Introduction to Electronic Spreadsheets Microsoft Excel
Nov 18, 2014
Introduction toElectronic Spreadsheets
Microsoft Excel
Overview
In this lesson you will be introduced to concept of the electronic spreadsheet, the steps to take to enter text, numeric data, and formulas in the spreadsheet, and how to output the data in table and graphical format. In addition you will be able to use the spreadsheet in very practical ways, comparing costs of various ways of travel as you plan for an extended trip.
Introduction to Electronic SpreadsheetsP. 1
By the end of this lesson, you will be able to
1.Describe the general purposes and uses of electronic spreadsheets
2.Briefly describe the history of electronic spreadsheets
3.Modify the existing spreadsheet, including making changes in the data, adding or modifying formulas, and producing tabular and graphical output.
4.Create a spreadsheet, including inputting column and row headings, literal and numeric data, formulas, and producing various forms of output.
Objectives
Introduction to Electronic SpreadsheetsP. 1
Sample Electronic Spreadsheet
Elements
Rows (horizontal or across; identified by numerals)
Columns (vertical or up and down; identified by letters)
Cells (intersection of a row and a column; letter and number, D4)
Purpose: To enable automatic computation and “What if?” questions
P. 1
Sample Electronic Spreadsheet
Elements
Rows (horizontal or across; identified by numerals)
Columns (vertical or up and down; identified by letters)
Cells (intersection of a row and a column; letter and number, D4)
Purpose: To enable automatic computation and “What if?” questions
P. 1
Sample Electronic Spreadsheet
Elements
Rows (horizontal or across; identified by numerals)
Columns (vertical or up and down; identified by letters)
Cells (intersection of a row and a column; letter and number, D4)
Purpose: To enable automatic computation and “What if?” questions
P. 1
Sample Electronic Spreadsheet
Elements
Rows (horizontal or across; identified by numerals)
Columns (vertical or up and down; identified by letters)
Cells (intersection of a row and a column; letter and number, D4)
Purpose: To enable automatic computation and “What if?” questions
P. 1
Sample Electronic Spreadsheet
Elements
Rows (horizontal or across; identified by numerals)
Columns (vertical or up and down; identified by letters)
Cells (intersection of a row and a column; letter and number, D4)
Purpose: To enable automatic computation and “What if?” questions
P. 1
History of the Electronic Spreadsheet
Year Event
1961 Development of Mainframe-based electronic spreadsheet by Richard Mattessich, UCBerkeley
1978 VisiCalc (Visible Calculator) created by Dan Bricklin and Bob Frankston; Software Arts Corporation founded in 1979; Apple II
1983 Lotus 1-2-3 developed by Mitch Kapor
1984 Microsoft Excel for the Macintosh
1987 Microsoft Excel for the Windows
2003 IBM announces Lotus Symphony, including spreadsheet application
P. 2
History of the Electronic Spreadsheet
Year Event
1961 Development of Mainframe-based electronic spreadsheet by Richard Mattessich, UCBerkeley
1978 VisiCalc (Visible Calculator) created by Dan Bricklin and Bob Frankston; Software Arts Corporation founded in 1979; Apple II
1983 Lotus 1-2-3 developed by Mitch Kapor
1984 Microsoft Excel for the Macintosh
1987 Microsoft Excel for the Windows
2003 IBM announces Lotus Symphony, including spreadsheet application
P. 2
History of the Electronic Spreadsheet
Year Event
1961 Development of Mainframe-based electronic spreadsheet by Richard Mattessich, UCBerkeley
1978 VisiCalc (Visible Calculator) created by Dan Bricklin and Bob Frankston; Software Arts Corporation founded in 1979; Apple II
1983 Lotus 1-2-3 developed by Mitch Kapor
1984 Microsoft Excel for the Macintosh
1987 Microsoft Excel for the Windows
2003 IBM announces Lotus Symphony, including spreadsheet application
P. 2
History of the Electronic Spreadsheet
Year Event
1961 Development of Mainframe-based electronic spreadsheet by Richard Mattessich, UCBerkeley
1978 VisiCalc (Visible Calculator) created by Dan Bricklin and Bob Frankston; Software Arts Corporation founded in 1979; Apple II
1983 Lotus 1-2-3 developed by Mitch Kapor
1984 Microsoft Excel for the Macintosh
1987 Microsoft Excel for the Windows
2003 IBM announces Lotus Symphony, including spreadsheet application
P. 2
History of the Electronic Spreadsheet
Year Event
1961 Development of Mainframe-based electronic spreadsheet by Richard Mattessich, UCBerkeley
1978 VisiCalc (Visible Calculator) created by Dan Bricklin and Bob Frankston; Software Arts Corporation founded in 1979; Apple II
1983 Lotus 1-2-3 developed by Mitch Kapor
1984 Microsoft Excel for the Macintosh
1987 Microsoft Excel for the Windows
2003 IBM announces Lotus Symphony, including spreadsheet application
P. 2
History of the Electronic Spreadsheet
Year Event
1961 Development of Mainframe-based electronic spreadsheet by Richard Mattessich, UCBerkeley
1978 VisiCalc (Visible Calculator) created by Dan Bricklin and Bob Frankston; Software Arts Corporation founded in 1979; Apple II
1983 Lotus 1-2-3 developed by Mitch Kapor
1984 Microsoft Excel for the Macintosh
1987 Microsoft Excel for the Windows
2003 IBM announces Lotus Symphony, including spreadsheet application
P. 2
History of the Electronic Spreadsheet
Year Event
1961 Development of Mainframe-based electronic spreadsheet by Richard Mattessich, UCBerkeley
1978 VisiCalc (Visible Calculator) created by Dan Bricklin and Bob Frankston; Software Arts Corporation founded in 1979; Apple II
1983 Lotus 1-2-3 developed by Mitch Kapor
1984 Microsoft Excel for the Macintosh
1987 Microsoft Excel for the Windows
2003 IBM announces Lotus Symphony, including spreadsheet application
P. 2
History of the Electronic Spreadsheet
Year Event
1961 Development of Mainframe-based electronic spreadsheet by Richard Mattessich, UCBerkeley
