117 30,800 (3.79 per capita served) East Troy 2035 Projected Service Population: 9,623 34,642 43,304 51,964 73,134

Public Use Internet Computers per 1,000 Population


East Troy Data per 2035 Projected Service Population Basic Moderate Enhanced Excellent East Troy 2015 Estimated Service Population: 8,117 8 (.99 per 1,000 population served) East Troy 2035 Projected Service Population: 9,623 7.02 9.62 11.64 16.84

Materials Expenditures per Capita Regardless of population served, minimum materials expenditures is $11,000.

Standards for Service Population Less than 2,500 2,500 to 4,999 5,000 to 9,999 10,000 to 24,999 25,000 to 49,999 50,000 to 99,999 100,000 and over Basic $4.01 $3.93 $3.30 $3.30 $3.30 $3.30 $3.27 Moderate $5.83 $4.96 $3.94 $4.18 $4.12 $4.12 $3.76 Enhanced $8.57 $6.58 $5.41 $5.41 $5.41 $5.02 $4.57 Excellent $12.28 $9.83 $7.51 $7.22 $7.22 $6.24 $4.71

East Troy Data per 2035 Projected Service Population Basic Moderate Enhanced Excellent East Troy 2015 Estimated Service Population: 8,117 $32,906 ($3.42 per capita served) East Troy 2035 Projected Service Population: 9,623 $31,756 $37,915 $52,060 $72,268


5.7. Wisconsin State Technology-Related Standards In addition to establishing per capita standards, the Public Library Standards Task Force also established a number of technology-related standards that apply regardless of municipal, community, or service size. These standards are based on the judgment of the Public Library Standards Task Force that residents of any community need and deserve at least a basic level of library service. The following standards from the most recent edition of the Wisconsin State Standards: Appendix D: Summary of Technology-Related Standards: • The library participates in a library system wide area network for shared services; e.g., shared

integrated library system, Internet access.

• The library has a local area network (LAN) linking all workstations as appropriate. The library takes reasonable measures to insure the security of its LAN.

• The library has a dedicated high-speed connection to the Internet, which is available to multiple library workstations. Whenever possible, the library provides public wireless Internet for access from private laptops and devices.

• If the library elects to filter Internet content, it has a policy and procedure in place to allow patrons unfiltered access to legitimate information.

• The library has an integrated library system (ILS) or is part of a shared ILS with a graphical user interface.

• The library’s catalog is available via the Internet with the use of a web browser and is accessible 24 hours per day, seven days per week.

• The library establishes and meets a service target for public use Internet computers per 1,000 population not lower than the Basic Level for its population group.

• The library authorizes and maintains (or jointly maintains) an up-to-date, universally-accessible web page that includes library hours, phone numbers, services, and other basic information.

• The library provides web pages with organized web links pointing to useful and reliable local, regional, state, national, and international Internet resources. These web pages provide a prominent link to BadgerLink resources, clearly indicating that these resources are provided as a result of state funding of the BadgerLink program.

• When remote access to electronic information resources is offered, it is available 24 hours a day, seven days per week.

• All key library employees have email accounts and ready access to a workstation with a dedicated Internet connection.

• The library has staff trained to assist patrons with the effective use of technologies, including assistive devices and adaptive software, to access and use the Internet and other electronic and non-print resources.

• The library has local or system staff or outside assistance available to resolve technology problems in a timely manner so that there is minimal impact on library operations and services.

• The library has a multi-year technology plan or participates in a library system plan that addresses library needs and the funding to meet those needs. This plan is reviewed annually.

• The library budgets sufficient funds to maintain, upgrade, and replace needed library equipment and software on a regular schedule.

SPACE NEEDS WORKSHEET

INSTRUCTIONS: Fill in or check off all shaded worksheet cells.

DESIGN POPULATIONProjected resident population . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4,283

EAST TROY PUBLIC LIBRARY - NO COMMUNITY ROOM

Architectural Design Consultants, Inc. WDPI Space Needs Worksheet - No Community Room Section 5.8 - Page 1

Books: The space needed for the library's book collection is determined by the size of the collection and the

Projected resident population

Nonresident service population

Design population

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4,283

3,785

8,068

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

COLLECTION SPACE

10 volumes per sq.ft.

* How many volumes will be in the library’s print collection?. . . . . . . . . . . . . . . . . . . . . . . . . . . . .


* What is the library's preferred collection density? (choose one) . . . . . . . . .

shelving will grow, and there will be fewer opportunities for marketing display.25,303

parameters of the shelving environment. Depending on factors such as the width of the aisles and theheight of the shelving, book collections can be housed at 10, 13 or 15 volumes per square foot. As thevolumes housed per square foot increases, the average aisle width will decrease, the height of the


X 13 volumes per sq.ft.


magazines is subject to height limitations, which conditions how much space magazines will need.* How many titles will the library receive? . . . . . . . . . . . . . . . . . . . . . . . . . . .


Magazine backfile: Shelving for any back issues retained by the library is NOT subject to reach limitations

Magazine / newspapers: The Americans with Disabilities Act specifies that current issue display shelving for

64

* How many of those titles will the library retain in backfiles?. . . . . . . . . . . . . . . . . . . . . 36

* How many nonnprint items will the library house?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5,497

Nonprint: This collection will often be housed on lower shelving with more marketing display, but becausethese items are typically smaller than books, the collection density corresponds to that for books.The space need varies depending on aisle widths, marketing display, and so on.

5

Magazine backfile: Shelving for any back issues retained by the library is NOT subject to reach limitationsbut many libraries choose to treat these holdings in the same manner.

* What will be the average backrun for a typical title (in years)?. . . . . . . . . . . . . . . . . . . . .

10 items per sq.ft.

X 13 items per sq.ft.

15 items per sq.ft.

* How many nonnprint items will the library house?. . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Public access computers: Many libraries today experience increasing demands for access to digitalinformation resources, which affects the number of stations needed for the public. Wireless access

* What is the library's preferred collection density? (choose one). . . . . . . . . . . . . . . . . . . . .

5,497

X 35 sq.ft. per station

45 sq.ft. per station

inventory will benefit from economies of scale and less space per station.* How many public access computers to provide?

* What is the preferred space allocation for each? (choose one)

. . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . .

information resources, which affects the number of stations needed for the public. Wireless accesscan also affect the inventory needed. The space need per station will be affected by the number ofstations provided: a small inventory will usually require more space per station while a larger

16



The inventory of staff work stations is based on the specific operations and work routines of the library,

library serves, although other factors may also affect this inventory. Typically allow 30 square feet per seat.* How many reader seats should the library provide? . . . . . . . . . . . . . . . . . . . . . 36

STAFF WORK SPACE

READER SEATING SPACEThe number of reader seats a library needs is determined in large measure by the number of people the




* What is the preferred space allocation for each? (choose one). . . . . . . . . . . . . . . . . . . . .

6

The inventory of staff work stations is based on the specific operations and work routines of the library,the number of public service desks, and so on. The space needed for each station, on average, will beaffected by the number of work stations a library needs: a small inventory will require more space perstation while a larger inventory will need less space per station.

* How many staff work stations are needed? . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



Multi-purpose:

MEETING ROOM SPACE

How many seats to accommodate in a multi-purpose room?

Conference: How many seats to accommodate at a conference table?

How many seats in a gallery?

36

12

4

X Yes No

SPECIAL USE SPACE

120Storytime: What is the maximum audience for a typical storytime?


Do your storytimes include a craft of activity? (choose one)

4

Computer training lab: How many trainees should be accommodated?

12% of gross area

X 15% of gross area

café or refreshment area, a used book sale area, a staff break room, and so on. A larger proportionate

SPECIAL USE SPACE

Special use space reserves space for features such as small group study rooms, a copy center, a public

allocation here reserves the option to incorporate a wider array of special use functions as a specific architectural plan is developed.

* Choose the library's preferred allocation for special use space. . . . . . . . . . . . . . . . . . . . . . . . . . . . .

X 15% of gross area

17% of gross area

NONASSIGNABLE SPACE

for nonassignable purposes, while a larger building will require a smaller proportion for nonassignable.New construction will likely need a smaller proportion than an addition or renovation.

Nonassignable space reserves space for such necessary features as mechanical rooms, restrooms,stairwells and elevators. Typically a smaller building will need to reserve a larger share of its gross area

25% of gross area

X 27% of gross area

30% of gross area

New construction will likely need a smaller proportion than an addition or renovation.* Choose the library's preferred allocation for nonassignable. . . . . . . . . . . . . . . . . . . . . . . . . . . . .


ADDITIONAL ALLOWANCES

Allowance

As an option, this worksheet can accommodate additional special allowances for features that may or maynow be adequately accommodated in the preceding calculations. These may include space for an automatedmaterials handling system, or a garage (if the library owns and operates vehicles). List any such special

. . . . . . . . . . . . . . 192 sq.ft.

features here, along with a suitable square foot allowance

History / Genealogy Center


. . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . sq.ft.

. . . . . . . . . . . . . . 192 sq.ft.

. . . . . . . . . . . . . . sq.ft.

. . . . . . . . . . . . . .

Maker Space . . . . . . . . . . . . . . 512 sq.ft.



COLLECTION SPACEvolumes to house at vol/sq.ft. sq.ft.magazine display at sq.ft./title sq.ft.magazine backfile at sq.ft./title/yr held sq.ft.

6490

13 1,946

SPACE NEEDS SUMMARY

10.5

25,3036436


magazine backfile at sq.ft./title/yr held sq.ft.nonprint items to house at items/sq.ft. sq.ft.public access computers at sq.ft. per station sq.ft.

reader seats at sq.ft. per seat sq.ft.

STAFF WORK SPACE

90423560

1,08036

161335

30

0.5

READER SEATING SPACE

365,497

staff work stations at sq.ft. per station sq.ft.

MEETING ROOM SPACE (See notes 1 through 4)multi-purpose seats sq.ft. per seat sq.ft.conference room seats sq.ft. per seat sq.ft.storytime seats sq.ft. per seat sq.ft.computer training lab seats sq.ft. per seat sq.ft.

12120

015

460400

1,8500

30

50

6 140 840

36 10

STAFF WORK SPACE

computer training lab seats sq.ft. per seat sq.ft.

calculated at of gross building area sq.ft.


15% 1,995

27% 3,591NONASSIGNABLE SPACE

0 050

SPECIAL USE SPACE


sq.ft.sq.ft.sq.ft.sq.ft.

192512

27% 3,591

History / Genealogy CenterMaker Space

SPECIAL ALLOWANCES

GROSS AREA NEEDED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . sq.ft.

NOTES

1. For 1.

14,003

1. Multi-purpose room area includes a modest allocation for a speaker's podium.2. Conference room area includes allocation for gallery / audience seating, if so designated.3. Storytime area includes a modest allocation for storytime presenter.4. Computer training lab area includes a modest allocation for trainer's station.1.

Mult


SPACE NEEDS WORKSHEET

INSTRUCTIONS: Fill in or check off all shaded worksheet cells.

DESIGN POPULATIONProjected resident population . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4,283

EAST TROY PUBLIC LIBRARY - WITH COMMUNITY ROOM

Architectural Design Consultants, Inc. WDPI Space Needs Worksheet - Community Room Section 5.9 - Page 1


Projected resident population

Nonresident service population

Design population

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4,283

3,785

8,068

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

COLLECTION SPACE


* How many volumes will be in the library’s print collection?. . . . . . . . . . . . . . . . . . . . . . . . . . . . .



shelving will grow, and there will be fewer opportunities for marketing display.25,303

parameters of the shelving environment. Depending on factors such as the width of the aisles and theheight of the shelving, book collections can be housed at 10, 13 or 15 volumes per square foot. As thevolumes housed per square foot increases, the average aisle width will decrease, the height of the


X 13 volumes per sq.ft.


magazines is subject to height limitations, which conditions how much space magazines will need.* How many titles will the library receive? . . . . . . . . . . . . . . . . . . . . . . . . . . .


Magazine backfile: Shelving for any back issues retained by the library is NOT subject to reach limitations

Magazine / newspapers: The Americans with Disabilities Act specifies that current issue display shelving for

64

* How many of those titles will the library retain in backfiles?. . . . . . . . . . . . . . . . . . . . . 32

* How many nonnprint items will the library house?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5,497

Nonprint: This collection will often be housed on lower shelving with more marketing display, but becausethese items are typically smaller than books, the collection density corresponds to that for books.The space need varies depending on aisle widths, marketing display, and so on.

5

Magazine backfile: Shelving for any back issues retained by the library is NOT subject to reach limitationsbut many libraries choose to treat these holdings in the same manner.

* What will be the average backrun for a typical title (in years)?. . . . . . . . . . . . . . . . . . . . .

10 items per sq.ft.

X 13 items per sq.ft.

15 items per sq.ft.

* How many nonnprint items will the library house?. . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Public access computers: Many libraries today experience increasing demands for access to digitalinformation resources, which affects the number of stations needed for the public. Wireless access

* What is the library's preferred collection density? (choose one). . . . . . . . . . . . . . . . . . . . .

5,497



inventory will benefit from economies of scale and less space per station.* How many public access computers to provide?

* What is the preferred space allocation for each? (choose one)

. . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . .

information resources, which affects the number of stations needed for the public. Wireless accesscan also affect the inventory needed. The space need per station will be affected by the number ofstations provided: a small inventory will usually require more space per station while a larger

16



The inventory of staff work stations is based on the specific operations and work routines of the library,

library serves, although other factors may also affect this inventory. Typically allow 30 square feet per seat.* How many reader seats should the library provide? . . . . . . . . . . . . . . . . . . . . . 36

STAFF WORK SPACE

READER SEATING SPACEThe number of reader seats a library needs is determined in large measure by the number of people the




* What is the preferred space allocation for each? (choose one). . . . . . . . . . . . . . . . . . . . .

6

The inventory of staff work stations is based on the specific operations and work routines of the library,the number of public service desks, and so on. The space needed for each station, on average, will beaffected by the number of work stations a library needs: a small inventory will require more space perstation while a larger inventory will need less space per station.

* How many staff work stations are needed? . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



Multi-purpose:

MEETING ROOM SPACE

How many seats to accommodate in a multi-purpose room?

Conference: How many seats to accommodate at a conference table?


36

12

4

X Yes No

SPECIAL USE SPACE

120Storytime: What is the maximum audience for a typical storytime?


Do your storytimes include a craft of activity? (choose one)

4

Computer training lab: How many trainees should be accommodated?

12% of gross area

X 15% of gross area

café or refreshment area, a used book sale area, a staff break room, and so on. A larger proportionate

SPECIAL USE SPACE

Special use space reserves space for features such as small group study rooms, a copy center, a public

allocation here reserves the option to incorporate a wider array of special use functions as a specific architectural plan is developed.

* Choose the library's preferred allocation for special use space. . . . . . . . . . . . . . . . . . . . . . . . . . . . .

X 15% of gross area

17% of gross area

NONASSIGNABLE SPACE

for nonassignable purposes, while a larger building will require a smaller proportion for nonassignable.New construction will likely need a smaller proportion than an addition or renovation.

Nonassignable space reserves space for such necessary features as mechanical rooms, restrooms,stairwells and elevators. Typically a smaller building will need to reserve a larger share of its gross area

25% of gross area

X 27% of gross area

30% of gross area

New construction will likely need a smaller proportion than an addition or renovation.* Choose the library's preferred allocation for nonassignable. . . . . . . . . . . . . . . . . . . . . . . . . . . . .


ADDITIONAL ALLOWANCES

Allowance

As an option, this worksheet can accommodate additional special allowances for features that may or maynow be adequately accommodated in the preceding calculations. These may include space for an automatedmaterials handling system, or a garage (if the library owns and operates vehicles). List any such special

. . . . . . . . . . . . . . 192 sq.ft.

features here, along with a suitable square foot allowance



. . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . sq.ft.

. . . . . . . . . . . . . . 192 sq.ft.

. . . . . . . . . . . . . . sq.ft.

Community Room Addition . . . . . . . . . . . . . . 3,792

Maker Space . . . . . . . . . . . . . . 512 sq.ft.



COLLECTION SPACEvolumes to house at vol/sq.ft. sq.ft.magazine display at sq.ft./title sq.ft.magazine backfile at sq.ft./title/yr held sq.ft.

6480

13 1,946

SPACE NEEDS SUMMARY

10.5

25,3036432


magazine backfile at sq.ft./title/yr held sq.ft.nonprint items to house at items/sq.ft. sq.ft.public access computers at sq.ft. per station sq.ft.

reader seats at sq.ft. per seat sq.ft.

STAFF WORK SPACE

80423560

1,08036

161335

30

0.5

READER SEATING SPACE

325,497

staff work stations at sq.ft. per station sq.ft.

MEETING ROOM SPACE (See notes 1 through 4)multi-purpose seats sq.ft. per seat sq.ft.conference room seats sq.ft. per seat sq.ft.storytime seats sq.ft. per seat sq.ft.computer training lab seats sq.ft. per seat sq.ft.

12120

015

460400

1,8500

30

50

6 140 840

36 10

STAFF WORK SPACE

computer training lab seats sq.ft. per seat sq.ft.



15% 1,992

27% 3,586NONASSIGNABLE SPACE

0 050

SPECIAL USE SPACE


sq.ft.sq.ft.sq.ft.sq.ft.

Community Room Addition

192512

3,792

27% 3,586

History / Genealogy CenterMaker Space

SPECIAL ALLOWANCES

GROSS AREA NEEDED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . sq.ft.

NOTES

1. For 1.

17,777

1. Multi-purpose room area includes a modest allocation for a speaker's podium.2. Conference room area includes allocation for gallery / audience seating, if so designated.3. Storytime area includes a modest allocation for storytime presenter.4. Computer training lab area includes a modest allocation for trainer's station.1.

Mult


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Architectural Design Consultants, Inc. Building Space Needs Program - No Community Room Section 5.10 - Page 1

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Larg

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1

Architectural Design Consultants, Inc. Building Space Needs Program - With Community Room Section 5.11 - Page 1

W'

xD

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Cur

rent

Ar

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Architectural Design Consultants, Inc. Space Needs Interview Summary - Staff Section 5.12.1 – Page 1

SPACE NEEDS INTERVIEW – STAFF RELATED TOPICS

Project Name: East Troy Lions Public Library ADCI Project No: 15-011 Interview Group: Library Staff and Volunteers

Date: March 8, 2015 Following is a bullet point summary of input received during Space Needs Interviews with East Troy Lions Library

Staff, Director, and Volunteer workers. Not all topic areas are filled in as the intent is to cover as many of these topics as possible in the given time with focus on the priority areas. Also understand that tangent topics tend to be a running theme with space needs interviews and that notes are input in the form below as the interview flows and may not completely relate to the topic under which the notes are input.

