EXECUTIVE DIRECTOR’S REPORT TO THE PORT OF PORTLAND COMMISSION FOR FEBRUARY 2016 SAFETY REPORT Port of Portland safety performance for January 2016 showed signs of improvement in both frequency and severity, as compared to January 2015. Monthly Report of Injury Incidents Aviation There were two incidents reported, one recordable and one non-recordable: • An employee had a recordable illness identified as loss of hearing, both ears, existent in the December 2015 annual audiogram. January 2016 will necessitate a secondary audiogram (recorded in December, reported in January). • An employee was assisting a vendor rolling tires off the back of a truck. A tire started to tip over and the employee attempted to catch the tire on its way down, causing strain to the left shoulder, arm and upper back. The employee was counseled about falling items and the vendor was asked to use a truck with a lift gate on future deliveries. Marine There were three incidents reported, one recordable and two non-recordable: • An employee was descending a ladder into a vault and slipped a rung. The left foot landed on the floor first, with a rapid drop of two feet, causing jarring to the lower back. • An employee was loading ice melt into the hopper by way of a bag hanging by its straps from a forklift. The ice melt started to clump. The employee stooped under the bag to dislodge the clumps. While standing up, the employee’s head struck the bag. • While loading asphalt into the back of a truck, an employee strained his forearm.
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EXECUTIVE DIRECTOR’S REPORT TO THE
PORT OF PORTLAND COMMISSION FOR FEBRUARY 2016
SAFETY REPORT
Port of Portland safety performance for January 2016 showed signs of improvement in both frequency and severity, as compared to January 2015. Monthly Report of Injury Incidents
Aviation
There were two incidents reported, one recordable and one non-recordable:
• An employee had a recordable illness identified as loss of hearing, both ears, existent in the December 2015 annual audiogram. January 2016 will necessitate a secondary audiogram (recorded in December, reported in January).
• An employee was assisting a vendor rolling tires off the back of a truck. A tire started to tip over and the employee attempted to catch the tire on its way down, causing strain to the left shoulder, arm and upper back. The employee was counseled about falling items and the vendor was asked to use a truck with a lift gate on future deliveries.
Marine
There were three incidents reported, one recordable and two non-recordable:
• An employee was descending a ladder into a vault and slipped a rung. The left foot landed on the floor first, with a rapid drop of two feet, causing jarring to the lower back.
• An employee was loading ice melt into the hopper by way of a bag hanging by its straps from a forklift. The ice melt started to clump. The employee stooped under the bag to dislodge the clumps. While standing up, the employee’s head struck the bag.
• While loading asphalt into the back of a truck, an employee strained his forearm.
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AVIATION REPORT January 2016 started strong with 7.6 percent growth in passengers compared to January 2015. PDX is seeing double-digit growth in seat capacity, 10.2 percent, which represents about 20 more daily flights than PDX had a year ago. New and expanded services at PDX that have been announced in the past month include:
Start Date Airline Destination Notes 03/21/16 PenAir North Bend, OR Replaces SeaPort flights
04/21/16 PenAir Redding, CA Arcata-Eureka, CA Through-flight to ACV
06/06/16 Alaska Atlanta, GA Seasonal 06/09/16 Sun Country Minneapolis, MN Seasonal 08/06/16 Southwest Burbank, CA 08/06/16 Southwest Ontario, CA 08/06/16 Southwest Houston, TX (Hobby) Expanding from seasonal to year-round
The Port was recognized at the Routes Americas Conference as one of the top two North American airports to provide overall marketing services over the past year in the under 20-million-passenger category. The awards are voted on by the airlines.