1978 VisiCalc (Visible Calculator) created by Dan Bricklin and Bob Frankston; Software Arts Corporation founded in 1979; Apple II
1983 Lotus 1-2-3 developed by Mitch Kapor
1984 Microsoft Excel for the Macintosh
1987 Microsoft Excel for the Windows
2003 IBM announces Lotus Symphony, including spreadsheet application
P. 2
History of the Electronic Spreadsheet
Year Event
1961 Development of Mainframe-based electronic spreadsheet by Richard Mattessich, UCBerkeley
1978 VisiCalc (Visible Calculator) created by Dan Bricklin and Bob Frankston; Software Arts Corporation founded in 1979; Apple II
1983 Lotus 1-2-3 developed by Mitch Kapor
1984 Microsoft Excel for the Macintosh
1987 Microsoft Excel for the Windows
2003 IBM announces Lotus Symphony, including spreadsheet application
P. 2
History of the Electronic Spreadsheet
Year Event
1961 Development of Mainframe-based electronic spreadsheet by Richard Mattessich, UCBerkeley
1978 VisiCalc (Visible Calculator) created by Dan Bricklin and Bob Frankston; Software Arts Corporation founded in 1979; Apple II
1983 Lotus 1-2-3 developed by Mitch Kapor
1984 Microsoft Excel for the Macintosh
1987 Microsoft Excel for the Windows
2003 IBM announces Lotus Symphony, including spreadsheet application
P. 2
History of the Electronic Spreadsheet
Year Event
1961 Development of Mainframe-based electronic spreadsheet by Richard Mattessich, UCBerkeley
1978 VisiCalc (Visible Calculator) created by Dan Bricklin and Bob Frankston; Software Arts Corporation founded in 1979; Apple II
1983 Lotus 1-2-3 developed by Mitch Kapor
1984 Microsoft Excel for the Macintosh
1987 Microsoft Excel for the Windows
2003 IBM announces Lotus Symphony, including spreadsheet application
P. 2
History of the Electronic SpreadsheetYear Event
1961 Development of Mainframe-based electronic spreadsheet by Richard Mattessich, UCBerkeley
1978 VisiCalc (Visible Calculator) created by Dan Bricklin and Bob Frankston; Software Arts Corporation founded in 1979; Apple II
1983 Lotus 1-2-3 developed by Mitch Kapor
1984 Microsoft Excel for the Macintosh
1987 Microsoft Excel for the Windows
2003 IBM announces Lotus Symphony, including spreadsheet application
P. 2
History of the Electronic Spreadsheet
Year Event
1961 Development of Mainframe-based electronic spreadsheet by Richard Mattessich, UCBerkeley
1978 VisiCalc (Visible Calculator) created by Dan Bricklin and Bob Frankston; Software Arts Corporation founded in 1979; Apple II
1983 Lotus 1-2-3 developed by Mitch Kapor
1984 Microsoft Excel for the Macintosh
1987 Microsoft Excel for the Windows
2003 IBM announces Lotus Symphony, including spreadsheet application
P. 2
Powering-Up ExcelStep 1: Power-up the computer
Step 2: StartAll ProgramsMicrosoft OfficeMicrosoft Office Excel 203
Result: Excel spreadsheet displayed with no data; filename is “Book 1”
P. 2
Powering-Up ExcelStep 1: Power-up the computer
Step 2: StartAll ProgramsMicrosoft OfficeMicrosoft Office Excel 203
Result: Excel spreadsheet displayed with no data; filename is “Book 1”
P. 2
Components of the Excel Window
Title Bar
Menu Bar
Standard Tool
Bar
Formula Bar
Selector
Row Headings
Column
Headings
Worksheet Area
Worksheet Tabs
Status Bar
P. 3
Opening an Existing Spreadsheet
Load and display an existing Microsoft Excel document
Action: FileOpen… (Desktop, Files for SS Lesson 4, Trip Planner)
Result: The Excel window with Sheet 1 (no data) displayed
P. 3
Opening an Existing Worksheet
Load and display an existing Microsoft Excel document
Action: FileOpen… (Desktop, Files for SS Lesson 4, Trip Planner)
Result: Trip Planner, displayed with no numeric data entered
P. 3
Navigating in the Spreadsheet
Action Result
Moves selector to adjacent cell in the direction of the arrow
Ctrl +, Ctrl +
To the top or bottom of the data existing in the column
Ctrl +, Ctrl +
To the right or left of the data existing in the row
Page Up, Page Dn
Up or down one screen
Home To the cell furthest left in a row
Ctrl + Home Upper left cell
Ctrl + End Last cell in the area containing data
P. 4
Navigating in the Spreadsheet
Action Result
Moves selector to adjacent cell in the direction of the arrow
Ctrl +, Ctrl +
To the top or bottom of the data existing in the column
Ctrl +, Ctrl +
To the right or left of the data existing in the row
Page Up, Page Dn
Up or down one screen
Home To the cell furthest left in a row
Ctrl + Home Upper left cell
Ctrl + End Last cell in the area containing data
P. 4
Navigating in the Spreadsheet
Action Result
Moves selector to adjacent cell in the direction of the arrow
Ctrl +, Ctrl +
To the top or bottom of the data existing in the column
Ctrl +, Ctrl +
To the right or left of the data existing in the row
Page Up, Page Dn
Up or down one screen
Home To the cell furthest left in a row
Ctrl + Home Upper left cell
Ctrl + End Last cell in the area containing data
P. 4
Navigating in the Spreadsheet
Action Result
Moves selector to adjacent cell in the direction of the arrow
Ctrl +, Ctrl +
To the top or bottom of the data existing in the column
Ctrl +, Ctrl +
To the right or left of the data existing in the row
Page Up, Page Dn
Up or down one screen
Home To the cell furthest left in a row
Ctrl + Home Upper left cell
Ctrl + End Last cell in the area containing data
P. 4
Navigating in the Spreadsheet
Action Result
Moves selector to adjacent cell in the direction of the arrow
Ctrl +, Ctrl +
To the top or bottom of the data existing in the column
Ctrl +, Ctrl +
To the right or left of the data existing in the row
Page Up, Page Dn
Up or down one screen
Home To the cell furthest left in a row
Ctrl + Home Upper left cell
Ctrl + End Last cell in the area containing data
P. 4
Navigating in the Spreadsheet
Action Result
Moves selector to adjacent cell in the direction of the arrow
Ctrl +, Ctrl +
To the top or bottom of the data existing in the column
Ctrl +, Ctrl +
To the right or left of the data existing in the row
Page Up, Page Dn
Up or down one screen
Home To the cell furthest left in a row
Ctrl + Home Upper left cell
