Exhibitor Information Packetpsc.tamu.edu › wp-content › uploads › ExhibitorPacket.pdf · 2017-08-24 · XX Annual International Symposium Exhibitor Information Packet Hilton

http://psc.tamu.edu/symposia/2017-sym

XX

Annual International Symposium

Exhibitor Information Packet

Hilton Conference Center ♦ College Station, Texas

October 24-26, 2017

In Association with IChemE

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XX

Annual International

Symposium

In Association with

IChemE

Beyond Regulatory

Compliance, Making

Safety Second Nature

Venue

Hilton College Station

801 University Drive East

College Station, TX 77840

Table of Contents

Exhibit Information...……...….3

Symposium Schedule..…...….4

Shipping Information……...….5

Hotel Information………...…...8

Directions……………...………9

Important Dates

September 30

Early registration deadline for any attendees not

included in your exhibitor package.

October 1

Deadline to receive conference room rate if the block is not

filled:

Hilton College Station: MARYK7

Residence Inn College Station

October 14

Last day to ship to the Hilton with UPS (Pages 5-7).

Monday, October 23

Exhibit Setup: 4:00 PM — 9:00 PM

Tuesday, October 24

Exhibit Setup: 7:00 AM — 9:30 AM

Exhibition Hours

The exhibit area will be open during all Symposium breaks

and closed during sessions. See page 4 for the Symposium

schedule.

Thursday, October 26

Exhibit Tear Down: 10:00 AM —12:30 PM

Questions?

Alanna Scheinerman

Program Specialist

[email protected]

979-845-5981

Valerie Green

Associate Director

[email protected]

979-845-6884

Quick Guide for Exhibitors

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Exhibit Information Door Prizes

Exhibitors are encouraged to contribute items to

the drawing. Contributors will be recognized.

Items may be submitted to Symposium

personnel at the registration table the day of

each drawing.

Registration

Each exhibit space includes one complimentary

registration. All others attending the booth and/or

Symposium must register.

Exhibitor Advertising

All exhibitors are listed in the Symposium

program - in print and online.

Exhibit Space

Booth exhibits are located in the Bluebonnet

Ballroom of the Hilton College Station

Booth exhibits measure 8 feet by 8 feet, and

include curtain backdrop, one draped table,

two chairs, and electrical outlet

Tabletop exhibits are located in the hallway

of the Hilton College Station

Tabletop exhibits include one draped table,

two chairs, and electrical outlet

Exhibit space will be pre-assigned and

identified with a placard. If you have specific

questions about booth assignment, please

email Alanna Scheinerman at

[email protected] or call 979-845-

5981.

Exhibitors agree not to post, nail, tape, or

otherwise attach items to floors or other parts

of the building or furniture. Exhibitors are

responsible for damages to the hotel if they

do not comply with these requests.

Exhibitors agree to place materials or

signage in a way that does not obstruct the

display of neighboring booths

Additional Materials

Additional materials such as overhead

projectors, easels, markers, etc, may be rented

through Hilton Convention Services. Please

contact Gayla Brown-Reinbolt at

[email protected] or 979-694-4909 to arrange

for additional equipment and payment.

Shipping Display Materials

See the UPS Store Shipping Instructions on

pages 5-7 for information about shipping display

materials.

Exhibit Security

Exhibit security is the sole responsibility of

the exhibitor. The Mary Kay O’Connor

Process Safety Center will not assume

responsibility for property loss, damage,

personal injury, or other claims related to

exhibitor space.

Exhibitors are advised to carry insurance to

cover their property against damage and loss

and public liability insurance for claims of

injury to the person and property of others.

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Symposium Schedule

TUESDAY, OCTOBER 24 • 7:30AM—8:00AM – Continental Breakfast and Exhibit Hall

8:00AM Keynote

8:45AM General Session

9:30AM Break and Exhibit Hall

10:15AM Parallel Sessions

11:45AM Lunch and Exhibit Hall

1:15PM Parallel Sessions

2:45PM Break and Exhibit Hall

3:15PM Parallel Sessions

5:15-7:00PM Cocktail Reception and Exhibit Hall

WEDNESDAY, OCTOBER 25 • 7:30AM—8:00AM – Continental Breakfast and Exhibit Hall

8:00AM Keynote

8:45AM General Session

9:15AM Break and Exhibit Hall

9:45AM Parallel Sessions

11:45AM Lunch and Exhibit Hall

12:45PM Parallel Sessions

2:15PM Break and Exhibit Hall

3:00PM Parallel Sessions

4:30PM Engineering Ethics Session

6:30PM Banquet

THURSDAY, OCTOBER 26 • 7:30AM—8:00AM – Continental Breakfast and Exhibit Hall

8:00AM Keynote

9:00AM Break and Exhibit Hall

10:00AM Parallel Sessions

12:00PM - Symposium Close

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PLEASE FAX OR MAIL TO THE UPS STORE

The UPS Store

1511 South Texas Avenue

College Station, TX 77840

E-mail: [email protected]

Phone: 979-764-6107

Fax: 979-696-7246

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Hilton College Station & Conference Center 801 University Drive East, College Station, Texas, USA 77840-2116 979-693-7500

Group Code: MARYK7 Group Name: Mary Kay O’Connor 2017

Symposium

Cutoff date for discounted rates: 10/1/17

Discounted rates are available for the

nights of: 10/22/17 – 10/27/17

Shuttle:

Hilton Hotel shuttle service is available from

Easterwood airport. Call 979-693-7500.

Parking: Complimentary

Hotel Information

Residence Inn Bryan College Station

720 University Drive E

College Station TX 77840

Start date: 10/22/17

End date: 10/26/17

Last day to book: 10/2/17

Price: $110 per night

For first time visitors, the easiest way to travel to College Station is to fly directly to Easterwood Air-

port (code: CLL), located only minutes from Texas A&M University and the Hilton. There are

connecting flights to College Station from Dallas/Fort Worth (American Airlines) and from Houston

(United).

Alternatively, one can fly to the Houston airports: Intercontinental Airport (code: IAH) or Hobby Air-

port (code: HOU), and rent a car. Driving time from Houston to College Station is about 2

hours. There is also a shuttle bus www.groundshuttle.com, but there are a limited number of trips

each day and it must be booked in advance. It is also possible to fly to Austin Bergstrom Airport

(code: AUS), driving time from Austin to College Station is also about 2 hours (longer trip

but less traffic).