EXCEPTIONAL STUDENT EDUCATION - Dadeschools.netattendanceservices.dadeschools.net/pdfs16/ESE_Registration... · SECONDARY COURSE CODES. K-8, MIDDLE, SENIOR • General education course

EXCEPTIONAL STUDENT EDUCATION

REGISTRATION WORKSHOP

FEBRUARY 16, 2016 Final FTE Report Available in Control

FEBRUARY 16 - 24, 2016 Review FTE Report Enter data in DECO for IEPs, EPs & Staffings that were

completed in SPED-EMS but did not roll over to PF17 Survey 3 counts the date the document was completed

and NOT the date that the data rolls-over to PF17 Review record for any staffing held on Thursday or Friday

of Survey 3 Week If dates are needed to enter, contact the Staffing

Specialist, ESE Teacher/LEA or District Office

2016 FTE SURVEY 3 DECO DATES

DECO

DECO

ISIS SCREENS

ISIS PF17• ESE Services will roll-over based on

documentation in SPED-EMS • ISIS PF17

• Individual Education Plan Date• Education Plan Date (Gifted)• FEFP (111, 112, 113, 254, 255) • Consultation /Collaboration – Y• Primary Exceptionality

ISIS PF16• Student Services dates will NOT roll-

over to ISIS• Continue Manual Data Entry

• SST Conference Date• Parental Consent for Evaluation• Evaluation Type (P, R,N, G)• Service Provider Employee # • Evaluation Date – typically entered by the ESE

Office

ISIS PF1 and PF4• Schedules are Manually Entered in ISIS• ESE students schedules do not roll-over from SPED

EMS to ISIS PF1• Courses/classes taught in a separate setting DO

roll-over to ISIS PF4 • pull-out• resource• self-contained

SCHEDULING ESE

SCHEDULING ESE• 2016-2017

SEPTEMBER 14, 2016All schedules must be entered in DSIS (ISIS)• IEP• EP• Initial Staffings

• This will allow for 48 hour roll-over to DSIS

ELEMENTARY ESAP PROGRAM CODES

• ELEMENTARY• ESE ESAP program numbers are only used

when students with disabilities have one or more separate/pullout SPED classes.▪ ESE ESAP program numbers do NOT have to

be manually hard-coded line 200; the hard-code is integrated programmatically into the program number.

• Regular ESAP program numbers are used for students with disabilities in general education for all courses.

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SECONDARY COURSE CODESK-8, MIDDLE, SENIOR • General education course codes used for students in

separate SPED classes taught by a SPED teacher must be hard-coded line 200.

• General education course codes used for students in general education classes taught by a general education teacher are NOT hard-coded line 200.• All hard-coded basic courses taught by an ESE teacher will

appear in ISIS PF4• Course code requirements must be reflected in scheduling

of core courses for students with disabilities.

SCHEDULING – ISIS PF 9

ESE ERROR REPORTS

FTE ESE ERROR CODE 19 - SPED ESE Code Error 19 - Student with no course hours –

fund to basic unless receiving consultative services Verify consultation / collaboration services are

documented in the IEP Student is receiving consultation/collaboration in the

general education setting but no “Y” in PF17 Conduct an IEP meeting to document services The “Y” will now roll over to PF17

Student is receiving course(s) in an ESE class Elementary - Revise ESAP program number Secondary - Hard-code course 200

ISIS PF 4 – PULL OUT COURSES

ISIS PF17 – “Y” FOR INCLUSION

FTE ESE ERROR CODE 19 - GIFTED ESE Code Error 19 - Student with no course hours – fund to

basic unless consultative 1. Student is not receiving courses in a gifted class

Verify parent waived services in the EP Verify “N” (not placed) status in ISIS PF17 Conduct an EP meeting to document waived

services 2. Student is receiving course(s) in a gifted class

Conduct an EP meeting to add services Schedule student for classes in ISIS PF1

Students will maintain a primary exceptionality (L)

ERROR CODE – BLANK FEFP

ERROR – BLANK FEFP• The FEFP in PF17 rolls over from the Matrix of

Services document in SPED EMS• Review the student’s matrix document in SPED

EMS• Matrix is in Draft – finalize the matrix• Matrix will stay in draft for 60 days• No Matrix – must schedule an annual or interim IEP

and complete the matrix

ERROR - BLANK FEFP

FEFP – FUNDING LEVELS

FEFP 111 112 113 254 255

Grade Group Pre-K - 3 4 – 8 9 – 12 All grade levels All grade levels

Funding Level BASIC BASIC BASIC ESE ESE

Matrix Cost Factor 251-253 251-253 251-253 254 255

Domain Rating Totals 6 - 17 6 - 17 6 - 17 18 - 21 22+

THERAPY COURSE CODES• ALL GRADE LEVELS Therapy provided in an ESE setting must be rollover to

ISIS PF4 for FTE funding Course sequence and section must be created on PF9

and added to student’s schedule on PF1 776303001 Speech Therapy 776304001 Language Therapy 776305002 Occupational Therapy 776306001 Orientation and Mobility 776307002 Physical Therapy 776308002 Unique Skills Vision

ESE REPORTS

SPED-EMS REPORTS

EMPLOYEE PORTAL RESOURCES

CTRL-D REPORTS

• Need access to WRPT• Pros/Cons to this type of report.

FILE DOWNLOAD MANAGER (FDM)• Excellent resource for ESE

chairpersons and program specialists for generating custom reports of students with disabilities• REQUIRES AAAA-RACF

authorization• WFDM (WEB FILE DWNLD

MGR)• If principal needs access to

WFDM submit Heat Ticket.• Can then provide access to

others.

FDM – ESE FIELDS• Consent Date• Consult/Collab Flag• Dismissal Date• Eligibility Date• ESE Exceptionality• Eval Date• Eval IQ• FEFP Program • IDEA ED Environ• IEP Date

• Speech Eval Ref Date• Speech Current Eval• Medical Eval Ref Date• Medical Current Eval• CST Conference Date• Psych Eval Date• Placement Date• Program Exceptionality• Time % Non-Disabled Peers

Domain Rating no longer a valid field.

http://ese.dadeschools.net

SPED Website

Briefings