EXHIBITOR BENEFITS · 2020-03-06 · • Pre- and Post-Conference Attendee List • Participation in conference educational sessions & technical committee meetings (Note: only committee

2020 Safety, Security & Human Resources National Conference & Exhibition Indianapolis, IN | Indianapolis Convention Center2

The Safety, Security & Human Resources National Conference & Exhibition is a combined ATA Safety Management Council and ATA Transportation Security Council event, covering critical topics in trucking safety, security, human resources as well as claims and loss prevention.

For suppliers of trucking industry safety/security products and services, this Conference & Exhibition can launch your compa-ny into a world of new business opportunities and secure your prominence among your current customers. The SSHRNCE exhibit hall features over 70 companies from our industry’s top manufacturers and suppliers showcasing their latest safety/security/HR offerings. At SSHRNCE, you’ll network one-on-one with purchasing decision-makers, gain insights into industry changes and needs, and open doors to prospects.

Why Should Your Brand Be Here?

Who Attends?

5% C-Level: (President, CEO, Owner, Chairman, Partner)

20% Vice President: (EVP, SVP, VP) 29% Director 36% Senior Manager/Manager 10% Other

Attendees byTITLE

• Industry Safety/HR Professionals

• Carriers• Freight Forwarders• Insurance Providers• Intermodal Operators

• Investigators/ consultants

• Logistics Personnel• Safety Researchers

Academics• Shippers

• State Trucking Associations• Suppliers to the Industry• Transportation Practice

Attorneys• Truck Stop Operators• FMCSA

• OSHA• PHMSA• NHTSA• FDA & USDA• FEMA• TSA

PAST ATTENDEES INCLUDE

Trucking leaders representing …

… companies from all over North America

7.5Dedicated

Exhibitor HoursMeetings &Sessions

NetworkingOpportunities

40+ 15+

70Exhibitors Square Feet of Exhibit Space

20,000

190350+

2020 Safety, Security & Human Resources National Conference & Exhibition Indianapolis, IN | Indianapolis Convention Center 3

Suppliers of safety, security and human resources-related products and services to the trucking industry

• Security technologies

• Alarm systems

• Trailer seal and lock suppliers

• Investigative services

• Law firms

• Legal services providers

• Safety technologies

• Safety-specific products

• Products that enhance safety

• Safety trainers

• Safety consultants

• Safety incentive programs

• Risk managers

• Investors/auditors/monitors

• Health & wellness related products

• Health & wellness related services

• Recruitment/retention services

• Workforce development

• Insurance Companies

Who Should Exhibit?

EXHIBIT BOOTH FEES/AMENITIESMember Type Booth Pricing Booth Pricing Before 12/31/19 After 12/31/19

ATA and/or Council Member Companies $1,700 $1,900 ATA and/or Member Companies $1,850 $2,050 (corner booth) Non-Member Companies $2,100 $2,400 Non-Member Companies $2,250 $2,550 (corner booth)(Booth fees above are for 100 sq. ft. For 200 sq. ft. of booth space, double the booth fees.)Note: Exhibitors will need to purchase carpet or bring your own 10’x10’ floor covering.

EXHIBITOR BENEFITS - For a flat rate, exhibitor receives:

• (1) 10’x10’ pipe and drape booth, 6’ skirted table, identification sign, (2) chairs and (1) wastebasket

• Support from the decorator service provider• One (1) Complimentary registration per 100 square feet of

exhibit space. Second booth personnel registration at reduced rate.• Company name recognized in: meeting materials, signage, the

official program, and PowerPoint slide presentation to attendees• Pre- and Post-Conference Attendee List• Participation in conference educational sessions & technical

committee meetings (Note: only committee members may vote)• Admission to the Awards Reception & Banquet

SPONSORSHIPSSponsorships of $7,500 or more includes (1) complimentary 10’x10’ exhibit booth and (1) complimentary registration. Please contact: Dan Duggan at 703-838-1756 or [email protected] to request additional information.

SPONSOR RECOGNITIONYour company’s name will be recognized in conference materials, signage, the official program, and your logo will appear in a slide presentation to attendees. Sponsors for Monday’s reception will be introduced at the opening of the sponsored event.

