Annual Report on Compensated Outside Professional Activities for Reporting Period July 1, 2014 through June 30, 2015: Deans and Certain Other Full-Time Faculty Administrators Executive Summary This report fulfills a Regents’ requirement that compensation for outside professional activities (OPA) for deans and certain other full-time faculty administrators be submitted annually. Since these academic administrators are also faculty, the Academic Personnel Program governs the reporting. Policy In accordance with Academic Personnel Policy Section 025, Conflict of Commitment and Outside Activities of Faculty Members (APM - 025), chancellors are responsible for managing and reporting annually on outside professional activities that have the potential to interfere with a faculty member’s full time professional obligations to the University. APM - 025 applies to all faculty members, including deans and certain other full-time faculty administrators who are not in the Senior Management Group (“SMG”). The purpose of the policy is to provide a framework for ensuring that potential conflicts of commitment are identified and appropriately managed, while providing flexibility for faculty to participate in a wide assortment of professional activities outside of their University responsibilities, often activities that enhance their performance as faculty 1
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Annual Report on Compensated Outside Professional Activities for
Reporting Period July 1, 2014 through June 30, 2015:
Deans and Certain Other Full-Time Faculty Administrators
Executive Summary
This report fulfills a Regents’ requirement that compensation for outside professional
activities (OPA) for deans and certain other full-time faculty administrators be submitted
annually. Since these academic administrators are also faculty, the Academic Personnel
Program governs the reporting.
Policy
In accordance with Academic Personnel Policy Section 025, Conflict of Commitment and
Outside Activities of Faculty Members (APM - 025), chancellors are responsible for
managing and reporting annually on outside professional activities that have the
potential to interfere with a faculty member’s full time professional obligations to the
University. APM - 025 applies to all faculty members, including deans and certain other
full-time faculty administrators who are not in the Senior Management Group (“SMG”).
The purpose of the policy is to provide a framework for ensuring that potential conflicts
of commitment are identified and appropriately managed, while providing flexibility for
faculty to participate in a wide assortment of professional activities outside of their
University responsibilities, often activities that enhance their performance as faculty
1
members and academic administrators. In addition to requiring faculty to obtain pre
approval before engaging in activities which could cause the greatest potential for
conflict of commitment, another key provision of APM - 025 is the requirement that
faculty annually report their outside professional activities (“OPA”) to the chancellor.
The University is strongly committed to the value of OPA, which helps drive the
economic engine of the state, fulfills our commitment to public service, and affords
practical experience and knowledge valuable to teaching, research, and creative activity.
History
In November 2009, the Regents approved the deans’ salary structure and transfer of
deans from the 5MG to the Academic Personnel Program. In accordance with the
November 2009 Regents’ Action Item, APM - 240, Deans was issued effective January 1,
2010.’ In May 2010, the Regents approved a corollary action transferring certain other
full-time faculty administrator positions from 5MG to the Academic Personnel Program.2
Both the deans’ policy (APM - 240) and the certain other full-time faculty
administrators’ policy (APM - 246) require annual reporting of all compensated OPA,
mirroring the format required by The Regents for the Senior Management Group.
‘Fulitime academic deans, including those holding acting/interim appointments, are governed by
APM - 240, effective January 1, 2010. A dean with a concurrent title of vice chancellor or a dean reporting
solely to the chancellor is subject to 5MG policies. University Extension deans and Student Affairs deans
are not subject to APM - 240. http://www.ucop.edu/academic-personnel/ files/apm/apm-240.pdf
2See APM - 246. http://www.ucop.edu/academic-personnel/ files/apm/apm-246.pdf
2
Current Report
This annual report covers compensated OPA actions that occurred from July 1, 2014
through June 30, 2015. During this period, 312 compensated days of activities occurred
for 40 deans and 8 certain other full-time faculty administrators from a total reporting
population of 118 deans and 20 certain other full-time faculty administrators. A total of
$822,884 in cash compensation was reported for all ten campuses, ranging as follows:
Number of Deans and Full- Range (Total Cash Compensation Received by DeanTime Faculty Administrators or Full-Time Faculty Administrator for OutsideReceiving Compensation Professional Activities)
11 $Oto$999
16 $1,000-$4,999
12 $5,000-$19,999
3 $20,000-$49,999
5 $50,000-$99,999
1 Over $100,000
The median cash compensation for each professional activity was $1,000 and all 112
compensated activities are within policy. Seventy-four (74) non-profit and thirty (30)
for-profit organizations were served. Stocks and stock options were granted to two of
the deans, for a total of 88,947 shares, with current values estimated at $5,063,252
(50,000 shares were reported at no current value).
3
All activity during the reporting period is within a policy (APM - 025) that encourages
professional engagement by faculty administrators. The University is cognizant of the
value derived by both faculty and the University from faculty members’ engagement in
outside professional activities. The University is also mindful of increased
responsibilities assumed by faculty appointed to administrative titles. As a condition of
employment in the dean or certain other full-time faculty administrator titles and in
recognition of the value of outside professional activities, tempered with the need to
balance those activities with administrative duties, policy provides that up to 12
University workdays per fiscal year may be used by the administrator to participate in
compensated outside professional activities before deducting from the administrator’s
vacation leave balance. Any days beyond 12 are taken as vacation days, unless work is
performed on nights and weekends.
The table below tallies the mix of OPA days used without surrendering vacation days
and OPA days for which vacation days were surrendered for the forty-eight deans and
full-time faculty administrators reporting OPA this year.
Deans and Certain Other Full-time Faculty OPA Days Vacation DaysAdministrators, Compensated Outside Served Surrendered for OPA
Professional Activities (withoutJuly 1, 2014 — June 30, 2015 surrendering
vacation)Total Non-Profit Activities 243 45Total For-Profit Activities 69 27Grand Total 312 72
4
This is moderate use of available days. The forty-eight (48) deans and certain other full-
time faculty administrators reported here were entitled by policy to a total of 576 days
during which they could have engaged in outside professional activities without
surrender of vacation days. Of those 48, forty-seven (47), or ninety-eight percent
(98%) used fewer than 12 days. Of all 138 deans and certain other full-time faculty
administrators used the 12-day allotment, there would have been 1,656 days during
which they engaged in outside professional activities.
Outside professional activities contribute to fulfilling the University’s stated missions in
teaching, research and public service. Compliance with APM - 025 ensures that any
outside professional activities do not conflict with the faculty administrators’ primary
professional allegiance to the University. In line with these principles, the attached
report ensures accountability and transparency for such activities.
5
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