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Workshop Format
1: Explain Features
Excel features
explained inslides
Step-by-step
Traditional
learning
2: Synchronized Task
Practical
application Important features
from explanation
Learning by doing
3: Reference
Handouts
online Print at home
for future
reference
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Workshop Overview
The Beginning Explanation of basic features
Synchronized Task #1
The Middle Explanation of advanced features
Synchronized Task #2
The Last Part Explanation of statistical features
Synchronized Task #3
Discussion
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Disclaimer
This is NOT a statistics workshop!
Only technical info about Excel 2003
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However
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The Beginning
Explanation of basic features
Synchronized task #1
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Beginning Terminology
Excel file = Workbook
Parts of an Excel file =
Worksheet
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Beginning Terminology
Worksheet Tabs:
Right-click for options
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Beginning Terminology
Cell
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Beginning Terminology
CellRow
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Beginning Terminology
CellRow
Column
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Beginning Terminology
CellRow
Column
Cell headings
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Beginning Terminology
CellRow
Column
Cell headings
Cell reference
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Click row or column heading
To Select Entire Rows/Columns
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Click row or column heading Column A
To Select Entire Rows/Columns
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Click row or column heading Column A
Row 1
To Select Entire Rows/Columns
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Dates and times automatically recognized
Entering Dates/Times
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Times by using a colon ( : )
Entering Dates/Times
16:30
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Dates by using either dashes ( - ) or
Slashes ( / )
Entering Dates/Times
8-3-078/3/07
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Remember: Negative numbers inparentheses ()
E.g. -34 is in Excel (34)
Entering Data
(34)
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Bored yet?
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Changing Cell Format
Font
Text size
Text alignment (Left, center, or right) Text decoration (Bold, italic, underline)
Cell border(s)
Cell color Text color
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Changing Cell Format
First, select cells
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Changing Cell Format
Then, change format property
Font
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Changing Cell Format
Then, change format property
Text size
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Changing Cell Format
Then, change format property
Text decoration
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Changing Cell Format
Then, change format property
Text alignment
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Changing Cell Format
Then, change format property
Cell border(s)
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Changing Cell Format
Then, change format property
Cell color
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Changing Cell Format
Then, change format property
Text color
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Changing Cell Format
Or, right-click Select Format Cells
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Changing Cell Format
Font
Text size Text alignment
Text decoration
Text color
Font Tab
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Cell border
Changing Cell FormatBorder Tab
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Cell color
Changing Cell FormatPatterns Tab
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Using Functions
Formula bar
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Using Functions
All functions, same syntax:
=sum(345,432,C4,D5)
Equals sign:
Tells Excel that this is a function
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Using Functions
All functions, same syntax:
=sum(345,432,C4,D5)
Function:
Tells Excel which function
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Using Functions
All functions, same syntax:
=sum(345,432,C4,D5)
Arguments:
Tells Excel how to apply the
function
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Using Functions
All functions, same syntax:
=sum(345,432,C4,D5)
Arguments:
Each separated by comma
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Using Functions
All functions, same syntax:
=sum(345,432,C4,D5)
Numbers:
Applies function to
numbers
Must change function
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Using Functions
All functions, same syntax:
=sum(345,432,C4,D5)Cell references:
Applies to cell values Need not change function
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Using Functions
All functions, same syntax:
=sum(345,432,C4,D5)Translation:
A cell with this function will display the result of:
345 + 432 + contents in C4 + contents in D5
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Everything clear so far?