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Month % change FYTD % change
January July-January
Passengers 7.6% 8.5%
Concessions Revenue 13.5% 10.4%
Rental Car Revenue 6.0% 2.6%
Parking Revenue 3.8% 7.9%
Concessions Revenue
Combined retail and food and beverage operations reported a 13.5 percent, or $116,000, rent increase on the month, against a 7.6 percent passenger increase. Net plus rent performances from new and transitioning operators of $132,000 were the primary factors impacting this performance. Rental Car Revenue
Rental car operations reported a 6.0 percent, or $82,000, rent increase on the month compared to last year, against a 7.6 percent passenger increase. This reflects all operators reporting revenues at Minimum Annual Guarantee (MAG), with the exception of Ordinance operators, Airport Van Rental and Payless, which have no MAGs. The primary reason for the total increase over last year is Alamo and Budget being invoiced at new, higher MAGs, based upon the previous year’s performance. Parking Revenue by Lot
Parking revenue for the long- and short-term garages continues to reflect the change in operation of not using Level 7 short-term parking spaces for long-term customers. The long-term garage reaches capacity and closes during mid-day on Tuesdays, Wednesdays and often Thursdays. The economy lot and Gold Key Valet continue to have strong growth in transactions and revenue. Total transactions for the month were up 6.5 percent.
Product Revenue Variance YTD Variance
Short-Term $1,345,242 12.0% 13.1%
Long-Term $1,689,493 -3.6% 1.7%
Economy $1,584,266 5.0% 9.6%
Valet $101,020 19.8% 29.3%
Total $4,720,021 3.8% 7.9%
CAPITAL GRANTS
Portland International Airport
Staff submitted a reimbursement request to the Transportation Security Administration for the Law Enforcement Officer program in the amount of $36,800 (Agreement No. HSTS0213HSLR118).
Staff submitted a reimbursement request to TriMet for the Law Enforcement Officer program in the amount of $8,968 (Agreement No. GS150820LG). Marine (Capital Grants
Staff submitted a reimbursement request to the Oregon Department of Transportation (ODOT) for the ConnectOregon III – Terminal 6 (T-6) Crane Upgrades project in the amount of $3,699 (Agreement No. 26915).
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Staff submitted a reimbursement request to ODOT for the ConnectOregon IV – T-6 Wharf Optimization project in the amount of $24,732 (Agreement No. 28695).
Staff submitted a reimbursement request to ODOT for the ConnectOregon V – T-6 Crane Drive Electronics project in the amount of $2,465 (Agreement No. 30128).
MARINE & INDUSTRIAL DEVELOPMENT REPORT
The figures in the table below show change relative to the prior year.
January 2016 Fiscal Year-to-Date
Total Tonnage -30.8% -36.5%
Containers (TEU) -96.1% -97.7%
Import Full Containers -100.0% -100.0%
Export Full Containers -87.1% -93.7%
Breakbulk -9.1% -60.1%
Autos 27.0% 14.7%
Mineral Bulk -41.8% -23.5%
Grain -3.3% -32.4%
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Marine Business Port marketing staff met with major auto accounts and auto processing firms in Southern California including Nippon Yusen Kaisha, Glovis, Eukor, Mitsui OSK Line, Auto Processing Services and Auto Warehousing Co. There is a general concern within the auto processing industry regarding available space at U.S. West Coast auto ports, including the Port of Portland. Port staff met with stakeholders at the Port of Morrow in Boardman, Oregon, on February 19 to discuss opportunities for expansion of the upriver barge-rail service. The meeting was very positive and well attended by many service providers, potential shippers and local Boardman shippers. The goal is to increase volumes to accommodate weekly rail service and allow greater use of the service by Oregon shippers. Industrial Business Construction continues at Troutdale Reynolds Industrial Park and the project remains on schedule to deliver market-ready lots by the end of this year. Site conditions remain challenging due to the very wet winter and the need to treat the storm water leaving the site.
REAL ESTATE TRANSACTIONS EXECUTED PURSUANT TO DELEGATED AUTHORITY Big Ads, Inc., dba R/West – Permit and Right of Entry
Location: PDX
Term: December 6, 2015 to December16, 2015
Use: Permit for filming on December 16, 2015 in various areas of the airport.
Use: Ten-year lease for a gourmet market concession.
SSP America, Inc., dba Kenny & Zuke’s Delicatessen and Market – Food and Beverage Concession Lease
Location: PDX
Term: January 13, 2016 to September 30, 2026
Use: Ten-year lease for a gourmet market concession.
