Excel 2007 Unit D

Microsoft Office 2007- IllustratedMicrosoft Office 2007- Illustrated

Working with ChartsWorking with Charts

Microsoft Office 2007-Illustrated

• Plan a chartPlan a chart• Create a chartCreate a chart• Move and resize a chartMove and resize a chart• Change the chart designChange the chart design

ObjectivesObjectives

Microsoft Office 2007-Illustrated

ObjectivesObjectives

• Change the chart layoutChange the chart layout• Format a chartFormat a chart• Annotate and draw on a chartAnnotate and draw on a chart• Create a pie chartCreate a pie chart

Microsoft Office 2007-Illustrated

• Chart planning guidelinesChart planning guidelines• Determine the purpose of the chart and Determine the purpose of the chart and

identify the data relationships you want identify the data relationships you want to communicate graphicallyto communicate graphically

• Determine results you want and decide Determine results you want and decide which chart type is most appropriatewhich chart type is most appropriate

• Identify the worksheet data you want the Identify the worksheet data you want the chart to illustratechart to illustrate

• Understand the elements of a chartUnderstand the elements of a chart

Planning a ChartPlanning a Chart

Microsoft Office 2007-Illustrated

• Chart elementsChart elements• The horizontal axis (The horizontal axis (x-axisx-axis) is also called ) is also called

the the category axiscategory axis• The vertical axis (The vertical axis (y-axisy-axis) is also called the ) is also called the

value axisvalue axis• The The z-axisz-axis is present in 3-D charts is present in 3-D charts• Area inside the horizontal and vertical Area inside the horizontal and vertical

axes is called the axes is called the plot areaplot area• The scale of measure on the y-axis is The scale of measure on the y-axis is

identified by identified by tick markstick marks

Planning a ChartPlanning a Chart

Microsoft Office 2007-Illustrated

Planning a ChartPlanning a Chart• Chart elements (cont.)Chart elements (cont.)

• A A data pointdata point is the value in a cell you is the value in a cell you select for your chartselect for your chart

• A A data markerdata marker visually represents each visually represents each data point in the chartdata point in the chart

• A group of related data points is a A group of related data points is a data data seriesseries

• A A legendlegend makes it easy to identify each makes it easy to identify each data seriesdata series

Microsoft Office 2007-Illustrated

Data marker

Horizontal axis

Vertical axis

Tick marks

Data point

Legend

Plot area

Chart elementsChart elements

Planning a ChartPlanning a Chart

Data series

Microsoft Office 2007-Illustrated

Common chart typesCommon chart types

Planning a ChartPlanning a Chart

Microsoft Office 2007-Illustrated

Creating a ChartCreating a Chart• To create a chart:To create a chart:

• Select a range of dataSelect a range of data• Use buttons on the Insert tab of the Use buttons on the Insert tab of the

Ribbon to create and modify a chartRibbon to create and modify a chart• An An embeddedembedded chart is one that is chart is one that is

inserted directly in the current inserted directly in the current worksheetworksheet

Microsoft Office 2007-Illustrated

Creating a ChartCreating a Chart• Sizing handlesSizing handles, the small series of dots , the small series of dots

at the corners and sides of the chart’s at the corners and sides of the chart’s border, indicate that the chart is border, indicate that the chart is selectedselected

• A A chart sheetchart sheet is a sheet in a workbook is a sheet in a workbook that contains only a chart, which is that contains only a chart, which is linked to the workbook datalinked to the workbook data

Microsoft Office 2007-Illustrated

Creating a ChartCreating a Chart

ClusteredColumn

chart type

Column charttypes

Column chart paletteColumn chart palette

Microsoft Office 2007-Illustrated

Moving and Resizing a ChartMoving and Resizing a Chart

• A chart is a graphic, or drawn objectA chart is a graphic, or drawn object• Not located in a specific cell or rangeNot located in a specific cell or range• An An objectobject is an independent element is an independent element

on a worksheeton a worksheet• Can be moved anywhere worksheet Can be moved anywhere worksheet

without affecting formulas or datawithout affecting formulas or data• Resize a chart by moving its sizing Resize a chart by moving its sizing

handles; move a chart by dragging ithandles; move a chart by dragging it

Microsoft Office 2007-Illustrated

Moving and Resizing a Chart Moving and Resizing a Chart

Middle-rightsizing handle

Moved and resized chartMoved and resized chart

Microsoft Office 2007-Illustrated

Changing the Chart DesignChanging the Chart Design

• Changing data values in the Changing data values in the worksheet automatically updates worksheet automatically updates the chartthe chart

