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Oakwood
Elementary SchoolMedia Center Facilities Plan
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School Facts
Oakwood Elementary School is located in Oakwood
Georgia in Hall County, approximately 40 minutes northof Atlanta.
Oakwood is the learning home to approximately 450students in Kindergarten through Fifth grade.
At Oakwood, about 75% of students qualify for free and
reduced lunch this qualifies it to be a Title 1 school. Oakwood is in its first year as a Leader in Me School.
Oakwood has won the award for the Title 1 DistinguishedSchool for two years.
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School Facts
Oakwood currently has four Kindergarten teachers, five FirstGrade teachers, four Second Grade teachers, four Third Gradeteachers, three Fourth Grade teachers, three Fifth Gradeteachers, and five Special Education teachers. They also haveone Math Early Intervention teacher, one Reading EarlyIntervention teacher, one Reading Intervention teacher, andone ESOL teacher. They have an Art teacher, Music teacher,
Computer teacher, and Physical Education teacher. They havea number of support Para pros. In addition, OES has a SpeechLanguage Pathologist, an Instructional Coach, a counselor, anAssistant Principal, and Principal. Lastly, OES has a wonderfulMedia Specialist.
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OES Library and Media CenterGuided Tour
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Main Entrance
This is the main entrance tothe Oakwood ElementarySchool Media Center.
The library is located at theend of the main hallway asyou initially enter the building.
Geographically, it serves asthe heart of the school, aswell as the academic heart.
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Media Center Exterior
This wall, Just outside the media centerintroduces the Georgia Childrens PictureStorybook Nominees for 2011-2012.
As you approach the library from themain hall, this board previews some ofthe books available in the library.
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Circulation Desk
The circulation desk isconveniently located just asyou enter the library.
This allows students and staffto drop of their books uponentry to the Media Center, so
that they have a free hand tolook at new books andmaterials.
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Student Seating & Area
The center of the library contains the circular and rectangular work
desks for students to use to read at, or work on projects with agroup.
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Media CenterComputer Area
In addition to an endlesscollection of books, the OESMedia Center also has a smallsection of student computersthat teachers can let theirstudents use to completelessons or other projects. The
computers are also used at adigital card catalogue to helpstudents find books.In total, the library contains12 computers available forstudent use.
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Media ProductionRoom
This is the Media Centersaudio / video productionroom. This room is used forthe daily morningannouncements.
The back wall is covered with
blue construction paper. Thisfacilitates the use of on-screen special effects.
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Conference Room
The Media Center alsocontains a private conferenceroom.
This room can be used byfaculty and staff for variousmeetings or presentations. It
is also used to store variousteacher resources andmaterials.
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Media CenterExterior
This mural is proudlydisplayed just outside thewalls of the Media Center.
The Oakwood Eagle mascotpromotes the importance ofreading.
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Utility Room
The utility room provides avariety of resources toteachers. The laminator, die-cut machine, constructionpaper and more are allavailable for use.
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The Bookshelves
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The Bookshelves
In the provided area of theMedia Center, bookshelves arestrategically placed tomaximize the amount of openfloor space.
Fiction Section Reference Section
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Resources
In addition to books andcomputers, the Media Centeralso has a multitude of othertechnology resources.
A portable laptop cart isavailable for teacher checkout.
A collection of Motorola Xoomsare also available for studentand teacher use.
The media center also has a
projector and screen completewith an impressive PA system toaccommodate presentations.
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The Media Specialist
Mrs. Mary Barge
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Survey Data
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Positive Feedback
From teachers From students
The library is well decorated and is inviting tothose who visit. I love to visit the library and peruse the teacher
resource books. I always find something newthat can help me with my lessons.
I think it is great that the library made theaddition of a newsroom this year. The fifthgraders are really taking on a leadership role tomake the news happen this year.
The library has plenty of seating for largeclasses that want to come to the library.