House Spirits Distillery LLC – Retail Concession Lease
Location: PDX
Term: January 13, 2016 to September 30, 2023
Use: Seven-year lease for a specialty/branded retail concession.
Naito Corporation dba Made in Oregon – Retail Concession Lease
Location: PDX
Term: January 13, 2016 to September 30, 2023
Use: Seven-year lease for a specialty/branded retail concession.
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InMotion Entertainment Group, LLC dba Soundbalance – Retail Concession Lease
Location: PDX
Term: January 13, 2016 to September 30, 2023
Use: Seven-year lease for a specialty/branded retail concession.
FedEx Ground Package System, Inc. – Agreement for Movement and Transfer of Surplus Soil
Location: Troutdale Reynolds Industrial Park (TRIP)
Term: January 1, 2016 to June 30, 2017
Use: Agreement allows FedEx to move surplus oil from their property for Port's use on TRIP property.
Special Olympics Oregon, Inc. – Permit and Right of Entry
Location: PDX
Term: February 27, 2016
Use: Permit for access to Port property for parking for the Polar Plunge and run/walk event.
Teleport Communications America, LLC – Permit and Right of Entry
Location: N. Channel Ave.
Term: January 11, 2016 to June 10, 2016
Use: This permit authorizes the removal of old underground conduit and installing new fiber cable and associated fixtures to service Daimler.
Portland Container Repair Corporation – Permit & Right of Entry
Location: Terminal 4
Term: January 9, 2016 to May 10, 2016
Use: Permit for temporary storage of empty trailers.
Todd Investment Company dba Dollar Rent-A-Car – First Amendment to Facility Lease
Location: PDX
Term: January 12, 2016 to August 31, 2018
Use: This amendment extends the term and deletes language regarding options to extend.
Todd Investment Company dba Dollar Rent-A-Car – Second Amendment to Rental Car Concession Lease and Operating Agreement
Location: PDX
Term: January 12, 2016 to August 31, 2018
Use: This amendment extends the term and clarifies certain environmental responsibilities.
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EAN Holdings, LLC dba Enterprise Rent-A-Car – Second Amendment to Rental Car Concession Lease and Operating Agreement
Location: PDX
Term: January 12, 2016 to August 31, 2018
Use: This amendment extends the term and clarifies certain environmental responsibilities.
EAN Holdings, LLC dba National Car Rental – Second Amendment to Rental Car Concession Lease and Operating Agreement
Location: PDX
Term: January 12, 2016 to August 31, 2018
Use: This amendment extends the term and clarifies certain environmental responsibilities.
EAN Holdings, LLC dba National Car Rental – First Amendment to Facility Lease
Location: PDX
Term: January 12, 2016 to August 31, 2018
Use: This amendment extends the term and deletes language regarding options to extend.
EAN Holdings, LLC dba Alamo Rent-A-Car – Second Amendment to Rental Car Limited Service Kiosk Lease
Location: PDX
Term: January 12, 2016 to August 31, 2018
Use: This amendment extends the term and deletes language regarding options to extend.
Hoffman Construction Company of Oregon – Second Amendment to Permit and Right-of-Entry
Location: Port Center; Swan Island
Term: January 1, 2016 to December 31, 2016
Use: This amendment extends the term and replaces language for workers’ compensation insurance.
Todd Investment Company dba Dollar Rent-A-Car – Second Amendment to Ground Lease for Excess Parking
Location: PDX
Term: Effective January 12, 2016
Use: This amendment deletes the term Premises.
EAN Holdings, LLC dba Enterprise Rent-A-Car – First Amendment to Facility Lease
Location: PDX
Term: January 12, 2016 to August 31, 2018
Use: This amendment extends the term and deletes language regarding options to extend.
Contracts Over $50,000 Pursuant to Delegated Authority
Monthly Report for February 2016 (January Activity)
TitleRequestor
DepartmentVendor Name
P.O. Amount
Purchase parts for revolving doors. PDX Maintenance ASSA ABLOY Entrance Systems USA, Inc.
$51,092
Purchase pavement deicing chemicals if unable to obtain from primary supplier.