Exhibitor InformationFor suppliers of trucking industry products and services, this joint council’s Conference & Exhibition can launch your company into a world of new business opportunities and secure your prominence among your current customers. You’ll network one-on-one with purchasing decision-makers, gain insights into industry changes and needs, and open doors to prospects.

EXHIBIT SPACE AND SPONSORSHIP CONTACTFor details on reserving booth space and/or sponsorship options, contact Dan Duggan at 703-838-1756 or [email protected]

• FMCSA • FDA & USDA

• OSHA • FEMA

• PHMSA • TSA

• NHTSA

Government

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MONDAY, APRIL 6 11:30 a.m. - 4:30 p.m.

Exhibitor Setup

5:00 p.m. - 7:00 p.m. Exhibit Hall Opening Reception & Entertainment

TUESDAY, APRIL 7 9:30 a.m. - 10:30 a.m.

Networking Break in Exhibit Hall

11:30 a.m. - 1:30 p.m. Exhibit Hall Review & Networking Lunch

WEDNESDAY, APRIL 8

7:30 a.m. - 8:30 a.m. Final Exhibit Hall Review & Breakfast

9:00 a.m. - 2:30 p.m.Exhibit Hall Tear Down and Move-Out

Note: Above exhibit viewing times are subject to change.

Indiana Convention CenterExhibit Hall J We have integrated to a new on-line space application/

contract process.

Please CLICK HERE to fill out the online booth contract. The information from the contract will be used for the official 2020 Onsite Program/Directory of Exhibitors and mobile app. See Program Directory sample at the bottom left of the page.

Please email your company logo in two high resolution fileformats .eps and .jpg to Janine Taylor at [email protected] Your logo will appear in the official On-Site Program/Directory of Exhibitors as well as signage.

EXHIBITOR MOVE-IN | EXHIBITOR MOVE-OUT | FLOOR PLAN

Indiana Convention Center

Exhibit Hall J (as of 2/2/20)

Important Exhibitor Info Requested:

950 North Glebe Road, Suite 210, Arlington, VA 22203-4181Tel: 703-838-1962 Email: [email protected] Web: www.trucking.orgContact: Rowenna Martin, Mgr., Public Affairs Programs

America’s Road Team is one of American Trucking Associations’ premier image enhancement programs. Twelve truck drivers are selected to the team based on their outstanding safety record, communications skills and community involvement. They speak to schools, churches, industry officials, the media, and Congress about safety and security issues and promote a positive image about trucks and truck drivers.

SAMPLE

AMERICA’S ROAD TEAM- BOOTH #20

https://s23.a2zinc.net/clients/trucking/2020sshr/Public/e_login.aspx?frompage=e_BoothSales


Join the List of Innovative Past Sponsors

Premier sponsor

ContributeTo the Experience

ConnectWith the Right People

PromoteYour Company

IncreaseROI

Sponsorship Advantages

Sponsoring helps us stand out. It creates a focus on an area that we bring value to.

Dan Cook, Principle and Practice Leader, True North

The ATA’s Safety, Security, & HR Conference & Exhibition is one of the best conferences we go to each year. As a sponsor, we gain tremendous insights into our industry while connecting with like-minded fleet safety professionals. You have significant time and opportunities to really get to know the attendees and they are genuinely interested in learning more about you.

Geena Barberio, Marketing Lead, Idelic, Inc.

It’s important to be at industry events [like SSHR] because people do business with people they know and they trust.

Jeremy Reymer, Founder and CEO, DriverReach


Diamond2 available

Platinum3 available

Gold4 available

Silver

Complimentary booth in the exhibit hall 200 sq. ft/ 200 sq. ft/ 100 sq. ft/ 100 sq. ft/

Full conference registrations 2 2 1 1

Recognition in the Councils’ Publication

Company logo inclusion on event promotions and on-site display See page 7 See page 7 See page 8 See page 8

Mailing list of conference attendees (available after early registration deadline)

Credit to use on any a-la-carte sponsorship (see page 9) $15,000 $10,000 $3,500

Permitted to include a promotional piece in the attendee registration bags

Photo opportunity with the speaker (when available)