The kindergarteners love to see all of thestorybook characters in real life. The library is centrally located in the school
which makes it easy for all classes and teachersto visit for whatever they need.
The library has a very flexible schedule and thelibrarian always makes herself available tocollaborate in the library and in our classrooms.
I really like how the librarian takes an interestin what the teachers are teaching in theirclassrooms. She goes above and beyond to
provide teachers with the materials that theyneed. She also orders books based onacademic need.
It has lots of good books. The library has computers and
computers help me find booksand do my work.
I like to go to the library to findresearch for my projects.
Mrs. Mary helped my group
with our projects abouthabitats. I like the library it has lots of
interesting books. I like the library because it has
lots of books in it. I like how they have little kids
books and I like how they haveall the Harry Potter books.
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Negative Feedback
From teachers From students
I wish the library looked a little bitmore up-to-date. I would redesign where the
computers are or move thebookshelves to another placebecause it feels a lot like a maze toget to the teacher resources that Iuse.
It is time to throw out or give awayolder materials. I would move the conference room
up to the front office and changethat room into a place whereteachers could check out classroommaterials that are needed likemeter sticks.
I would like to see the comfy
seating come back. I miss having an area for story
time in library.
The library is too quiet. I think the library is kind of old. The library is a little spooky because
people can hide behind the shelves. The library has kind of dull colors in it.
Maybe that is why it looks old. I wish there were a little bit harder books
for me. The fifth graders that read highdo not have as many interesting books
that are on a sixth grade level. They could get some flat screens for the
teachers to checkout and plug in laptopsto it.
It would be nice if we could bring snacksor breakfast into the library.
It would be nice if there was a place forkids to read that was comfortable.
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Facilities Recommendations
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Negative Remarks
The library feels old and out
dated.
Leader in Me Mural
Walls and many bookshelves would receivea makeover with paint! Out with the yellowand blue theme from the 70s. This willhelp the library to feel warm and inviting.
$24.99 per gallon fromDutch Boy
Free though a partnership with theGainesville State College ArtDepartment and West Hall High SchoolArt Students
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Negative Remarks Stylish rug and Round
SofasThe library feels old and out
dated.
$316.00http://www.shopbrodart.com/
$65.00 eachhttp://www.shopbrodart.com/
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Negative Remarks Replace 2-3 of the
large bookshelves
with smaller, lessspooky bookshelves.
The library is a little
bit spooky becausethe shelves are reallyhigh.
http://www.shopbrodart.com
$247.00
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Negative Remarks
I wish the library had
more places to sitand was more up todate.
$1999.99http://www.shopbrodart.com/
Addition of a fun Reading Loft
Addition of 2-3Kid Sofas.
$193.00http://www.shopbrodart.com/
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Negative Remarks
The placement of
computers is creatinga maze and a veryodd traffic flow.
Relocate the Projector
Because the computers were
moved to that place to makeroom for the projector. Iwould relocate the projectorto the other side of thestudent seating. This wouldallow for everyone to still seeit and for the projector to noteffect the placement of otherfurniture.
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Negative Remarks
I would redesign where the
computers are or move thebookshelves to another placebecause it feels a lot like amaze to get to the teacherresources that I use
Teacher ResourceRoom
As suggested by a teacher,the conference room wouldbe located to the front officeand that room would be thecentral place for all of the
teacher resources found inthe library. This will free up alot of room in the childrenssection of the library for aloft and for the relocation ofthe computers.
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Negative Remarks
-The library is too
quiet.-It would be nice ifwe could bring snacksor breakfast into thelibrary.
Caf Area
Many colleges andbookstores now have a cafarea as a part of the library.It helps to give the library anice smell and the patronslove going there. With this inmind, the addition of a Caf
will replace the librariansoffice. The librarianscomputer and main desk isalready located outside ofthe office and the office ishardly used as it is. This will
be a free addition to thelibrary since the schoolreceive a number of caftables from Chick-fil-a lastyear.