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Using Functions
Four ways:
1. Type directly
2. Use Auto-Sum button3. Select from drop-down box
4. Call Insert Functions menu
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1: Type Functions Directly
Direct input into formula bar or cell
=sum(34,45)
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1: Type Functions Directly
Cell references as arguments
Can be typed Can be clicked
=sum(B3,C3,D3)
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2: Use Auto-Sum Button
Clicking the Auto-Sum button:
Is quick Inputs SUM() function immediately
=sum()
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2: Use Auto-Sum Button
For more functions:
Click the downward arrow Choose function to input
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3: Select From Drop-Down Box
For even more functions:
Enter an equals sign Click drop-down arrow
Select function
=
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4: Call Insert Function Menu
Click Insert
Select Function
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Insert Function Menu
Function Window:
Displays all functions
Select from here
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Insert Function Menu
Description:
Describes selected function
Displays correct arguments
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Insert Function Menu
Search Window:
Filters functions in function window
Input keywords to search
Click Go
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Insert Function Menu
Category Menu:
Filters functions in function window
Click drop-down arrow
Select a category
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Insert Function Menu
Help link:
Displays Help topics relevant to
selected function
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Auto-Filling Functions
Same function on different values
Columns or rows Great for grand totals
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Auto-Filling Functions
Activated with fill handle
Lower-right of selected cell Cursor becomes a black cross
+
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Auto-Filling Functions
1. Enter function
Cell references as arguments
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Auto-Filling Functions
1. Enter function
Cell references as arguments2. Drag fill handle over desired cells
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Exporting Tables to Word
Putting your Excel table into your paper
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Exporting Tables to Word
Select cells to export
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Exporting Tables to Word
Select cells to export Call Edit menu
Select Copy
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Exporting Tables to Word
Open Word Call Edit menu
Select Paste
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Exporting Tables to Word
There it is!
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Questions?
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Synchronized Task #1
Create an Excel workbook
Enter functions
Auto-fill functions
Edit worksheet tabs
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The Middle
Explanation of advanced features Synchronized task #2
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Creating A Chart
Visual representation of data
Make a chart in 10 seconds
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Creating A Chart
Select data to be charted
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Creating A Chart
Select data to be charted
Click Chart Wizard button
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Creating A Chart
Select chart type
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Creating A Chart
Select chart type Click Finish
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Creating A Chart
Chart in 10 seconds! Simple
No-frills
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More on Charts
More options available
More chart types
Fully customizable
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More on Charts
Example: non-adjacent rows:
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More on Charts
Example: non-adjacent rows:
Start with the Chart Wizard
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More on Charts
Select chart type
C
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More on Charts
Select chart type Click Next >
M Ch
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Delete anything here
More on Charts
M Ch t
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Click Series tab
More on Charts
M Ch t
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Click Series tab Click Add button
More on Charts
M Ch t
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Click Series tab Click Add button
Input series name
More on Charts
USA
M Ch t
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Click Series tab Click Add button
Input series name
Click here for data
More on Charts
M Ch t
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More on Charts
Select data for first series
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More on Charts
Select data for first series
Click to return to dialogue
M Ch t
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Repeat for Series 2 Click Add button
Input series name
Click here for data
More on Charts
M Ch t
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Repeat for Series 2 Click Add button
Input series name
Click here for data
More on Charts
M Ch t
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Repeat for Series 2 Click Add button
Input series name
Click here for data
More on Charts
Argentina
M Ch t
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Repeat for Series 2 Click Add button
Input series name
Click here for data
More on Charts
M Ch t
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More on Charts
Select data for second series
More on Charts
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More on Charts
Select data for second series
Click to return to dialogue
More on Charts
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Notice chart preview
More on Charts
More on Charts
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Notice chart preview X-axis has no labels
More on Charts
More on Charts
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Notice chart preview X-axis has no labels
Should be years
More on Charts
More on Charts
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Notice chart preview X-axis has no labels
Should be years
For category labels, Click button
More on Charts
More on Charts
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More on Charts
Select data for category labels
More on Charts
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More on Charts
Select data for category labels
Click to return to dialogue
More on Charts
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Notice chart preview X-axis has no labels
Should be years
For category labels, Click button
Notice chart preview
Years in place
More on Charts
More on Charts
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Notice chart preview X-axis has no labels
Should be years
For category labels, Click button
Notice chart preview
Years in place Click Next >
More on Charts
More on Charts
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More on Charts
Change chart options:
Chart and axis titles
More on Charts
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Change chart options:
Axis labels
More on Charts
More on Charts
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Change chart options:
Gridline display
More on Charts
More on Charts
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Change chart options:
Legend display and location
More on Charts
More on Charts
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Change chart options:
Data label display
More on Charts
More on Charts
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Change chart options:
Data table display
More on Charts
More on Charts
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When finished with options:
Click Next >
More on Charts
More on Charts
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Chart location:
Click for new worksheet
More on Charts
More on Charts
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Chart location:
Click for existing worksheet
More on Charts
More on Charts
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Chart location:
Click Finish
More on Charts
Exporting Charts to Word
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Exporting Charts to Word Copy and paste
Just like exporting tables
Questions?