1. PROJECTIONS:

1.1. Identify your needs for now, 5 years, 10 years, and 20 years from today. • Greatest priority is space. • Display space • Study rooms and private areas • Storage • Variety of meeting spaces – frequent public request • Large meeting room for up to 150 – user groups

and children’s reading program – story hour • Need more individual user computers • Genealogy research space • Place for phone charging • Need a space that makes it feel like it is ok to be

a little noisy at times

• Laptop and device charging by seating and tables • Better lighting throughout, especially by reading • Display / lounge area • Makerspace is a must • Staff break room – double as an additional

overflow work space - kitchenette • Privacy at check-out desk • Waiting space at circulation desk • Plan for self-checkout in near future • Need for confidential area for registration and

fines consulting • Need space for people to bring their own devices

1.2. What changing trends in media and demographics affect your job or space needs in general?

• Not many patrons in the past few years between the ages of 20 and 40 – most likely to the changes in technology and the expectations from those age groups as to what a library now days should be

• Rising numbers of Spanish speaking patrons • More internet users • More media and DVD check-outs • Need for social space • Need for confidential area for registration

2. EMPLOYEE FUNCTIONS:

2.1. List current staff members, and describe the hierarchy. FTE and PTE numbers? Change expected? • (6) employees; (1) FTE – Alison, Director and (5) PTE • No expected changes in the near future unless a larger library and more funding is allocated

2.2. Characterize the role of each staff member, and their responsibilities.

• Director: management, scheduling, staffing, executive decisions, public front • Staff and volunteers: interlibrary loans, processing, cataloguing, bookkeeping, programming,

overdues, technical assistance

2.3. Which of your job functions require confidentiality? • Circulations and card registrations • Overdue fines • Staff issues • Should get cordless phones

2.4. Quantify approximate numbers of staff parking spaces required.

• 4 dedicated - no dedicated parking now, should be • Parents park in the library lot and take up space during after school pick-up times


3. PUBLIC SERVICE:

3.1. Identify the number of public visitors that access your staff. Are there peak times of the year or day that see great increases? How long does a visitor typically stay? • Average maybe 15 per day, or 1-4 per hour – varies greatly with time of day and season • Summer time and 3-6:30 are busiest times – sometimes 3-5 waiting • 10-10:30 is a busy time

3.2. Quantify approximate numbers for public parking spaces.

• Current is sufficient other than peak times and after school, which is a location issue and would not occur at an alternate site

• Only other issue is the few times there are baseball games during library hours

3.3. Describe how the public accesses services. • Use web services for reserving and holds, unless they are not computer savvy • eBooks available online • Walk-up service for traditional users • New book display questions

3.4. List any special public displays, racks, or equipment requiring space in the public areas.

• Village board, township, and government public announcements • Need a larger lobby with displays for art, seasonal, special interest, monthly topics, etc. • Would like a large flat screen in lobby with rotating information and images on books, current

events, local activities, coming up items, meeting schedules, etc.

4. ADJACENCY REQUIREMENTS:

4.1. Identify spaces / staff that require direct interaction. • Would like a drive book drop by work room – maybe pick-up service as well

4.2. Identify spaces / staff that require separation, privacy, confidentiality. • Director should have a private office to deal with staff and patron issues • Need a properly operating security system

5. SECURITY ISSUES:

5.1. Staff: • Should be 2 on staff at all times • Used to be a panic button at circulation desk – would like again. • Nee secure money handling system

5.2. Public:

• No known issues, not related to library, but occasionally issues at the park and skate park • Have had no issues with graffiti or vandalism – one broken window, but not trying to get in

5.3. Collections:

• DVD theft can be an issue • Minimal with newspapers and periodicals • Study rooms would need direct visibility into • Makerspace needs constant security due to expensive equipment and tools

5.4. Records:

• Currently minimal historical documents are kept on site and there is no public access • Would like to have historical and genealogy records with public access. That would need security.

5.5. Site:

• Lighting could be improved • Accessible route has no lights or railing


6. STAFF OFFICES AND WORK ROOM:

6.1. Which staff members require separate enclosed offices? • Director would like new book processing area near staff work room • Shared staff room with cubicle / cubby or locker

6.2. Provide input on the size, functions, and locations of these offices. • Director needs to be directly adjacent to circulations and staff work room

6.3. Furnishing and equipment requirements. • Director’s space: o Desk o Small conference table o Shelving o Files: (2) 4-drawer o Possibly storage cabinets o Possible secure storage cabinet for historical / archive data

• Staff work room: o Place for new book processing o Partially open to public o Printer for staff use separate from public o Separate workstations o Large work table o Processing station with computer o 2-3 computers for staff use o Possibly staff laptops for mobile use

6.4. Storage requirements within the offices?

• Paper files • Personnel records and monies

6.5. Does the public visit these offices? • Occasional public, but rare • Friends Of Library members • Vendors

6.6. Describe the number of staff work stations within the work room. • 3-4 stations that can be multi-task • 2-3 designated for volunteer • Dedicated stations for staff

6.7. Describe your daily functions in how your staff uses the work room. • Processing • Cataloguing • Inter-library loans • Fax machine – also one in public

6.8. Furnishings and equipment needed in the work room. • Standard and traditional office supplies and equipment • Multi-purpose fax / copy / scan machine • If not multi-purpose at least plan for scanner


7. RECORDS AND FILES:

7.1. List the volume of your current records and files. Do you expect an increase/decrease? Digitizing? • No increase since most new are digital and plan to scan a lot of what we have • Need a good purging • Need an archive room – shelled expansion space could be used • Need East Troy Times Newspaper archive space – keep all. • Need to group collections complete as opposed to split between floors like doing currently

7.2. Does the public access your records or files? • East Troy history • No current genealogy – would like to add • Birth, death, marriage files currently kept in old card catalogue files • Have a ton of microfilm, but no machine – need to digitize – back up copies at historical society

7.3. Identify the volume of records that must be near your department’s work area and which records may be remotely located in an archive area. • Keep archives close if possible, other than long term

7.4. Identify any specialized equipment for records storage that requires additional space. What equipment or furnishings would help keep your space well organized? • Work room cabinets / shelving / dedicated processing space • Well planned entry and public displays • Book drop and bins direct into work room • Books on hold shelving • New card registration semi-private to hide computer screen – 15/week average

8. CONFERENCING / MEETING SPACE:

8.1. Which of your staff functions require meeting spaces? Frequency of internal staff meetings? Numbers attending staff meetings? • Staff meetings – currently held at open work table in middle of library and held an hour before

opening for privacy • Could do in work room or director’s office if space allowed, but would still do before or after

operating hours • Could use a small meeting room if had one • Meet typically once a month • 6 attendees current, but plan for 8-10 most

8.2. Can your meeting space be shared with the public? Frequency of internal staff meetings? • Yes

8.3. Identify internal or external break areas or coffee bar requirements for public or staff. • Break room needed - coffee • Used to have coffee and cookies at .50 each • Keurig machine works well, but not seen as environmental • Public coffee space needed – near lounge area – near front

9. EQUIPMENT/TECHNOLOGY NEEDS:

9.1. What electronic equipment do you require in your spaces? (i.e. computer terminal, calculator, fax, copier, printers, laminators, etc.) • Standard equipment, plus binder – no laminator

9.2. List any other special equipment that you feel impacts the space requirements or the arrangement of your staff and public spaces (e.g., public access terminals, microfiche readers, file servers, special shelving units, etc.) • Self-check-out • Digitizing machine for micro-film – temporary need


10. MEDIA AND TECHNOLOGY IMPACTS:

10.1. Describe what new technologies you see that the library should consider implementing, i.e. RFID and self-checkout stations, hearing loop technology, white noise, active learning stations, webinar stations. • RFID • Consider installing Hearing Loop technology • Active Learning workstations for collaborative and online learning – webinars • Music is ok – VERY LIGHT, as long as quiet space is planned for

10.2. What new Media types do you see that have affected the space needs? • Makerspace • DVD’s • Books • eBooks

10.3. What new Media types do you see coming that will affect space needs? • More of the above • Wii gaming • Active Learning stations • Video learning – YouTube • Makerspace expansion

10.4. How have Media type changes affected, and how will they affect staffing needs? • Makerspace needs tending to and constant observation • eBook assistance for downloads • Software help • Staff needs constant training on all new media

11. MAKER SPACE IMPACTS:

11.1. Describe how you feel that the addition of “Maker Space” will affect staff needs. • Director is starting ETL advisory group for 3D printer and CNC machine • Volunteer advisors should be viewed as Makerspace Shop Foremen • Desperately need public aid

11.2. Describe how you feel that the addition of “Maker Space” will affect space needs. • Need more space above all – this is the biggest limiting factor • Need power and data • Need wireless access • Need cleanup space • Need a ton of storage – well organized – storage bins • Need ventilation for some activities • Need security • May need emergency shower and eye-wash station – have an orientation and liability form

11.3. What “Maker Space” equipment do you see as necessary and what equipment is optional. • Laser cutter maybe • More work tables • More 3D printers • More power tools • More cooking and crafting tools • More computers • More electronics equipment


12. SPECIAL NEEDS:

12.1. Describe any special needs for equipment or space (e.g., hours of operation, after hours functions, loading zones/docks, supplies, deliveries, file systems, etc.). • Should parks and rec departments be integrated into library functions and library building? • Book drop • Drop off canopy • Covered canopy with outside wireless access • Lobby space • Designated cell phone use space • Coat storage

12.2. Describe any special functions that are hosted in the library that require special space needs or equipment. (e.g. annual meetings, events, fundraising, staff functions, seasonal activities, etc.) • Catering capability • Summer kids groups

13. SUPPORT SPACES: Provide input and comments on non-assignable / support spaces:

13.1. Public Entry Vestibule:

13.2. Employee Entry: • Not needed

13.3. Corridors:

13.4. Stairwells:

13.5. Elevators / Lifts:

• Only as needed and code requires • Elevator if records stored in basement

13.6. Break Room: • Definitely needed

13.7. Toilet Rooms:

13.8. Janitor’s Closet:

13.9. Mechanicals:

13.10. Telecommunications / Server Room:

13.11. Storage Rooms:

• FOL and Library room – not needed as separate • Children’s area • Makerspace – secured • Seasonal books • Meeting rooms • ET News and Times • Story room and easy books • Staff work room

Architectural Design Consultants, Inc. Space Needs Interview Summary – Staff-Users Section 5.12.2 – Page 1

SPACE NEEDS INTERVIEW – STAFF / USER TOPICS

Project Name: East Troy Lions Public Library ADCI Project No: 15-011

Interviewed Group: Library Staff and Volunteers Date: March 8, 2015

Following is a bullet point summary of input received during Space Needs Interviews with East Troy Lions Library

Staff, Director, and Volunteer workers. Not all topic areas are filled in as the intent is to cover as many of these topics as possible in the given time with focus on the priority areas. Also understand that tangent topics tend to be a running theme with space needs interviews and that notes are input in the form below as the interview flows and may not completely relate to the topic under which the notes are input.

1. DESIGN POPULATION INFORMATION: Provide input and comments on the following:

1.1. Service Area: Primarily East Troy and Town of East Troy

1.2. Service Area Population: Immediate Area – no large area draw due to limited collections and services

1.3. Demographics:

1.4. General User Groups:

1.5. User group you represent:

1.6. User group general space use and needs: (see also Section 6. Meeting Room Spaces) • Book club • Adult reading groups • Mother / daughter book club • Story time • Wii – 1/week • Logo builders club • Summer kid’s programs

1.7. User group needs now, 5 years, 10 years, and 20 years from today. (20 year max recommended) • Will definitely increase if space allows, but limited growth if no new space

2. COLLECTION SPACES INFORMATION: Provide input and comments on collection areas:

2.1. Children’s: books, periodicals, non-print material, digital resources, computers, furnishings: • Needs more room – much more • Need lower shelf access • Tables and craft space o Sink and counter would be nice, maybe even a small refrigerator/freezer combo o Maybe pull down (fold-down) tables o Book bins for oversize and activity type books that don’t work well on shelving o Mini children’s museum – bins with activity items and hands on building / learning, beads, etc. o Built-in play are with adult rocking chairs nearby o Baby corner

2.2. Teen’s: books, periodicals, non-print material, digital resources, computers, furnishings:

• Needs more room – much more and segregated • Bistro / Starbucks coffee shop / café’ type atmosphere • Booths – laptop friendly, maybe monitor on wall • Bistro tables – laptop friendly • Comfortable modular seating that can be re-configured • Art display - hip modern colors • Collaborative • We need to make the library “cool” again to get the kids in the door and keep them • Possible connection between teen area and Makerspace and meeting spaces • Lounge chair flip tops for laptops and tablets


2.3. Adult’s: books, periodicals, non-print material, digital resources, computers, furnishings: • Needs much more room • Needs space separated and yet connected – some elderly would prefer to be completely separated

in a quiet corner or by fireplace, and others want to be connected with their children of all ages • Children and teens are there to do their thing and don’t care as much about who comes and goes.

Adults like it quieter, but also like to see who is coming and going from the library. • DVDs, paperbacks, non-fiction, new release, books on CD, audiobooks, large print, – adults tend to

be the most diverse media users • Needs new book display • Need traditional reading space as well as the new cool space atmosphere – COMFORTABLE • Biggest periodicals and newspaper users • Coffee area • Lounge chair flip tops for laptops and tablets

3. READING / SEATING SPACES: Provide input and comments on open area reading/seating spaces:

3.1. Children’s Area: • Summer kids groups up to 150 – average 75-125 • 5-6 times a year with a group this size • Access to outdoors would be good

3.2. Teen’s Area:

3.3. Adult’s Area:

4. PUBLIC ACCESS COMPUTERS: Provide input and comments on computer / digital / print services:

4.1. Children’s Area: • Children’s active learning type computers with limited software and access

4.2. Teen’s Area: • Furniture to accommodate laptops and tablets • 2 to a space for team projects • 2 dedicated computer stations • Room to lay out books and homework next to computer • A few open stations to bring in own laptop and work

4.3. Adult’s Area: • 2-4 stations – individual • Laptop friendly furniture • A few open stations to bring in own laptop and work

5. STAFF WORK SPACES: Provide input and comments on your perception of staff work spaces:

5.1. Public Service Areas Access: (staff check-out / self-serve check-out)

5.2. Staff Access: (confidentiality concerns)

5.3. Staff Work Rooms / Offices: (image and staff access)

6. MEETING ROOM SPACES: Provide input and comments on meeting room spaces:

6.1. Group Size: • Groups on a regular basis and group sizes: (monthly) o Friends of Library: 8-10 o Library Board: 7-8 o Book clubs: 3-8 o Girl scouts: 3 adults – 10 girls


• Groups on a more sporadic use: 5-7 times a year with varying sizes of 20-40 o Art workshops o Cooking classes o Topical programs o Antique appraisals

6.2. Scheduling needs:

6.3. Recommended space size:

6.4. Your User Group needs and uses in meeting spaces: (special needs)

6.5. FFE: Furnishings, Fixtures, & Equipment (current and future)

• Tables and chairs – storage needs • Small meeting – active learning table? • Medium and large meeting – projection capable • Lego / Wii – need flat screen and tables o 7-12 age groups up to 15 in group size o Storage space o Flat screen in each o Movie license to show more movies – movie night once a month

7. STUDY ROOMS: Provide input and comments on study room space needs:

7.1. Your opinion of user groups that will benefit from study rooms? (students, tutoring, continuing ed, home schooling, counseling, on-line learning, etc.) • Homeschool • Tutoring • Student study • Student groups • Counseling • Bible study • Family services • Test proctoring • Adult online education

7.2. Number and size of study rooms needed? • (2) small study rooms for 1-3 persons • (1) medium study room for 8-12 persons max

7.3. Location of study rooms within the library? • Visible from circulation • Bigger one closer

7.4. FFE: Furnishings, Fixtures, and Equipment for study rooms: (tables and chairs, active learning, wi-fi, webinar flat screens, marker board, projector, etc.)

8. SPECIAL USE SPACES: Provide input and comments on special use spaces, i.e. maker space

8.1. Desired special use spaces and how your user group may use:

8.2. FFE: Furnishings, Fixtures, & Equipment

8.3. Maker Space: (equipment and potential uses)


9. EXTERIOR SPACES: Provide input and comments on exterior spaces and space use:

9.1. Landscaping:

9.2. Reading: • Need story hour area • Reading area near entry with line of site from staff area • Teen hangout in front of library

9.3. Parking:

9.4. Other / Context:

10. SPECIAL ISSUES AND CONCERNS: Provide input and comments on miscellaneous items including:

10.1. Do you feel there are inadequacies for certain user groups at the library? What groups and how could they be better accommodated?

10.2. Security: (staff, public, collections, records, site)

10.3. Green / Sustainability: • Where it makes sense – not if it’s a budget killer • Daylighting as much as possible

10.4. Expansion Type Input: (single story, multi-story, split level) • Staffing concern and operating cost • Single story strongly preferred

10.5. Future Expansion: (ideas on planning for flexibility, expansion, shelled space, site, etc.)

• Shared space with park and rec department and then claim space as needed in future • Lions room for seasonal storage as well

10.6. Other:

11. “THE” EAST TROY LIONS PUBLIC LIBRARY:

11.1. What is unique or should be unique about the East Troy Lions Public Library? • Historic downtown square • Railroad / trolley museum • Alpine Valley Music Theater • Cobblestone Hotel building

11.2. What is unique or identifies the East Troy Community that should be reflected in the Library design or how it is used?

11.3. What is unique or identifiable about the East Troy Demographics that should have an impact on the library design or how it is used?

11.4. Is the current placement within the community appropriate, and if not what should be the placement?

Architectural Design Consultants, Inc. Space Needs Interview Summary – User Groups Section 5.12.3 – Page 1

SPACE NEEDS INTERVIEW – USERS GROUP TOPICS


Interviewed Group: Summary of all User Groups – See Below Date: March 25, 2015


User Groups as listed below. Not all topic areas are filled in as the intent is to cover as many of these topics as possible in the given time with focus on the priority areas. Also understand that tangent topics tend to be a running theme with space needs interviews and that notes are input in the form below as the interview flows and may not completely relate to the topic under which the notes are input.

1. DESIGN POPULATION INFORMATION: Provide input and comments on the following:

1.1. Service Area: SAC – immediate East Troy area

1.2. Service Area Population: SAC – needs a space that supports and encourages cultural diversity

1.3. Demographics:

PCH – demographics seem pretty stable for now TAG – doesn’t seem very diverse, would like to encourage more BUS – starting to see more young start-up families in the community

1.4. General User Groups: See list below TAG – other potential user groups: huddle, golf, wrestling, active learning, sports self video viewing,

gaming, music room users, poetry, karaoke, mentoring, job fairs, job shadow home base, culture clubs, newspaper clubs, “be the change” groups, dance club.

TAG – Community Room activities integrated to educational space MCL – ET lake associations and homeowners associations MCL – other potential users: Rotary, 4H, FFA, cards and gaming, movies, etc. BUS – retired groups BUS – travel clubs

1.5. User group you represent: User Group Key PCH Parents of Young Children, Childcare Providers, Homeschoolers SEN Senior User Group SAC Parents of School Age Children TAG Teen Ager User Group TSA Teachers and School Administrators MCL Municipal and Community Leaders BUS Business Leaders YTI Young (ish) Adults and Technology Interested

1.6. User group general space use and needs: (see also Section 6. Meeting Room Spaces) PCH – program Space Needs PCH – feels like they are disturbing other users a lot. Would like to see the change in culture where

it is ok to make a little noise and be a little active PCH – would like to see a drive-up book return – Mukwonago has a poor book return in regards to

safety and pedestrian cross traffic PCH – would like to see a self-checkout station SAC – New group of foreign users. Would be nice to have a “cultural and communications” network

to help exchange students choose ET. Library is ideal location to go to meet and get support. Storage and display of flags and cultural history. There is school support since they want to encourage more foreign exchange students. Cultural heritage programs. A place to make


community more aware of cultural diversity as well as a place to make foreign kids feel more welcome and supported.

