Expo.pdf

ILLIANA INSURANCE AGENCY Central Illinois #1 Senior Care Insurers

CHAMPAIGN COUNTY

SENIOR LIFESTYLE EXPOpresented by

Tuesday, October 6, 2015 9 a.m. to 3 p.m.I Hotel and Conference Center

1900 S. First St., Champaign, IL 61820

Exhibits, giveaways and much more! Free admission & free parking.

CHAMPAIGN COUNTY SENIOR LIFESTYLE EXPO

EXPO DATE: OCTOBER 6, 2015 Expo Contact: Gary Shaw I Hotel and Conference Center Illiana Insurance Agency, LTD 1900 S. First St., Champaign, IL 61820 Tel. 800-373-7505 Tel. 217-819-5000 [email protected] Become an Exhibitor You can reach baby boomers and seniors throughout Central Illinois by participating in the 2015 Champaign County Senior Lifestyle Expo to be held on Tuesday, October 6, 2015 from 9:00 AM to 3:00 PM. Reserving a booth at the Champaign County Senior Lifestyle Expo can connect you with this large senior market. Along with well recognized event co-sponsors, the Expo is presented by the Illiana Insurance Agency with more than 35 years of experience providing senior market insurance solutions throughout Illinois and Indiana. Illiana continues to provide a vast array of products and services to meet the needs of an ever changing marketplace for senior health insurance and other retirement programs. The I Hotel and Conference Center provides the perfect venue to present your business to this population. Located across from the State Farm Center, the Conference Center is centrally located with a large parking area and convenient access to conference rooms. Additionally, extensive pre-event publicity will be conducted utilizing TV, Radio, and Newspaper advertising. Our prospective vendors will represent a wide range of industries including travel, dining, health, hobby, housing, and entertainment. Exhibitors may offer free promotional items or a prize drawing at your booth.

Reserve your booth now to make sure your business is represented. Simply complete the enclosed Exhibitor Application Agreement along with the Exhibitor Rules and Regulations form; and then submit both signed agreements with payment to the Illiana Insurance Agency, PO Box 409, Philo, Illinois 61864. Reservations are made based on availability when payment is received with the agreement forms.

Please note that a $20 discount applies to your booth fees if paid PRIOR to September 1, 2015. Thank you, Gary Shaw, Expo Contact Illiana Insurance Agency, LTD Tel. 800-373-7505 Email: [email protected]

EXPO ROOM AREA INCLUDES

Illinois Ballrooms A, B, C, Humanities,

Knowledge, and Innovation room areas.

(Exhibitors and Sponsors Please read this agreement carefully and retain a copy for your files)

CHAMPAIGN COUNTY SENIOR LIFESTYLE EXPO

EXPO DATE: OCTOBER 6, 2015 Expo Contact: Gary Shaw I Hotel and Conference Center Illiana Insurance Agency, LTD 1900 S. First St., Champaign, IL 61820 Tel. 800-373-7505 Tel. 217-819-5000 [email protected] EXHIBITOR APPLICATION AND AGREEMENT

Company Name: ______________________________________Description of Services_____________________

Address: _______________________________________City_____________________State________Zip______

Phone: ____________________________Alternate Phone_______________________Fax:__________________

Exhibitor Representatives for Expo:_______________________________________________________________

E-Mail_____________________________________________Website Address____________________________

EXHIBITOR FEES: Exhibit spaces are approximately 8 x 8 and include a 6 draped table, two chairs and a booth table sign. Booth assignment will be subject to availability at the time payment is received together with the Exhibitor Application and the Exhibitor Rules and Regulations Agreement form. Exhibitor Premier Booth - perimeter wall area........................................................................................$375

Exhibitor Standard Booth - interior room area .........$300

Electricity needed in booth add $25 charge.$25

Exhibitor Fees Total ________________________________________ ____ $__________ *A $20 discount applies if payment and agreement forms are received PRIOR to September 1, 2015 ADDITIONAL MARKETING OPPORTUNITIES