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Questions?
Freezing Panes
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Freezing Panes
For large worksheets Scrolling makes titles disappear
Freezing Panes
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Freezing Panes
For large worksheets Scrolling makes titles disappear
Freezing Panes
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Freezing Panes
For large worksheets Scrolling makes titles disappear
Freezing Panes
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Freezing Panes
Keep titles on page while scrolling data
Freezing Panes
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Freezing Panes
To freeze rows: Select row below last to be frozen
Freezing Panes
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Freezing Panes
To freeze rows: Select row below last to be frozen
Call Window menu
Select Freeze Panes
Freezing Panes
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Freezing Panes
To freeze columns: Select column right of last to be frozen
Freezing Panes
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Freezing Panes
To freeze columns: Select column right of last to be frozen
Call Window menu
Select Freeze Panes
Freezing Panes
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Freezing Panes
To freeze rows and columns: Select cell below and to the right
Freezing Panes
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Freezing Panes
To freeze rows and columns: Select cell below and to the right
Call Window menu
Select Freeze Panes
Freezing Panes
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Freezing Panes
Titles stay while scrolling!
Freezing Panes
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Freezing Panes
Titles stay while scrolling!
Freezing Panes
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Freezing Panes
Titles stay while scrolling!
Questions?
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Ques o s
Synchronized Task #2
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y
Download sample workbook Create a chart
Use Chart Options
Freeze Panes
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The Last Part
Explanation of statistical features Synchronized task #3
Data Analysis Menu
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y
Menu contains allstatistics tools
Data Analysis Menu
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y
Menu contains allstatistics tools
Call Menu: Click Tools
Data Analysis Menu
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y
Menu contains allstatistics tools
Call Menu: Click Tools
Select Data
Analysis
Data Analysis Menu
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y
Menu contains allstatistics tools
Descriptive Statistics
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p
Descriptive Statistics
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p
Input Range:
Tells Excel which data to analyze
Descriptive Statistics
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p
Grouped by:
Columns or rows?
Descriptive Statistics
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p
If labels in first row/column:
This box must be checked
Descriptive Statistics
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p
Output Options:
Output in existing worksheet, new
worksheet or new workbook?
Descriptive Statistics
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p
Further information:
Check boxes to include additional info
T-Tests
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T-Tests
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Input:
Ranges for each variable in dataset
T-Tests
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Hypothesized Mean Difference:
If null hypothesis is 1-2=0, then input 0
T-Tests
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Labels:
Check if first row/column has labels
T-Tests
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Alpha:
Enter test confidence level
Must be value from 0 to 1
T-Tests
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Output Options:
Output in existing worksheet, new
worksheet, or new workbook?
Z-Tests
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Z-Tests
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Input:
Range in workbook for variables
Z-Tests
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Hypothesized Mean Difference:
If null hypothesis is 1-2=0, then input 0
Z-Tests
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Variable Variances:
Known population variance per variable
Z-Tests
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Labels:
Check if first row/column has labels
Z-Tests
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Alpha:
Enter test confidence level
Must be value from 0 to 1
Z-Tests
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Output Options:
Output in existing worksheet, new
worksheet, or new workbook?
ANOVA
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ANOVA
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Input:
Range in workbook for variables
ANOVA
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Grouped by:
Columns or rows?
ANOVA
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Labels:
Check if first row/column has labels
ANOVA
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Alpha:
Enter test confidence level
Must be value from 0 to 1
ANOVA
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Output Options:
Output in existing worksheet, new
worksheet, or new workbook?
Regression
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Regression
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Input:
Range in workbook for variables
Regression
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Labels:
Check if first row/column has labels
Regression
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Confidence Level:
Check box to include additional level in
output
Regression
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Constant is Zero:
Check box to force regression line to
pass through zero
Regression
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Output Options:
Output in existing worksheet, new
worksheet, or new workbook?
Regression
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Plot Options:
Check boxes to include additional plots in
output
Questions, SUCKA?
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Synchronized Task #3
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Use sample workbook Perform statistical tests
YOU get to choose which tests!
Discussion
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Any more questions? Any complaints or comments?
Thanks, and have a great
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day, FOOL!