SAC – lego building space and storage SAC – stage for summer kids programs SAC – sometimes in the winter you just need to get out of the house with the kids some and have

somewhere to go that is not outdoors TSA – tutoring space

1.7. User group needs now, 5 years, 10 years, and 20 years from today. (20 year max recommended) SAC – ability to grow as library use grows, site space SAC – likes location where library is, close to schools TAG – needs more open space, more programming space for public education

2. COLLECTION SPACES INFORMATION: Provide input and comments on collection areas:

2.1. Children’s: books, periodicals, non-print material, digital resources, computers, furnishings: PCH – checkout toys PCH – don’t need to be quiet PCH – games / educational / non-educational PCH – tactile activities PCH – chairs that fit adults within the area PCH – fun seating SAC – maybe walled off with glass, or partially SAC – educational toy area

2.2. Teen’s: books, periodicals, non-print material, digital resources, computers, furnishings: PCH – needs to be “cool” PCH – geek squad PCH – café / bistro type atmosphere PCH – comfortable PCH – sound absorbing wall and floor materials PCH – media & technology PCH – homework support PCH – research book selections SAC – homework area and homework support with supervision TAG – needs more young adult books, slightly mature like Hunger Games TAG – may need to segregate young adult collections and teen collections depending on content TAG – need theme collections TAG – need bulletin board for teen collaboration and activity organizing TAG – movie book collections area TAG – teen bookstore area TAG – many teens read off their phones TAG – like paperback TAG – need charging stations TAG – like creative writing groups – peer group TAG – college information TAG – future planning

2.3. Adult’s: books, periodicals, non-print material, digital resources, computers, furnishings: PCH – Segregation from teens and kids PCH – quiet PCH – comfortable PCH – computer access – more private, online appraisals, emails, banking PCH – atmosphere like Square Roots downtown SEN – literary theme décor TAG – no music, quiet TSA – currently very slim selections TSA – would like to be able to check-out kindles TSA – need more titles on the overdrive


3. READING / SEATING SPACES: Provide input and comments on open area reading/seating spaces:

3.1. Children’s Area: SEN – adult seating around children’s SEN – windows and daylight SAC – place where children and adults can sit and read together TSA – glass wall enclosed maybe, visual, but sound barrier TSA – reading pit area TSA – child sized furniture TSA – everything in reach range TSA – natural light TSA – organize books by reading levels TSA – separate enclosed break-out room for crafting and activities with hard floors and cleanable

surfaces with storage, counter and sink BUS – would like to see a fish tank, though it can be maintenance BUS – a lot of programming BUS – seasonal programs BUS – reading dog space BUS – lego’s, duplos, lego mindstorm BUS – screening room for movies BUS – mini-children’s museum BUS – mini-Makerspace BUS – separate glass off room for parents to observe, but be in quiet BUS – seasonal theming of reading space

3.2. Teen’s Area: SEN – come to use computers and do homework SEN – windows and daylight SEN – teen and adult segregation is important SAC – cozy reading areas with daylight and direct sun SAC – bean bag chairs, butterfly chairs TAG – teens need access to coffee too, they are big coffee drinkers these days TAG – need flip top laptop friendly furnishings TAG – indoor hammocks TSA – ET students now go to Mukwonago for better atmosphere, teen space, and collections TSA – need wi-fi and charging stations TSA – need coffee and café style atmosphere, maybe keurig BUS – safe environment BUS – gaming area BUS – teen group meeting room

3.3. Adult’s Area: SEN – need more easy chairs SEN – expand all 3 areas SEN – need more periodicals SEN – need larger entry / reception lobby space SEN – music is a distraction SEN – fireplace SAC – cozy reading areas with daylight and direct sun TSA – segregated space, comfortable seating with daylight TSA – sun-filled and welcoming TSA – “it’s a drive-thru library” meaning you get a book and go home since there is no place to sit TSA – need coffee and cards space, quiet adult games like chess, checkers, cards, etc. BUS – art display BUS – inviting setting BUS – fireplace and windows BUS – direct access to courtyard reading space


4. PUBLIC ACCESS COMPUTERS: Provide input and comments on computer / digital / print services:

4.1. Children’s Area: SEN – lounge area as a buffer between children’s and other spaces SEN – low benches in children’s for seating and to sit on floor and open books on SAC – educational only

4.2. Teen’s Area: SEN – space is an issue SEN – don’t see a discipline issue SAC – homework focused and less gaming – separate gaming area from homework area SAC – needs to be set up so that staff and adults can see what is going on TAG – Chromebook checkout TAG – school district is going 1:1 TAG – few fixed workstations, but mostly bistro type or flip-top chairs TAG – print to a controlled location TAG – need computers with adjacent table space for layout work TAG – need software assistance; Photoshop, Dreamweaver, Moviemaker


PCH – need to keep computer access segregated to age groups and manage separately PCH – consider personal mobile devices PCH – staff quick access for computer assistance PCH – need space to print and copy near computers SEN – segregation from kids and noise SEN – segregation for screen privacy BUS – business writing and software support BUS – general adult support on new software and operating systems YTI – college research and application support

5. STAFF WORK SPACES: Provide input and comments on your perception of staff work spaces:

5.1. Public Service Areas Access: (staff check-out / self-serve check-out) PCH – need to keep staff connection with public SAC – near main entry for greeting and immediate staff access for assistance

5.2. Staff Access: (confidentiality concerns) SAC – should be quick and easy

5.3. Staff Work Rooms / Offices: (image and staff access) SAC – central location for staff efficiency

6. MEETING ROOM SPACES: Provide input and comments on meeting room spaces:

6.1. Group Size: PCH – small groups for up to 20-25 max and 150 for summer reading program SAC – Community Room for 50-100 YTI – small to medium size for small group meetings to share ideas, safe neutral location

6.2. Scheduling needs: SAC – post availability online and work around regular scheduled events that are pre-scheduled for

weekly, monthly, annually, etc. MCL – will absolutely have to have afterhours access to be successful

6.3. Recommended space size: SAC – needs to be a large open space both for kid activities as well as adult education, gathering,

and exercise space. Would be good go have Yoga or Pilates while kids are in library. MCL – need space for large groups since there really is no other neutral location in town, will need

storage for diversity of users and space arrangement and furnishings flexibility


6.4. Your User Group needs and uses in meeting spaces: (special needs) PCH – use village hall for larger groups – or community room if part of this program PCH – need more program space to get kids off street – current issues with drugs in teen groups SAC – a lot of different kid oriented user groups, i.e. music, sports, 4H, FFA, etc. SAC – place for birthday parties SAC – need cabinets and sink, storage TSA – author signing and readings TSA – athletic groups TSA – home school groups TSA – expelled student work space and tutoring

6.5. FFE: Furnishings, Fixtures, & Equipment (current and future) SAC – tables and chairs with flexible, reconfigurable options SAC – sturdy chairs that last SAC – no carpet, heated floors

7. STUDY ROOMS: Provide input and comments on study room space needs:

7.1. Your opinion of user groups that will benefit from study rooms? (students, tutoring, continuing ed, home schooling, counseling, on-line learning, etc.) PCH – limited need, a couple at max. PCH – not highest priority TAG – student study and catch-up tutoring TAG – exam prep tutoring and studying TSA – tutoring and expelled student TSA – online learning TSA – girl scouts / boy scouts

7.2. Number and size of study rooms needed? PCH – (2) with group size of 4-5 TAG – up to 5 TSA – (2) small 2-3 person max., (1) medium to large 12-15 max. YTI – (3) small, (1) medium to large

7.3. Location of study rooms within the library? SAC – spread throughout YTI – spread out, but all with glass front

7.4. FFE: Furnishings, Fixtures, and Equipment for study rooms: (tables and chairs, active learning, wi-fi,

webinar flat screens, marker board, projector, etc.) TAG – small study room to have small table and 2 chairs only TAG – medium study room table for 4-6 with media connections for webinars

8. SPECIAL USE SPACES: Provide input and comments on special use spaces, i.e. maker space

8.1. Desired special use spaces and how your user group may use: PCH – need space segregation SAC – would rather have 2 separate spaces to prevent territoriality SAC – would like to have dedicated display space in lobby for works produced in this space SAC – enclosed children’s activity space TAG – music room with soundproofing for both practicing instruments and listening to music TAG – place to relax and listen to classical music TAG – environmental and health education special space TAG – gaming space TAG – space for author visits and book signings TAG – language collections and language short story collections TAG – writing lab space for clubs, peer reviews, sharing, reading, essays, resume’s, etc. TAG – business writing prep and assistance for teens and businesses TAG – different levels of writing clinics


BUS – library is seen as grandparent / grandchild bonding place BUS – business support center; printers, copiers, fax, resources, assistance, software BUS – don’t like that everyone is leaving East Troy to do things YTI – display space for creations YTI – open house events for creation recognition and public education

8.2. FFE: Furnishings, Fixtures, & Equipment

SEN – needs to display more kids and local artwork SAC – work tables, stainless steel countertops, durable materials YTI – chalk boards or marker boards on walls YTI creative space with daylight

8.3. Maker Space: (equipment and potential uses)

PCH – needs to be usable by all age groups PCH – needs marketing to be successful SEN – make if user friendly for all age groups and program equal time for all TAG – yes to everything about it – think big and beyond TSA – strong support, yes necessary to connect to future TSA – strong community of inventors out there YTI – definitely need a Makerspace as long as they are smart about how they equip it, it will be

successful and well used YTI – glass front so patrons can see what is being made / experimented YTI – online support when you need help for the next step YTI – graphic design software

9. EXTERIOR SPACES: Provide input and comments on exterior spaces and space use:

9.1. Landscaping: PCH – garden area would be nice – Michael Fields has tried to start a gardening group PCH – community garden program would be nice PCH – kids gardening program SEN – want nice landscaping SEN – create scene outside reading area view windows SAC – maybe form a stronger relationship SAC – needs to be low maintenance or it will not look good long term, needs maintenance plan TSA – little green thumb program TSA – community garden TSA – integrated exterior reading space within garden space TSA – outside wi-fi access a must TSA – outside artist, musicians and author visits TSA – outside movie night TSA – integrate outside space with Community Center functions

9.2. Reading: PCH – absolutely would use outside reading PCH – outside study groups PCH – covered patio area PCH – outdoor programming and kids story time area PCH – would like to see both a secure / private patio area and entry patio area

9.3. Parking: SAC – need indoor stroller parking in the lobby space

9.4. Other / Context: SAC – need ample bike parking away from main entry to prevent them being a tripping hazard TSA – like the location currently, centrally located, walkable, and close to schools MCL – location is key, it MUST be centrally located – current location is good with some parking and

street issue tweaking MCL – must be located where there can be future expansion


10. SPECIAL ISSUES AND CONCERNS: Provide input and comments on miscellaneous items including:

10.1. Do you feel there are inadequacies for certain user groups at the library? What groups and how could they be better accomodated? PCH – genealogy space and history storage SAC – middle age group from mid 20’s to 40’s, don’t see them here much

10.2. Security: (staff, public, collections, records, site) SAC – don’t see any security issues and feel children are safe in and around library

10.3. Green / Sustainability: SAC – all for it if it pays for itself in the long run TAG – more money, but worth it in the long run TAG – would support more if integrated in a way to be educational, maybe solar panels and windmill TAG – connection to Michael Fields facility

10.4. Expansion Type Input: (single story, multi-story, split level)

SAC – single story, or at least NO ELEVATOR, this is a waste of money and high maintenance

10.5. Future Expansion: (ideas on planning for flexibility, expansion, shelled space, site, etc.) SEN – building should stay close to the existing library location, central in the community, current

location is ideal SAC – shelled space would be ideal for very informal unfinished meeting space SAC – shelled space could be children’s and teen’s activity space SAC – plan for space on lot for future expansion

10.6. Other:

PCH – need more user hours PCH – funding support will be an issue SEN – good lighting and quiet SEN – entry lobby with art and public information displays SEN – strongly support a Community Center in conjunction with the library SAC – no auto-flush toilets and faucets, scare kids and annoy adults SAC – outdoor accessible toilet if outdoor space is programmed SAC – utilize current building basement more SAC – no chemical finishes; no plastics, no carpets, low or no VOC paints and glues TAG – we absolutely need a new library if we want to attract new families to move here TAG – seems critical to create a connection between the library and the Michael Fields building, as

well as any other culturally important facilities in the community, cultural loop tour map maybe YTI – current facility is dreary, dated, and boring, not inspiring YTI – bottom line is that it all boils down to space, the rest will come YTI – laptop headphone checkout for watching movies on laptops or tablets YTI – design to encourage respect between user groups

11. “THE” EAST TROY LIONS PUBLIC LIBRARY:

11.1. What is unique or should be unique about the East Troy Lions Public Library? PCH – tight knit, small town community feel, friendly PCH – seems to be some historical pride PCH – city square feel – strong central design SEN – should be warm and welcoming like the square, traditional SEN – like Gus’s atmosphere, reminiscent, friendly, takes you back SEN – Michael Fields is an asset and should have a connection to the library SEN – Honey creek is an asset, feeds into East Troy Lake with small waterfall SEN – East Troy historical connection to the Chicago Mob is interesting SAC – reflect the community more SAC – represent the big industries SAC – represent the rural surroundings; lakes, farms, natural features, etc.


11.2. What is unique or identifies the East Troy Community that should be reflected in the Library design or how it is used? SEN – Trolley direct to Elegant Farmer and back SEN – Camp Alice Chester – girl scouts camp SEN – K&K Precision Welding, does mechanic and restoration work on historic aircraft like warbirds SEN – draw in the area for young people in the area for organic farming SEN – very agricultural community SEN – building should not be sterile, there are a lot of interesting well kept buildings and homes in

the community and the library should blend and be held to the same standard TSA – everybody knows your name TSA – churches and faith MCL – it’s a financially conservative community and the design should be creative, but convey

common sense design and construction techniques that have long term payback, low maintenance, sustainable to reflect good value

MCL – there is a range in financial ability in the community, not sure how to represent it in design, a new library WILL increase home values

MCL – strong recycling community

11.3. What is unique or identifiable about the East Troy Demographics that should have an impact on the library design or how it is used? SEN – should have a green room where you go off the grid – sustainable education TSA – space for local family history displays TSA – trolley history displays BUS – display of history of local owned businesses TSA – maybe church notice bulletin board MCL – good multi-generational community, need to get a design and programs that includes all MCL – it is an aging population MCL – tight, good family values

11.4. Is the current placement within the community appropriate, and if not what should be the placement? TAG – yes, location is ideal and appropriate and should not be moved unless moved to another “kid

friendly” zone that is also pedestrian oriented.

Architectural Design Consultants, Inc. Space Needs Interview Summary – Brd-SC-FOL Section 5.12.4 – Page 1

SPACE NEEDS INTERVIEW – USER TOPICS


Interviewed Group: Library Board / Steering Committee / FOL Date: March 31, 2015


Board, Steering Committee, and Friends of the Library group. This interview did not follow the same interview format as the other groups interviewed. This interview was a working session to review the input received by staff and user groups. Other topics were discussed as summarized below.

1. DISCUSSION TOPICS:

1.1. Review of Input Regarding User Groups to Plan Program Space For:

Current User Groups Antique Appraisers Art Display Art Showcase Book Club Duplo / Lego Friends of Library Girl Scouts Library Board Literacy Group Makerspace Mother / Daughter Book Club

Potential Future User Groups Board Gaming Groups Business Start-Ups Charities Computer Classes Continuing Education Counseling Groups County Groups Culture Center Disabled Adult Groups Disabled Children’s Groups East Troy Maker’s Fair Extension Groups Families of Disabled Children Fundraising Groups Health and Aging Education Language Clubs Local Family History Display Movie Club Movie Nights Non-Profit Groups Rotary Group Scholastic Book Fair Support Groups Theater Groups Travel Clubs Veterans Groups Writer’s Lab / Workshops

2. DESIGN FEATURES DISCUSSION: 2.1. Children’s Area:

2.1.1. Would like to consider a mini-children’s museum 2.1.2. Fish tank would be nice, but high maintenance

2.2. Young Adult’s Area:

2.2.1. Café type environment 2.2.2. Coffee and refreshments – provide station “coffee shop” between young adults and adults 2.2.3. Changeable, rearrangable, adaptable to changing culture and trends in youth interests 2.2.4. Playaways are huge in middle school group


2.3.1. Need better stacks area signage 2.3.2. Need comfortable seating areas 2.3.3. Need comfortable seating in meeting rooms

Architectural Design Consultants, Inc. Space Needs Interview Summary – Brd-SC-FOL Section 5.12.4 – Page 2

2.3.4. Need to create framed views from seating area windows 2.3.5. Need to have outdoor access direct from adult area if possible

2.4. Computer Area:

2.4.1. Group agrees with the general recommendations made by the interviewed user groups 2.4.2. User control is a concern for teen access 2.4.3. User privacy is a concern for adult access 2.4.4. No carrels, more open workstations

2.5. Staff Work Area:

2.5.1. Director office needs to be private 2.5.2. Director office should have a table and meeting space for staff 2.5.3. Work room needs plenty of storage shelving – open preferred 2.5.4. Individual shelves for each staff person 2.5.5. Flexible work space

2.6. Makerspace:

2.6.1. Flexible open plan space 2.6.2. Team with local professionals and engineers for support and mentoring 2.6.3. Prefer to be located near the commons area; visible but quiet

2.7. Community Room:

2.7.1. Consensus is that the community room is important to the success of the library 2.7.2. Is an important community asset, but will require public education 2.7.3. Large medium space for up to 150 with direct access to large lobby 2.7.4. Should plan for roughly 2,500 - 3,000sf 2.7.5. Access to the outdoors 2.7.6. Kitchen space is critical 2.7.7. Should be a dividable space for 2 smaller rooms, not necessarily the same size, but both

should have access to storage and the kitchen 2.7.8. Provide community room in basic project scope omit the large meeting room; community

room, medium meeting room, small meeting room

3. REPORT COORDINATION DISCUSSION 3.1. Visit Doubek school as an example of a building that could be renovated to be the library 3.2. Include 3 concepts to review in final report:

3.2.1. Site concept layout to stay at current location 3.2.2. New building concept layout floor plan 3.2.3. Renovation concept for building such as Doubek School

3.3. Review of information and content for public presentation

Architectural Design Consultants, Inc. Space Needs Online Survey Summary Section 5.12.6 – Page 1

Library Needs Analysis Online Survey Summary

Following is a summary of the data reported by the public through the online customer survey. Beside each topic will be a sum of the number of times the topic was selected online. For the questions we have summarized in bullet point some of the more common responses. The names of those who submitted surveys have been kept confidential.

