Executive Committee, November 26, 2001

Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held November 26. 2001, at 1 :07 p.m. in the Matsgui Centennial Auditorium

Council Present: Mayor G. Ferguson, and Councillors E. Fast, S. Gibson (part), M. Gill, G. Peary (part), J. Redekop, P. Ross, M. Warawa , and C. Wiebe

Staff Present: City Manager - G. Guthrie; Director of Administration - T. Strong; Manager, Utilities - R. Bomhof; Manager of Engineering Services - J. Duckworth; Manager, Development Approvals - G. Boyle; and Committee Secretary - E. Storrier

Staff Present for a Portion of the Meeting: Acting Director, Development Approvals - G. Acheson; Economic Development Manager - J. Teichroeb; Manager, Community and Environmental Planning - P. Andzans; Human Resources Manager - D. Lundquist; and Property Manager - S. Wong

Media Present: The News (part), Shaw Communications Inc.

Public Present: 7

I. CALL TO ORDER

Mayor Ferguson called the meeting to order at 1 :07 p.m.

2. ADOPTION OF MINUTES

.1 Executive Committee Meeting Minutes - November 19,2001

Moved by Councillor Gill, seconded by Councillor Warawa, that the minutes of the Executive Committee meeting of Council held November 19, 2001, be adopted.

E377-2001 CARRIED.

3. BUSINESS OUT OF MINUTES

None.

· . ...• Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held November 26, 2001, at 1 :07 p,m, in the Matsgui Centennial Auditorium Page 2

.4 DELEGA TrONS

.1 B. Timms, 4392 Wilson Road, Chilliwack· River Watch Program C5280-30)

B. Timms, Project Manager, River Watch Program, outlined the program of refuse removal from the banks of the Fraser River, in the ChilliwackN edder system. The program consists of regular patrols of the river, removal of garbage to the appropriate landfill, organizing community volunteers, and encouraging public assistance through reporting of dumpsites to the River Watch program for removal. He requested financial support of $4,000 for the Abbotsford portion of the Fraser River.

Councillors suggested other members of the Fraser Valley Regional District may be a more appropriate source of funds. Other suggestions included approaching the penal institutions for clean up crews; encouraging fisherman and those using the banks of the river to remove their garbage; corporate sponsorship; and holding special events during the year for an industry sponsored clean up. A site visit will be arranged between Mr. Timms and interested members of Council.

Moved by Councillor Fast, seconded by Councillor Warawa, that the delegation of B. Timms, River Watch Program, be received.

E378-2001 CARRIED.

Councillor Gibson declared a conflict of interest with the following item and left the meeting at 1 :24 p.m.

5. REPORTS

5.1 DEVELOPMENT SERVICES

.1 Hillwood Ventures Ltd. Partnership, Harvest Drive and Blossom Court, Development Variance Pemlit C3020-20/DOI-043)

Report No. DEV 162-2001 dated November 20, 2001, from the Acting Senior Plarmer/Deputy Approving Officer, recommended a Development Variance Permit for the Hillwood Ventures Ltd. Partnership properties, located on Harvest Drive and Blossom Court, to relax the rear setback provision for six of the subject properties and to allow a second access to one property.

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--f Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held November 26.2001, at I :07 p.m. in the Matsgui Centennial Auditorium Page 3

Moved by Councillor Wiebe, seconded by Councillor Warawa, that Report No. DEV 162-2001 dated November 20, 2001 , be received from the Acting Senior PlannerlDeputy Approving Officer; and: (I) an amendment to Development Variance Permit No. 1083, be prepared for an upcoming Council Hearing, as follows: (a) 3369 Harvest Drive - relax the rear yard setback from 14 m to 12.8 m, subject to the house being restricted to two storeys at the rear; (b) 3398 Blossom Court - relax the rear yard setback from 14 m to 10 m; (c) 3380 Harvest Drive - relax the rear yard setback from 7.5 m to 1.8 m, subject to the building envelope shown on Figure 4; (d) 3387 Blossom Court -relax the rear yard setback from 7.5 m to 5 m, subject to the building envelope shown on Figure 4; and (e) 3299 Harvest Drive: (i) Strata Lot 2 - relax the rear yard setback from 14 m to 12 m, subject to the building envelope shown on Figure 3; (ii) Strata Lot 3 - relax the rear yard setback from 14 m to 10m, subject to the building envelope shown on Figure 3; and (iii) Strata Lot 9 - allow a second driveway to service the lot, subject to the driveways being restricted to the south portions of the lot; and (3) that the Mayor and Director of Administration be authorized to execute all documents related to this matter.