Ctrl + End Last cell in the area containing data
P. 4
Navigating in the Spreadsheet
Action Result
Moves selector to adjacent cell in the direction of the arrow
Ctrl +, Ctrl +
To the top or bottom of the data existing in the column
Ctrl +, Ctrl +
To the right or left of the data existing in the row
Page Up, Page Dn
Up or down one screen
Home To the cell furthest left in a row
Ctrl + Home Upper left cell
Ctrl + End Last cell in the area containing data
P. 4
Navigating in the Spreadsheet
Action Result
Moves selector to adjacent cell in the direction of the arrow
Ctrl +, Ctrl +
To the top or bottom of the data existing in the column
Ctrl +, Ctrl +
To the right or left of the data existing in the row
Page Up, Page Dn
Up or down one screen
Home To the cell furthest left in a row
Ctrl + Home Upper left cell
Ctrl + End Last cell in the area containing data
P. 4
Action: Click on cell B2 and enter 1222
Result: Column header and Row header highlighted; 1222 displayed in cell B2 and Formula Bar
Action: In the same way enter 22 in B4
Result: 22 28 displayed in ormula Bar
Action: Click on D4 and enter =B3/B4
Result: Again click on cell D4.Excel displays 55.54545455 in D4 while displaying =B3/B4 in Formula Bar (the formula for thenumber of gallons needed for one/half of the trip)
Note: Click the Delete key to discard this formula
Displaying the Contents of a CellP. 4
Action: Click on cell B2 and enter 1222
Result: Column header and Row header highlighted; 1222 displayed in cell B2 and Formula Bar
Action: In the same way enter 22 in B4
Result: 22 28 displayed in ormula Bar
Action: Click on D4 and enter =B3/B4
Result: Again click on cell D4.Excel displays 55.54545455 in D4 while displaying =B3/B4 in Formula Bar (the formula for thenumber of gallons needed for one/half of the trip)
Note: Click the Delete key to discard this formula
Displaying the Contents of a CellP. 4
Action: Click on cell B2 and enter 1222
Result: Column header and Row header highlighted; 1222 displayed in cell B2 and Formula Bar
Action: In the same way enter 22 in B4
Result: 22 28 displayed in ormula Bar
Action: Click on D4 and enter =B3/B4
Result: Again click on cell D4.Excel displays 55.54545455 in D4 while displaying =B3/B4 in Formula Bar (the formula for thenumber of gallons needed for one/half of the trip)
Note: Click the Delete key to discard this formula
Displaying the Contents of a CellP. 4
Action: Click on cell B2 and enter 1222
Result: Column header and Row header highlighted; 1222 displayed in cell B2 and Formula Bar
Action: In the same way enter 22 in B4
Result: 22 28 displayed in ormula Bar
Action: Click on D4 and enter =B3/B4
Result: Again click on cell D4.Excel displays 55.54545455 in D4 while displaying =B3/B4 in Formula Bar (the formula for thenumber of gallons needed for one/half of the trip)
Note: Click the Delete key to discard this formula
Displaying the Contents of a CellP. 4
Action: Click on cell B2 and enter 1222
Result: Column header and Row header highlighted; 1222 displayed in cell B2 and Formula Bar
Action: In the same way enter 22 in B4
Result: 22 28 displayed in Formula Bar
Action: Click on D4 and enter =B3/B4
Result: Again click on cell D4.Excel displays 55.54545455 in D4 while displaying =B3/B4 in Formula Bar (the formula for thenumber of gallons needed for one/half of the trip)
Note: Click the Delete key to discard this formula
Displaying the Contents of a CellP. 4
Entering the Three Kinds of Data
Excel understands your input is a label or title or any other word if the
first character that you enter is an alphabetic character `
Excel understands your input is a value if the
first character that you enter is an alphabetic character
Excel understands your input is a mathematical formula if the
first character that you enter is an equals sign (=)
Notes:
Formulas can also contain Functions: Average, Sum, Count, etc.
Excel also understands dates and times MM/DD/YY HH:MM
P. 5
Entering the Three Kinds of Data
Excel understands your input is a label or title or any other word if the
first character that you enter is an alphabetic character `
Excel understands your input is a value if the
first character that you enter is an alphabetic character
Excel understands your input is a mathematical formula if the
first character that you enter is an equals sign (=)
Notes:
Formulas can also contain Functions: Average, Sum, Count, etc.
Excel also understands dates and times MM/DD/YY HH:MM
P. 5
Entering the Three Kinds of Data
Excel understands your input is a label or title or any other word if the
first character that you enter is an alphabetic character `
Excel understands your input is a value if the
first character that you enter is an alphabetic character
Excel understands your input is a mathematical formula if the
first character that you enter is an equals sign (=)
Notes:
Formulas can also contain Functions: Average, Sum, Count, etc.
Excel also understands dates and times MM/DD/YY HH:MM
P. 5
Entering the Three Kinds of Data
Excel understands your input is a label or title or any other word if the
first character that you enter is an alphabetic character `
Excel understands your input is a value if the
first character that you enter is an alphabetic character
Excel understands your input is a mathematical formula if the
first character that you enter is an equals sign (=)
Notes:
Formulas can also contain Functions: Average, Sum, Count, etc.
Excel also understands dates and times MM/DD/YY HH:MM
P. 5
Entering the Three Kinds of Data
Excel understands your input is a label or title or any other word if the
first character that you enter is an alphabetic character `
Excel understands your input is a value if the
first character that you enter is an alphabetic character
Excel understands your input is a mathematical formula if the
first character that you enter is an equals sign (=)
Notes:
Formulas can also contain Functions: Average, Sum, Count, etc.