Mention in press release sent out by ATA in advance of the event

Additional full conference pass at a discounted rate 1 1

Recognition from the podium during all general sessions

Opportunity to speak, participate in a panel or facilitate a roundtable with Council approval

Complimentary back cover or inside back cover advertisement of on-site program

Reserved seating at all meal functions

Reserved seating at all general sessions

Sponsorship Benefits At-a-Glance


Sponsorship Benefits At-a-Glance Diamond Sponsorship

• Credit of $15,000 to use on any a-la-carte sponsorship listed

• Complimentary 200 square foot booth in exhibit hall

• Two (2) full conference registrations

• One (1) additional full conference passes at a discounted rate

• Recognition in the Councils’ Publication distributed quarterly to SMC members and TSC members

• Company logo inclusion on the following items:– All pre-conference e-communications– Pre-conference email to registrants– Overall sponsor acknowledgement meter board– On-site program sponsor page– Projected on screen during your specific event– Sponsorship section of the SSHRNCE conference website

with hyperlink to your homepage– Signage at your specific sponsored event

– Onsite conference program– SSHRNCE Annual Conference mobile app

• Mailing list of conference attendees (available after early registration deadline)

• Reserved seating at all meal functions

• Reserved seating at all general sessions

• Permitted to include a promotional piece in the attendee registration bags

• Photo opportunity with the speaker (when available)

• Recognition from the podium during all general sessions

• Opportunity to speak, participate in a panel or facilitate a roundtable with Council approval

• Complimentary back cover or inside back cover advertisement of on-site program

2 Available$30,000

Platinum Sponsorship

3 Available



• Two (2) full conference registrations

• One (1) additional full conference passes at a discounted rate



with hyperlink to your homepage– Signage at your specific sponsored event

– Onsite conference program– SSHRNCE Annual Conference mobile app




• Recognition from the podium during all general sessions

• Company name and logo printed in onsite conference program

• Opportunity to speak, participate in a panel or facilitate a roundtable with Council approval

• Complimentary inside back cover advertisement or inside front cover advertisement of on-site program (first come, first served)

• Mention in press release sent out by ATA

$25,000


Silver Sponsorship

• One (1) full conference registration



• Company logo inclusion on the following items:– Pre-conference email to registrants– Overall sponsor acknowledgement meter board– On-site program sponsor page– Projected on screen during your specific event– Sponsorship section of the SSHRNCE conference website– Onsite conference program– SSHRNCE Annual Conference mobile app



$7,500

Gold Sponsorship

4 Available$15,000



• One (1) full conference registrations



with hyperlink to your homepage– Signage at your specific sponsored event– Onsite conference program– SSHRNCE Annual Conference mobile app





A-La-Carte Sponsorships

RECEPTIONS, MEAL FUNCTIONS AND CLOSING BANQUETSafety Securtiy & Human Recourses Annual Conference Reception & Awards Banquet $25,000

Welcome Reception in the Exhibit Hall (Monday evening) $7,500

Monday Lunch Exclusive Sponsor $5,000

Tuesday Breakfast & Morning Break in Exhibit Hall Exclusive Sponsor $5,000

Tuesday Exhibit Hall Lunch Exclusive Sponsor $7,500

Monday Breakfast Sponsor $3,500

Monday Lunch Co-Sponsorship (Limit 2) ONLY AVAILABLE IF THERE IS NO EXCLUSIVE SPONSOR $3,500

Wednesday Breakfast in Exhibit Hall Exclusive Sponsor $5,000

Monday Morning Refreshment Break $2,500

Monday Afternoon Refreshment Break $2,500

Tuesday Breakfast & Morning Break in Exhibit Hall Co-Sponsorship (Limit 2) ONLY AVAILABLE IF THERE IS NO EXCLUSIVE SPONSOR

$2,500

Tuesday Exhibit Hall Lunch Co-Sponsorship (Limit 2) ONLY AVAILABLE IF THERE IS NO EXCLUSIVE SPONSOR $3,500

Tuesday Afternoon Refreshment Break $2,500

Wednesday Breakfast in Exhibit Hall Co-Sponsorship (Limit 2) ONLY AVAILABLE IF THERE IS NO EXCLUSIVE SPONSOR $2,500