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Revised Floor Plan withmodifications
RelocatedProjector
Caf Area
Reading Loft
SmallerShelves
RelocatedTeacherResources
Rug
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Facilities Policies
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Accessibility
Hall County Policy
A plan for flexibly scheduled media center access for students andteachers in groups or as individuals simultaneously throughout eachinstructional day. Accessibility shall refer to the facility, the staff and theresources and shall be based on instructional need.
Oakwood Policy
The Media Center will be open from 7:10-3:10 for all students. Facultymay use the library whenever the school building is open as long as theyturn off the lights or any equipment they use while they are visiting afterhours.
Changes Made
A survey of parents would be given out to see if these hours meet theneeds of parents and students. If there was a clear need for the library tobe open later in the afternoon, then I would extend hours from 7:00 to4:00.
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Decisions and Staffing
Decision MakingHall County Policy A media committee that makes recommendations and decisions related to planning, operation,
evaluation and improvement of the media program. The committee shall annually evaluate mediaservices and develop a multi-year media plan for budget and services priorities.
Oakwood Policy Oakwood has a technology committee that is comprised of the Media Specialist, the Computer Lab
Teacher, and several teacher representatives.Changes I would have a committee, but I would make sure that the committee is assigned members that
actually know a great deal about technology. Currently many of the members are not computersavvy and do not have the expertise that is needed in many of the larger decisions that have beenmade this year regarding the addition of school technology.
StaffingHall County Policy Each school shall have a media center staffed by media personnel in accordance with Rule 160-5-
1-22.Oakwood Policy Oakwood has one Media Specialist two part time media clerksChanges I would have one full time media clerk instead of two part time clerks. This would help to keep
continuity in many of the tasks and needs of the library. This also helps the students to know the
clerk more well.
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Funding
Hall County Policy
Each school media center is allotted state money each year for the
purchase of books, periodicals, audiovisual materials, software, supplies, and equipment.
This amount is based on a specific dollar amount per FTE count. The media
specialist is responsible for placing orders and following through on shippedorders.
Procedures for purchasing may include one or both of the following:
Complete requisition/order form. Turn in to school secretary/bookkeeper.
Keep a copy of requisition/order form on file.
Set up an AS 400 account through central office. (Your principal can
request an account for you.) Apply and receive training for procedures on
ordering. (See Mentoring chapter.)
Complete requisition.
Keep blue copy; check when the materials are received; sign, date and
copy blue form.
Send blue form to Karen Acrey in Central Office
Keep up with account balances (book, equipment, and local)
Oakwood Policy
Oakwood follows the Hall County policy with no revisions. Usually money is spent solely on buying
new books that go with academic standards or with the Leader in MeChanges Made
No changes at this time. The librarian already does a very good job of basing purchases on theneeds of the students and teachers.
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Circulation Policy
Hall County Policy
The circulation of the media center materials enables thepatron extended use of resources and materials. Eachindividual school will establish policies regarding
specific circulation areas.
Patrons of the media center include students, teachers,all school staff, and parents/community. Primary usersare of, course students, and teachers.
Circulation periods of resources can be checked out for aperiod of time established by each school. These periodsshould be influenced by the following criteria:
Items that need to be available on a daily basis havemore time limited circulation periods, so they areavailable throughout the day. These often
include reference books, current magazines, and some
audio/visual materials. Some media centers limit the number of materials
checked out. The age of the student and the size of thecollection can influence these limits.
Limits on checked out materials on a particular subjectarea, to prevent one
student from checking out all books on a subject.
Teachers may request that the media center limit checkouts on a particular
subject area so as to make all resources available to allclasses.
Teachers typically have longer circulation periods thanstudents.
