Haj Company Under Haj Mission User Guide Page 1 of 21 External Haj E-Services Portal Haj Company under Haj Mission Representative Guide Version History Ver. No. Ver. Date Revised By Description Filename 1.0 25/5/2014 Sejel Technology Initial document created Haj Company under Haj Mission Representative Guide 1.0.docx
21
Embed
External Haj E-Services Portal Haj Company under Haj ... · Haj Company Under Haj Mission User Guide Page 9 of 21 2. Register Main Haj Company Representative Workflow: Step 1: Haj
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Haj Company Under Haj Mission User Guide Page 1 of 21
External Haj E-Services Portal
Haj Company under Haj Mission
Representative Guide
Version History
Ver. No. Ver. Date Revised By Description Filename
1.0 25/5/2014 Sejel Technology Initial document created Haj Company under Haj Mission
Representative Guide 1.0.docx
Haj Company Under Haj Mission User Guide Page 2 of 21
Table of Contents
Important Information: ............................................................................................................................................. 3
Vision of the Mohaj ................................................................................................................................................................................ 4
About the Portal ...................................................................................................................................................................................... 4
Portal Home Page ................................................................................................................................................................................... 5
Portal help contact information ........................................................................................................................................................ 6
Haj Company Workflows: .......................................................................................................................................... 7
1. Create a new Haj Company Workflow: ........................................................................................................... 8
Step 1: Haj Mission creates Haj Company in the Portal .......................................................................................................... 8
Step 2: Mohaj will Approve the Haj Company in the Portal .................................................................................................. 8
Step 3: Notification to the Main Haj Company Representative by the Portal ................................................................ 8
2. Register Main Haj Company Representative Workflow: .............................................................................. 9
Step 1: Haj Company Main Representative Registration ........................................................................................................ 9
Step 2: Login into the Portal and View Dashboard ................................................................................................................ 13
Step 3: View Haj Company Representatives .............................................................................................................................. 15
Haj Company Under Haj Mission User Guide Page 7 of 21
Haj Company Workflows:
IMPORTANT NOTE:
It is very important to note that the work flow for the Haj Company Representative depicted below is sequential
in the system and some workflows below are pre-requisites for the next workflow in sequence. For example,
Workflow 2 can be executed only when the Workflow 1 has been completed and similarly Workflow 3 cannot
be executed unless Workflow 2 has been completed.
Each of these workflows has been further explained in the following pages as simple workflows with associated
steps to complete the workflow.
By reading this user guide the Haj Company Representative shall completely understand all the requisite
workflows and steps and interact with the Portal strictly in the Order specified.
This user guide shall help the Haj Mission Representative to carry out their tasks in an efficient manner, insha
Allah.
Workflow 1 - Create a new Haj
Company
Workflow 2 - Register Main
Representative for Haj Company
Workflow 3 -
Add Contracts
Haj Company Under Haj Mission User Guide Page 8 of 21
1. Create a new Haj Company Workflow:
This workflow is before the beginning of each Haj season and the responsibility of the Haj Mission.
It is strictly the responsibility of the Haj Mission to create or Activate Haj Companies that it approves to conduct
business in the Portal. The Haj Company Representatives do NOT interact with the Portal for this Workflow or in
other words it is the responsibility of the Haj Mission Representatives to create new Haj companies under the
Haj Mission.
Step 1: Haj Mission creates Haj Company in the Portal It is the responsibility of The Haj Mission to create new Haj Companies in the Portal that it
approves to conduct business in the Portal.
Step 2: Mohaj will Approve the Haj Company in the Portal
Mohaj will Approve the new Haj company request in the Portal and the new Haj Company
will be ready to conduct business in the Portal. The Main Representative will need to
register in the Portal before he can conduct business in the Portal and/or add additional
Representatives for the Haj Company to conduct business in the Portal.
Step 3: Notification to the Main Haj Company Representative by the Portal An SMS notification will be sent to the Haj Company Main Representative about his/her name
being added in the Haj Portal. This notification shall signal that the Representatives can
create/register their new login information using the External Haj E-Services Portal.
Step 1 :
Haj Mission creates Haj Company in the
Portal
Step 2 :
Mohaj Approves new Haj Company in the
Portal
Step 3 :
Notification to the Main Representative
by the Portal
Haj Company Under Haj Mission User Guide Page 9 of 21
2. Register Main Haj Company Representative Workflow:
Step 1: Haj Company Main Representative Registration Once the Main Representative of the new Haj Company has received a notification from the
Portal, he/she can create the new User Name and Password in the External Haj Portal by
clicking on the button on the External Haj Portal Home Page and the following
login screen is displayed.
Step 1 :
Main Representative Registration
Step 2 :
Login into the Portal and view Dashboard
Step 3 :
View Haj Company Representatives
Haj Company Under Haj Mission User Guide Page 10 of 21
Click on the link to bring up the following form:
Error Messages:
If you do not enter a valid combination of Nationality and Identification type and/or
Identification Number or Mobile #, one of the following error messages may be
displayed:
Haj Company Under Haj Mission User Guide Page 11 of 21
(Or)
The following error message is displayed if you enter wrong mobile #, or passport number,
etc.
If you enter all the correct information, the Portal sends a Verification Code on your
mobile phone which you shall enter and proceed to setup a password for the new User,
and then the following screen is displayed:
By entering the correct Verification Code, the following form is then displayed to register
a new User and Password. The Password length should be a minimum of 8 characters with
at least one letter and one number. For example ‘user1234’.
Haj Company Under Haj Mission User Guide Page 12 of 21
Haj Company Under Haj Mission User Guide Page 13 of 21
Error Messages:
The following error messages may be displayed depending if invalid data is entered.
Step 2: Login into the Portal and View Dashboard
Once the correct data is entered for user name and password fields and clicking on the
Submit button, the following screen is displayed inviting the new user to login to the
Portal:
Haj Company Under Haj Mission User Guide Page 14 of 21
Once your enter your user name and valid password, the system sends a Verification Code
to your Mobile Phone and the following screen asks you to enter the verification code:
Upon entering the correct Verification Code, you are presented with the following
Dashboard screen:
Haj Company Under Haj Mission User Guide Page 15 of 21
Step 3: View Haj Company Representatives
From the main Dashboard page, you may click on the link to display Haj
Company representatives as follows:
Further, you may click on the Button and select to view details of a
single Representative as follows:
Haj Company Under Haj Mission User Guide Page 16 of 21
3. Add Contracts Workflow
Step 1: Add Housing Provider Contract Request
Both The Haj Mission Representative as well as the Haj Company Representative can create
Housing Contracts with service providers.
From the main dashboard, the Haj Mission Representative can choose one of the following
two options to create a Housing Contract:
Step 1 :
Add Housing Provider Request
Step 2 :
Housing Owner Approval
Step 3 :
Payment Confirmation
Step 4 :
Establishment Approval
Step 4 :
View Approved Contract
Haj Company Under Haj Mission User Guide Page 17 of 21