Wednesday Mid-Morning Refreshment Break $2,500

EDUCATIONAL SESSIONS

Opening General Session, Monday Morning $10,000

General Session II, Tuesday Morning $10,000

General Session III, Wednesday Afternoon $10,000

Safety Breakout Sessions (Monday) $5,000

Security Breakout Sessions (Monday) $5,000

Human Resources Breakout Sessions (Monday) $5,000

NATMI Seminar (Monday) $5,000

Safety Breakout Sessions/ Committee Meetings $5,000

Security Breakout Sessions (Tuesday) $5,000

Human Resources Breakout Sessions (Tuesday) $5,000

Safety Breakout Sessions/ Committee Meetings (Wednesday) $2,500

Human Resources Breakout Sessions (Wednesday) $2,500

AWARDS

National Truck & Industrial Safety Award $20,000

National Driver of the Year $10,000

National Safety Director Award $10,000

ATA President’s Trophy $5,000

State Association Excellence in Safety $5,000

State Association Recognition Program $5,000

Excellence in Security Award $2,500

Security Professional of the Year Award $2,500

Excellence in Claims & Loss Prevention Award $2,500

Claims & Loss Prevention Professional of the Year Award $2,500

PREMIUM ITEMSMobile App $15,000

Registration Campaign and On-Site Information Desk $10,000

Meeting Attendee Journal $10,000

Hotel Room Keys $5,000

Lanyards $5,000

Attendee Registration Bag $7,500

Bottled Water $7,500

In Hotel Room Drops $5,000

Hotel Room TV Channel $5,000

Attendee Registration Bag Inserts $1,000

In Hotel Room Remote Control Wraps $5,500

Banners, Window and Carpet Clings (contact us for

availability and

pricing).


Sponsor Benefits & Important Information

SPONSORSHIP BENEFITSAll Sponsors Will be Recognized in the Following Ways:

• Company name in the onsite conference program

• Recognition in the conference opening remarks

• Logo recognition on sponsor acknowledgment PowerPoint slide presentation

• Logo recognition on SSHRNCE.trucking.org

In addition to the above, Sponsors who contribute $7,500 or more receive the following benefits:

• A complimentary exhibit booth in the exhibit hall

• The ability to include a promotional piece in the registration packets

IMPORTANT INFORMATION Exhibitor RegistrationOnly those registered to attend the conference or to exhibit may reserve a room at the ATA discounted rate. Once you have submitted the Exhibitor Personnel registration form, you will recieve an email confirmation which will include your personal hotel reservation link. The room rate at the Omni Severin Hotel is $189.00 (single/double occupancy) plus tax.If you need assistance registering, please call ATA Registrations at (866) 821-3468 from 8:30am - 5:30pm ET.

Click HERE for the Exhibitor Registration form. Once you have completed the registration form and either faxed or mailed it to ATA using instructions listed on the registration form. You will receive an email confirmation which will include your personal hotel reservation link.

Questions related to exhibitor and/or attendee registration, please contact our Event Services team at 866-821-3468 or [email protected]. Questions regarding your exhibit booth can be directed to (703) 838-1923 or [email protected]. Program related questions can be directed to the councils at (703) 838-1931 or [email protected]

If you need to make changes to your hotel reservation (arrival/departure/cancellation), please contact the Omni Severin Hotel directly at (317) 634-6664

If you need to cancel your meeting registration, please send written notification of exhibitor cancellation to:ATA Event ServicesP.O. Box 101360, Arlington, VA 22210 or Fax: (703) 838-1701 or Email: [email protected]

If you need to make a substitution or change to your registration, send written notification to the address, fax or email above to be received by ATA no later than March 27. After March 27, all changes need to be requested onsite at the ATA Registration Desk.

Please Note: People under the age of 18 are not allowed at the exhibit, business or social events (except for the awards portion of the Annual Banquet). We thank you for your cooperation.