I would like to offer: _____Door Prizes at booth (valued at $10 or more) ______Health Screening SALES RESTRICTION AT EXPO The sale of any food or consumable item or beverage at vendor booths is prohibited. However, free samples and coupons may be distributed. Alcoholic beverages may not be sold or distributed for sale or as a free sample. PAYMENT: I understand by providing my signature below that I am authorized and hereby give consent for the company to be bound by this contract for the fees indicated above, and for the attached Exhibitor Rules and Regulations. Additionally, my signature provides consent for the company to receive Faxes and/or emails sent by or on behalf of Expo Management. Authorized Signature_________________________________________Title______________________________ Printed Name__________________________________________Date___________________________________ To reserve your space at the Champaign County Senior Lifestyle Expo, please complete this form and the Exhibitor Rules and Regulations Agreement and submit both forms with check payable to Illiana Insurance Agency, LTD at:

Illiana Insurance Agency, LTD PO Box 409, 113 W. Washington St. Philo, IL 61864

CHAMPAIGN COUNTY SENIOR LIFESTYLE EXPO EXHIBITOR RULES AND REGULATIONS AGREEMENT Page 1 of 2

Exhibitor and Sponsor Please read this agreement carefully, retain a copy for your files Illiana Insurance Agency, LTD Tel. 1-800-373-7505

Exhibitors are subject to the following rules and regulations

which govern the use of exhibit space at the Champaign

County Senior Lifestyle Expo, held at the I Hotel Conference

Center, 1900 S. First St, Champaign, IL 61820, on Tuesday,

October 6, 2015. Show Management herein refers to: Illiana

Insurance Agency LTD, and its Agents, Representatives,

Employees, Sponsors, and Promoters.

EXHIBIT ACCOMMODATIONS & HOURS An exhibit space will

consist of approximately an 8 foot x 8 foot space, with one six

foot draped table and two chairs. For an additional fee,

electricity will be provided to your booth.

Tentative set up hours will be:

Monday, October 5, 2015 5:00 PM to 7:00 PM

Tuesday, October 6, 2015 7:00 AM to 9:00 AM

Exhibit hours will be:

Tuesday, October 6, 2015 9:00 AM 3:00 PM

After the Expo has ended, all materials must be removed from

the exhibit room by 6:00 PM, on October 6, 2015. Nothing

shall be posted, nailed, screwed or otherwise attached to the

columns, walls, floors or other parts of the building or

furniture. Anything necessary or proper for the protection of

the building, equipment or furniture therein, will be at the

expense of the exhibitor.

CONTRACT FOR SPACE Exhibit spaces are sold based on

achieving a variety of vendors. There is no vendor exclusivity.

The signed contract and formal notice of space assignment

constitutes the complete agreement for the right to use the

allotted space. In the event of fire, strike or other

circumstances beyond the control of Show Management, the

contract shall not be binding. Show Management, reserves the

right to cancel any contract that violates the Exhibitor Rules

and Regulations. Show Management, is not responsible for

exhibitor sales performance. All disputes and matters arising

under, in connection with or incident to this Agreement, shall

be litigated, if at all, in and before a court in the State of

Illinois, to the exclusion of the courts of any other state or

country.

CANCELLATION OF SPACE Cancellation on or before

September 6, 2015, will incur a $75 fee. Cancellations after

September 6, 2015, will forfeit the rental fee in its entirety.

If applicable, please allow up to 60 days for your refund to be

processed.

USE OF SPACE All sales activities must be confined to the

limits of the exhibit space. No exhibitor shall assign, sublet or

share the whole or any part of the space allotted without the

knowledge and consent of Show Management. Aisles must be

kept clear and all merchandise confined to the perimeter of

your booth. Advertising material may be distributed only

within the space assigned to the exhibitor presenting such

material. Exhibitor is responsible for all sales tax reporting and

obligations. Show Management retains the privilege of

changing booth locations or amending the floor plan on site. If

exhibition space is not occupied by 8:30 AM on the day of the

Expo, such space may be possessed by Show Management for

such purposes as it may see fit.

RESTRICTIONS Show Management reserves the right to

restrict exhibits that, because of hotel regulations, noise,

methods of operation, or for any reason, become

objectionable. Live or recorded music is not allowed.