Excel also understands dates and times MM/DD/YY HH:MM
P. 5
Entering the Three Kinds of Data
Excel understands your input is a label or title or any other word if the
first character that you enter is an alphabetic character `
Excel understands your input is a value if the
first character that you enter is an alphabetic character
Excel understands your input is a mathematical formula if the
first character that you enter is an equals sign (=)
Notes:
Formulas can also contain Functions: Average, Sum, Count, etc.
Excel also understands dates and times MM/DD/YY HH:MM
P. 5
A trip is being planned to drive to Disney World in Orlando, Florida. The task is to cost out the trip to determine if it is possible to do with limited resources. The following data have been determined through use of the Internet
Task for Using Excel: The Setting
CategoryMiles each way
Amount1222
CategoryAdult Park Admission
Amount65
Miles / Gallon 22 Child Park Admission
57
$ / Gallon 3.06 # of Adults 2
Nights Lodging while traveling
each way
2 # of Children 1
Lodging while Traveling
110 Days in Trip 9
Nights Lodging in Fl
4 Avg. Adult Meals / Day
40
$ Park Lodging 225 Avg, Child Meals / Day
30
Days in Park 3 Souvenir Costs 100
P. 5
Action: In the cell locations indicated, key in the values for each of the expenditure categories
Entering Data in the Spreadsheet
Category Amount
Cell Category Amount
Cell
Miles each way 1222 B3 Adult Park Admission
65 B11
Miles / Gallon 22 B4 Child Park Admission
57 B12
$ / Gallon 3.06 B5 # of Adults 2 B13
Nights Lodging while traveling
each way
2 B6 # of Children 1 B14
Lodging while Traveling
110 B7 Days in Trip 9 B15
Nights Lodging in Fl
4 B8 Avg. Adult Meals / Day
40 B16
$ Park Lodging 225 B9 Avg, Child Meals / Day
30 B17
Days in Park 3 B10
Souvenir Costs 100 B18
P. 6
Action: Enter the 16 values in cells in Column B
Entering the Numeric Data
Result: The data related to the trip are all entered
B3 1222B4 22B5 3.06B6 2B7 110B8 4B9 225B10 3B11 65B12 57B13 2B14 1B15 9B16 40B17 30B18 100
P. 6
Action: Enter the 16 values in cells in Column B
Entering the Numeric Data
Result: The data related to the trip are all entered
B3 1222B4 22B5 3.06B6 2B7 110B8 4B9 225B10 3B11 65B12 57B13 2B14 1B15 9B16 40B17 30B18 100
P. 6
Action: While holding the Ctrl key, click on cells B5, B9, B11-12, B16-B18
Formatting Selected Cells
Reason for holding the Ctrl key when clicking on the indicated cells: To be able to simultaneously select non-adjacent cells
P. 7
Action: While holding the Ctrl key, click on cells B5, B9, B11-B12, B16-B18
Formatting Selected Cells
Reason for holding the Ctrl key when clicking on the indicated cells: To be able to simultaneously select non-adjacent cells
P. 7
Action: FormatCellsNumberCurrency
Formatting Selected Cells (cont.)
Reason for selecting “Currency”: To format values as dollars and cents
P. 7
Action: FormatCellsNumberCurrency
Formatting Selected Cells (cont.)
Reason for selecting “Currency”: To format values as dollars and cents
P. 7
Action: Click “OK”
Formatting Selected Cells (cont.)
Result: Values displayed with dollar signs and two decimal positions
P. 8
Action: Click “OK”
Formatting Selected Cells (cont.)
Result: Values displayed with dollar signs and two decimal positions
P. 8
The steps to follow to enter and format spreadsheet data are:
1. Power-up the computer
2. StartAll ProgramsMicrosoft OfficeMicrosoft Office Excel 2003
3. FileOpen… (Desktop, Files for SS Lesson 4, Trip Planner)
4.. Place the selection tool in the desired cell and key in the data
5. Select the data (use Shift+Click if data are adjacent, Ctr+Clickif data are non-adjacent)
6. FormatCellsNumber(Choose type of display desired)
7. Click “OK”
Result: Data entered, formatted in selected spreadsheetse
Review 1P. 8
The steps to follow to enter and format spreadsheet data are:
1. Power-up the computer
2. StartAll ProgramsMicrosoft OfficeMicrosoft Office Excel 2003
3. FileOpen… (Desktop, Files for SS Lesson 4, Trip Planner)
4.. Place the selection tool in the desired cell and key in the data
5. Select the data (use Shift+Click if data are adjacent, Ctr+Clickif data are non-adjacent)
6. FormatCellsNumber(Choose type of display desired)
7. Click “OK”
Result: Data entered, formatted in selected spreadsheetse
Review 1P. 8
The steps to follow to enter and format spreadsheet data are:
1. Power-up the computer
2. StartAll ProgramsMicrosoft OfficeMicrosoft Office Excel 2003
3. FileOpen… (Desktop, Files for SS Lesson 4, Trip Planner)
4.. Place the selection tool in the desired cell and key in the data
5. Select the data (use Shift+Click if data are adjacent, Ctr+Clickif data are non-adjacent)
6. FormatCellsNumber(Choose type of display desired)
7. Click “OK”
Result: Data entered, formatted in selected spreadsheetse
Review 1P. 8
The steps to follow to enter and format spreadsheet data are:
1. Power-up the computer
2. StartAll ProgramsMicrosoft OfficeMicrosoft Office Excel 2003
3. FileOpen… (Desktop, Files for SS Lesson 4, Trip Planner)
4.. Place the selection tool in the desired cell and key in the data
5. Select the data (use Shift+Click if data are adjacent, Ctr+Clickif data are non-adjacent)
6. FormatCellsNumber(Choose type of display desired)
7. Click “OK”
Result: Data entered, formatted in selected spreadsheetse
Review 1P. 8
The steps to follow to enter and format spreadsheet data are:
1. Power-up the computer
2. StartAll ProgramsMicrosoft OfficeMicrosoft Office Excel 2003
3. FileOpen… (Desktop, Files for SS Lesson 4, Trip Planner)
4. Place the selection tool in the desired cell and key in the data
5. Select the data (use Shift+Click if data are adjacent, Ctr+Clickif data are non-adjacent)
6. FormatCellsNumber(Choose type of display desired)
7. Click “OK”
Result: Data entered, formatted in selected spreadsheetse
Review 1P. 8
The steps to follow to enter and format spreadsheet data are:
1. Power-up the computer
2. StartAll ProgramsMicrosoft OfficeMicrosoft Office Excel 2003
3. FileOpen… (Desktop, Files for SS Lesson 4, Trip Planner)
4. Place the selection tool in the desired cell and key in the data
5. Select the data (use Shift+Click if data are adjacent, Ctr+Clickif data are non-adjacent)
6. FormatCellsNumber(Choose type of display desired)
7. Click “OK”
Result: Data entered, formatted in selected spreadsheetse
Review 1P. 8
The steps to follow to enter and format spreadsheet data are:
1. Power-up the computer
2. StartAll ProgramsMicrosoft OfficeMicrosoft Office Excel 2003
3. FileOpen… (Desktop, Files for SS Lesson 4, Trip Planner)
4. Place the selection tool in the desired cell and key in the data
5. Select the data (use Shift+Click if data are adjacent, Ctr+Clickif data are non-adjacent)
6. FormatCellsNumber(Choose type of display desired)
7. Click “OK”
Result: Data entered, formatted in selected spreadsheetse
Review 1P. 8
The steps to follow to enter and format spreadsheet data are:
1. Power-up the computer
2. StartAll ProgramsMicrosoft OfficeMicrosoft Office Excel 2003
3. FileOpen… (Desktop, Files for SS Lesson 4, Trip Planner)
4. Place the selection tool in the desired cell and key in the data
5. Select the data (use Shift+Click if data are adjacent, Ctr+Clickif data are non-adjacent)
6. FormatCellsNumber(Choose type of display desired)
7. Click “OK”
Result: Data entered, formatted in selected spreadsheetse
Review 1P. 8
Purpose: In order to tell the computer just what to do with thedata that have been entered, it is necessary to enter formulasinto selected cells.
