EXT370 - International Transportation Management
Dec 30, 2015
1. International Transportation Process Overview
2. Freight Purchase Order (PO) Receipts3. Delivery Acknowledgements
• Improve Procurement practices & technologies to increase efficiencies
• Decrease administrative costs associated with procurement & contract management, and technology
• Enable USDA to become more efficient at meeting customer needs
•Improve order cycle times, financial processing, and customer relationship management to reduce costs
•Leverage advanced planning and collaboration tools to enable USDA to match supply and demand more effectively and efficiently
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USAID Complaint Specialists may display and resolve complaints in WBSCM
USAID Order Managers may communicate to awardees via a Discussion Forum
USAID personnel can view Receipts & Delivery Acknowledgements
All users from all organizations will log into WBSCM through eAuth
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USAID personnel will no longer be solely responsible for catalog maintenance, user creation, & PVO administration
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PVOs/IOs will continue placing orders through the USAID Catalog (a list of available USAID commodities)
USAID Order Managers and CPPAD Order Managers will continue approving sales orders
Key Term Definition
WBSCM PortalWeb-Based Supply Chain Management initiative, a web interface that can be used for USDA fulfillment or procurement.
Wildcard Search Search using an asterisk and a portion of the field.
Matchcode SearchSearch wherein a user chooses a value from a list of possible values for the field.
Key Term Definition
Context-Sensitive Help
Help feature wherein user can get the step-by-step instructions on how to do a certain transaction.
Catalog Commodity List used for placing orders in WBSCM.
Sourcing MethodMethod for procuring goods. This could include direct delivery, processing, or multi-food.
Key Term Definition
Delivery DocumentInternal document automatically generated when goods are issued (shipped) from a warehouse.
Bill of LadingPacking slip that accompanies an order sourced from a warehouse/vendor.
Goods Issued
Transaction performed by warehouse personnel when goods are sent to a customer. This decrements the inventory and automatically generates a delivery document.
Key Term Definition
Sales OrderSimilar to a Call Forward. This form allows implementing partners to order goods in WBSCM.
Material Master Database listing all materials available in WBSCM.
Workflow Process of routing a document from one user to another.
New Term Old Term
Business Partners PVOs & IOs
Sold-to Party PVOs & IOs
Ship-to Party Delivery Point
New Term Old Term
Material or Product Commodity
Purchase OrderCommodity Purchase Order, Freight Purchase Order
Lesson Objectives• Explain the International Transportation Process• Describe the key actors in the process• Identify your role in the process