Section 1:

1. Where do you live? a. The Village of East Troy 6 b. The Town of Troy 2 c. The Town of East Troy 2 d. Other: Township of Troy 1

2. Please indicate your age group

a. 10 to 14 b. 15 to 19 c. 20 to 29 d. 30 to 39 e. 40 to 49 f. 50 to 59 2 g. 60 to 69 7 h. 70+ 3

3. Do you have children under the age of 19 at home? Yes 11 No

4. If yes please indicate the number and ages:

a. Under 5 b. 5 to 9 c. 10 to 14 d. 15 to 19

5. Do you have access to a computer (other than at the Library) 11 Yes No

6. If so, where? 10 Home 2 Work School 1 Mobile Device

7. Do you have Internet access (other than at the Library) 11 Yes No

8. If so, where? 11 Home 2 Work School 4 Mobile Device

9. Have you been to the library in the last six months? 8 Yes 3 No

10. If yes, how often do you visit the Library

a. Daily Several times a week Weekly b. 5 Several times a month 3 Monthly 3 Several times a year c. 1 Once a year or less

11. If you don’t use the library regularly, please tell us why (check all that apply)?

a. 1 Not enough time Doesn’t have what I need b. Hours not convenient 5 Use my own computer at home c. 2 Buy my own books No transportation/location inconvenient d. Other ( other interests / responsibilities )

12. How do you usually get to the Library?

a. 2 Walk 1 Bike 10 Car / Truck Other ( _______ )


13. If you do use the library, what do you use it for? (check all that apply) a. 4 Best sellers/popular materials b. 1 Borrow large print material c. 8 Borrow books (adult) d. Borrow books (children’s) e. Borrow books (teens) f. 2 Borrow videos/DVDs g. Borrow music CDs h. 4 Borrow audiobooks i. 2 Browse magazines j. 2 Use library computers/email k. 1 Use Internet l. 1 Access electronic resources, such as databases m. 3 Reference material or reference help n. Genealogy research o. 1 Attend adult programs p. Bring children to children’s programs q. 1 Sit and read r. 2 Bring own work s. Do homework t. Tutoring u. 1 Attend another group’s event/program v. 1 Tax forms w. 1 Government/consumer publications x. Meet up with friends

14. Are there any activities in the list above that you would like to do at the library, but feel that we don’t have

the right materials or spaces for you to do? • Quiet area away from phones and traffic noise • More programs • More and larger meeting rooms • Meet up with friends • Book club

15. What materials do you think should be emphasized at the East Troy Library? (please check up to eight)

a. 5 Adult basic education b. 5 Adult fiction c. 7 New books and bestsellers d. 7 Adult non-fiction e. 1 Teen books f. 4 Audio books (CD or Playaway or MP3) g. Business information h. 3 Career guidance/job hunting i. Music CDs j. 4 Children’s AV (DVDs, and audiobooks) k. 4 Children’s books l. 6 Community information m. 2 Consumer information n. 3 DVDs o. 3 Early childhood p. 4 Large print q. 3 Local history r. 3 Magazines s. 2 Genealogy Materials t. Preschool collections u. 3 Reference collection


v. 1 School curriculum support w. 1 World languages materials x. 1 ESL (English as a second language) materials y. Specialized computer and technology manuals / books z. Other (classes in computers, cameras)

16. Would you use materials in languages other than English? 1 Yes 10 No

17. If yes, what languages? Spanish, French,

18. Which services and programs (either currently offered or potential) do you think should be emphasized at

the East Troy Public Library (please check up to eight)

a. 9 Adult education b. 2 Arts programs c. 3 Baby (under 3) story time d. 2 Basic literacy e. 5 Book discussion groups (for adults) f. 5 Children’s reading programs (book clubs. Summer Reading Program, etc.) g. 1 Computer training h. 2 Continuing education i. 1 Cultural/holiday programs j. English language skill help k. 2 Entertainment programs l. 4 Genealogy m. 1 Homework assistance n. 2 Local history o. 2 Preschool storytime p. 5 Public computer access q. 3 Wireless internet access r. 2 Reference assistance s. 2 Teen programs t. 2 Makerspace programs u. Other (exam proctoring, )

Section 2:

19. “The” East Troy Public Library

a. What is unique or should be unique about the East Troy Lions Public Library? • It’s history • It should have something to draw all age groups • The location. • It is a very good location for the 2 schools, but is it good for the entire village? • Love the range of books / materials. Love that subject matter is not censored. • It should be / look cozy and suitable for a small town, but with all the latest technology of a

big city in a compact space. • Good mix of literature, book discussions, children’s programs, pleasant, personal, good

location. • Location is perfect. • Staff are courteous and helpful. • Director is very resourceful. • Friendly, helpful personnel with expertise in what the ET library has to offer.


b. What is unique or identifies the East Troy area community that should be reflected in the Library design or how it is used? • History and commitment of residents • The town square. It is a gathering place where all are welcome. • The square and the train which provided service right to Milwaukee for many years. • No steps. • Love the location – near schools and the park. Very easy to visit and access. We just need

double the space. • The square. • Extend to include a Community Center to be used for teens to use for socialized programs.

Educational programs for adults and controlled children’s programs. • Availability • Community attributes.

20. Do you have any comments on how each department (children’s, teens, and adults) should be set up?

What kinds of furnishings and resources (both print and digital / computer) should be available?

a. Children’s: • User friendly, inviting • Should have own separate wing. Children are active, inquisitive, hands on. They want to

read or be read to. Their area needs to be away from reading / work areas. • Appropriate furniture, reading corner, place or chairs for adults in attendance. • Many books displayed within children’s arm reach. • More space for children, and furniture designed for them. • Comfy area with big pillows, carpeting, and cubes to curl up in to read. • Convenient shelving and wooden tables and chairs (smaller sizes) • Audio and visual resources. • Portable devices and tablets.

b. Teen’s: • User friendly, inviting • Keep on top of their literature. Well displayed. • Comfortable chairs and bean bags. • Quiet area for study and research. • More space for teens and furniture designed for them. The space should be inviting and

“cool.” • Teen rooms for group project meetings with a laptop available. • Reading corners, but viewable. • Audio and visual resources. • Portable devices and tablets.

c. Adult’s: • User friendly, inviting • Chairs with armrests (to assist in moving in and out of them). • Small coffee tables to lay books and materials on. • Comfortable. • Comfortable chairs / tables. • Quiet area near research and study area. • List of best sellers in areas where they are shelved. • Area where verbal interaction is possible for book clubs • Coffee area and place to relax. • Comfortable chairs for adults attending meetings. Chairs that seniors can get out of easily.

ADA compliance.


• A coffee / tea reading area where new books, newspapers, and magazines are located with couch and coffee table.

• Comfortable chairs for reading and computer work. • Work areas. • Audio and visual resources.

21. Do you have any comments on public access computers? How many do you think we need? Laptops versus traditional desktop stations? What about spaces for people who bring in their own laptops and other mobile devices?

a. Children’s: • Laptops and traditional desktop stations. Definitely space for patrons to bring in own

devices. Homes and schools could be set up with all three depending on age. • Kid’s computers should only be of the educational variety. • Might be their only place after school to access computers. • Perhaps a few computers designed for children. • Needs laptops and tablets.

b. Teen’s: • Laptops and traditional desktop stations. Definitely space for patrons to bring in own

devices. Homes and schools could be set up with all three depending on age. • Might be their only place after school to access computers. • Space for teens to bring their own computer is good. • Needs laptops and tablets.

c. Adult’s: • Laptops and traditional desktop stations. Definitely space for patrons to bring in own

devices. Homes and schools could be set up with all three depending on age. • Need space for those who bring in their laptops where they are doing research. • We need more computers for those who don’t have them at home. • Space for adults to bring their own computer is good. • Desktop stations (6). • Incorporate laptops, possibly 6 for now. Increase space for computer use. • Needs laptops and tablets with wireless printing.

22. Do you have any comments on meetings rooms? Do you think we should have meeting rooms, and if so, how many and what size? What kind of groups do you envision using the meeting rooms? Do you have any suggestions for furniture, fixtures, and equipment for potential meetings rooms?

• Yes, a couple of medium to large for community groups, not-for-profits. • One meeting room for sure. Spacious for large groups or with retractable partition for small

or multiple group usage. Try to soundproof or lessen noise level for usage during library hours. Adequate sound system for hearing impaired.

• We need them. This town has so few. Assess which groups would like them by calling non-profit groups, i.e. E.T. Lake Association, Kiwanis, possibly Rotary some day, etc.

• We need a few smaller rooms, more private, and one big space for up to 100-150 people. We need bigger meeting space.

• Small group rooms; 3-4 rooms, max. occupancy of 25-30 equipped with video / computer viewing capabilities.

• Possibly one room with lounge type furniture, sinks, counter, coffee maker. • Access that allows for after hours use and maintains security of the rest of the building. • A conference room with on large table would be good for book clubs or other clubs to meet. • 2 meeting rooms; one for children’s programs and one for adults. • Meeting rooms are very important. • One meeting room is sufficient with flexible scheduling.


23. Do you have any comments on study rooms? Do you think we need them, and if so, how many and of what size? Where should they be located in the library? What kinds of furnishings, fixtures, and equipment would these rooms need?

• One meeting room for sure. Spacious and well lit with multiple stations. Possibly several small room cubbies with doors to ensure quiet. Doors would lessen distractions.

• We need them. Small rooms. • Yes to study rooms. • Of course there would need to be doors with small windows, but a few small rooms would

be great. • A few rooms would be useful. Individual sized up to room for 3 or 4. Desk, table and

chairs, internet access. • (4) study rooms would be nice, each with a table for a laptop and a side arm or another

table for research materials. • Not sure this is a necessity. • Nothing with a lot of overstuffed upholstery. Easy cleanable furniture. • No carpet. • Study rooms with comfortable furniture, well lit, and quiet.

24. Do you have any comments on special use spaces, such as a MakerSpace, art gallery, or kitchen area?

If so, what kind of “special use space” could you envision using? • Possibly a simple refreshment area away from main library with vending options; soda,

coffee, water. • This sounds “high end” and not necessary unless funding comes from donations. • I can see large foyer where art can be displayed and maybe a display case, coffee,

comfortable chairs. • Need a large community room that seats minimum 100 with attached kitchen. • A small functional kitchen with break room area is a must. The current one is horrible. • A dedicated Makerspace. • Art gallery not necessary, but would be great. • A kitchen area would be very useful, room for art would be good, and make the facility more

attractive. • Would be nice to have gallery to exhibit local artists talents. • Art gallery compatible with educational resources.

25. Do you have any comments on exterior spaces? What about landscaping, a “reading garden,” parking,

etc.? • Appealing • Adequate parking is a must because of proximity of skate park, baseball fields, etc. • Anything over and above aesthetic landscaping would be “Cadillac amenities.” • Local garden clubs and 4H club could be approached to take on projects or donate. • High school shop classes could make benches or picnic tables. • All of above. Paved area where bricks are sold for fundraising money. We should have

naming rights for separate meeting rooms, study rooms, and the entire building. Think Big! • The current location doesn’t have much potential. • There should be landscaping. It needs to look inviting. We need safer parking and

proximity to skate park is problematic at times. • Would be nice to have garden landscape for reading. • Increased parking is needed. • Pleasant and eco-friendly landscape; perennials, trees, blooming shrubs or evergreens.

26. Are there any other thoughts you would like to share? If so, please share them here.

• Unfortunately I do not have much frequent time to go to the library. Hopefully in a couple more years as we reach retirement.

• We need more PR to encourage volunteerism.


• Longer hours during school year and Sunday’s from 1-4 PM. • A plaque board recognizing people / groups who donate monies over a certain amount,

perhaps $250 minimum. Locate in highly visible area of library. • How does the library accommodate regular library patrons who become homebound, either

temporarily or permanent? • Library should have a public access fax machine and charge per page – same as photocopier. • Security. • We have a very financially conservative community, so early on we need to ID funding

sources and funding plan that is sound before we approach community for any tax support. The sooner the better.

• I believe we need to include a Community Center here and we need to work on how we see that take form. How will that look? Which groups would need / use it? This is a key to selling it to the community. Do we want a small Performing Arts Center?

• We need a new library with no steps. • I taught at the high school for 30 years and at one time used the library as a resource. I

experienced first hadn’t the rapid change in the area of research and information gathering. I saw how we shifted to computers and other tech devices for work and I am not sure how libraries fit in today.

• I do think about the future and it is my opinion that “A Community Library / Center Is A Must!!” • A modern functional new library with room to grow, flexibility of equipment, and partitions.

We’ve been dreaming a long time. • A reading garden, open to dogs and patrons, would be great. • Community Room is an absolute MUST! • Absolutely against using empty school (Byrnes). • Present location excellent, just needs expansion with proper planning of resources and space.

2009

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6.0 CONCEPT DESIGN

Architectural Design Consultants, Inc. Concept Design Section 6.0 – Page 1

6.1. Summary The Space Needs process has reveled that there are three potential solutions to be explored in creating a built solution to the discovered Space Needs. Attached are Conceptual Layouts of the potential solutions. These Conceptual Layouts are not to be considered developed or final by any means. Before time and effort should be spent in further development there needs to be an initial evaluation and consensus development process completed as outlined in Section 8.0 Action Plan. Following are the potential solutions and Related Conceptual Layout Plans.

6.2. Option 1: The renovation of and addition to the existing library at its current location. This would be the

full renovation of the existing building to accommodate community room, meeting space, and support spaces. There would be a circulation / lobby connector building constructed to join the existing building to a building addition, and then the construction of the main new library building adjacent to the existing library.

6.3. Option 2: The renovation of another vacant building available in the community. This option is not to be taken lightly in that many times it can cost considerably more to renovate an existing structure if there are inherent issues that need to be resolved that are insurmountable. The structure that was reviewed during this process was the Doubek School building. The building is currently still occupied, and will remain so for 2 years. A walk through was conducted with the Architect, library representatives, and school representatives and it was determined that there was enough potential in the option to review further in this report. A Concept Design Space Layout has been developed along with a preliminary Cost Opinion.

6.4. Option 3: The construction of a new facility at an alternate location. This is definitely the most costly

option, but could quite possibly be the best investment long term if the initial funds could be obtained. The two big challenges are acquiring the property and acquiring the greater funds. The long term operating costs can be lower in a new facility since the design efficiency of a new structure is typically greater than that of a building renovation. The Concept Layout Plan on the following pages is not the only solution, but is intended only to give a graphic of the potential relationship of spaces to meet the developed Space Needs Program.

7.0 COST OPINIONS

Architectural Design Consultants, Inc. Cost Opinions Section 7.0 – Page 1

7.1. Summary

The Cost Opinions in this section are intended to be used as a tool in conjunction with the Space Needs Program to establish an overall anticipated ‘target’ cost for total project budget development, public education, and needs prioritization purposes. Two Cost Opinions are provided; (1) developed based on the Space Needs Program and renovating / adding to the existing structure and (1) based on the Space Needs Program providing a completely new facility on a site yet undetermined. As the project develops, one of these options will need to be selected to be the distinct project trajectory and then one of these project Cost Opinions will be used to set the projected Target Budget. However, the Cost Opinion should not be considered a static number but one that should be revisited and updated at each phase of the project development. It should also be understood that the Cost Opinions contain specific consensus ‘assumptions’ at this stage in the implementation process, primarily with regards to the preference to integrate meeting spaces, maker space, and community room functions.

7.2. Cost Opinions Overview

The Opinion of Probable Cost Summary spreadsheets on the following pages contain cost information for the two project options identified above

The Cost Opinion for the Addition / Renovation Option is divided between renovation and remodeling dollars per square foot costs for the existing structure and separate dollar per square foot numbers for new construction of an addition.

The Cost Opinion for the New Building Option is ‘site neutral’ at this point and will need to be further refined as specific site information is known, if that option is ultimately selected.

In both of these options, industry standard dollars per square foot are assigned at this stage since specific building structural systems, finish materials or MEP (mechanical, electrical, plumbing) systems are yet to be selected or defined.

At this stage both options have similar Soft Costs associated, understanding that one of the largest soft costs is the cost of land acquisition and at this stage that is an undefined number that may have a significant impact on the Project Budget. This number may be large enough to be a deciding factor between the two options, especially considering a raw site which may require a great deal of development as well as utility installation and connection / impact fees. Potential moving costs, phased construction, property development, utility connections, etc. are all other soft cost considerations that can vary greatly between the two options.

The site and building plan Concept Layouts shown in Section 7 can be considered consistent with the Cost Opinions in this section as they are conceptual in nature only and are developed to show square footages as identified in the Space Needs Program.

The ‘Opinion of Probable Cost Summary’ summarizes the site and building costs detailed in the first two sections, followed by FFE (furniture, fixture, and equipment) costs and then the anticipated Soft Costs. We like to direct our clients to properly budget a project by developing a comprehensive cost opinion including these items so that the fundraising phase does not fall short by raising funds for only the ‘bricks and mortar’ portion of the project. Both of the FFE and Soft Costs sections are based on professional experience of similar project types, and are based on project information known at the time and assumptions developed in the Space Needs interview process. FFE costs include such items as seating tables, chairs, shelving, computers, benches, and other components. Other ‘soft’ costs include professional and design fees, Public Payment and Performance Bond costs (typically required on municipal projects), building and site State plan review and permit fees, and other items as shown on the summaries.

Four potential ‘soft’ costs are listed in the summaries that do not have costs associated with them at this time. ‘Land Acquisition’ costs should be added into the project once known as discussed previously. ‘Moving Expenses’ can be minimized with proper planning and construction phasing. The ‘Legal Fees’ line item can cover a variety of associated costs including property acquisition and general contract and document review, particularly associated with grant funding. Much of this may be covered through the Village Attorney but depending upon the property contemplated or funding sought, additional fees may need to be budgeted and accounted for. Funding sources may also incur ‘Interim Loan Interest’ costs. Grant funding often requires initial Grantee disbursement with reimbursement that may be delayed 45 to 90

Architectural Design Consultants, Inc. Cost Opinions Section 7.0 – Page 2

days or longer. Depending on how the project funding is structured a short-term loan or line of credit may be required and the costs associated with that should be accounted for.

The square foot costs listed are based on 2015 dollars, based on the current industry standard information available. Depending on the timeframe of fundraising and budgeting for the project, inflation should be accounted for. Construction cost inflation can often be higher than state or national cost-of-living increases or other broad gauges. It is recommended that inflation costs for this project be budgeted at 5-8% per year over the public support campaign and fundraising phases.

7.3. On-going Operating Budget

There are a myriad of items that impact the scope of an ongoing operating budget. Many of these items are predictable, and many variable, that can only be based on broad design and operations assumptions at this early stage in the overall development of the project. Predictable items include staffing levels, collections expenditures, library system services (LLS) expenditures, and program/event expenditures. Less predictable at this stage are utility and annual maintenance expenditures.

Based on the Space Needs Program the building square footage needs are more than double the existing. It should be anticipated that there will need to be a staffing increase. The extent of that increase will be based on the ultimate design of the building and how well the design supports efficient staff flow, observation, and task functions. However, trade-offs will most likely need to be made. Annual staffing costs can be quite large and minimizing staff needs should be considered as part of any design review, but not to the point of sacrificing the quality of public services.

Collections expenditures are budgetary and typically predictable within reason. As the need for particular collection items or media types arise they are purchased at the time of need, if funds allow, or are planned for in future budgets. With new space available, in a new or added to building, it is common for libraries in the first few years of increased space to also increase their collections acquisition budget. However, the percentage can be controlled and re-stabilized as a set percentage of the overall operating budget within a few years.

Library system services include records maintenance, Information Technology (IT) services, and rotating collections services and should also be relatively predictable. While records maintenance will increase with a larger facility, rotating collections services should go down. Overall Library system services should remain relatively stable over time.

Variable items, such as, operating utility or maintenance costs will have to do with decisions that will be made throughout the design process particularly with primary systems decisions beginning at the Concept Design stage. The new building construction will need to meet current building code energy efficiency minimum standards which will provide a substantial per square foot improvement over the existing facility. The existing building renovations will also include efforts to increase the existing envelope efficiency. But the type and efficiency of mechanical systems (HVAC), proportion of window glass to solid wall, the efficiency of the windows and doors, the amount of functional day-lighting (to reduce artificial lighting) in the design, and other key components will have the largest overall impacts and will have to be debated in terms of long-terms efficiencies versus the budget allowed through the success of the fundraising process. Operating budgets can be minimized against the increase in square footage called for from the Program with the incorporation of better systems, such as latest technology high-performance HVAC, high-efficiency glazing, and integrated building systems that substantially beat the code minimums. By prioritizing the focus during the design phases on high performance envelopes and high efficient systems, operating cost increases related to utilities can be moderated even if the building area does more than double.

