Event Management “The Special Edition”. Stay Safe Instructional Programs – 416-708-4078 CSIS 2008 – Seminar Topics Structure to Event Planning. Role of.

Event Management“The Special

Edition”

Stay Safe Instructional Programs – 416-708-4078

CSIS 2008 – Seminar Topics

• Structure to Event Planning.• Role of Security / Need for Training.• Mitigation of Litigation.• Adverse Media Attention.• Compliance with Alcohol Legislation.• Need for “Valid Documentation”.• Fairs, Festivals & Conferences.• Government Regulations.


Structure to Event Planning

• The Need for Structure.• Operational Plans.

• Fire Safety Plan.• Production Schedules.• Evacuation Plans.• Pre-Show Briefings / Debriefings.

• Focus of Event (Performer, Speaker, etc.)

• Patron Demographics.


Structure to Event Planning

• Roles & Responsibilities • Organizational Flow.• Incident Management.• Support Staff Requirements.


Role of Security / Need for Training

• Legal Requirements.• Non-Policing Functions.• Historical Data.• Alcohol Sales & Management.• Deployment Considerations.• Insurance Considerations.• Regulatory Bodies. (Ontario – AGCO)• Policing Functions / Requirements.


Mitigation of Litigation

• Provision of “Trained” Employees.• Corporate Policies & Procedures.• Consistent Corporate Approach.• Compliance to Policies & Procedures.• Paradigm Adjustment.• Appropriate Legal Representation.• Appropriate Insurance

Representation.


Adverse Media Attention

• Attendee Complaints.• Demonstrations.• Security / Police Actions.• Inexperienced Event Management.

• Police / Emergency Services.• Legislative Bodies.

• Natural / Caused Incidents.• Response to Media Backlash.


Compliance with Alcohol Legislation

• Senior Management Paradigm.• Filtering of Legislative Roles &

Policies.• Third-Party Contractors.• Corporate Enforcement.• Legislative Scrutiny.• Public Education.


Need for Valid Documentation

• Show Plans - displaying deployments.• Use of Incident Reports.• Retention of Incident Reports.• Briefings.• De-briefings.• Legal Communications.


Fairs, Festivals and Conferences

• Advance Planning Requirements.• Insurance Considerations.• Law Enforcement Protocols.• Security Coverage including pre/post.• Staffing Considerations.• VIP, Artist, Speaker,

etc ..Requirements.


Government Regulations

• CGSB – 2008.• Provincial Legislation.• Standardization of Corporate Policies.• Requirement to Provide Training.• Requirement to Meet Standard of

Care.


Considerations

• Security deployment

• Onsite scheduling, site maps, emergency numbers

• Establishment of a “down centre” for rest and food

• Search and seizure procedure for prohibited items and activities

• Arrest and removal procedure

• Surveillance policy

• Establishment of a security operations command post

• Recommend appropriate stakeholders be trained in Incident

Management Systems (IMS)

• Schedule of security briefings

• Licensed premises security plan

• Communications plan

• Liaison with law enforcement and in-house security providers

• Incident and response reporting procedures

• Emergency response procedure

• Event-focused training seminars

• Security deployment plan for VIPs

• Plans for planned or spontaneous protests

Event Management“The Special

Edition”

Event Management “The Special Edition”. Stay Safe Instructional Programs – 416-708-4078 CSIS 2008 – Seminar Topics Structure to Event Planning. Role of.

Documents

safe instructional programs

role of security need

special edition slide

security coverage

inexperienced event

insurance considerations

security police actions

training legal requirements