USAID Standard Procurement Process
1. PVOs/IOs place sales order
2. USAID/FAS Order Manager
(FFP/POD) approves order
3. CPPAD Order Manager approves
order
4. PR sent to procurement
5. FSA awards PO to a vendor
6. Vendor issues ASN/ships materials
7. FSA receipts material into contracted
domestic location
8. Freight Forwarder receipts
commodity into vessel
9. PVO/IO/FF receives order/ acknowledges
delivery
USAID Standard Procurement Process
1. PVOs/IOs place sales order
2. USAID/FAS Order Manager
(FFP/POD) approves order
3. CPPAD Order Manager approves
order
4. PR sent to procurement
5. FSA awards PO to a vendor
6. Vendor issues ASN/ships materials
7. FSA receipts material into contracted
domestic location
8. Freight Forwarder receipts
commodity into vessel
9. PVO/IO/FF receives order/ acknowledges
delivery
1. The ___________ receipts the commodity into the vessel:
A. Vendor
B. FSA
C. PVO
D. Freight Forwarder
2. T/F: Once the commodities reach the recipient country, the FF, PVO, or IO will enter a delivery acknowledgement.
A. True
B. False
Lesson Objectives• Enter a Freight PO Receipt• Describe situations when you would need to enter a receipt• Explain the pre-requisites for entering a receipt
Entering an International Freight PO Receipt
• What is it?: A receipt indicating what materials made it onto the ocean vessel
• Who does it?: The Freight Forwarder
• When?: After goods have arrived at the US port city. When materials are loaded onto the ocean vessel. Before goods are sent to or received at an overseas destination
• Prereqs: Purchase Order must exist, Freight Forwarder must know the PO Number, and goods must be received by freight provider
8. Freight Forwarder receipts
commodity into vessel
• Standard Tutorial: guide yourself through the simulation by clicking on certain areas when prompted
1. Who enters the international freight PO receipt?
A. Vendor
B. FSA
C. PVO
D. Freight Forwarder
2. T/F: The International Freight PO Receipt is the receipt indicating what materials made it onto the ocean vessel.
A. True
B. False
Lesson Objectives• Create a Delivery Acknowledgement• Describe a situation when you would create a Delivery Acknowledgement
Creating Delivery Acknowledgements• What is it?: Acknowledgement that goods were
received by the ship-to party at the ship-to location. This is done only for international orders.
• Who does it?: The PVO or NGO that ordered the goods. A Freight Forwarder or USAID Order Manager may enter the Delivery Acknowledgement on behalf of the customer.
• When?: When the materials reach the contracted ship-to location.
• Prereqs: Purchase Order must exist, and goods must be received at the international ship-to location.
9. PVO/IO/FF receives order / acknowledges
delivery
• Standard Tutorial: guide yourself through the simulation by clicking on certain areas when prompted
1. Who can create a Delivery Acknowledgement?
A. PVO
B. NGO
C. USAID Order Manager
D. All of the above
2. T/F: Delivery acknowledgements are done when goods reach the designated recipient country.
A. True
B. False
• Information Access means getting to data with ease
• Reports available at your fingertips through WBSCM
• International Transportation Report
• International Pre-positioned Warehouse Replenishment Report
• List of Materials Report
• Material Pricing Report
Reports
International Transportation Report
International Pre-positioned Warehouse Replenishment Report
List of Materials Report
Material Pricing Report
Reports
International Transportation Report
International Pre-Positioned Warehouse Replenishment Report
List of Materials Report
Material Pricing Report
Reports
International Transportation Report
International Pre-Positioned Warehouse Replenishment Report
List of Materials Report
Material Pricing Report
Reports
International Transportation Report
International Pre-Positioned Warehouse Replenishment Report
List of Materials Report
Material Pricing Report
Reports
International Transportation Report
International Pre-Positioned Warehouse Replenishment Report
List of Materials Report
Material Pricing Report
Use * in place of unknown values to find a display of values you can choose from.
Example: Type ‘10*’ for an unknown Sold-To starting with ‘10’.
Clicking on the grey diamond allows you to narrow search criteria by choosing various operands like greater than, less than, unequal to, etc.
Clicking the grey diamonds will display the Selection Options pop up (shown on left)
• The Multiple Options pop-up window provides additional ways for narrowing selection criteria
• Click on a yellow arrow to enter additional criteria
Click the yellow arrows to perform an advanced search
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Click on the Column Selection tab to further customize columns.
Move items from the Displayed Columns to the Hidden Columns queue
Change the sequence of columns
Apply changes
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Deletes Filter & Removes Filter Row
Filter row
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• Click on the up arrow for the respective column to sort results in ascending order
• Click on the down arrow for the respective column to sort results in descending order
Use the up and down arrows to sort results
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Click on the Calculation tab to calculate Total, Minimum, Maximum, and Mean Value
Calculation Features
Click the Apply button to run the calculation and display the result in the table
Only the columns that can be analyzed with calculations will be displayed.
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Click on the Display tab to change the appearance of the report.
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Go to the Print Version tab to alter the report so it can be printed.
Reports can be printed, and print specifications can be customized by the user.Reports can be exported to excel
Select your view
1. The Reporting functionality includes:A. FilteringB. DisplayingC. CalculatingD. All of the above
2. To access the desired report, follow Reports tab to _________.
A. Order ProcessingB. Complaint AdministrationC. Recall AdministrationD. None of the above.