PDX Maintenance Nachurs Alpine Solutions Corp.
$85,554
Obtain construction services for the Terminal 2 Gate Automation and Access Control Project.
Engineering Project Development
Town and Country Fence Co. of Oregon
$167,300
Purchase pavement deicing chemicals from primary supplier.
PDX Maintenance Cryotech Deicing Technology
$421,227
Obtain services for assisting the Port with media strategies and placements.
Corporate Marketing & Media Relations
Eckrosh Marketing LLC
$500,000
Obtain modifications to the Dredge Tender Ivanoff hull and propulsion system.
Engineering Project Development
JT Marine, Inc. $785,878
Obtain construction services for a pipe connecting McBride Slough to Columbia Slough.
Engineering Project Development
K&E Excavating, Inc.
$1,843,275
New Purchases
APPROVAL LIMITS (Administrative Policy 7.2.3)
All expenditures require management approval:
BUDGET Approval by managers in an amount delegated by Directors $ 0 - $ 25,000
APPROVAL Approval by Directors $ 25,001 - $250,000
Approval by Executive Director $ 250,001 +
Contracting authority is limited to the following:
CONTRACTING Directors Up to $ 10,000
APPROVAL Buyers Up to $ 50,000
Manager of Contracts & Procurement Up to $ 250,000*
Executive Director Up to $ 500,000*And any amount approved by Commission
Obtain Construction Manager / General Contractor services related to the PDX Terminal Balancing Project.
Engineering Project Development
Skanska USA Building, Inc.
$25,000,000
TitleRequestor
DepartmentVendor Name
Original Amount
Previous Changes to
Contract
Current Change to Contract
New Contract Total
Administrative action to add funding to obtain continued support for financial planning software.
Information Technology
Longview Solutions
$60,000 $120,240 $60,180 $240,420
Amendment No. 2 to obtain additional software services for project portfolio management system.
Development Services Administration
Aurigo Software Technologies, Inc.
$1,000,000 $208,000 $303,108 $1,511,108
Amendment No. 1 to obtain additional services related to the rebuilding of the swing gear box for the Dredge Oregon .
Navigation Lufkin Industries, Inc.
$83,412 $73,512 $156,924
Change orders Nos. 16 and 18 to obtain additional construction services for the Troutdale Reynolds Industrial Park Phase 2 site work.
Engineering Project Development
Goodfellow Brothers, Inc.
$17,461,493 $122,502 $17,583,995
Amendment No. 4 to obtain additional engineering services for the PDX Terminal Grease Separation Project.
Engineering Project Development
Carleton Hart Architecture PC
$598,000 $2,673,869 $369,856 $3,641,725
TitleRequestor
DepartmentVendor Name
Original Task Order Amount
Previous Changes to Task
Order
Current Change to Task Order
New Task Order Total
Total Contract Activity -
All Task Orders
Task order against contract No. 952 to obtain on-call cleanup of illegal dumping on various Port properties.
Environmental Terra Hydr, Inc. $55,000 $55,000 $262,446
Change Orders and Amendments to Project-Specific Contracts
Contracts in this category are initially awarded with a specific work scope and an identified not-to-exceed project total.
New Task Orders and Changes to Task Orders Against Non-Project Specific Contracts
Items in this category are issued against contracts that were initially awarded with no specific work scope or product quantity identified (e.g., "requirements" or "on-call" contracts). These contracts establish pricing or rates for products or work that may be needed over a stated term. Estimated quantities may be identified, but no guarantee of actual contract compensation or work is made. Contract durations may be short-term or for multiple years with optional renewal/extension terms.
Task order against contract No. 757 to obtain on-call air quality support services.
Environmental Bridgewater Group, Inc.
$63,000 $63,000 $152,761
Task order against contract No. 898 to obtain fender repair services at Berth 607.
Engineering Project Development
Bergerson Construction
$77,628 $77,628 $77,628
Task order against contract No. 952 to obtain on-call waste materials management services.
Environmental Terra Hydr, Inc. $89,000 $89,000 $262,446
Task order against contract No. 744 to obtain inspection services for various Port projects.