Event Technology with @PYMLive

KEEPCALM

AND

PLANON

Event Technology with @PYMLivePlanYourMeetings.com

about this guide

Technology can be seductive. Don't get trapped trying to keep upwith everything, or trying things just because they're new. Doingso will waste both time and money. Instead, when you'reshopping for event technology, ask yourself first: What are thegoals for meeting? Who will be there? What am I trying toachieve. If the technology can't help you with those three things,then you don't need it — no matter how cool it is. And if thatplanning tool isn't helping you save time, then you don't need it,period. What follows are some resources that have helped meduring the planning process, and which I hope might be usefulfor you. Plan well & prosper, friends! — Kristi Casey Sanders

before you begin, remember:

@PYMLive • PlanYourMeetings.com

Communicate and collaborate with teams virtually usingthese conference call & document sharing tools.3

planning tools

2 These project management tools can create calendars,eliminate emails, track projects & deliverables.

1 Find great ideas? Inspirational images? Use these toolsas virtual file cabinets.

@PYMLive • PlanYourMeetings.com

Create online binders and manage the planningexperience online/on mobile.6

planning tools

5 Create instant floorplans with your phone, automate theseating process and manage exhibit booths/sessions.

4 Know how much bandwidth you need at events, testvenue internet speeds and rank sites by tech amenities.

@PYMLive • PlanYourMeetings.com

Need to matchmake attendees? Here are tools that canautomate the process.9

planning tools

8 Here are fun tools to check people in, collect their coatsand welcome them.

7 Need registration? There are several options, rangingfrom free to pay what you wish.

@PYMLive • PlanYourMeetings.com

Use the platform to conduct webinars (paid or free) andfor roundtable discussions or focus groups.3

3 uses for G+ hangouts

2 Conduct pre-show interviews with speakers, sponsorsand exhibitors.

1 Broadcast education from your event live for free andhost it on your YouTube channel.

@PYMLive • PlanYourMeetings.com

For tips, troubleshooting and tricks: Ez.com/hoatips.

Guidebook: Clean interface, intuitive dashboard, simpleevent metrics and sponsor banners included.3

3 budget-friendly apps

2 Twoppy: Easy to use, attractive interface, creates niceprofiles and event guides.

1 Topi: Real-time language translation, crowdsourceQ&As, shows attendees what they have in common.

@PYMLive • PlanYourMeetings.com

These three options are free for small groups andattractively priced for larger gatherings.

Knowing how to engage influencers on social media not onlyhelps you increase your pre-show event marketing reach, it canhelp you recruit brand ambassadors, give away door prizes andprovide sponsors and exhibitors with additional ROI. Aren'tconnected? Read this: Ez.com/pymsocial.

@PYMLive • PlanYourMeetings.com

be social

LEARNMORE

AT

#TEC14March 13 @ 1:45 pm

And claim your free subscription:PlanYourMeetings.com/subscribe

Thanks for reading!Get in touch with me @PYMLive