Dress Code: Business Casual

http://SSHRNCE.trucking.org

http://www.trucking.org/ATA%20Docs/Events/Meetings%20and%20Conferences/2018%20Safety%20and%20HR/2018%20SSHR%20Exhibitor%20Reg%20Form.pdf

http://www.trucking.org/ATA%20Docs/Events/Meetings%20and%20Conferences/2018%20Safety%20and%20HR/2018%20SSHR%20Exhibitor%20Reg%20Form.pdf

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Conference Program Advertising Order Form

Conference Program: The Safety, Security & HR NationalConference & Exhibition offers ad space in the on-site program booklets which are issued to each attendee of their conference and seen on each Council’s respective web site. For details on the Safety, Security & Human Resources Conference & Exhibition, go to SSHRNCE.trucking.org

Conference On-Site Program March 1, 2020

order to be included in that particular issue.

Advertising RatesATA/SMC/TSC Member Non-Member

Full Page $800 $900½ Page $400 $450¼ Page $200 $250

Color: Four-color; No bleeds

• Must be CMYK for print• All fonts and images must be embedded• 300 dpi pdf with crops is preferred

RETURN ORDER FORM TO:ATA Event ServicesP.O. Box 101360, Arlington, VA 22210-4360Secure Fax: 703-838-1852

ADVERTISING INFORMATION:

Ad Size: ❒ Full Size ❒ ½ Page ❒ ¼ Page

Color: ❒ 4-Color

Rate: $ _________________________________________

Special Instructions: ______________________________

_______________________________________________

KEY CONTACT

Contact Name: __________________________________

E-Mail: _________________________________________

Phone: ________________________________________

Ad Agency: _____________________________________

Advertiser/Client: ________________________________

Address: _______________________________________

City/State/Zip: ___________________________________

PAYMENTNet Amount Enclosed: $ ___________________________

Check # ______________________________ (enclosed)(Make payable to the “ATA SMC”)

Charge my credit card the total amount:

❒ MasterCard ❒ Visa ❒ AMEX

Credit Card #: ___________________________________

Expiration Date: __________________________________

Name on Card: __________________________________

Signature: ________________________Date:__________


CONTACT DAN DUGGAN AT 703.838.1756 OR EMAIL [email protected]

SPONSORSHIP CONTRACT

SPONSORSHIP ORDER(S):Yes! I would like to Sponsor

Sponsorship Item Investment 1. ______________________ ______________________

2. ______________________ ______________________

3. ______________________ ______________________

4. ______________________ ______________________

Total: ______________________I understand that I am also entitled to:1. Company listing in the 2020 Safety, Security & Human Resources Official Program & Directory of Exhibitors

2. Company listing on signage at the 2020 Safety, Security & Human Resources National Conference & Exhibition

PAYMENT REQUIREMENTS Full payment is required on all sponsorship commitments.

Enclosed is the sponsorship payment $ ________________________. Payment Methods:

Check #: _______________________ Credit Card: AMEX MasterCard Visa

Credit Card Account #: _________________________________________________ Expires: _______________

Signature: __________________________________________________________________________________

Please return signed agreement with payment to American Trucking Associations, Attn: Dan Duggan, Event Services, 2020 SS&HR, 950 N. Glebe Road, Suite 210, Arlington, VA 22203. You can also fax your order to (703) 838-1774. If you have

questions, please call Dan Duggan, Exhibits & Sponsorships at (703) 838-1756 or e-mail [email protected].

The individual signing this contract is an authorized representative of the company with the full power and authority to sign and deliver a contract,which includes authorizing payment and commitment to the American Trucking Associations for sponsorship support.

Company & Contact: _____________________________________________________________________________

Signature: _______________________________________________________ Date: ________________________

Company: Contact Person:

Address: City: State: Zip:

Telephone: E-mail:

Contact Dan Duggan at 703.838.1756 or email [email protected]

any

Company Web Address:

and mobile app.

EXHIBITOR REGISTRATION


PREMIER SPONSORS

April 6 – 8 ● Indianapolis, INIndiana Convention Center & Lucas Oil Stadium

IMPORTANT DEADLINES

Hotel Reservation March 6

Registration Cancellation

March 6 Change/Substitution

March 27

EXHIBITOR REGISTRATION

REGISTRATION You must be registered in order to attend any conference activities. Exhibitor registration includes access to all com-mittee meetings, educational sessions, food & beverage functions, and the exhibition. This form can only be used to register one Exhibitor (copy for additional registrations). Each exhibit booth is allotted: One (1) Complimentary Conference Registration and One (1) Additional Discounted Conference Registration. Additional exhibit booth personnel (more than the two (2) allocated with the booth) will be processed at the Full Conference Registration rate and should complete the Conference Registration form.