Architectural Design Consultants, Inc. Cost Opinion - Addition / Renovation With Community Room Section 7.4 - Page 1

CATEGORY COSTI. SITE CONSTRUCTION COSTS

1. SITE DEVELOPMENT, LANDSCAPING, AND PARKING (Approx. 12% of Gen. Bldg. Construction) 320,954$

2. SITE DEVELOPMENT SOFT COSTS

2a. CIVIL ENGINEERING, STORMWATER, LANDSCAPING DESIGN FEES (Approx. 8% of Site Development) 25,676$

2b. SURVEYS 3,500$

2c. HYDRAULIC CALCULATIONS (Water Table, Stormwater, Percolation, Geo-Thermal) -$

2d. SOIL BORINGS 2,500$ SITE CONSTRUCTION SUBTOTAL 352,630$

II. BUILDING CONSTRUCTION COSTS - (Based on 17,861sf Program)EXISTING BUILDING AREA: 6,608

ESTIMATED COST PER SQUARE FOOT FOR RENOVATION: 98$ WHEELCHAIR PLATFORM LIFT IN EXISTING BUILDING 24,000$

ADDITIONAL PROGRAMMED BUILDING AREA: 11,253 ESTIMATED COST PER SQUARE FOOT FOR NEW CONSTRUCTION: 178$

BUILDING CONSTRUCTION SUBTOTAL 2,674,618$ III. FURNITURE, FIXTURES, AND EQUIPMENT (FFE) (10% - 20% of Building Construction)

1. FURNITURE AND SHELVING

1a. CIRCULATION DESK 36,000$ 1b. STACKS AND SHELVING 125,000$ 1c. MEETING ROOMS / STUDY ROOMS TABLES AND CHAIRS 30,000$ 1d. MEETING ROOMS / STUDY ROOMS AVI EQUIPMENT INCL. PROJECTOR, SCREEN, SOUND SYSTEM 10,000$ 1e. LOUNGE, READING, LAPTOP FURNITURE 8,000$ 1f. COMPUTER AND MEDIA AREA 12,000$ 1g. MISCELLANEOUS DISPLAY FURNISHINGS 8,000$

2. COMPUTER EQUIPMENT, COMMUNICATIONS, AND IT

2a. COMPUTERS AND PRINTERS 32,000$ 2b. SOFTWARE UPGRADES 6,000$ 2c. TELEPHONE AND PAGING SYSTEMS 4,000$ 2d. VOICE AND DATA CABLING, SERVERS, SERVER/DATA RACKS, WIFI EQUIPMENT 12,000$ 2e. UPS BATTERY BACKUP SYSTEM 2,000$

3. LIBRARY EQUIPMENT AND ACCESSORIES

3a. BOOK DROP AND CARTS 1,500$ 3b. SERVICE WINDOW AND EQUIPMENT 3,500$

4. WINDOW TREATMENTS AND ARTWORK 16,000$ 5. LOCAL ARTISAN AND USER GROUP DISPLAY EQUIPMENT / FURNISHINGS 8,000$ 6. DONOR WALL MATERIALS 4,000$ 7. MAKER SPACE EQUIPMENT AND TECHNOLOGY 16,000$ 8. SECURITY AND EMERGENCY NOTIFICATIONS SYSTEMS 8,000$

FFE SUBTOTAL 342,000$ IV. SOFT COSTS

1. LAND ACQUISITION (1) -$

2. ARCHITECTURAL AND MEP ENGINEERING FEES (9% ESTIMATE) 271,496$

2a. SPECIALTY CONSULTANT FEES (IT With Limited Scope - .5% of Building Construction) 13,373$

2b. MATERIAL TESTING (Soil Type and Bearing Capacity Tests) 3,500$

2c. MATERIAL TESTING (Soil Compaction Tests) 2,500$

2d. MATERIAL TESTING (Concrete Compression Tests) 2,500$

3. LEGAL FEES (2) -$

4. BONDING (Approx. 2% of Building Construction Cost - Village Verify) 53,492$

5. MOVING EXPENSES (no off-site moving anticipated - move through const scheduling, volunteers) -$

6. INTERIM LOAN INTEREST (3) -$

7. AGENCY AND STATE REVIEW FEES (Building, HVAC, Plumbing, Sprinkler, DNR, Elevator, etc.) 3,000$

8. REIMBURSABLE EXPENSES (.5% For Public Design Process and Pubic Bid Documents) 13,373$ SOFT COSTS SUBTOTAL 363,234$

OPINION OF PROBABLE COSTS (SUBTOTAL OF I, II, III, & IV) 3,732,483$ RECOMMENDED PROJECT CONTINGENCY ALLOWANCE @ 10% 373,248$

TOTAL PROJECT BUDGET RECOMMENDATION (4) 4,105,731$

East Troy Lions Public LibraryOpinion of Probable Cost Summary

6/18/2015SPACE NEEDS PHASE - BASED ON 2015 CONSTRUCTION COST DOLLARS

Building Addition / Renovation Option - WITH COMMUNITY ROOM

Architectural Design Consultants, Inc. Cost Opinion - Addition / Renovation With Community Room Section 7.4 - Page 2

V. POTENTIAL ADDITIONAL AND/OR FUTURE SPACES1. COMPUTER LAB AND EQUIPMENT $70,000 - $85,000

2. CHILDREN'S LIBRARIAN OFFICE AND FURNISHINGS $20,000 - $25,000

3. STAFF MEETING / FRIENDS / BOARD ROOM AND FURNISHINGS $35,000 - $40,000

4. MULTI-USE STAFF OFFICE AND FURNISHINGS $20,000 - $25,000

5. COMMUNITY GARDEN MUD ROOM / TOOL STORAGE $12,000 - $20,000

6. SPECIALTY EDUCATIONAL CENTER AND FURNISHINGS $60,000 - $75,000

7. BASEMENT SPACE UNDER BUILDING ADDITION; LIMITED MECHANICAL AND STORAGE ONLY $85,000 - $255,000

(Additional 1,000sf to 3,000sf at $85/sf) (4,960sf total) 1a. EGRESS STAIRS FROM BASEMENT (Cost Each) $6,000 - $9,000

1c. STORAGE SHELVING AND CABINETS $3,000 - $4,000

Sub-Total Basement Option $94,000 - $268,000

8. ELEVATOR OPTION IF MULTI-STORY OR DESIRE ACCESS TO BASEMENT SPACE $75,000 - $95,000

9. UPGRADE TO HIGHER SUSTAINABLE / GREEN / PASSIVE SYSTEMS (+1% - 5% Building Construction Cost) $25,000 - $125,000

10. EXCAVATE AROUND EXISTING BUILDING TO ADD FOUNDATION INSULATION AND DRAINAGE SYSTEM $12,000 - $16,000

This Opinion of Probable Cost is made on the basis of our experience and qualifications. It represents our best judgment as experienced and qualified design professionals. It should be recognized that Architectural Design Consultants, Inc. does not have control over the cost of materials and services furnished by others,

over market conditions, or contractors methods of determining their prices. Accordingly, Architectural Design Consultants, Inc. cannot and does not guarantee that bids or actual costs will not vary from this Opinion.

Notes: 1) Budgets for property acquistion will need to be added by the owner to the total project budget at a later date.2) Outside attorney fees, additional city attorney fees, filing fees, title searches, and other legal fees related to property acquistion or other legal documents or contracts should be added depending on the property.3) Grant funding may require initial Owner disbursement with delayed reimbursement by granting agency. Delays can commonly be 45-90 days. Depending upon final funding strategy interim construction loan or line of credit interest costs should be added to the final project total.4) All costs are based on 2015 dollars. Inflation costs for future years should be added to the total project budget of a minimum of 5% per year.

Architectural Design Consultants, Inc. Cost Opinion - Doubek Renovation With Community Center Section 7.5 - Page 1


1. SITE DEVELOPMENT, LANDSCAPING, AND PARKING (professional experience for project type) 120,000$



2b. SURVEYS 2,500$

2c. HYDRAULIC CALCULATIONS (Water Table, Stormwater, Percolation, Geo-Thermal) -$

2d. SOIL BORINGS -$ SITE CONSTRUCTION SUBTOTAL 132,100$

II. BUILDING CONSTRUCTION COSTS - (Based on 17,861sf Program fit into 18,800sf Existing Building Space)FIREWALL CONSTRUCTION $40,000.00

ENVIRONMENTAL REMEDIATIONS $60,000.00WHEELCHAIR PLATFORM LIFT IN EXISTING BUILDING (OR RAMP) 24,000$

EXISTING BUILDING AREA TO BE RENOVATED: 18,800 ESTIMATED COST PER SQUARE FOOT FOR NEW CONSTRUCTION: 112$

BUILDING CONSTRUCTION SUBTOTAL $2,229,600.00III. FURNITURE, FIXTURES, AND EQUIPMENT (FFE) (10% - 20% of Building Construction)

























Doubek Building Renovation Option - WITH COMMUNITY ROOM

Architectural Design Consultants, Inc. Cost Opinion - Doubek Renovation With Community Center Section 7.5 - Page 2








This Opinion of Probable Cost is made on the basis of our experience and qualifications. It represents our best judgment as experienced and qualified design professionals. It should be recognized that Architectural Design Consultants, Inc. does not have control over the cost of materials and services furnished by others,

over market conditions, or contractors methods of determining their prices. Accordingly, Architectural Design Consultants, Inc. cannot and does not guarantee that bids or actual costs will not vary from this Opinion.


Architectural Design Consultants, Inc. Cost Opinion - New Building Without Community Room Section 7.6 - Page 1


1. SITE DEVELOPMENT, UTILITIES, LANDSCAPING, AND PARKING (Approx. 18% of Gen. Bldg. Construction) 448,560$



2b. SURVEYS 4,500$

2c. HYDRAULIC CALCULATIONS (Water Table, Stormwater, Percolation, Geo-Thermal) 4,500$


II. BUILDING CONSTRUCTION COSTSPROGRAMMED BUILDING AREA: 14,000

ESTIMATED COST PER SQUARE FOOT: 178$ BUILDING CONSTRUCTION SUBTOTAL 2,492,000$

III. FURNITURE, FIXTURES, AND EQUIPMENT (FFE) (10% - 20% of Building Construction)

























New Building Option - NO COMMUNITY ROOM

Architectural Design Consultants, Inc. Cost Opinion - New Building Without Community Room Section 7.6 - Page 2

V. POTENTIAL ADDITIONAL AND/OR FUTURE SPACES1. COMMUNITY ROOM ADDITION

1a. COMMUNITY ROOM ADDITIONAL SQUARE FOOTAGE (Spaces List In Program with 1.33 Adjustment Factor) 3,792

ESTIMATED COST PER SQUARE FOOT: 184$

ESTIMATED COMMUNITY ROOM BUILDING AREA COST: 697,728$ 1b. ADDITIONAL SITEWORK RELATED TO COMMUNITY ROOM ADDITION 80,000$

1c. COMMUNITY ROOM FURNISHINGS 42,000$

1d. COMMUNITY ROOM AVI / IT / EQUIPMENT 16,000$

1e. MISCELLANEOUS EQUIPMENT AND FURNISHINGS (Allowance - Window Treatments, Kitchen Accessories, Etc.) 8,000$

1f. SOFT COSTS RELATED TO COMMUNITY ROOM ADDITION (Approx. 9% Total) 62,796$

TOTAL COMMUNITY ROOM BUDGET (5): 906,524$

2. COMPUTER LAB AND EQUIPMENT $70,000 - $85,000





7. BASEMENT SPACE; LIMITED MECHANICAL AND STORAGE ONLY $85,000 - $255,000






This Opinion of Probable Cost is made on the basis of our experience and qualifications. It represents our best judgment as experienced and qualified design professionals. It should be recognized that Architectural Design Consultants, Inc. does not have control over the cost of materials and services furnished by others, over market conditions, or contractors methods of determining their prices. Accordingly, Architectural Design Consultants, Inc. cannot and does not

guarantee that bids or actual costs will not vary from this Opinion.

Notes: 1) Budgets for property acquistion will need to be added by the owner to the total project budget at a later date.2) Outside attorney fees, additional city attorney fees, filing fees, title searches, and other legal fees related to property acquistion or other legal documents or contracts should be added depending on the property.3) Grant funding may require initial Owner disbursement with delayed reimbursement by granting agency. Delays can commonly be 45-90 days. Depending upon final funding strategy interim construction loan or line of credit interest costs should be added to the final project total.4) All costs are based on 2015 dollars. Inflation costs for future years should be added to the total project budget of a minimum of 5% per year.5) Community Room Cost Opinion is not a direct add cost since the Community Room addition would replace the large meeting room.

Architectural Design Consultants, Inc. Cost Opinion - New Building Option With Community Room Section 7.7 - Page 1


1. SITE DEVELOPMENT, UTILITIES, LANDSCAPING, AND PARKING (Approx. 16% of Gen. Bldg. Construction) 497,897$



2b. SURVEYS 4,500$

2c. HYDRAULIC CALCULATIONS (Water Table, Stormwater, Percolation, Geo-Thermal) 4,500$


II. BUILDING CONSTRUCTION COSTSPROGRAMMED BUILDING AREA (Including Community Center): 17,681

ESTIMATED COST PER SQUARE FOOT: 176$ BUILDING CONSTRUCTION SUBTOTAL 3,111,856$

III. FURNITURE, FIXTURES, AND EQUIPMENT (FFE) (10% - 20% of Building Construction)
























6/18/2015CONCEPT DESIGN PHASE - BASED ON 2015 CONSTRUCTION COST DOLLARS

New Building Option - WITH COMMUNITY ROOM

Architectural Design Consultants, Inc. Cost Opinion - New Building Option With Community Room Section 7.7 - Page 2







7. BASEMENT SPACE; LIMITED MECHANICAL AND STORAGE ONLY $85,000 - $255,000






This Opinion of Probable Cost is made on the basis of our experience and qualifications. It represents our best judgment as experienced and qualified design professionals. It should be recognized that Architectural Design Consultants, Inc. does not have control over the cost of materials and services furnished by others, over market conditions, or contractors methods of determining their prices. Accordingly, Architectural Design Consultants, Inc. cannot and does not

guarantee that bids or actual costs will not vary from this Opinion.


8.0 ACTION PLAN

Architectural Design Consultants, Inc. Action Plan Section 8.0 – Page 1

8.1. Next Steps 8.1.1. Promotion: Building Public Support Through Educational Activities: Action requires

knowledge. Forward thinking begins by anticipating the future and planning for it. The Space Needs Program, Comprehensive Cost Opinion, and supporting information developed for this Library Assessment Report are intended to provide the objective information and initial goal figures, the knowledge, necessary to effectively begin a capital campaign to implement the improvements identified. While raising funds can be long a process, it is first the credibility of the entity promoting it, the logic of their planning, and the appeal of their vision that convinces officials to appropriate funds and inspires donors to give. This begins, and ends, with education. Initial public input and involvement has occurred during this stage with such activities as the project ‘kick-off’ meeting, the staff, stakeholder, and patron interviews, the Steering Committee and Library Board of Trustees meetings, and two public meetings, but many more educational events and activities will be needed.

A series of public workshops and education activities is recommended to be developed to reach as many people as possible. They should be organized by a committed Steering Committee with a designated chair or ‘Champion’ to keep the ‘message’ consistent and flowing. Initial ideas for these activities include:

1) Five-minute educational and ‘status’ presentations by committee or board members at regular Village and Township Board meetings (keep the topic fresh, but brief);

2) Scheduled presentations at the library by committee or board members or the library director (current space limitations will be better conveyed holding it at the location in need);

3) Presentations by board or committee members or Friends Group members to local service organizations such as the Jaycees, Lions, American Legion, Rotary, and Tourism Council;

4) Presentations by committee or board members or Friends Group members to service organizations and other groups outside of East Troy community, but within the library’s service area in the county and stakeholding townships.

5) Presentations by committee or board members to local or regional foundations that could provide support to the library efforts.

6) Presentations to specific local businesses with an emphasis on how the library is or can help with their business activities such as training or employee recruitment.

7) Develop ‘testimonials’ from representatives of the groups interviewed to substantiate the need for improvements and incorporate these into educational materials.

8) An educational summary board of the library needs, at the library for patrons and that could also be emphasized in conjunction with other library programs and events;

9) A roaming educational booth/board that could travel to community events and staffed by the committee, board, or Friends of the Library and/or other informed volunteers - for example, downtown business events on the square, holiday events, parades, sporting tournaments, and area school events.

10) Post - and update - information on the library’s website and post on other social media outlets such as Facebook and/or LinkedIn.

Some of these activities can occur in conjunction with fundraising but not necessarily at this early stage. Informational presentations and educational boards should contain additional information on how potential donors can follow-up with a donation but the information presented and the ‘take home message’ of need conveyed is recommended to be emphasized the most.

8.1.2. Consensus Development: What . . . When . . . and How Much. What: Loosely structured conversations, discussing pros and cons, of the potential options to meet the Space Needs identified as a part of this report have taken place, but before a design solution can be developed and a fundraising campaign driven there needs to be a consensus developed by the steering committee and board as to what the solution should be, based on three potential solutions:

1) Renovation of and addition to the existing library at its current location. 2) Renovation of another vacant building within the community, such as Doubek School. 3) Construction of a new facility at an alternate location yet to be determined.


The steering committee needs to hold a series of 2-3 meetings involving S.W.O.T. exercises to review the pros and cons of the potential options and develop a consensus on which direct to move with the solution to a new or renovated library. This should be done over several meetings so that the options and information can be fully digested and follow up on options can be comprehensive. This decision needs to strongly consider public and stakeholder input, but ultimately the steering committee needs to make the final decision. When: Once a solution path has been selected there needs to be a Project Schedule developed with celebratory Milestones set. A goal is just a dream with a deadline. Without deadlines these types of projects are susceptible to “dying on the vine.” If the overall process takes too long once project parameter decisions have been made the stakeholders can become exhausted with the process and lose interest. By setting deadlines and goals and celebrating each step you keep feeding the project passion. The schedule needs to be realistic, but aggressive. Typically we see, on projects of similar scale, Space Needs taking 3-6 months, Concept Design taking 3-6 months, Fundraising taking 6-24 months, design and documentation taking 3-6 months, and Bidding and Construction taking 8-12 months. How Much: Once a decision on which option best suits the communities library needs has been made, the public should be informed and a target project budget should be developed based on the Cost Opinions presented in this report and what the committee and board feel is achievable based on all the project parameters and constraints. This budget number will be a bit of a moving target until a design is developed, but the design needs a budget parameter to shoot for or the project is likely to fail. Once this target budget is set, it is then time to begin envisioning the final project and refining decisions based upon the selected option. Of course the “When” depends a great deal on the “How Much”, and vise versa, and both of these depend a great deal on the “What.” This is why these three are developed in a cyclical process that feeds each other back and forth, until boiled down to a set of Consensus Project Parameters. These decisions and project goals need to be fed back into the public education and support driving activities that are defined in the Promotion section outlined above. These activities need to continue throughout the process until the doors are open.

8.1.3. Concept Design: Visualization. This is the phase in which visualization begins. This is usually where the public begins to get excited and take interest, so it is important to publicly present the design at key intervals. This takes discipline as it is impossible to please everyone. The steering committee typically bears the burden of reviewing and assisting the design professional in developing the project. It is their responsibility to act in the best interest of the community, but to also make executive decisions that keep the project moving forward. The objective in this phase is not to finalize all design and detail questions, but to develop plans, sections, elevations, and perspective renderings that will be key tools in the final phases of educating the public and in the fundraising efforts. The goal is to make enough design decisions to establish a final budget as a fundraising target. At the end of Concept Design the Target Budget and the Milestone Schedule are re-aligned and established in a more solid position. With these tools we can now start a capital campaign.

8.1.4. Fundraising: The Capital Campaign. The foundation of the Capital Campaign is publicity and support. The up-front focus of that publicity effort is two-fold, the target budget being one side, and the design and community benefits being the other. It’s very important to be up-front with the project budget, but all too often the public see this as too big a project hurdle if they do not understand the benefits of the project to the community, businesses and property owners. It’s important to develop public information tools that present the project facts in a simple and concise format that present well graphically and list the important facts, including budget, as well as a list of the hard hitting benefits. Remember that attention spans are short and people lose interest quickly if there is not a benefit to them personally. The information must be concise, and repetitive, and you have to be persistent in getting it out through multiple avenues, as in the examples listed in the “Promotion” section above. It is critical to educate the steering committee on fundraising strategies and techniques and have a fundraising sub-committee with a chairperson who is dedicated. It is becoming very common to sire assistance in this area. Fundraising consultants, from our experience, have typically more than paid


for their services in their expertise and connections. They have experience to know the successful sources, as well as the process in obtaining funds from grant agencies. Funding sources have varying application cycles and application pre-requisite requirements. The majority of program deadlines typically occur in the spring of each year but others are continuous on a monthly or quarterly basis while others only occur every other year. It would be highly recommended that the library board and/or steering committee appoint a chairperson to oversee or engage a dedicated funding consultant to further research and familiarize the board with key criteria so that opportunities are not missed. Specific information that should be gathered include: application dates and funding cycles; how specific identified components for the library improvements can be matched with a specific program; dollar amounts available; dollar matching requirements and how it can be matched (for example, allowing donors that may be interested in contributing for a specific component), and fund source ancillary requirements, such as federal wage or bidding requirements or other documentation. Many grants also require detailed information in their applications that has not yet been developed at this stage in the overall project process but knowing target dates when this information will be needed can help establish and drive the project development schedule.