For example, in order to determine the Gasoline Cost it is necessaryto calculate how many gallons will be needed and then to multiplythat amount by the average cost per gallon.
In using the names of the variables in the spreadsheet, the formulawould look as follows:
Gasoline Cost equals two times “Miles each way” divided by “Miles / Gallon” times “$ / gallon”
Excel formula in E3: =2*B3/B4*B5
Entering FormulasP. 9
Purpose: In order to tell the computer just what to do with thedata that have been entered, it is necessary to enter formulasinto selected cells.
For example, in order to determine the Gasoline Cost it is necessaryto calculate how many gallons will be needed and then to multiplythat amount by the average cost per gallon.
In using the names of the variables in the spreadsheet, the formulawould look as follows:
Gasoline Cost equals two times “Miles each way” divided by “Miles / Gallon” times “$ / gallon”
Excel formula in E3: =2*B3/B4*B5
Entering FormulasP. 9
Purpose of the MDAS Rule: To define the order of execution of arithmetic operators
Definition of the MDAS Rule: Excel executes the operators from left to right across the line, first doing * and / and then + and -
To remember the rule, think of the phrase, My Dear Aunt Sally
The need for the MDAS Rule: Example—2+3*4= 20 MDAS= 14
Additions to the MDAS Rule
1.If there are parentheses, do the operation in the parentheses first
Example: (2+3)*4= 20
2.If there are numbers being raised to powers (squared, cubed), do those right after clearing parentheses
The MDAS RuleP. 8P. 9
Purpose of the MDAS Rule: To define the order of execution of arithmetic operators
Definition of the MDAS Rule: Excel executes the operators from left to right across the line, first doing * and / and then + and -
To remember the rule, think of the phrase, My Dear Aunt Sally
The need for the MDAS Rule: Example—2+3*4= 20 MDAS= 14
Additions to the MDAS Rule
1.If there are parentheses, do the operation in the parentheses first
Example: (2+3)*4= 20
2.If there are numbers being raised to powers (squared, cubed), do those right after clearing parentheses
The MDAS RuleP. 8P. 9
Purpose of the MDAS Rule: To define the order of execution of arithmetic operators
Definition of the MDAS Rule: Excel executes the operators from left to right across the line, first doing * and / and then + and -
To remember the rule, think of the phrase, My Dear Aunt Sally
The need for the MDAS Rule: Example—2+3*4= 20 MDAS= 14
Additions to the MDAS Rule
1.If there are parentheses, do the operation in the parentheses first
Example: (2+3)*4= 20
2.If there are numbers being raised to powers (squared, cubed), do those right after clearing parentheses
The MDAS RuleP. 8P. 9
Purpose of the MDAS Rule: To define the order of execution of arithmetic operators
Definition of the MDAS Rule: Excel executes the operators from left to right across the line, first doing * and / and then + and -
To remember the rule, think of the phrase, My Dear Aunt Sally
The need for the MDAS Rule: Example—2+3*4= 20 MDAS= 14
Additions to the MDAS Rule
1.If there are parentheses, do the operation in the parentheses first
Example: (2+3)*4= 20
2.If there are numbers being raised to powers (squared, cubed), do those right after clearing parentheses
The MDAS RuleP. 8P. 9
Purpose of the MDAS Rule: To define the order of execution of arithmetic operators
Definition of the MDAS Rule: Excel executes the operators from left to right across the line, first doing * and / and then + and -
To remember the rule, think of the phrase, My Dear Aunt Sally
The need for the MDAS Rule: Example—2+3*4= 20 MDAS= 14
Additions to the MDAS Rule
1.If there are parentheses, do the operation in the parentheses first
Example: (2+3)*4= 20
2.If there are numbers being raised to powers (squared, cubed), do those right after clearing parentheses
The MDAS RuleP. 8P. 9
Purpose of the MDAS Rule: To define the order of execution of arithmetic operators
Definition of the MDAS Rule: Excel executes the operators from left to right across the line, first doing * and / and then + and -
To remember the rule, think of the phrase, My Dear Aunt Sally
The need for the MDAS Rule: Example—2+3*4= 20 MDAS= 14
Additions to the MDAS Rule
1.If there are parentheses, do the operation in the parentheses first
Example: (2+3)*4= 20
2.If there are numbers being raised to powers (squared, cubed), do those right after clearing parentheses
The MDAS RuleP. 8P. 9
Purpose of the MDAS Rule: To define the order of execution of arithmetic operators
Definition of the MDAS Rule: Excel executes the operators from left to right across the line, first doing * and / and then + and -
To remember the rule, think of the phrase, My Dear Aunt Sally
The need for the MDAS Rule: Example—2+3*4= 20 MDAS= 14
Additions to the MDAS Rule
1.If there are parentheses, do the operation in the parentheses first
Example: (2+3)*4= 20
2.If there are numbers being raised to powers (squared, cubed), do those right after clearing parentheses
The MDAS RuleP. 8P. 9
Explanation of Results:
Why is 339.94 displayed in E3? Result of executing the formula
What is displayed on Formula Bar? The formula that is in E3
Action: Key in the Gasoline Cost formula in cell E3: =B3*2/B4*B5Then press Enter, and then again select cell E3
Output:
Entering Formulas in the Trip PlannerP. 10
Explanation of Results:
Why is 339.94 displayed in E3? Result of executing the formula
What is displayed on Formula Bar? The formula that is in E3
Action: Key in the Gasoline Cost formula in cell E3: =B3*2/B4*B5Then press Enter, and then again select cell E3
