Ex Doc Procedure

8/8/2019 Ex Doc Procedure

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EXPORT DOCUMENTS &EXPORT DOCUMENTS &

PROCEDUREPROCEDUREDocuments plays a vital role in InternationalDocuments plays a vital role in International

BusinessBusiness

It facilitates the smooth flow of goods andIt facilitates the smooth flow of goods andpayments across National frontiers A No ofpayments across National frontiers A No ofdocuments accompany every shipment must bedocuments accompany every shipment must becorrect and properly filed.correct and properly filed.


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Export documents are however, more complexExport documents are however, more complexand more in numberand more in number

Requirement of document differ from country toRequirement of document differ from country tocountry.country.

Wrong document will lead to loss of time inWrong document will lead to loss of time inclearance of consignment, storage charges,clearance of consignment, storage charges,frustration to importer, who will be reluctant tofrustration to importer, who will be reluctant toimport again from the same exporterimport again from the same exporter


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yy Advisable to take the help of shipping andAdvisable to take the help of shipping andforwarding agents to complete theforwarding agents to complete therelevant documents in correct orderrelevant documents in correct order..


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1. Commercial documents1. Commercial documents

Commercial InvoicesCommercial Invoices

Bill of LadingBill of Lading Letter ofCreditLetter ofCredit

Marine Insurance Policy and CertificatesMarine Insurance Policy and Certificates


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2 Regulatory Documents :2 Regulatory Documents :

These document are required to complyThese document are required to comply

with rules and regulations governingwith rules and regulations governingexport trade transactions such asexport trade transactions such as

FERAFERA

Customs formalitiesCustoms formalities Export Inspections etcExport Inspections etc


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3. Export Assistance Documents :3. Export Assistance Documents :

For claiming assistanceFor claiming assistance

Drawbacks of central excise and customsDrawbacks of central excise and customsdutiesduties

Packing credit facilities etcPacking credit facilities etc


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4 Documents required by4 Documents required by

importing countriesimporting countries To satisfy the requirements of theTo satisfy the requirements of the

GovernmentGovernment

Certificate of OriginCertificate of Origin Consular InvoiceConsular Invoice

Quantity Control Certificate etcQuantity Control Certificate etc


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Export documents could be classified intoExport documents could be classified intotwo categories depending upon thetwo categories depending upon the

specific requirements:specific requirements: RegulatoryRegulatory

OperationalOperational


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Regulatory Requirements:Regulatory Requirements:

Exporter has to follow strictly theExporter has to follow strictly therequirements of both the exporting andrequirements of both the exporting and

importing country e.

g.

under FER

A animporting country e.

g.

under FER

A anexporter has to submit FORM whichexporter has to submit FORM whichdeclares that we undertake to realize thedeclares that we undertake to realize theForeign Exchange in lieu of goodsForeign Exchange in lieu of goods

exported. This is submitted to RBIexported. This is submitted to RBI..


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Licence to export the controlledLicence to export the controlledcommodities.commodities.

Pre-shipment inspection and qualitycontrol are compulsory in order to buildup the image of Indian goods abroad


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Certain documents certified by their missions inCertain documents certified by their missions inthe exporting country. This gives the need ofthe exporting country. This gives the need ofconsular invoice and in some cases, the use ofconsular invoice and in some cases, the use of

legalized invoicelegalized invoice Then, there are countries, specially theThen, there are countries, specially the

commonwealth countries, and also thosecommonwealth countries, and also thosedeveloped countries, which have offereddeveloped countries, which have offered

concessions to the developing countries underconcessions to the developing countries underthe Generalized System of Preferences, whichthe Generalized System of Preferences, whichdemand that the exporters must submit ademand that the exporters must submit acertificate of origin.certificate of origin.


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Thus the Exporters submitThus the Exporters submit

G R FormG R Form

Export LicenceExport Licence

Inspection CertificateInspection Certificate

Legalized Invoice andLegalized Invoice and

Certificate of OriginCertificate of Origin


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OTHER ASPECTS TO BEOTHER ASPECTS TO BE

LOOKED INTOLOOKED INTO Floor price regulation, orFloor price regulation, or

Export of some products may b canalizedExport of some products may b canalizedthrough designated bodies like STC,MMTCthrough designated bodies like STC,MMTCor MSTC etcor MSTC etc

Measurement & weighMeasurement & weigh--ment to bement to becomplied withcomplied with

As soon as the goods are exported theAs soon as the goods are exported theexporter becomes eligible for dutyexporter becomes eligible for dutydrawbacks etc.drawbacks etc.


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SIGNIFICANCE OF SOMESIGNIFICANCE OF SOME

EXPORT DOCUMENTSEXPORT DOCUMENTS1.1. Commercial Invoice:Commercial Invoice:

Basic documentBasic document

Contains all information which areContains all information which arerequired for the preparation of all otherrequired for the preparation of all otherdocumentsdocuments

Called Documents of

Control

Called Documents of

Control

Harmonized System Nomenclature (HSN),Harmonized System Nomenclature (HSN),price chargedprice charged


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The terms of shipmentThe terms of shipment

Marks and Number of packages containing theMarks and Number of packages containing themerchandisemerchandise

The date, name and address of both buyer andThe date, name and address of both buyer andsellerseller

Name of shipping vessel and port ofName of shipping vessel and port ofdisembarkationdisembarkation

Exporter has to design his own form for invoiceExporter has to design his own form for invoice Some country have their own form of invoiceSome country have their own form of invoice

hence exporter has to use theirshence exporter has to use theirs