8.1.5. Property Acquisition: At some point in the consensus process there will be a decision made as to whether you will stay on site at the current location or if you need to acquire another property. Whether that is an empty property with no improvements or an existing building to be renovated into library space there will be a dollar value attached to getting control of that piece of property. That number is not included in the cost opinions outlined in Section 6.0 since there is no feasible way at this phase of the project to determine what that number would be. If the consensus is a new location, gaining control of that location through property acquisition can be a key piece to play as early in the game as possible for several reasons. For one, it shows the community a commitment to the project, gives you a place to publicly advertise the project with “coming soon” billboards, and builds public excitement and support. More importantly though, the value of the acquired property, even if obtained through donation, may be used as a funding mechanism as matching funds to be applied towards other potential grants and funding sources. On the final page of the space needs program there is a site summary that defines the needed site size in acreage to properly accommodate your library. This would be a minimum and you should plan site space for future expansion.

8.1.6. Interim Maintenance Needs Recommendations: If the consensus is determined that it is in the best interest of the community to stay at the current location, there will still be Concept Design, Fundraising, and Final Documentation and Construction phases of work that need to be performed. Even if these phases are completed at peak performance there it may still take several years for the final project to become reality. In the interim there may be items that need immediate attention and should not wait for the final project. The items you would want to focus on are items that will not be lost in the final project, i.e. if the furnace needs replaced it would be better to limp along until the final project or a system installed now may not work for the final project and could be replaced in just a few years. On the other hand if the roof leaks and that part of the building even after modification would have a long term roof with no modification as part of the bigger project, that work should be done right away. If the consensus is developed to stay in the current location, you may review Section 4.0 of this report for the Facility Condition Assessment and pay close attention to items that are identified in each section as “Needs.” These are the items you would want to consider for interim improvements that could add value to the long term building solution.

8.1.7. Final Design and Documentation, Bid, and Construct: Typically we see that once 70-85% of the project funds have been secured the owner pulls the trigger to move into the final design and documentation process. This process is when the building is fully architecturally designed including all engineered systems for structure, mechanical, electrical, plumbing, fire protection, etc. The details are generated and all systems specified in sufficient detail to bid and construction the project.


This final phase will include monthly design review meetings to make consensus design decisions with the committee, making material and systems selections in the best interest of the life of the building and activities and programs that will occur within. At each phase a consensus will be developed and the public is kept informed since the fundraising is typically still in process. Once the project is fully detailed and specified it will be submitted for state and agency review and approval. The project will then be publicly bid and contractors and vendors selected. The design professional will be your advocate through the entire process until the keys are turned and the building is occupied. This is to insure you that the monies spent meet the design intent and the performance specifications developed so that the long term investment is sound.

8.1.8. Occupy: Celebrate. Successful library projects rely heavily upon continued public support and

strong programming efforts for funding. It’s critical that you kick this off with a community celebration to open the doors for operation. Publicly recognize those involved and those who donated time and monies to the project. Plan for features such as a donor wall, engraved pavers, naming rights to certain features or rooms, or donor plaques on furnishings and equipment. Having a full program developed as soon as the doors open is also important. From day one you need to keep the public engaged and excited to keep them coming back. Plan regular public open house type events and listen to the patrons about the types of programming they would like to have and be responsive to changing needs, technology, interests, and demographics.

9.0 APPENDICES

Architectural Design Consultants, Inc. Appendices Section 9.0 – Page 1

List of Attachments

9.1. East Troy Lions Public Library Long-Range Plan 2010-2015

9.2. ADCI Public Presentation PowerPoint

9.3. Director’s Public Presentation PowerPoint

East Troy Lions Public Library Long-Range Plan 2010-2015

Executive Summary

In an effort to plot a course for library services to the community, the East Troy Lions Public Library Board approved the following plan. Library expansion remains an elusive goal that encounters obstacles at every step in the planning process. Service to the community was underlined throughout the planning process while funding continues to lag behind projected services and will always be an issue in planning.

Mission The East Troy Lions Public Library is a gateway to the world of information and discovery, inspiring the lifelong love of reading and learning. It offers free access to varied collections, stimulating programs, leading-edge technology, and a responsive staff in a welcoming environment.

Library Characteristics A review of the 2000 demographic data shows that the East Troy population remains predominantly white (in the 96-98% range) compared to the national average of 75%, although this situation seems to be modifying somewhat just recently. Educational attainment is also somewhat lower than the national average but the median family income in all three communities is somewhat higher than the national average of $50,000. The demographic data also shows that in East Troy about one quarter of the population is under 18 years old, while the elderly comprise about 13.5%. This information indicates two sizeable groups with special needs. Programming and services have been developed for the youth, but more programming is needed for the over 62 population. In addition, the staff has noted continual demand by adult continuing education students. Interest in technology has remained high as evidenced by sustained computer use and increased demand for use of word processing programs. Limitations of an inadequate facility have reached maximum proportions resulting in the need to place parts of the collection in storage. With the space limitations and the increased demand for popular items in varied formats, the library will take up the role of popular materials center. The East Troy Lions Public Library does not have the financial resources needed to meet more than a basic level of service. A large non-resident service area brings in a large portion of the county revenues, but the unappealing condition of the current facility does not draw in library users at the same rate it once did. A small municipal population (about 4,600) ensures this picture will not soon change. Grants are a way of extending finances and of completing projects. Every effort will be made to obtain outside funds. Resource sharing is an important aspect of trying to maximize resources. It is apparent that libraries will need to provide a link to the world of information resources available online, in libraries, special collections and on the Internet. It is through forming consortia that they can hope to find the resources needed to meet demands of their community. The partnership between Lakeshores Library System and Mid-Wisconsin Library System created the SHARE catalog. This partnership has greatly enhanced library service allowing all member libraries to extend their resources in ways none could do alone.

2

Other connections and partnerships with such entities as the school district or other organizations should be sought. Finally, the Village of East Troy, the Town of East Troy, and the Town of Troy form a community that exhibits the intimacy associated with a small town. The Library Board and staff are committed to seeing the library remain an integral part of the community and hope to foster close cooperation among these governing officials.

Service The East Troy Lions Public Library provides service on a free and equal basis. Service can best be described as basic, with three outstanding exceptions – resource sharing and interlibrary loan, outreach, and technology training. In each case, individualized service is given to the client tailored to his or her needs. A friendly service-oriented staff and dedicated volunteers help bridge the gap between resources and client expectations. Circulation - Long-Range Goals and Objectives Goal: Institute bookstore model

• Give them what they want • Maintain friendly and approachable staff • Emphasize popular materials • Create inviting setting – coffee, seating, tables • Ensure library service is available at times convenient to the community • Strive to reach State Library Standards

Steps needed to make this happen

• Obtain input from community • Continue ongoing staff discussion, workshops about customer service • Check reviewing materials, patron recommendations, visit bookstores • Provide free coffee, comfortable chairs, several smaller 2-person tables • Extend open hours to 8 PM – an additional 4 hours per week times two staff members on

duty • Increase space for additional materials

Beyond the horizon Goal: Work with Lakeshores Library System to develop a more robust collection and delivery system

3

• Develop floating collection - demand drives delivery – items stay in requesting library

until requested elsewhere • Create a centralized collection development-a committee purchases all materials for LLS


• Participate in LLS committee work

Interlibrary Loan – Long Range Goals and Objectives SHARE library consortium has changed the way most inter-library borrowing occurs. Direct placement of holds accounts for the bulk of the traffic. Goal: Improve the speed, efficiency and effectiveness of this service

• Understand complexity of SHARE catalog • Promote use of catalog to library users


• Attend SHARE meetings to contribute our effort to develop the best service possible • Participate in all Lakeshores Library System meetings to maintain familiarity with

current practices • Train staff as needed to follow changes in procedure • Demonstrate to public the use of catalog and patron accounts

Reference: Long-Range Goals and Objectives Most reference work is now done online. Goal: Provide best possible access to information

• Maintain a well-trained staff with knowledge of online databases and catalog • Offer a varied collection of databases • Maintain a core collection of print reference materials • Keep patrons informed of available services


• Maintain staff training in online reference skills, especially in use of new databases as added

• Monitor database use • Monitor requests for information • Instruct patrons in use of catalog and databases

4

Children’s Services – Long Range Goals and Objectives Offer children of all ages an array of materials and a variety of programs that foster a love of reading and intellectual inquiry. Goal: Provide access to current and popular materials through:

• A varied collection of books and magazines • Special collections of young adult (YA) and teen materials • A diverse collection of audio books and music • An assorted collection of DVDs

Goal: Provide a variety of programs and performances for children and families

• StoryTime • Summer Reading Club • StoryWagon series of performances • Holiday programs • Family programs • Wii and board game sessions

Goal: Provide direct service to youth through:

• Summer school library service • Tours • Catalog instruction to individuals or groups

Steps needed for this to happen

• Maintain collection development budget at 3% annual increase • Weed out older, little-used items on a continual basis • Monitor requests for purchase • Visit bookstores to observe trends • Maintain current schedule of programming • Promote programs to area schools, day care providers, and organizations

5

Adult Services – Long-Range Goals and Objectives Offer an array of materials and a variety of programs that foster a love of reading and intellectual inquiry. Goal: Provide access to current and popular materials through:

• A varied collection of books and magazines • Special large print collections • A diverse collection of audio books and music • An assorted collection of DVDs

Goal: Provide a variety of programs and performances

• Book clubs • Writers group • Knitting group • Author presentations • Informational presentations • Recreational programs

Programming - Long-Range Goals and Objectives Goal: To foster a sense of community, a love of reading, and to promote library use.

• Continue to offer quality programming Steps needed to make this happen

• Maintain a line in the budget for programming • Offer quality performances and presentations • Increase the number of performances as Lakeshores Library System decreases the

number they offer for the StoryWagon

6

Outreach and Deposit Collections – Long-Range Goals and Objectives Goal: Provide library service to housebound members of the community

• Continue delivering library materials to individuals in their homes • Continue a deposit collection at the nursing home

Steps needed for this to happen

• Recruit volunteers for delivery service • Promote service through brochures, library column, and word-of-mouth

Services to Users with Special Needs – Long-Range Goals and Objectives Goal: Enhance library service to library users with special needs

• Continue to offer materials in varied formats such as large print and spoken word • Provide assistive devices to the extent funds allow

Steps needed for this to work

• Maintain a large print collection • Maintain assistive devices such as the MonoMouse, touch screen monitor, and adjustable

work desk in our possession • Develop a brochure outlining available services. Make them available in doctor’s offices

in the area

Literacy – Long-Range Goals and Objectives

Goal: To encourage literacy and library usage • Promote literacy through programs and activities

Steps needed to make this happen • Continue to provide library space as needed by tutors • Continue to refer individuals to on-going literacy programs • Provide programs and performances that encourage a love of reading and intellectual

curiosity

7

Collection - Long- Range Goals and Objectives East Troy Lions Public Library is in jeopardy of losing Walworth County funding in 2011. We have failed to meet the basic standard for collection size as required by the Walworth County Library Plan. In 2011 the Walworth County payment would equal $91,082 at our current funding formula. If we fall back to the 2000 level of funding, we will receive $76,648 - a difference of $14,434. A letter stating steps taken to meet standards has been submitted, but what action the Walworth County Library Committee will take is still unknown. The dilemma of lack of space versus larger collection size requirements remains our main planning focus. It is evident that without additional space, we will not be able to meet requirements for total collection size. Goal: Provide a collection of current and popular materials in a variety of formats that enhance leisure time, stimulate thought and expand knowledge

• Maintain a base materials budget of at least 90% of the last year’s budget and never cut the materials budget two years in a row

• Maintain a useful and current collection Steps needed to make this happen

• Seek a 3% cost of living increase annually • Purchase materials in a variety of formats • Maintain a continuous schedule for weeding materials • Work with Lakeshores Library System to develop cooperative collection development.

Staffing – Long-Range Goals and Objectives The library has a permanent, paid staff with a director who is responsible to a Library Board as set forth in Wisconsin State Statutes. The director maintains the appropriate level of certification for the service area and is paid for forty hours per week. The library currently has staffing at the recommended level of 3.78 Full Time Equivalency hours. Duties are constantly shifting as new services, formats and procedures are introduced. Training the public to use all the various new technologies and databases and adding programming are continuing challenges. The library maintains a deposit collection at the nursing home and an outreach program for the homebound in the community. In the next year, staff will have to become proficient in updates to the automation system and learn to use any new technologies offered to patrons or instituted by the Lakeshores Library System. This is in addition to their other duties. Maintaining trained staff is difficult as surrounding employers offer better wages and working conditions. It is suggested that we explore various ways to deal with this problem. The staff excels in presenting a friendly nature and an eagerness to help. A commitment to continuing education will maintain their ability to provide the service required by the community.

8

Goal: To develop a staff equal to the challenge of providing organized collections of print and non-print library materials and to provide expert guidance in retrieving these items. Steps needed to make this happen

• Ensure that the library director maintains an appropriate level of certification under the provisions stated in the Wisconsin Administrative Code

• Support the library director’s continuing education and professional activities as defined in the latest edition of Certification Manual for Wisconsin Public Librarians

• Support the staff’s continuing education, conference activities and committee work, including paid work time for attendance

• Maintain a line item in the budget to reimburse the costs of continuing education activities, including travel expenses

• Maintain a set of personnel policies outlining the conditions and requirements for employment of library staff consistent with state and federal regulations, including the Americans with Disabilities Act

• Maintain a written personnel classification plan describing the duties of each staff member, any educational and experience requirements, the physical requirements of the job, and starting salary

• Guarantee that all qualified individuals have an equal opportunity for employment

Facility – Long-Range Goals and Objectives Access refers to making the library’s services and resources as widely available as possible. It includes the library’s location, hours of service, bibliographic access to materials, and use of appropriate technologies to gain entry to local and remote resources. The principal of equal access for all is integral to a library’s long-range plan. The physical library facility also has a direct effect on access. All public library buildings should be easily accessible and offer a compelling invitation to the community. Library buildings should be flexible enough to respond to changing use and new technologies. Buildings should be expandable to accommodate growing collections and new services. Buildings should be designed for patron usefulness and enjoyment. Building designs also should support staff efficiency, because staff costs are the major expense in library operation.

Goal: To provide a physical facility that is adequate and well maintained in order to provide an accessible, safe, comfortable, and attractive environment for patrons and staff. Steps needed to make this happen

9

• Provide adequate space to implement the full range of library services that are consistent with the library’s long-range plan and the guidelines in Public Library Space Needs: A Planning Outline

• Meets standards for ADA Accessibility Guidelines for Buildings and Facilities including those for space needs, assistive furniture and devices, and signage

• Allocate space for child and family use, quiet areas, teen areas • Provide adequate and appropriate seating, furniture, and equipment for efficient library

service • Provide adequate space for public access to technology • Provide adequate, safe, well-lighted, and convenient parking for patrons • Provide adequate exterior lighting • Ensure interior lighting levels comply with recognized standards • Provide accessible public meeting space available for library programming and for use by

other community groups • Provide sufficient readers seating space for the service population • Conduct a space needs assessment at least every five years • Expand current library building or build a totally new facility

Approved 1/11/11

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ctiv

ities

•W

inte

r Cra

ft A

ctiv

ities

•F

amily

Act

iviti

es

•Hea

lth a

nd E

xerc

ise

•Gam

ing:

Dig

ital a

nd B

oard

Data

& B

ench

mar

ks

Muni

cipal

Popu

latio

n Se

rvice

Pop

ulat

ion

Coun

ty P

opul

atio

n

1980

Cen

sus

3,583

No

t Ava

ilable

71

,507

1990

Cen

sus

3,687

No

t Ava

ilable

75

,000

2000

Cen

sus

3,830

No

t Ava

ilable

92

,013

2010

Cen

sus

4,021

8,1

04

102,2

28

2011

Est

imat

e 4,0

23

8,302

10

2,485

2012

Est

imat

e 4,0

25

7,879

10

2,530

2013

Est

imat

e 4,0

33

8,068

10

2,579

2014

Est

imat

e 4,0

41 (.5

9% / y

r pro

jectio

n)

8,107

(.87%

/ yr p

rojec

tion)

10

2,837

(1.15

% / y

r pro

jectio

n)

2015

Pro

jectio

n 4,0

30

8,117

10

4,380

2020

Pro

jectio

n 4,1

90

8,470

10

9,365

2025

Pro

jectio

n 4,3

80

8,838

11

5,653

2030

Pro

jectio

n 4,5

25

9,222

12

1,835

2035

Pro

jectio

n 4,5

15

+12.0

% ov

er 20

15 pr

ojecti

on

9,623

+1

8.5%

over

2015

proje

ction

12

8,840

+2

3.4%

over

2015

proje

ction

Data

& B

ench

mar

ks: H

istor

ical

Ye

ar

Regi

ster

ed

Borro

wers

To

tal

Reve

nue

Tota

l Ope

ratin

g Ex

pend

iture

s St

aff a

s FT

Es

Hour

s Ope

n Pe

r Wee

k To

tal

Visit

s Re

fere

nce

Tran

sact

ions

2009

3,7

75

$216

,331

$220

,901

3.78

46

46,78

8 12

7 20

10

4,113

$2

23,09

4 $2

21,65

2 3.7

8 46

45

,734

- 20

11

4,373

$2

33,08

0 $2

35,76

1 3.7

8 46

43

,915

- 20

12

4,483

$2

47,52

4 $2

46,75

8 3.7

8 46

44

,059

338

2013

3,7

66

$242

,545

$193

,862

3.65

46

45,08

5 24

3 20

14

3,798

$2

76,46

1 $2

05,65

2 4.3

1 46

44

,154

222

Year

Bo

ok

Volu

mes

Au

dio

Item

s Vi

deo

Item

s Pe

riodi

cal

Subs

crip

tions

El

ectro

nic

Book

s Do

wnlo

adab

le Au

dio T

itles

Do

wnlo

adab

le Vi

deo T

itles

2009

21

,498

2,191

1,8

53

98

8,948

3,9

93

314

2010

20

,378

2,388

1,8

07

98

8,240

5,8

09

318

2011

24

,201

2,583

2,1

89

91

23,49

3 10

,818

321

2012

24

,716

2,855

2,3

25

89

53,62

0 9,6

50

319

2013

25

,303

2,920

2,5

77

64

80,67

6 22

,604

324

2014

25

,217

2,161

2,7

91

63

145,2

93

31,27

9 1,4

24

Data

& B

ench

mar

ks: H

istor

ical

Ye

ar

Tota

l Ci

rcul

atio

ns

Child

ren’

s Ci

rcul

atio

ns

Non-

Resid

ent

Circ

ulat

ion

Publ

ic Co

mp.