Output:
P. 10
Entering Formulas in the Trip Planner
Explanation of Results:
Why is 339.94 displayed in E3? Result of executing the formula
What is displayed on Formula Bar? The formula that is in E3
Action: Key in the Gasoline Cost formula in cell E3: =B3*2/B4*B5Then press Enter, and then again select cell E3
Output:
P. 10
Entering Formulas in the Trip Planner
Action: Create and enter the formula in E6 to compute “LodgingCost” (Cost of lodging on the road plus lodging at Park)
1. Lodging while Traveling each way
Formula equals number of nights (B2) times “$ Lodging whiletraveling” (B7): =2*(B6*B7)
2. Lodging at Park
Formula equals number of nights (B8) times “$ Park Lodging”(B9): =B8*B9)
3.Combine the two formulas into one and enter in E6
=(2*B6*B7)+(B8*B9)
Resulting value as displayed in E6: 1340.00
Entering Remaining FormulasP. 10
Action: Create and enter the formula in E6 to compute “LodgingCost” (Cost of lodging on the road plus lodging at Park)
1. Lodging while Traveling each way
Formula equals number of nights (B2) times “$ Lodging whiletraveling” (B7): =2*(B6*B7)
2. Lodging at Park
Formula equals number of nights (B8) times “$ Park Lodging”(B9): =B8*B9)
3.Combine the two formulas into one and enter in E6
=(2*B6*B7)+(B8*B9)
Resulting value as displayed in E6: 1340.00
Entering Remaining FormulasP. 10
Action: Create and enter the formula in E6 to compute “LodgingCost” (Cost of lodging on the road plus lodging at Park)
1. Lodging while Traveling each way
Formula equals number of nights (B2) times “$ Lodging whiletraveling” (B7): =2*(B6*B7)
2. Lodging at Park
Formula equals number of nights (B8) times “$ Park Lodging”(B9): =B8*B9)
3.Combine the two formulas into one and enter in E6
=(2*B6*B7)+(B8*B9)
Resulting value as displayed in E6: 1340.00
Entering Remaining FormulasP. 10
Action: Create and enter the formula in E6 to compute “LodgingCost” (Cost of lodging on the road plus lodging at Park)
1. Lodging while Traveling each way
Formula equals number of nights (B2) times “$ Lodging whiletraveling” (B7): =2*(B6*B7)
2. Lodging at Park
Formula equals number of nights (B8) times “$ Park Lodging”(B9): =B8*B9)
3.Combine the two formulas into one and enter in E6
=(2*B6*B7)+(B8*B9)
Resulting value as displayed in E6: 1340.00
Entering Remaining FormulasP. 10
Action: Create and enter the formula in E6 to compute “LodgingCost” (Cost of lodging on the road plus lodging at Park)
1. Lodging while Traveling each way
Formula equals number of nights (B2) times “$ Lodging whiletraveling” (B7): =2*(B6*B7)
2. Lodging at Park
Formula equals number of nights (B8) times “$ Park Lodging”(B9): =B8*B9)
3.Combine the two formulas into one and enter in E6
=(2*B6*B7)+(B8*B9)
Resulting value as displayed in E6: 1340.00
Entering Remaining FormulasP. 10
Action: Create and enter the formula in E10 to compute “Park Admission”
1.Park Admission equals days in park times sum of cost for the
number of adults and cost for the number of children
2. Cost for adults: =B13*B11*B10
3. Cost for children: =B14*B12+B10
Formula to be entered in E1: =(B13*B11*B10)+(B14*B12+B10)
Resulting value in E10: 561.00
Entering Remaining Formulas (cont.)P. 11
Action: Create and enter the formula in E10 to compute “Park Admission”
1.Park Admission equals days in park times sum of cost for the
number of adults and cost for the number of children
2. Cost for adults: =B13*B11*B10
3. Cost for children: =B14*B12+B10
Formula to be entered in E1: =(B13*B11*B10)+(B14*B12+B10)
Resulting value in E10: 561.00
Entering Remaining Formulas (cont.)P. 11
Action: Create and enter the formula in E10 to compute “Park Admission”
1.Park Admission equals days in park times sum of cost for the
number of adults and cost for the number of children
2. Cost for adults: =B13*B11*B10
3. Cost for children: =B14*B12+B10
Formula to be entered in E1: =(B13*B11*B10)+(B14*B12+B10)
Resulting value in E10: 561.00
Entering Remaining Formulas (cont.)P. 11
Action: Create and enter the formula in E10 to compute “Park Admission”
1.Park Admission equals days in park times sum of cost for the
number of adults and cost for the number of children
2. Cost for adults: =B13*B11*B10
3. Cost for children: =B14*B12+B10
Formula to be entered in E1: =(B13*B11*B10)+(B14*B12+B10)
Resulting value in E10: 561.00
Entering Remaining Formulas (cont.)P. 11
Action: Create and enter the formula in E10 to compute “Park Admission”
1.Park Admission equals days in park times sum of cost for the
number of adults and cost for the number of children
2. Cost for adults: =B13*B11*B10
3. Cost for children: =B14*B12+B10
Formula to be entered in E1: =(B13*B11*B10)+(B14*B12+B10)
Resulting value in E10: 561.00
Entering Remaining Formulas (cont.)P. 11
Action: Create and enter the formula in E10 to compute “Park Admission”
1.Park Admission equals days in park times sum of cost for the
number of adults and cost for the number of children
2. Cost for adults: =B13*B11*B10
3. Cost for children: =B14*B12+B10
Formula to be entered in E1: =(B13*B11*B10)+(B14*B12+B10)
Resulting value in E10: 561.00
Entering Remaining Formulas (cont.)P. 11
Action: Create and enter the formula in E15 to compute “Meal Cost”
1.“Meal Cost” equals # of adults x adult cost/day x # of days
plus # of children x children cost/day x # of days
2. Cost for adults: =B13*B16*B15
3. Cost for children: =B14*B17*B15
Formula to be entered in E15: =(B13*B16*B15 )+(B14*B17*B15)
Resulting value in E15: 990.00
Entering Remaining Formulas (cont.)P. 11
Action: Create and enter the formula in E15 to compute “Meal Cost”
