Everybody Wants One! Using Voyager Short Loan to Reserve Group Study Rooms Heather Scalf Assistant Coordinator, Access Services UT Arlington [email protected].

Everybody Wants One!

Using Voyager Short Loan to Reserve Group Study Rooms

Heather ScalfAssistant Coordinator, Access Services

UT [email protected]

Heather Scalf, Access Services [email protected]

Our policies-configured in Voyager

Group Study rooms are available to all Faculty, Staff and Students

Three of the four rooms include a new Smart Board with PC and a laptop connection

Reservations may be made for one time slot per day, from 1 to 3 hours

Reservations may be made as much as 2 weeks in advancehttp://library.uta.edu/facilities/enhancedGroupStudy.jsp


Group Study Rooms are very popular


Group Study Rooms are very popular-low tech


Group Study Rooms are very popular-high tech


Configuration steps

Lots of SysAdmin configurationCirculation User’s Guide is very helpful


Create your Item Type

This is not required, as you can configure any item type to be short loanable


Configure Item


Set up your SL Matrix


Set up your SL Matrix


Circ Policy Matrix-Patron Rules


Set your Intervals


Do you want a Buffer?


Set Advance Booking Days


It is possible to have Patron initiated SLs via the OPAC


Configuration steps

Lots of SysAdmin configurationCirc jobs must be configured on the

server


Circ jobs on the server

Circjob27 updates the status of current requests and archives expired requests

You can set up a chron run at frequent intervals in order to clear requests We run it every 15 minutes

Voyager 7.1 Technical User’s Guide, Chapter 8, Circulation Batch Jobs


Configuration steps


serverThen there are dynamic web pages to

create


How users know availability

http://library.uta.edu/JDBC/study/rooms.jsp


How to create this page

http://rocky.uta.edu/doran/rooms/As always, the code for creating this

dynamic web page is thereThere is a stand-alone version, andA web service versionDoran’s comments on this code - Note that this

is not a "plug-and-play" type of application: adapting it would require significant code wrangling. It is also not an application that I intend to support -- it is being made available "as is".


Configuration steps


serverThen there are dynamic web pages to

createThen you create the items in Circ


Circ Item Record


Circ Item Record


Configuration steps


serverThere are dynamic web pages to createThen you create the items in CircNow you are ready to run!


How you reserve rooms in Circ








Checking reservations


Checking reservations


Checking out rooms


Checking out rooms


Pop up Message

If you try to make a reservation and the current day is all booked up, you get this message.

Simply click “OK” and go into the calendar.


Things that can go wrong

If you have more than one Circ Location open, and you charge/discharge Short Loan items in the wrong one It creates a status of “Item Temporarily

Unavailable” which will prevent future reservations from properly displaying



If you check items out on the fly, you have to make sure to make them due *on the hour* so as not to confuse the system for the rest of the day



Patron shows up later than 15 minutes (or whatever time you choose) and their reservation has dropped off, and their room is goneService issue


Questions???

Everybody Wants One! Using Voyager Short Loan to Reserve Group Study Rooms Heather Scalf Assistant Coordinator, Access Services UT Arlington [email protected].

Documents

access servicesut

helpfulheather scalf

popularheather scalf

jspheath scalf

createheather scalf

itemheather scalf

circheather scalf

opacheather scalf