Please select ONE box:Registration Type ATA/SMC/TSC Member Non-Member

Complimentary Registration ❏ $0 ❏ $0Additional Discounted Registration ❏ $400 ❏ $500❏ Yes, I will attend the Awards Reception & Banquet (ticket is included with your registration).❏ I will purchase _____________________ additional tickets @ $100 each = $_________________________

REQUIRED to process registration

Full Name: ______________________________________________________________________________Nickname for Badge: _____________________________________________________________________Title: ___________________________________________________________________________________Company: ______________________________________________________________________________Street Address: __________________________________________________________________________City/State/Zip: ___________________________________________________________________________Phone: _________________________________________________________________________________Email: __________________________________________________________________________________

Valid attendee email is REQUIRED for registration confirmation email.

*The confirmation email can only be sent to one email address. If confirmation email should be sent to an email address other than the REQUIRED attendee email above, please provide alternate email.

* Send confirmation email to ______________________________________________________________

In case of Emergency, please provide contact information.

Full Name: ______________________________________ Phone: _________________________________

All persons entering the exhibit hall, educational sessions and social events must be 18 years of age or older and registered for ATA’s Safety, Security & Human Resources 2020 National Conference & Exhibition. We thank you for your cooperation.

By registering for ATA’s SSHR 2020 National Conference & Exhibition, you consent to be photographed/recorded/videoed and agree to the following statement:

I hereby grant ATA/SMC/TSC, the irrevocable and unrestricted right to use and publish photographs/videos/audio recordings/likenesses of me in which I may be included for advertising, promotional or any other purpose and in any manner or medium.

Registration PaymentRegistration will not be processed without payment, and payment cannot be taken over the phone or by email.

❏ Enclosed check made payable to American Trucking Associations❏ AMEX ❏ MasterCard ❏ VISA Total amount paid: $ _____________________________Credit Card #: ___________________________________________________________________________Expires: ________________________________________________________________________________Name as it appears on card: ______________________________________________________________Signature: ______________________________________________________________________________

IMPORTANT INFORMATION

You must be a registered attendee to book a hotel room at the ATA discounted rate. Once your registration has been successfully processed, you will receive an email confirmation of your conference registration which includes your personal hotel reservation link.

Program related questions can be directed to the councils at (703) 838-1919 or [email protected] or [email protected].

Exhibit Booth related questions can be directed to (703) 838-1923 or [email protected].

Registration related questions can be directed to ATA Registrations at (866) 821-3468 or [email protected].

Fax/Mail: Faxed and mailed registrations should be sent to the address/fax listed below. Registration forms take 2-3 business days to process (once received) and must include payment. Once your registration is successfully processed by ATA Registrations, you will receive an email confirmation of your conference registration with your personal hotel reservation link.

Host Hotel:Omni Severin Hotel$189 per night (single/double)Nightly rates do not include taxes and fees, which are subject to change without notice.

If you need to make changes to your hotel reservation (arrival/departure/cancellation), please make these changes as directed in your hotel confirmation email from the Omni Severin Hotel.

If you need to cancel your registration, send written notification of cancellation to the address/fax/email below to be received at ATA no later than March 6, to receive a refund less a $200.00 per person administrative fee.

If you need to make a substitution or change to your registration, send written notification to the address/fax/email below to be received by ATA no later than March 27. After March 27, all changes need to be requested on-site at the ATA Registration & Information Desk.

Please send completed registration forms and written notifications to:ATA Event ServicesPO Box 101360, Arlington, VA 22210Fax: (703) 838-1701Email: [email protected] refunds will be issued for cancellations received after March 6.

If you require special assistance to participate, or have food allergies, please call (703) 838-1919.

Questions? Call (866) 821-3468 or email [email protected] Registration Sponsored By:

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EXHIBITOR BENEFITS · 2020-03-06 · • Pre- and Post-Conference Attendee List • Participation in conference educational sessions & technical committee meetings (Note: only committee

Documents