1.“Meal Cost” equals # of adults x adult cost/day x # of days
plus # of children x children cost/day x # of days
2. Cost for adults: =B13*B16*B15
3. Cost for children: =B14*B17*B15
Formula to be entered in E15: =(B13*B16*B15 )+(B14*B17*B15)
Resulting value in E15: 990.00
Entering Remaining Formulas (cont.)P. 11
Action: Create and enter the formula in E15 to compute “Meal Cost”
1.“Meal Cost” equals # of adults x adult cost/day x # of days
plus # of children x children cost/day x # of days
2. Cost for adults: =B13*B16*B15
3. Cost for children: =B14*B17*B15
Formula to be entered in E15: =(B13*B16*B15 )+(B14*B17*B15)
Resulting value in E15: 990.00
Entering Remaining Formulas (cont.)P. 11
Action: Create and enter the formula in E15 to compute “Meal Cost”
1.“Meal Cost” equals # of adults x adult cost/day x # of days
plus # of children x children cost/day x # of days
2. Cost for adults: =B13*B16*B15
3. Cost for children: =B14*B17*B15
Formula to be entered in E15: =(B13*B16*B15 )+(B14*B17*B15)
Resulting value in E15: 990.00
Entering Remaining Formulas (cont.)P. 11
Action: Create and enter the formula in E15 to compute “Meal Cost”
1.“Meal Cost” equals # of adults x adult cost/day x # of days
plus # of children x children cost/day x # of days
2. Cost for adults: =B13*B16*B15
3. Cost for children: =B14*B17*B15
Formula to be entered in E15: =(B13*B16*B15 )+(B14*B17*B15)
Resulting value in E15: 990.00
Entering Remaining Formulas (cont.)P. 11
Action: Create and enter the formula in E15 to compute “Meal Cost”
1.“Meal Cost” equals # of adults x adult cost/day x # of days
plus # of children x children cost/day x # of days
2. Cost for adults: =B13*B16*B15
3. Cost for children: =B14*B17*B15
Formula to be entered in E15: =(B13*B16*B15 )+(B14*B17*B15)
Resulting value in E15: 990.00
Entering Remaining Formulas (cont.)P. 11
Action: Create and enter the formula in E19 to compute the
total cost of the trip
1.Because the “Souvenir Costs” are a one-time cost, the cell
reference to be entered in E18 is: =B18
2.To computer the total cost of the trip it will be necessary to sum
gasoline, lodging, admission, meals, and miscellaneous
3. Total cost: =E3+E6+E10+E15+E18
Formula to be entered in E15: =E3+E6+E10+E15+E18
Resulting value in E15: 3330.94
Entering Remaining Formulas (cont.)P. 11
Action: Create and enter the formula in E19 to compute the
total cost of the trip
1.Because the “Souvenir Costs” are a one-time cost, the cell
reference to be entered in E18 is: =B18
2.To computer the total cost of the trip it will be necessary to sum
gasoline, lodging, admission, meals, and miscellaneous
3. Total cost: =E3+E6+E10+E15+E18
Formula to be entered in E15: =E3+E6+E10+E15+E18
Resulting value in E15: 3330.94
Entering Remaining Formulas (cont.)P. 11
Action: Create and enter the formula in E19 to compute the
total cost of the trip
1.Because the “Souvenir Costs” are a one-time cost, the cell
reference to be entered in E18 is: =B18
2.To computer the total cost of the trip it will be necessary to sum
gasoline, lodging, admission, meals, and miscellaneous
3. Total cost: =E3+E6+E10+E15+E18
Formula to be entered in E15: =E3+E6+E10+E15+E18
Resulting value in E15: 3330.94
Entering Remaining Formulas (cont.)P. 11
Action: Create and enter the formula in E19 to compute the
total cost of the trip
1.Because the “Souvenir Costs” are a one-time cost, the cell
reference to be entered in E18 is: =B18
2.To computer the total cost of the trip it will be necessary to sum
gasoline, lodging, admission, meals, and miscellaneous
3. Total cost: =E3+E6+E10+E15+E18
Formula to be entered in E15: =E3+E6+E10+E15+E18
Resulting value in E15: 3330.94
Entering Remaining Formulas (cont.)P. 11
Action: Create and enter the formula in E19 to compute the
total cost of the trip
1.Because the “Souvenir Costs” are a one-time cost, the cell
reference to be entered in E18 is: =B18
2.To computer the total cost of the trip it will be necessary to sum
gasoline, lodging, admission, meals, and miscellaneous
3. Total cost: =E3+E6+E10+E15+E18
Formula to be entered in E15: =E3+E6+E10+E15+E18
Resulting value in E15: 3330.94
Entering Remaining Formulas (cont.)P. 11
Action: Create and enter the formula in E19 to compute the
total cost of the trip
1.Because the “Souvenir Costs” are a one-time cost, the cell
reference to be entered in E18 is: =B18
2.To computer the total cost of the trip it will be necessary to sum
gasoline, lodging, admission, meals, and miscellaneous
3. Total cost: =E3+E6+E10+E15+E18
Formula to be entered in E15: =E3+E6+E10+E15+E18
Resulting value in E15: 3330.94
Entering Remaining Formulas (cont.)P. 11
1. Locate the cell into which the formula is to be placed
2. Decide which cells have the data needed
3. Determine the mathematical procedures
4. Key in an equals sign (=)
5. Key in the operators and the cells to be referenced
6. Press Enter and check the accuracy of the result
7. If errors, make corrections as needed
8. Save the file
Review 2
The steps to follow in entering formulas in a spreadsheet
P. 12
1. Locate the cell into which the formula is to be placed
2. Decide which cells have the data needed
3. Determine the mathematical procedures
4. Key in an equals sign (=)
5. Key in the operators and the cells to be referenced
6. Press Enter and check the accuracy of the result
7. If errors, make corrections as needed
8. Save the file
Review 2
The steps to follow in entering formulas in a spreadsheet
P. 12
1. Locate the cell into which the formula is to be placed
2. Decide which cells have the data needed