Check out proceduresfor students and teachers will be determined byeach individual school. Determining factors mayinclude: age of the student checking out books andteachers presence during checkoutCheck in of books and returning the item to theshelf is the responsibility of themedia center staff.Overdue notices should be sent to students toactively work to have the materialreturned to the media center. Check outprivileges will be suspended as long asthe student has an overdue material checked-out.Fines for overdue materials will or will not beassessed to students, asdetermined by each individual school. Typically,
elementary and middle schoolsdo not charge fines. Check out privileges will besuspended as long as a studenthas a fine equaling a pre-determined amount. It is recommended that if fines are charged afine limit is established based onthe overdue books value.Students will pay for lost books. The schoolsmedia center committee willdetermine the policy for the replacement value forthe book (current
replacement fee, additional processing, etc.).Processing fees can becharged.
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Circulation Policy
Oakwood Policy
All students are allowed to check two books out a time regardless of grade. If a student only returns one book whenthey visit, then they are only allowed to check out one book since they have one still at home.
Students are not charged for books that are turned in late but are charged for lost or stolen books.
Teachers can check out books for as long as they would like but must return all books and equipment checked out atthe end of the year with the exception of overheads and listening centers.
If a teacher loses a book, they are not charged.
Changes Made
I would have some sort of policy in place for teachers that lose books. I would not charge them but I would limit thenumber of books checked out and the amount of time they could keep those books if they have a habit of losingbooks.
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Weeding
Hall County Policy
Materials will be discarded, or weeded, as needed.Typically weeding is conducted during materialcirculation or during inventory. There are two goodacronyms to help in the weeding process:
MUSTIE
Misleading
Ugly
Superceded by newer editions or better books
Trivial
Irrrelevant to patron interests
easily obtained Elsewhere
CREW
Continuous
Review
EvaluationWeeding
Criteria for weeding:
Out-of-date, inaccurate, or misleading information
Poor condition
Parts missing Yellow or brittle pages from age
Newer edition of a book next to an older edition
Age of the material
Excessive duplication Space constrictions
Lack of use
Process for weeding: Identification of materials Replacement of the title - analyze usage-Consider: price, number of titles, material format***Rebinding or repairing is an option on books that arein otherwise goodcondition, valuable or cannot be replaced. (Resource:
American Bindery)
Oakwood Policy Oakwood follows all of the policies put in place by Hall
County
Changes Made
No Changes are needed at this time. I would justput in place a specific time in the year or in eachmonth where the librarian and clerk can take the
time to look through and weed. It was noted inour negative data that this could be done moreoften.
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Inventory
Hall County Policy
Inventory of the entire collection will be conducted at every school on an annual basis. Finalized reports must becompleted and provided to the schools principal and the designated administrator at the Hall County Board ofEducation Central Office.
Inventory
Limited access will be necessary for the school media center duringinventory. This will allow teachers to support the curriculum while allowing the Media Specialist to physically conductinventory.
At what time during the school year an individual school chooses to conduct
their inventory is determined by that school.
InfoCentre has specific guidelines for processing and printing inventory reports.
Benefits of Inventory:
Identifying missing (and found) materials
Preparing for weeding
Knowing the collection Updating collection development goals
Realigning collection for Georgia Performance Standards
Oakwood Policy
Same as above
Changes
No changes at this time. The librarian works very hard at the beginning of the school year to do an inventory on all booksand this year she had the addition of a multitude of other technology resources.
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Work Cited
Sapp, G. (2006). Hall county media specialist handbook.Gainesville, GA:
Hall County Schools.Retrieved fromhttp://www.hallco.org/boe/images/stories/hallctymedia_h
andbk2006.pdf
http://www.hallco.org/boe/images/stories/hallctymedia_handbk2006http://www.hallco.org/boe/images/stories/hallctymedia_handbk2006http://www.hallco.org/boe/images/stories/hallctymedia_handbk2006http://www.hallco.org/boe/images/stories/hallctymedia_handbk2006http://www.hallco.org/boe/images/stories/hallctymedia_handbk20068/3/2019 Facilities Plan Ashley
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Ashley FriendMedia Center Facilities Plan
FRIT 7132Instructor: Debra Chester