External Valuation National Gallery of Australia
External Valuation
National Gallery of Australia
The brief
• Works on display
• Works over $1,000,000
• 5% random selection of each sub collection area
Australian Art sub collections
• ATSI• Aus Decorative Arts (inc. Textile & Theatre
Art)• Aus Drawing• Aus Painting• Aus Photography• Aus Print• Aus Sculpture (inc. Object & Multimedia)
International Art sub-collections
• Asian Decorative Arts
• Asian Works on Paper (Drawing, Photography & Prints)
• Asian Painting & Sculpture (inc. Object & Multimedia)
• Asian Textile
• International Decorative Arts (inc. Textile & Theatre Art)
• International Drawing
• International Prints
• International Painting & Sculpture (inc. Object & Multimedia)
• International Photography
• International Illustrated Books
• Pre-Columbian
Admin Task: 5% random selection
• Search for all current parent records of each sub collection
• Save as a group (i.e. 06AusSculpture)
• Run admin task “5% Random Selection”
Reports
• Electronic PDF – extended details of each work including an image
• Hardcopy - sorted by location and summary of details only
• Electronic Excel document – summary details
Crystal report sent as PDF
Crystal report sorted by location
Excel report
Final Steps
• The valuer updates the new valuations and returns the documents electronically
• The excel documents are converted into CSV files
• Files are copied to a folder in the backend.
Admin task: external valuation load
• Run admin task “external valuation”