• Chart Tools tabs can be used to Chart Tools tabs can be used to make specific changes in a chartmake specific changes in a chart

Microsoft Office 2007-Illustrated

Changing the Chart Design Changing the Chart Design

• Using the Chart Tools Design tab, Using the Chart Tools Design tab, you can:you can:• Change the chart typeChange the chart type• Modify the data range and configuration Modify the data range and configuration • Change the layout of objects Change the layout of objects • Choose from coordinating color Choose from coordinating color

schemes schemes • Move the location of the chartMove the location of the chart

Microsoft Office 2007-Illustrated

Changing the Chart DesignChanging the Chart Design

Currently selected chart

type

Chart typecategories

Change Chart Type dialog boxChange Chart Type dialog box

Microsoft Office 2007-Illustrated

Changing the Chart LayoutChanging the Chart Layout

• Chart Tools Layout tab makes it easy Chart Tools Layout tab makes it easy to create and modify individual chart to create and modify individual chart objectsobjects

• Using the Chart Tools Layout tab, Using the Chart Tools Layout tab, you can:you can:• Add shapes and text to a chartAdd shapes and text to a chart• Add and modify labelsAdd and modify labels• Change the display of axesChange the display of axes

Microsoft Office 2007-Illustrated

Changing the Chart LayoutChanging the Chart Layout

• Using the Chart Tools Layout tab, Using the Chart Tools Layout tab, you can (cont.):you can (cont.):• Modify the fill behind the plot areaModify the fill behind the plot area• Eliminate or change the look of Eliminate or change the look of

gridlinesgridlines• Create titles for the horizontal and Create titles for the horizontal and

vertical axesvertical axes• Add graphics or background colorAdd graphics or background color

Microsoft Office 2007-Illustrated

Changing the Chart LayoutChanging the Chart LayoutAxes titles added to chartAxes titles added to chart

Vertical axis title

Vertical axis labels

Chart title

Horizontal axis labels

Horizontal axis title

Chart Elements list arrow

Axis Titles button

Microsoft Office 2007-Illustrated

Formatting a ChartFormatting a Chart

• Chart Tools Format tab can be used Chart Tools Format tab can be used to make formatting enhancementsto make formatting enhancements• Change colors in a specific data seriesChange colors in a specific data series• Apply a style to a series using the Apply a style to a series using the

Shape Styles groupShape Styles group• WordArt, which lets you create curved WordArt, which lets you create curved

or stylized text, can be created using or stylized text, can be created using the WordArt Styles groupthe WordArt Styles group

Microsoft Office 2007-Illustrated

Formatting a ChartFormatting a ChartFormat Data Series dialog boxFormat Data Series dialog box

Click Border Color tocontrol line display

Click Shadow tocontrol shadow

settings

Microsoft Office 2007-Illustrated

Annotating and Drawing Annotating and Drawing on a Charton a Chart• A A text annotationtext annotation is a label that you is a label that you

add to a chart to further describe add to a chart to further describe datadata

• You can add shapes such as arrows You can add shapes such as arrows and boxes to a chartand boxes to a chart• Lines and arrows can be used to point Lines and arrows can be used to point

out exact locations you want to out exact locations you want to emphasizeemphasize

Microsoft Office 2007-Illustrated

Annotating and Drawing Annotating and Drawing on a Chart on a Chart

Text annotation

Text annotation on chartText annotation on chart

Microsoft Office 2007-Illustrated

Create a Pie ChartCreate a Pie Chart

• You can create multiple charts based You can create multiple charts based on the same worksheet dataon the same worksheet data• Different chart types can be better at Different chart types can be better at

emphasizing different parts of the dataemphasizing different parts of the data• In a pie chart, emphasize a data point In a pie chart, emphasize a data point

by by explodingexploding, or pulling that slice away , or pulling that slice away from the pie chartfrom the pie chart

• In In landscapelandscape orientation, the text runs orientation, the text runs the long way on the pagethe long way on the page

Microsoft Office 2007-Illustrated

Create a Pie ChartCreate a Pie Chart

Exploded pie sliceExploded pie slice

Microsoft Office 2007-Illustrated

SummarySummary

• Plan a chartPlan a chart• Create a chartCreate a chart• Move and resize a chartMove and resize a chart• Change the chart designChange the chart design

Microsoft Office 2007-Illustrated

SummarySummary

• Change the chart layoutChange the chart layout• Format a chartFormat a chart• Annotate and draw on a chartAnnotate and draw on a chart• Create a pie chartCreate a pie chart