EWB-SDSU General Meetingewbsdsu.weebly.com/uploads/4/5/9/2/4592209/genmeeting3.25.10.pdf · March 25, 2010. Agenda EWB-SDSU General Meeting March 25, 2010 11am – 12 noon 1. ...

EWB-SDSU General MeetingMarch 25, 2010

AgendaEWB-SDSU General Meeting

March 25, 201011am – 12 noon

1. Meet and Greet (5 minutes)• Sign in• T-shirts/Membership

1. Updates (10 minutes)• Project – Tejeras• Fundraising – EIT Review• Outreach – Explore SDSU• Engineering Council – Election Endorsements

1. Upcoming EWB Elections (10 minutes)2. Presentation on Rain Water Harvesting by Erik Berliner (30 minutes)3. Questions, Suggestions, wrap up (5 minutes)

Tejeras, Honduras

Engineering Council (AESC)• Weekly meeting of representatives from all engineering

organizations.• Mondays at 11am.• Learn about other organizations’ events; collaborate; and work to

improve the engineering department for students.• Engineering Council has reps on Associated Students (AS) so we are

also informed of the going ons of SDSU in general.• EWB can and will pass updates along to you in a weekly newsletter.

AS ElectionsVote on Web Portal. Today is the last day!

AESC is endorsing:• VP University Affairs: Candice Luistro• VP Finance: Amanda Pascoe• VP External Affairs: Laura Schofield• Executive VP: Robert Peacock• President: Grant Mack• AS Council Reps: Joshua Bielik and• Danielle Gilbert (must write in)

EWB-SDSU Elections, PositionsPresident, 6-10 hours/weekVice President, 4-6 hours/weekTreasurer, 3-5 hours/weekOutreach Coordinator, 5-6 hours/weekSecretary, 3-6 hours/weekFundraising Coordinator, 5-6 hours/weekProject Coordinator, 5-6 hours/weekMembership Coordinator, 3-5 hours/weekWeb Master, 3-5 hours/week

Project Coordinator DutiesMissionCoordinate and manage projects undertaken by the chapter.Responsibilities

• Research projects to be undertaken by the Chapter• Submit Project Forms, New Project Application Forms, and other project-related

documents as required by EWB-USA• In the case of multiple projects, oversee Project Leaders in establishing project

teams, schedules, and goals• Ensure all projects meet EWB-USA standards• Maintain project files for ongoing and completed projects

Outreach Coordinator DutiesMissionMaintain EWB's public image and promote the organization to the campus and

wider SD community.Responsibilities

• Maintain a database of supporters, friends, and collaborators of EWB.

• Organize and manage yearly current and potential supporters.

• Serve as liaison between campus/community organizations and EWB.

• Sit on the fundraising committee, and work with FC to keep track of donors and contacts.

• Prepare (or oversee preparation of) newsletters and other printed materials.

• Publicize meetings and events.

• Serve as spokesperson in print, TV, and radio media.

• Coordinate local volunteer activities.

• Manage Display Cases.

• Write thank you notes/gifts for guest speakers.

• Coordinate all non-fundraising events (i.e. parties).

Fundraising Coordinator DutiesMissionLead and oversee the chapter fundraising activities. Responsibilities

• Oversee the fundraising efforts of the chapter in collaboration with the treasurer and the president.

• Coordinate time/room for fundraising meetings.• Research possible grants to apply for.• Write and submit grant proposals.• Make contacts with faculty/individuals to support EWB financially.• Help project and fundraising teams plan fundraising events.

Membership Coordinator DutiesMissionDevelop resources for member and increase membership. Responsibilities

• Work with outreach and project coordinator to increase membership.• Develop resources for members• Create “Members Only” portion of website.• Maintain and update membership list.• Attend weekly officer meetings and bi-weekly general meetings.

Web Master DutiesMissionTo ensure that the website of EWB-SDSU has the most up-to-date and accurate

information. Responsibilities

• Maintain and update website on a weekly basis.• Ensure good website flow and readability.• Work with Membership Coordinator to create “Members Only” portion of the

website.• Attend weekly officer and bi-weekly general meetings.

SecretaryMissionCoordinate and oversee administrative, secretarial, and clerical duties of the

chapter.Responsibilities

• Organize weekly officer meetings (including scheduling, reserving rooms, and calling for the meetings).

• Assist president with the meeting agenda’s and time-keeping.

• Record minutes, including discussions, actions items, and decisions made during officer meetings.

• Keep a copy of the minutes.

• Distribute the minutes afterwards in a timely manner by e-mail to all officers.

• Follow-up with officers on any open action items from the last officer meetings.

• Attend weekly officer meetings.

• Help with organizing events as needed.

• Assist in communications (i.e thank you letters for donations, purchasing thank you gifts, assisting fundraising chair with letters and marketing)

• Maintain the email list and active members list.

TreasurerMissionMaintain financial records and monitor chapter's financial status.Responsibilities

• Maintain financial records.

• Reimburse officers/students for chapter related expenses.

• Make deposits.

• Maintain donation records.

• Assist the president/project managers in setting up the budget for the year and determining the chapter's financial plans for the year.

• Track the budget during the year and report to officers.

• Attend weekly officer meetings.

• Collect money at the end of fundraising events.

• Collect membership fees and communicate with membership coordinator.

• Register the chapter with SDSU every fall.

• Register the chapter with EWB-USA every fall.

Vice PresidentMissionCoordinate special events and work closely with the president to improve the

chapter's performances in the different areas of operation.Responsibilities

• Coordinate large EWB events (workshops, conferences, special events) including managing volunteers and ensuring coordination between the outreach and membership officers.

• Represent EWB at formal events as needed.• Coordinate tasks with the president.• Attend officer meetings.• Attend general meetings.• Meet with the president and advisors in additional meetings to plan strategy.

PresidentMission: Oversee the chapter development, activities, and achievements.

Responsibilities• Help build strategic partnership within SDSU and the local community.

• Run officer meetings.

• Plan officers transition and yearly retreat.

• Oversee projects progress.

• Facilitate networking opportunities for the chapter.

• Prepare annual budget and oversee fundraising progress.

• Point of contact for EWB-USA and the WC region.

• Delegate responsibilities to other officers.

• Represent the chapter as needed.

• Document chapter activities and facilitate knowledge transfer.

• Attend Southern California chapters monthly conference call.Designs and maintains the EWB-SDSU website.

• Manage technology – organizes technology needed for events, and liaison with ENS(Electronic Network System)

Current CandidatesPresident, Carissa WilliamsVice President, Sean ScaramellaSecretary, Vanessa BollesOutreach Coordinator, Erik BerlinerTreasurer,Fundraising Coordinator, Project Coordinator,Membership Coordinator, Web Master,

Interested?• Sign-up• Email a brief resume and statement to

[email protected]• Come to next meeting, April 15th and announce your candidacy –

This is your 2 minutes to make an impression!• We will vote online following this meeting.• If elected, begin training and come to last meeting, April 29th.• If not elected, join a committee!