3. Determine the mathematical procedures
4. Key in an equals sign (=)
5. Key in the operators and the cells to be referenced
6. Press Enter and check the accuracy of the result
7. If errors, make corrections as needed
8. Save the file
Review 2
The steps to follow in entering formulas in a spreadsheet
P. 12
1. Locate the cell into which the formula is to be placed
2. Decide which cells have the data needed
3. Determine the mathematical procedures
4. Key in an equals sign (=)
5. Key in the operators and the cells to be referenced
6. Press Enter and check the accuracy of the result
7. If errors, make corrections as needed
8. Save the file
Review 2
The steps to follow in entering formulas in a spreadsheet
P. 12
1. Locate the cell into which the formula is to be placed
2. Decide which cells have the data needed
3. Determine the mathematical procedures
4. Key in an equals sign (=)
5. Key in the operators and the cells to be referenced
6. Press Enter and check the accuracy of the result
7. If errors, make corrections as needed
8. Save the file
Review 2
The steps to follow in entering formulas in a spreadsheet
P. 12
1. Locate the cell into which the formula is to be placed
2. Decide which cells have the data needed
3. Determine the mathematical procedures
4. Key in an equals sign (=)
5. Key in the operators and the cells to be referenced
6. Press Enter and check the accuracy of the result
7. If errors, make corrections as needed
8. Save the file
Review 2
The steps to follow in entering formulas in a spreadsheet
P. 12
1. Locate the cell into which the formula is to be placed
2. Decide which cells have the data needed
3. Determine the mathematical procedures
4. Key in an equals sign (=)
5. Key in the operators and the cells to be referenced
6. Press Enter and check the accuracy of the result
7. If errors, make corrections as needed
8. Save the file
Review 2
The steps to follow in entering formulas in a spreadsheet
P. 12
1. Locate the cell into which the formula is to be placed
2. Decide which cells have the data needed
3. Determine the mathematical procedures
4. Key in an equals sign (=)
5. Key in the operators and the cells to be referenced
6. Press Enter and check the accuracy of the result
7. If errors, make corrections as needed
8. Save the file
Review 2
The steps to follow in entering formulas in a spreadsheet
P. 12
1. Locate the cell into which the formula is to be placed
2. Decide which cells have the data needed
3. Determine the mathematical procedures
4. Key in an equals sign (=)
5. Key in the operators and the cells to be referenced
6. Press Enter and check the accuracy of the result
7. If errors, make corrections as needed
8. Save the file
Review 2
The steps to follow in entering formulas in a spreadsheet
P. 12
Result: Numeric values displayed with dollar sign and 2 decimal places
Action: Change values indicating money to “Currency”
1. Move the insertion point to the top of Column E (the insertion point will change to a downward-point arrow) and click the left mouse buttonResult: Entire column selected
2. FormatCellsNumberCurrency
Final Formatting of the SpreadsheetP. 12
Result: Numeric values displayed with dollar sign and 2 decimal places
Action: Change values indicating money to “Currency”
1. Move the insertion point to the top of Column E (the insertion point will change to a downward-point arrow) and click the left mouse buttonResult: Entire column selected
2. FormatCellsNumberCurrency
Final Formatting of the SpreadsheetP. 12
Result: Numeric values displayed with dollar sign and 2 decimal places
Action: Change values indicating money to “Currency”
1. Move the insertion point to the top of Column E (the insertion point will change to a downward-point arrow) and click the left mouse buttonResult: Entire column selected
2. FormatCellsNumberCurrency
Final Formatting of the SpreadsheetP. 12
Result: The name of the spreadsheet (Trip Planner) is larger and bold
Action: Change label in A1 to 14 pt.
1. Select Cell A1, FormatCellsFont14 and then
FormatCellsFontBoldFormatCellsNumberCurrency
Final Formatting of the Spreadsheet (cont.)P. 13
Result: The name of the spreadsheet (Trip Planner) is larger and bold
Action: Change label in A1 to 14 pt.
1. Select Cell A1, FormatCellsFont14 and then
FormatCellsFontBoldFormatCellsNumberCurrency
Final Formatting of the Spreadsheet (cont.)P. 13
Action: FilePrint (Landscape)
Result: Trip Planner printed
Print the SpreadsheetP. 13
Action: FilePrint (Landscape)
Result: Trip Planner printed
Print the SpreadsheetP. 13
Action: Select D3, E3, D6, E6, D10, E10, D15, E15, D18 and E18 (Remember, Ctrl and click)
InsertChart…Select Column, Click “Finish”
Result: Bar chart showing the five categories of expenses
Graphical OutputP. 14
Action: Select D3, E3, D6, E6, D10, E10, D15, E15, D18 and E18 (Remember, Ctrl and click)
InsertChart…Select Column, Click “Finish”
Result: Bar chart showing the five categories of expenses
Graphical OutputP. 14
In this lesson on electronic spreadsheets you have been introduced to
1. The description of the general purposes and uses of electronic spreadsheets
2. A brief history of electronic spreadsheets
3. The terminology used in describing spreadsheets
4. How to modify an existing spreadsheet, including making changes in the data, adding or modifying formulas, and producing tabular and graphical output.
5. Modify an existing spreadsheet, including inputting column and row headings, literal and numeric data, formulas, and producing various forms of output.
SummaryP. 14
THE END