/ Int

erne

t On

-Lin

e Da

taba

ses

Publ

ic In

tern

et

Com

p. U

ses

Wire

less

Uses

2009

49

,413

17,92

9 25

,357

10 / 8

35

9,0

17

- 20

10

50,42

4 17

,106

24,20

6 10

/ 8

40

7,698

-

2011

54

,267

18,85

9 24

,057

10 / 8

54

5,6

57

- 20

12

54,19

5 20

,308

25,83

0 10

/ 8

56

4,944

-

2013

53

,291

21,84

7 27

,793

10 / 8

57

4,8

61

315

2014

51

,037

22,50

7 27

,214

10 / 8

57

4,8

98

1,974

Child

ren’

s Pro

gram

s Yo

ung A

dult

Prog

ram

s Ad

ult P

rogr

ams

Tota

l Pro

gram

s

Year

Pr

ogra

ms

Atte

ndan

ce

Prog

ram

s At

tend

ance

Pr

ogra

ms

Atte

ndan

ce

Prog

ram

s At

tend

ance

20

09

134

2,965

19

14

7 93

96

7 24

6 4,0

79

2010

14

5 2,5

02

20

120

132

1,155

29

7 3,7

77

2011

14

3 2,3

23

0 0

90

717

233

3,040

20

12

184

3,179

0

0 89

67

2 27

3 3,8

51

2013

24

0 3,5

40

48

144

92

4,496

38

0 8,1

80

2014

25

0 3,6

50

24

158

84

878

358

4,686

Data

& B

ench

mar

ks: P

eer C

ompa

rison

Muni

cipali

ty

Muni

cipal

Popu

latio

n

Addi

tiona

l Se

rvice

Po

pulat

ion

Tota

l Ser

vice

Popu

latio

n

Bran

ches

or

Oth

er

Serv

ice

Outle

ts

Tota

l Sta

ff in

FT

Es

Tota

l Op

erat

ing

Expe

nditu

res

Per C

apita

Hour

s Ope

n Pe

r Wee

k In

Win

ter

Squa

re

Foot

age P

er

Capi

ta

Evan

sville

5,0

70

2,793

7,8

63

0 4.3

6 $3

4.34

50

.86

Philli

ps

1,452

6,9

01

8,353

0

4.61

$39.9

5 57

.69

Da

rling

ton

2,426

4,5

93

7,019

0

3.73

$27.4

1 51

1.2

6 No

rth F

ond

du L

ac

5,078

2,0

00

7,078

0

2.44

$24.7

4 44

1.0

4 Be

rlin

5,552

1,5

43

7,095

0

5.73

$55.0

0 61

1.0

4 W

auto

ma

2,168

6,9

14

9,082

0

3.43

$19.5

5 51

.90

Ne

illsvil

le 2,4

43

5,252

7,6

95

0 2.6

9 $1

7.80

44

1.07

Tom

ahaw

k 3,3

67

4,294

7,6

61

0 5.6

8 $5

3.24

54

1.50

Aver

age:

Pee

r Size

3,4

44

4,286

7,7

30

0 4.0

8 $3

4.00

52

1.05

East

Troy

4,2

83

3,785

8,0

68

0 3.6

5 $2

4.02

46

.59

Aver

age:

Pee

r Are

a 6,1

47

8,679

14

,826

0 9.2

8 $3

3.80

58

.97

Mukw

onag

o 7,4

32

14,47

4 21

,906

2 14

.93

$40.1

0 61

1.2

6 De

lavan

8,4

32

6,618

15

,050

0 8.0

0 $3

1.68

60

.82

Willi

ams B

ay

2,577

4,9

45

7,522

0

4.90

$29.6

2 54

.84

Data

& B

ench

mar

ks: P

eer C

ompa

rison

Ch

ildre

n’s P

rogr

ams

Youn

g Adu

lt’s P

rogr

ams

Othe

r / A

dult

Prog

ram

s To

tal P

rogr

ams

Muni

cipali

ty

# Of

Prog

ram

s At

tend

ance

Pe

r Cap

ita

# Of

Prog

ram

s At

tend

ance

Pe

r Cap

ita

# Of

Prog

ram

s At

tend

ance

Pe

r Cap

ita

# Of

Prog

ram

s At

tend

ance

Pe

r Cap

ita

Evan

sville

13

9 .43

38

.04

77

.10

25

4 .58

Ph

illips

11

3 .27

8

.01

0 .00

12

1 .29

Da

rling

ton

81

.23

9 .01

37

.08

12

7 .32

North

Fon

d du

Lac

14

2 .31

1

.01

1 .02

14

4 .34

Be

rlin

91

.60

3 .05

21

.03

11

5 .68

W

auto

ma

73

.12

19

.01

58

.08

150

.21

Neills

ville

50

.07

5 .09

13

.02

68

.17

To

mah

awk

120

.40

4 .02

10

.03

13

4 .46

Aver

age:

Pee

r Size

10

1 .30

11

.03

27

.05

13

9 .38

East

Troy

24

0 .44

48

.02

92

.56

38

0 1.0

1

Aver

age:

Pee

r Are

a 20

4 .38

43

.05

15

4 .17

40

2 .6

Mukw

onag

o 22

4 .24

35

.01

22

9 .32

48

8 .57

De

lavan

27

1 .46

43

.07

12

2 .12

43

6 .65

W

illiam

s Bay

11

9 .43

51

.07

11

1 .08

28

1 .58

Data

& B

ench

mar

ks: P

eer C

ompa

rison

Muni

cipali

ty

E-Bo

oks

E-Bo

oks P

er

Capi

ta

Elec

troni

c Au

dio

Mate

rials

(Dow

nloa

dabl

e)

Elec

troni

c Au

dio

Mate

rials

Per

Capi

ta

Elec

troni

c Vi

deo

Mate

rials

(Dow

nloa

dabl

e)

Elec

troni

c Vi

deo

Mate

rials

Per

Capi

ta

Tota

l Da

taba

ses

Avail

able

Tota

l Da

taba

ses

Per 1

,000

Resid

ents

Ev

ansv

ille

65,54

3 8.3

3 20

,691

2.63

321

.041

47

5.98

Philli

ps

67,55

5 8.0

9 25

,536

3.06

321

.037

51

6.11

Darli

ngto

n 65

,715

9.36

20,66

7 2.9

4 32

1 .04

6 51

7.2

7 No

rth F

ond

du L

ac

69,05

5 9.7

6 21

,298

3.01

322

.045

44

6.21

Berli

n 69

,055

9.73

21,29

8 3.0

0 32

2 .04

5 45

6.3

4 W

auto

ma

69,05

5 7.6

0 21

,298

2.35

322

.035

44

4.84

Neills

ville

65,37

0 8.5

0 20

,667

2.69

321

.042

51

6.63

Tom

ahaw

k 65

,370

8.53

20,66

7 2.7

0 32

1 .04

2 51

6.6

6

Aver

age:

Pee

r Size

67

,089

8.74

21,51

5 2.8

0 32

1 .04

1 48

6.2

6

East

Troy

80

,676

9.99

22,60

4 2.8

0 32

4 .04

0 57

7.0

6

Aver

age:

Pee

r Are

a 80

,537

6.58

22,57

1 1.8

5 32

4 .02

7 48

3.8

3 Mu

kwon

ago

80,26

8 3.6

6 22

,505

1.03

324

.015

51

2.33

Delav

an

80,67

2 5.3

6 22

,604

1.50

324

.022

46

3.06

Willi

ams B

ay

80,67

2 10

.72

22,60

4 3.0

1 32

4 .04

3 46

6.1

1

Spac

e N

eeds

& P

rogr

am -

ADCI

W

'x

D'

xD

'Cu

rren

t Ar

eaPr

ogra

m

Area

8x

12x

2496

288

300%

8x

12x

1896

216

225%

Des

ign

spac

e lo

ng e

noug

h to

hav

e w

ork

stat

ion

at o

ne e

nd a

nd s

taff

mee

ting

tabl

e at

the

othe

r end

. Be

st if

of

fice

has

dire

ct li

ne o

f sig

ht to

circ

ulat

ion

desk

.

10x

20x

2420

038

419

2%C

onsi

der w

ork

spac

e fo

r 3 s

taff

and

at le

ast o

ne vo

lunt

eer.

Des

ign

effic

ient

furn

ishi

ngs

to m

axim

ize

func

tiona

lity o

f the

spa

ce.

Allo

w d

irect

visi

bilit

y of t

he c

ircul

atio

n de

sk.

392

888

227%

W'

xD

'x

D'

Curr

ent

Area

Prog

ram

Ar

ea

8x

14x

2411

228

825

7%C

ombi

ne w

ith d

ispl

ay /

galle

ry s

pace

and

may

ser

ve a

s ov

erflo

w s

pace

off

mee

ting

room

s w

ith d

irect

ac

cess

to p

ublic

toile

ts.

Keep

to th

e so

uth

/ sou

th-e

ast s

cree

ned

from

win

ter w

ind.

0x

0x

100

60Ai

r loc

k sp

ace

with

coa

t clo

set f

or s

taff

use.

4x

6x

424

1667

%R

ecom

men

d a

smal

l rat

ed ro

om to

min

imize

dam

age

from

vand

al d

epos

its.

0x

0x

120

120

Poss

ibly

com

bine

with

sta

ff w

ork

room

.

6x

6x

1636

128

356%

(3) f

ixtur

e to

ilet r

oom

7x

8x

1656

128

229%

(3) f

ixtur

e to

ilet r

oom

0x

0x

70

49Fa

mily

Toi

let w

ithin

the

Chi

ldre

n's

area

with

pro

per c

hild

acc

ess

fixtu

res.

Sid

e by

sid

e ad

ult /

chi

ldre

n fix

ture

s.

0x

0x

70

49M

ay b

e re

dund

ant d

epen

ding

on

spac

e co

nfig

urat

ion.

12x

24x

2428

848

016

7%M

ay b

e m

ultip

le s

mal

ler r

oom

s.

0x

0x

120

96M

ay b

e m

ultip

le s

mal

ler r

oom

s fo

r diff

eren

t use

r gro

ups.

12x

24x

1228

814

450

%

12x

24x

1228

896

33%

0x

0x

120

96

0x

0x

120

96

12x

16x

1619

212

867

%

8x

9x

1072

8011

1%

16x

22x

3035

236

010

2%M

ay b

e m

ultip

le s

mal

ler r

oom

s or

an

addi

tiona

l roo

m b

esid

es th

e ex

istin

g ba

sem

ent.

New

bas

emen

t sp

ace

pref

erre

d to

was

ting

at g

rade

spa

ce.

3x

4x

1012

8066

7%N

eeds

goo

d ve

ntila

tion

and

air c

ondi

tioni

ng.

1,72

02,

494

145%

4,96

69,

502

191%

Exis

ting

bldg

2,6

16 s

f firs

t flo

or +

688

sf in

term

edia

te fl

oor +

2,6

16 s

f low

er le

vel +

688

mec

hani

cal

base

men

t = 6

,608

sf t

otal

.

6,60

812

,638

191%

Use

a co

nver

sion

fact

or o

f 1.3

3 to

est

imat

e to

tal p

rogr

amm

ed s

pace

requ

ired.

Thi

s en

com

pass

es

such

unp

rogr

amm

able

spa

ce a

s w

all t

hick

ness

es, c

ircul

atio

n sp

ace,

and

mec

hani

cal c

hase

way

s.

12 8

Spac

e G

roup

Sub

-Tot

als:

Stor

age

- Chi

ldre

n's

4

Publ

ic M

en's

Toi

let

Dire

ctor

's O

ffice

8 20 8

Cus

todi

al C

lose

t

Bui

ldin

g Su

b-To

tals

:

7

Stor

age

- Per

iodi

cal a

nd N

ewsp

aper

s

8

Mec

hani

cal R

oom

8

SPAC

E N

AME

or P

OSI

TIO

N T

ITLE

REM

ARK

S or

SPE

CIA

L R

EQU

IREM

ENTS

12

Circ

ulat

ion

Des

k12

Boo

k D

epos

it R

oom

Staf

f Wor

k R

oom

Stor

age

- Gen

eral

Staf

f Toi

let

Spac

e G

roup

Sub

-Tot

als:

%

Incr

ease

Stor

age

- Mak

er S

pace

REM

ARK

S or

SPE

CIA

L R

EQU

IREM

ENTS

8

Stor

age

- Boo

ks12

Stor

age

- Mee

ting

Roo

ms

Empl

oyee

Bre

ak R

oom

7

Empl

oyee

Ent

ry

W'

SPAC

E NE

EDS

12

Publ

ic W

omen

's T

oile

t

Chi

ldre

n's

Toile

t

Stor

age

- Gen

ealo

gy

6 10 8

CURR

ENT

SPAC

ESP

ACE

NAM

E or

PO

SITI

ON

TIT

LEPR

OG

RAM

SPA

CE

16

%

Incr

ease

W'

STAF

F U

SE S

PAC

ES

Entr

y Ve

stib

ule

/ Lob

by

Bui

ldin

g Su

ppor

t Spa

ces

8

Spac

e G

roup

Sub

-Tot

als:

8

Com

mun

icat

ions

/ IT

Clo

set

W'

xD

'x

D'

Curr

ent

Area

Prog

ram

Ar

ea

0x

0x

640

2304

Des

ign

as d

ivida

ble

spac

e to

acc

omm

odat

e 2

grou

ps a

t one

tim

e. T

oget

her a

ccom

odat

es 1

50 o

ccup

ants

.

0x

0x

240

384

0x

0x

240

384

0x

0x

240

288

0x

0x

180

144

Sepa

rate

or s

pace

in a

dditi

on to

libr

ary p

rogr

amm

ed to

ilets

.

0x

0x

240

288

03,

792

4,96

613

,294

268%

Exis

ting

bldg

2,6

16 s

f firs

t flo

or +

688

sf in

term

edia

te fl

oor +

2,6

16 s

f low

er le

vel +

688

mec

hani

cal

base

men

t = 6

,608

sf t

otal

.

6,60

817

,681

268%

Use

a co

nver

sion

fact

or o

f 1.3

3 to

est

imat

e to

tal p

rogr

amm

ed s

pace

requ

ired.

Thi

s en

com

pass

es

such

unp

rogr

amm

able

spa

ce a

s w

all t

hick

ness

es, c

ircul

atio

n sp

ace,

and

mec

hani

cal c

hase

way

s.

0x

0x

240

288

0x

0x

120

120

Ded

icat

ed to

chi

ldre

n's

area

, pro

gram

s, c

olle

ctio

ns, e

tc.

0x

0x

180

216

May

be

cont

iguo

us w

ith s

taff

wor

k ro

om a

nd s

houl

d be

adj

acen

t to

circ

ulat

ion

desk

.

0x

0x

120

120

May

be

part

of D

irect

or's

offi

ce.

0x

0x

120

120

0x

0x

240

384

loca

l his

tory

, sus

tain

abili

ty, c

ultu

ral c

ente

r, or

gani

c liv

ing,

hea

lth a

nd a

ging

, con

tinui

ng e

duca

tion,

writ

ing

cent

er, e

tc.

Lim

ited

in a

rea

and

use

due

to c

ode

requ

irem

ents

for e

leva

tor a

cces

s to

all

leve

ls in

gov

ernm

ent o

wne

d bu

ildin

gs.

3,00

0 sf

max

imum

for s

tora

ge a

nd m

echa

nica

l with

no

publ

ic a

cces

s.

Shel

led

Spac

e to

be

recl

aim

ed b

y lib

rary

pro

gram

s as

futu

re n

eeds

aris

e.

01,

248

6,60

819

,341

293%

Use

a co

nver

sion

fact

or o

f 1.3

3 to

est

imat

e to

tal p

rogr

amm

ed s

pace

requ

ired.

Thi

s en

com

pass

es

such

unp

rogr

amm

able

spa

ce a

s w

all t

hick

ness

es, c

ircul

atio

n sp

ace,

and

mec

hani

cal c

hase

way

s.

Pote

ntia

l Tea

min

g Sp

aces

- Sh

elle

d Ex

pans

ion

12C

ompu

ter L

ab

16

Com

mun

ity R

oom

Kitc

hen

"Spe

cial

ty"

Educ

atio

n C

ente

r16

Staf

f Mee

ting

/ Frie

nds

/ Boa

rd R

oom

CO

MM

UN

ITY

RO

OM

SPA

CES

Com

mun

ity G

arde

n M

ud R

oom

/ To

ol S

tora

ge

Chi

ldre

n's

Libr

aria

n O

ffice

10 12

Mul

ti-U

se S

taff

Offi

ce10

Stor

age

/ Mec

hani

cal B

asem

ent

Cha

mbe

r of C

omm

erce

Sha

red

Spac

e

Bui

ldin

g Sp

ace

Nee

ds T

otal

s In

clud

ing

Opt

iona

l Add

ition

al S

pace

s:

16

Com

mun

ity R

oom

Sto

rage

Com

mun

ity R

oom

Com

mun

ity R

oom

Toi

lets

Spac

e G

roup

Sub

-Tot

als:

10

REM

ARK

S or

SPE

CIA

L R

EQU

IREM

ENTS

8

SPAC

E N

AME

or P

OSI

TIO

N T

ITLE

W'

36

East

Tro

y H

isto

rical

Soc

iety

Sha

red

Spac

e

12 OPT

ION

AL A

DD

ITIO

NAL

AN

D/O

R F

UTU

RE

SPAC

ES

%

Incr

ease

Com

mun

ity R

oom

Add

ition

al L

obby

Spa

ce

Com

mun

ity R

oom

Mec

hani

cal

12

Spac

e G

roup

Sub

-Tot

als:

Bui

ldin

g Su

b-To

tals

:

Spac

e G

roup

Sub

-Tot

als:

Villa

ge P

arks

and

Rec

Dep

artm

ent

17,6

81As

cal

cula

ted

in p

rogr

am s

prea

dshe

et a

bove

8,84

1P

er O

wne

r's D

iscr

etio

n - p

rovi

de 5

0% -

200%

of b

uild

ing

foot

prin

t in

Con

cept

Des

ign

phas

e

884

To e

nhan

ce e

xter

ior p

rogr

am s

pace

s an

d pr

ovid

e "fr

amed

vie

ws

from

inte

rior"

(5%

of b

uild

ing

foot

prin

t)

160

Prio

rity

item

to b

e lo

cate

d in

a s

ecur

e lo

catio

n an

d no

t on

mai

n si

dew

alk.

(10'

x 1

6' s

pace

)

512

Inte

grat

e w

ith la

ndsc

apin

g w

ith p

ossi

ble

foun

tain

. M

aint

enan

ce fr

ee a

s po

ssib

le. (

16' x

32'

spa

ce)

400

Hid

den

from

vie

w a

nd a

way

from

ope

rabl

e w

indo

ws.

(20'

x 2

0' s

pace

)

360

Hid

den

from

vie

w a

nd a

way

from

ope

rabl

e w

indo

ws.

(12'

x 3

0' s

pace

)

1,80

0S

ize

can

vary

dra

mat

ical

ly. L

ocat

e in

an

area

that

allo

ws

expa

nsio

n if

succ

essf

ully

impl

emen

ted

(30'

x60'

)

4,11

6

Min

# o

f St

alls

Mul

tiplie

rPa

ved

Area

81.

72,

448

Sec

ure

and

visi

ble,

but

pre

fera

bly

not d

irect

ly u

p fro

nt.

561.

717

,117

Sec

ure

and

visi

ble,

but

pre

fera

bly

not d

irect

ly u

p fro

nt.

ET

Zoni

ng re

quire

s 1

stal

l per

300

gos

s sf

.

31.

791

82

requ

ired

for 2

6 - 5

0 st

alls

: 1 fo

r eve

ry 5

0 ab

ove

21.