E379-2001 CARRIED.

Councillor Gibson returned to the meeting at I :34 p.m .

. 2 Regency Park Capital Corporation Ltd. (Ranjit Singh Rai) , South west comer Old Yale Road and Blue Jay Street, Development Variance Permit C3020-201D0 1-040)

Councillor Peary entered the meeting at 1 :27 p.m., during the following discussion.

Report No. DEV 215-2001 dated November 20, 2001, from the Manager, Development Approvals, discussed a Development Variance Permit for the Regency Park Capital Corporation Ltd. and Ranjit Singh property, located at the south west corner of Old Yale Road and Blue Jay Street. The variances deal with the building setback to Highway No. I, building height, parking area details and the number of parking spaces. The shortfall in required parking spaces, 94 of the required 121, would not meet the needs of the hotel complex and overflow parking would negatively impact adjacent properties.

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Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held November 26, 2001, at 1 :07 p.m. in the Matsgui Centennial Auditorium Page 4

While in support of the need for a such a development in this area of the City, Councillors believed the provision of sufficient parking was essential to the development, and were reluctant to set a precedent by approving the parking variance. The applicant was encouraged to consider underground parking, re-siting the building to allow parking in the rear, or make purchase or lease land from the City to use for parking,

R. Singh, the applicant, explained that underground parking was cost prohibitive. He had worked with the City to resolve the parking shortfall, but believed 94 spaces was sufficient. Mr. Singh was not prepared to change the hotel's design, disputed the landscaping requirements, and maintained either Ministry of Transportation or City land should be made available because the Mt. Lehman interchange was not proceeding in the foreseeable future.

Moved by Councillor Fast, seconded by Councillor Warawa, that Report No. DEV 215-2001 dated November 20, 2001 , be received from the Manager, Development Approvals, and (I) the Development Variance Permit application for the Regency Park Capital Corporation Ltd. and Ranjit Singh property, located at the south west corner of Old Yale Road and Blue Jay Street, for a 22% reduction in required parking for a proposed hotel with restaurants, meetings room sand health spa, be refused; and (2) the applicant be advised that the other variance requests and features of the development permit presented in D02-040 are supported and may be incorporated in a redesigned project.

E380-2001 CARRIED.

5.2 ENGINEERING

.1 K. Seale, 28473 Huntingdon Road, Soil Removal Application (4520-40/SRP 876)

Report No ENG 59-2001 dated November 15, 2001, from the Manager Engineering Services, recommended approval for the K. Seale soil removal application at 28473 Huntingdon Road, subject to the submission of appropriate security under the existing Soil Removal and Deposit By-law No. 2266-1991, and Land Reserve Commission approvaL Concerns raised at a public meeting held November 14, 200 I, could be mitigated by appropriate best management practices, along with ongoing City inspections.

Questions from Councillors related to the final elevation after excavation, the content of the clay haul-back, concern over processing of material on-site, and potential impact on the water table.

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Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held November 26,2001, at 1 :07 p.m. in the Matsqui Centennial Auditorium Page 5

B. French, RBF Land Resource Consultants Ltd., explained that the back fill material drains well, and was used on other berry producing land. The proposal would not penetrate the groundwater table, and no material would be processed on-site.

Moved by Councillor Wiebe, seconded by Councillor Fast, that Report No. ENG 59-2001 dated November 15, 2001 , be received from the Manager Engineering Services, and the application for soil removal for the K. Seale property, located at 28473 Huntingdon Road, be approved, subject to the submission of reclamation security, per Soil Removal and Deposit By-law No. 2266-1991 , and obtaining the approval of the Land Reserve Commission.

E381-2001 CARRIED.

6. NEW BUSINESS

.1 Motion to Close

Moved by Councillor Wiebe, seconded by Councillor Gill, that the November 26, 2001 , Executive Committee meeting, be closed to the public to consider matters related to Section 242.2(1) (c), (e), (h), and (i) of the Local Government Act (2 :24 p.m.).

CARRIED.

Certified Correct:

2{ r! Ju( CZ~/(u1 7~~ Director of Kdmmistration t

Mary Elizabeth MacKenzie ,'VIANAGER, LEGISLATIVE SERVICES