Exhibitors are not to use the logo, the initials or the name of

the Expo on any merchandise or display materials. No

photography or videotaping will be permitted anywhere

except by Show Management. Show Management reserves

the right to use photographs taken at the event for

promotional or news release purposes. Direct retail sales of

food items are prohibited at the Expo. However, Exhibitors

may distribute free samples, coupons, souvenirs, publications,

sales literature, or other promotional items. No alcoholic

beverages may be sold or provided as a free sample. Exhibitor

agrees to comply with the I Hotel and Conference Center rules

and regulations and as well as any Local, State, or Federal laws

and regulations.

LIABILITY Show Management will not be responsible for any

injury or loss of property from any cause whatsoever; prior,

during or subsequent to the period covered by the exhibit

contract. This includes the period of storage prior to and

following the Expo. The exhibitor, on signing the contract,

releases the Show Management from any and all claims for

such loss, damage or injury. Exhibitor shall be solely

responsible to its own agents and employees, and to all third

persons, including invitees and the public for all claims,

liabilities, actions, costs, damages, and expenses arising out of

or relating to the custody, possession, operation,

maintenance, or control of said leased space or exhibit, or

negligence or otherwise relating thereto. Exhibitor does

hereby indemnify and hold harmless Show Management

against any and all such claims asserted against it.

SECURITY Please take normal precautions or secure insurance

in order to protect your goods. Show Management cannot

accept responsibility for the loss of, or damage to, any of

Exhibitors materials or displays.

PHOTOGRAPHY Exhibitors grant permission to Show

Management to use any photograph or photographic image

including video or video stills taken at the Expo in any public

space, grounds, or office at the I Hotel and Conference Center.

CHAMPAIGN COUNTY SENIOR LIFESTYLE EXPO EXHIBITOR RULES AND REGULATIONS AGREEMENT Page 2 of 2

Exhibitor and Sponsor Please read this agreement carefully, retain a copy for your files Illiana Insurance Agency, LTD Tel. 1-800-373-7505

PHOTOGRAPHY... Exhibitors grant Show Management the

irrevocable and unrestricted right and permission to

copyright, in its own name or otherwise, and to use, re-use,

publish and re-publish photographic or video portraits or

pictures of your exhibit in which your guests may be included,

without restriction as to changes or alterations. It may involve

reproductions in color or otherwise that may be made

through any medium, and in any and all media now or

hereafter known. Usage may include illustration, promotion,

art, editorial, advertising, trade, social media, or any other

legal purpose.

USE OF EXHIBITORS NAME IN PROMOTIONAL MATERIALS

Exhibitor hereby authorizes Show Management to use

Exhibitors name in any and all promotions and promotional

materials used by Show Management to promote or advertise

the Expo.

DAMAGES In the event damage is caused by the Exhibitor

during the event to any of the I Hotel and Conference Centers

facilities or property, Show Management and the I Hotel staff

will determine an assessment of the damages and a statement

will be sent to the Exhibitor charging for those damages.

Damages include, but are not limited to, damage caused from

signage/banners hung by nails or tacks in walls.

EXHIBITOR NAME

__________________________________________________

Authorized

Signature___________________________________

Printed

Name______________________________________

Title_______________________________________

Date__________________

Please return this signed form to:

Illiana Insurance Agency, LTD

PO Box 409

113 W. Washington St.

Philo, IL 61864

NON-PERFORMANCE Show Management shall not be liable

for non-performance of this agreement when such non-

performance is attributable to labor disputes or strikes;

accidents; government (federal, state and local) regulations or

restrictions upon travel or transportation; non-availability of

food, beverage or supplies; riots; national emergencies; acts

of God; and other causes whether enumerated herein or not,

which are beyond reasonable control of Show Management.

In such event, Show Management shall not be liable for any

damages, whether actual or consequential, which may result

from such non-performance.

Cover letter for Expo vendors Sept 1 Discount 6-25-15 finalExpo - I Hotel Floorplan overview - Champ Co. Senior Lifestyle Expo 5-20-15Expo - Vendor Application Sept 1 Discount 6-24-15Expo - Vendor Rules Agreement 5-15-2015Flyer - Champaign County Senior Lifestyle Expo 6-11-15