761

2S

hare

d be

twee

n Ac

cess

ible

sta

lls

21,0

95

2,10

9R

ough

est

imat

e at

10%

of p

aved

site

are

a

120

Kee

p in

har

mon

y w

ith th

e bu

ildin

g de

sign

. (10

' x 1

2' s

pace

)

96S

cree

n fro

m v

isib

ility

and

sta

y aw

ay fr

om o

pera

ble

win

dow

s. (8

' x 1

2' s

pace

)

2,04

4E

stim

ate

at 5

% o

f non

-per

mea

ble

site

sur

face

are

a

5,61

0es

timat

e at

10%

of t

otal

site

are

a

61,5

92

1.41

Exte

rior P

rogr

am S

pace

s

Land

scap

ing

Mec

hani

cal /

Sup

port

out o

f the

way

Tota

l Site

Are

a R

equi

red

in A

crea

ge

Com

mun

ity G

arde

n

Tota

l Site

Are

a R

equi

red

Sub-

Tota

l Tra

sh /

Recy

clin

g Ar

ea

9'x2

0' (1

80sf

) Eac

h

9'x2

0' (1

80sf

) Eac

h

Bik

e Pa

rkin

g

Tota

l Site

Are

a R

equi

red

in S

quar

e Fo

otag

e

9'x2

0' (1

80sf

) Eac

hAc

cess

ible

Par

king

Sta

ll

Stor

mw

ater

Ret

entio

n / I

nfilt

ratio

n Ar

ea

Tras

h / R

ecyc

ling

Spac

e

9'x2

0' (1

80sf

) Eac

h

Park

ing

and

Pavi

ng A

reas

Out

door

Chi

ldre

n's

Stor

y Ar

ea

Sub-

Tota

l Par

king

and

Pav

ing

Area

Patr

on /

Visi

tor P

arki

ng

Sub-

Tota

l Out

door

Are

a

Pede

stria

n W

alkw

ays

Empl

oyee

Par

king

Sub-

Tota

l Ped

estri

an W

alkw

ay A

rea

Acce

ssib

le A

cces

s Ai

sle

Mon

olith

ic S

ite S

igna

geSu

b-To

tal S

igna

ge A

rea

com

bina

tion

of s

unny

and

sha

dy a

rea

with

pos

sibi

lity

of c

ross

-bre

eze

- se

para

te a

dults

are

as a

nd k

ids

area

s - m

ay b

e m

ultip

le s

pace

s

Sep

arat

e fro

m R

eadi

ng A

rea

Pat

io if

pos

sibl

e

Gre

ensp

ace

Area

Bui

ldin

g Fo

otpr

int A

rea

Setb

acks

and

Eas

emen

ts

Sub-

Tota

l Sto

rmw

ater

Ret

entio

n / I

nfilt

ratio

n Ar

ea

Sub-

Tota

l Set

back

s an

d Ea

sem

ents

Are

a

Sub-

Tota

l Bui

ldin

g Fo

otpr

int A

rea

Sub-

Tota

l Gre

ensp

ace

Area

Rea

ding

Are

a(s)

/ Pa

tio

Sun

ny lo

catio

n in

pub

lic v

iew

if p

ossi

ble

off-s

treet

- 12

-16

spac

e st

all

Des

igne

d La

ndsc

apin

g ar

eas

Site

Des

ign

/ Ext

erio

r Spa

ces

4,96

69,

502

191%

6,60

812

,638

191%

Spac

e G

roup

Sub

-Tot

als:

Bui

ldin

g Su

b-To

tals

:

03,

792

4,96

613

,294

268%

6,60

817

,681

268%

Spac

e G

roup

Sub

-Tot

als:

Bui

ldin

g Su

b-To

tals

:

Spac

e G

roup

Sub

-Tot

als:

61,5

92

1.41

Tota

l Site

Are

a R

equi

red

in S

quar

e Fo

otag

e

Tota

l Site

Are

a R

equi

red

in A

crea

ge

Tota

l Pro

gram

med

Lib

rary

Bui

ldin

g Ar

ea

Tota

l Pro

gram

med

Site

Are

a

Tota

l Pro

gram

med

Com

mun

ity C

ente

r Bui

ldin

g Ar

ea

Spac

e N

eeds

& P

rogr

am -

WDP

I

Tota

l Pro

gram

med

Lib

rary

and

Com

mun

ity C

ente

r Bui

ldin

g Ar

ea

10 v

olum

es p

er s

q.ft.

X13

vol

umes

per

sq.

ft.15

vol

umes

per

sq.

ft.

10 it

ems

per s

q.ft.

X13

item

s pe

r sq.

ft.15

item

s pe

r sq.

ft.

X35

sq.

ft. p

er s

tatio

n45

sq.

ft. p

er s

tatio

n50

sq.

ft. p

er s

tatio

n

16

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. .

shel

ving

will

gro

w, a

nd th

ere

will

be

few

er o

ppor

tuni

ties

for m

arke

ting

disp

lay.

25,3

03 64

para

met

ers

of th

e sh

elvi

ng e

nviro

nmen

t. D

epen

ding

on

fact

ors

such

as

the

wid

th o

f the

ais

les

and

the

heig

ht o

f the

she

lvin

g, b

ook

colle

ctio

ns c

an b

e ho

used

at 1

0, 1

3 or

15

volu

mes

per

squ

are

foot

. As

the

volu

mes

hou

sed

per s

quar

e fo

ot in

crea

ses,

the

aver

age

aisl

e w

idth

will

dec

reas

e, th

e he

ight

of t

he

COLL

ECTI

ON

SPA

CE

SPAC

E NE

EDS

WO

RKSH

EET

INST

RUCT

IONS

: Fi

ll in

or c

heck

off

all s

hade

d w

orks

heet

cel

ls.

DESI

GN P

OPU

LATI

ON

Proj

ecte

d re

side

nt p

opul

atio

nNo

nres

iden

t ser

vice

pop

ulat

ion

Desi

gn p

opul

atio

n

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. 4,

283

3,78

58,

068

Book

s: T

he s

pace

nee

ded

for t

he li

brar

y's

book

col

lect

ion

is d

eter

min

ed b

y th

e si

ze o

f the

col

lect

ion

and

the

* W

hat i

s th

e lib

rary

's p

refe

rred

colle

ctio

n de

nsity

? (c

hoos

e on

e)

. . .

. . .

.

5

Mag

azin

e ba

ckfil

e: S

helv

ing

for a

ny b

ack

issu

es re

tain

ed b

y th

e lib

rary

is N

OT

subj

ect t

o re

ach

limita

tions

but m

any

libra

ries

choo

se to

trea

t the

se h

oldi

ngs

in th

e sa

me

man

ner.

* W

hat w

ill b

e th

e av

erag

e ba

ckru

n fo

r a ty

pica

l titl

e (in

yea

rs)?

. .

. . .

. . .

. . .

Mag

azin

e /

new

spap

ers:

The

Am

eric

ans

with

Dis

abili

ties

Act s

peci

fies

that

cur

rent

issu

e di

spla

y sh

elvi

ng fo

rm

agaz

ines

is s

ubje

ct to

hei

ght l

imita

tions

, whi

ch c

ondi

tions

how

muc

h sp

ace

mag

azin

es w

ill n

eed.

* Ho

w m

any

title

s w

ill th

e lib

rary

rece

ive?

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. .

* W

hat i

s th

e lib

rary

's p

refe

rred

colle

ctio

n de

nsity

? (c

hoos

e on

e)

. . .

. . .

. 5,

497

Non

prin

t: T

his

colle

ctio

n w

ill o

ften

be h

ouse

d on

low

er s

helv

ing

with

mor

e m

arke

ting

disp

lay,

but

bec

ause

thes

e ite

ms

are

typi

cally

sm

alle

r tha

n bo

oks,

the

colle

ctio

n de

nsity

cor

resp

onds

to th

at fo

r boo

ks.

The

spac

e ne

ed v

arie

s de

pend

ing

on a

isle

wid

ths,

mar

ketin

g di

spla

y, a

nd s

o on

.*

How

man

y no

nnpr

int i

tem

s w

ill th

e lib

rary

hou

se?

. .

. . .

. . .

. . .

. . .

. . .

. .

* Ho

w m

any

publ

ic a

cces

s co

mpu

ters

to p

rovi

de?

* W

hat i

s th

e pr

efer

red

spac

e al

loca

tion

for e

ach?

(cho

ose

one)

.

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. .

. . .

. . .

. . .

Publ

ic a

cces

s com

pute

rs:

Man

y lib

rarie

s to

day

expe

rienc

e in

crea

sing

dem

ands

for a

cces

s to

dig

ital

info

rmat

ion

reso

urce

s, w

hich

affe

cts

the

num

ber o

f sta

tions

nee

ded

for t

he p

ublic

. W

irele

ss a

cces

sca

n al

so a

ffect

the

inve

ntor

y ne

eded

. Th

e sp

ace

need

per

sta

tion

will

be

affe

cted

by

the

num

ber o

fst

atio

ns p

rovi

ded:

a s

mal

l inv

ento

ry w

ill u

sual

ly re

quire

mor

e sp

ace

per s

tatio

n w

hile

a la

rger

inve

ntor

y w

ill b

enef

it fro

m e

cono

mie

s of

sca

le a

nd le

ss s

pace

per

sta

tion.

* Ho

w m

any

volu

mes

will

be

in th

e lib

rary

’s p

rint c

olle

ctio

n?

. . .

. . .

. . .

. .

* Ho

w m

any

of th

ose

title

s w

ill th

e lib

rary

reta

in in

bac

kfile

s?

. . .

. . .

. . .

. .

32

EAST

TRO

Y PU

BLIC

LIBR

ARY

-WIT

H CO

MM

UN

ITY

125

sq.ft

. per

sta

tion

X14

0 sq

.ft. p

er s

tatio

n15

0 sq

.ft. p

er s

tatio

n

XYe

sNo

12%

of g

ross

are

aX

15%

of g

ross

are

a17

% o

f gro

ss a

rea

25%

of g

ross

are

aX

27%

of g

ross

are

a30

% o

f gro

ss a

rea

* W

hat i

s th

e pr

efer

red

spac

e al

loca

tion

for e

ach?

(cho

ose

one)

. .

. . .

. . .

. . .

6

The

inve

ntor

y of

sta

ff w

ork

stat

ions

is b

ased

on

the

spec

ific

oper

atio

ns a

nd w

ork

rout

ines

of t

he li

brar

y,th

e nu

mbe

r of p

ublic

ser

vice

des

ks, a

nd s

o on

. Th

e sp

ace

need

ed fo

r eac

h st

atio

n, o

n av

erag

e, w

ill b

eaf

fect

ed b

y th

e nu

mbe

r of w

ork

stat

ions

a li

brar

y ne

eds:

a s

mal

l inv

ento

ry w

ill re

quire

mor

e sp

ace

per

stat

ion

whi

le a

larg

er in

vent

ory

will

nee

d le

ss s

pace

per

sta

tion.

* Ho

w m

any

staf

f wor

k st

atio

ns a

re n

eede

d?

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. . .

. .

libra

ry s

erve

s, a

lthou

gh o

ther

fact

ors

may

als

o af

fect

this

inve

ntor

y. T

ypic

ally

allo

w 3

0 sq

uare

feet

per

sea

t.*

How

man

y re

ader

sea

ts s

houl

d th

e lib

rary

pro

vide

?

. . .

. . .

. . .

. . .

. . .

. . .

36

STAF

F W

ORK

SPA

CE

READ

ER S

EATI

NG

SPAC

ETh

e nu

mbe

r of r

eade

r sea

ts a

libr

ary

need

s is

det

erm

ined

in la

rge

mea

sure

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ea, a

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ff br

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e

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libra

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ferre

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loca

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peci

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pace

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ce:

How

man

y se

ats

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fere

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tabl

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ory

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Con

cept

Dia

gram

Nex

t Ste

ps

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ketin

g: B

uild

Pub

lic S

uppo

rt –

Circ

ulat

e Re

port

Dat

a “B

uild

It, T

hey

Will

Com

e!”

•Con

sens

us D

ecisi

ons o

n Be

st C

ours

e of

Act

ion

Addi

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Reno

vatio

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New

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enov

ate

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ocat

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iew

and

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Pro

ject

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et B

udge

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once

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tty

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e-Al

ign

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et B

udge

t with

Dev

elop

ed D

esig

n •F

undr

aisin

g Ph

ase:

Bui

ld S

uppo

rt -

Inde

pend

ent o

r Hire

d Ag

ent

•Ful

l Des

ign

and

Docu

men

tatio

n –

Bid

– Bu

ild

Cele

brat

e

Que

stio

ns &

Ans

wer

s

The

East

Tro

y Lio

ns P

ublic

Lib

rary

We

offe

r acc

ess t

o m

any

type

s of

mat

eria

ls at

the

Libra

ry, i

nclu

din

g:

Pr

int b

ooks

(reg

ular

and

larg

e pr

int)

A

udio

book

s (Pl

aya

way

, MP3

, CD

form

at, a

nd a

udio

book

/prin

t boo

k “k

its”)

D

VD

s

N

ewsp

aper

s an

d m

agaz

ines

E-

book

s, st

ream

ing

vid

eo, a

nd a

udio

book

s (ei

ther

thro

ugh

Ove

rdriv

e or

on

one

of th

e Lib

rary

’s K

ind

le P

aper

whi

tes)

M

usic

CD

s

M

any

kind

s of d

atab

ases

, for

bot

h ch

ildre

n an

d a

dul

ts (e

.g. C

hilto

n,

Bad

gerli

nk)

We

also

offe

r man

y se

rvic

es, s

uch

as:

Re

fere

nce

D

eliv

ery

for o

ur h

omeb

ound

cus

tom

ers

“B

ook

Bags

” an

d o

ther

serv

ices

for K

gdn-

12 te

ache

rs

“E

arly

Lite

racy

Kits

” fo

r are

a pe

dia

trici

ans t

o ha

nd o

ut to

new

par

ents

O

ne-o

n-on

e co

mpu

ter/

tech

nolo

gy h

elp

sess

ions

A

cces

s to

des

ktop

com

pute

r sta

tions

, as w

ell a

s wire

less

Inte

rnet

acc

ess f

or

thos

e th

at p

refe

r to

brin

g th

eir o

wn

dev

ices

Te

st p

roct

orin

g an

d sp

ace

for s

tud

ents

to st

udy

or m

eet w

ith tu

tors

We

also

offe

r pro

gram

min

g fo

r all

ages

, suc

h as

:

Our

100

0 Bo

oks B

4Kd

gn

O

ur S

umm

er R

ead

ing

Prog

ram

O

ur M

aker

spac

e Pr

ogra

m

Le

go B

uild

ing

Clu

b

Bo

ok C

lubs

(for

bot

h te

ens

and

ad

ults

Sp

eake

rs a

nd o

ther

“sp

ecia

l int

eres

t” p

rogr

ams f

or a

dul

ts

Te

en P

rogr

ams

2014

(in

num

bers

)

Ever

y ye

ar, w

e ke

ep u

sage

stat

istic

s and

repo

rt th

em to

the

DPI

on

our A

nnua

l Re

port.

Her

e ar

e so

me

of th

e nu

mbe

rs w

e re

porte

d fo

r 201

4:

Tota

l Circ

ulat

ion

– 51

,037

Lib

rary

Visi

ts –

44,

154

Num

ber o

f reg

ister

ed b

orro

wer

s –

3,79

8 Us

es o

f pub

lic in

tern

et c

ompu

ters

– 4

,898

N

umbe

r of p

rogr

ams –

250

To

tal a

ttend

anc

e at

pro

gram

s – 3

,650

Here

is h

ow 2

014

com

pare

s to

prev

ious

ye

ars.

2014

20

13

2012

To

tal C

ircul

atio

n 51

,037

53

,291

54

,195

Lib

rary

Visi

ts

44,1

54

45,0

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44,0

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Num

ber o

f re

gist

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bo

rrow

ers

3,79

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250

240

184

Tota

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ttend

ance

at

Prog

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s

3,65

0 3,

540

3,17

9

So w

hat d

oes l

ibra

ry u

sage

and

pe

rcep

tions

abo

ut lib

rarie

s loo

k lik

e on

a

natio

nal s

cale

?

The

Pew

Res

earc

h C

ente

r com

plet

ed a

stud

y an

d is

sued

a re

port

calle

d “

Libra

ry

Serv

ices

in th

e D

igita

l Age

” in

Jan

uary

of 2

013.

The

stud

y ex

plor

ed:

• th

e ro

le th

at li

brar

ies p

lay

in p

eopl

e’s l

ives

and

in th

eir c

omm

uniti

es,

• h

ow li

brar

ies a

re w

orki

ng to

stay

rele

vant

in th

e d

igita

l age

, •

wha

t kin

ds o

f ser

vice

s, m

ater

ials

and

prio

ritie

s sur

vey

resp

ond

ents

wou

ld li

ke

libra

ries t

o fo

cus o

n.

Libra

ry S

ervi

ces i

n th

e D

igita

l Age

: Pew

Inte

rnet

and

Am

eric

an L

ife P

roje

ct, P

ew

Rese

arch

Cen

ter,

Jan.

201

3, W

eb. 1

7 Ju

ne 2

015

Sum

mar

y of

Fin

din

gs:

“The

Inte

rnet

has

alre

ady

had

a m

ajor

impa

ct o

n ho

w p

eopl

e fin

d a

nd a

cces

s in

form

atio

n, a

nd n

ow th

e ris

ing

popu

larit

y of

e-b

ooks

is h

elpi

ng tr

ansf

orm

Am

eric

ans’

re

adin

g ha

bits

. In

this

chan

ging

land

scap

e, p

ublic

libr

arie

s are

tryi

ng to

ad

just

thei

r se

rvic

es to

thes

e ne

w re

aliti

es w

hile

still

serv

ing

the

need

s of p

atro

ns w

ho re

ly o

n m

ore

trad

ition

al re

sour

ces.

In a

new

sur

vey

of A

mer

ican

’s a

ttitu

des

and

exp

ecta

tions

for

publ

ic lib

rarie

s, th

e Pe

w R

esea

rch

Cen

ter’s

Inte

rnet

and

Am

eric

an L

ife P

roje

ct fi

nds

that

man

y lib

rary

pat

rons

are

eag

er to

see

libra

ries’

dig

ital s

ervi

ces e

xpan

d, y

et a

lso

feel

that

prin

t boo

ks re

mai

n im

porta

nt in

the

dig

ital a

ge”

**Su

mm

ary

take

n d

irect

ly fr

om th

e Pe

w R

esea

rch

Cen

ter w

ebsit

e fo

r thi

s stu

dy.

In a

nat

iona

l sur

vey

of A

mer

ican

s age

16

and

old

er:

•80

% o

f Am

eric

ans s

ay b

orro

win

g bo

oks

is a

“ver

y im

porta

nt”

serv

ices

pub

lic

libra

ries p

rovi

de.

•

80%

say

refe

renc

e lib

raria

ns a

re “

very

impo

rtant

” se

rvic

es o

f lib

rarie

s. •

77%

say

free

acce

ss to

com

pute

rs a

nd th

e in

tern

et is

a “

very

impo

rtant

serv

ice

of li

brar

ies.

Ask

ed fo

r the

ir th

ough

ts o

n w

hich

serv

ices

libr

arie

s sho

uld

offe

r to

the

publ

ic,

maj

oriti

es o

f Am

eric

ans a

re st

rong

ly in

favo

r of:

•C

oord

inat

ing

mor

e cl

osel

y w

ith lo

cal s

choo

ls: 8

5% o

f Am

eric

ans a

ge 1

6 an

d o

lder

say

libra

ries s

houl

d “

def

inite

ly”

do

this.

•

Offe

ring

free

liter

acy

prog

ram

s to

help

you

ng c

hild

ren:

82%

•

Havi

ng m

ore

com

forta

ble

spac

es fo

r rea

ding

, wor

king

, and

rela

xing

: 59%

•

Offe

r a b

road

er se

lect

ion

of e

-boo

ks: 5

3%

Am

eric

ans s

ay li

brar

ies a

re im

porta

nt to

thei

r fam

ilies a

nd c

omm

uniti

es, b

ut

ofte

n d

o no

t kno

w a

ll th

e se

rvic

es li

brar

ies o

ffer:

•91

% sa

y pu

blic

libr

arie

s are

impo

rtant

to th

eir c

omm

uniti

es.

•76

% sa

y lib

rarie

s are

impo

rtant

to th

em a

nd th

eir f

amilie

s. •

Just

22%

say

that

they

kno

w a

ll or m

ost o

f the

serv

ices

thei

r lib

rarie

s offe

r now

.