Event Management System

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Case Study-System Analysis & Design Using Object Oriented Approach

1.Scope Of System

Event management is the application of project management to the creation and development of festivals, events and conferences.

Event management involves studying the intricacies of the brand, identifying the

target audience, devising the event concept, planning the logistics and coordinating

the technical aspects before actually executing the modalities of the proposed

event. Post-event analysis and ensuring a return on investment have become

significant drivers for the event industry.

To organize event with maximum usage of resources (inward as well

as outward) as time bounding in an efficient way.

In order to facilitate and simplify these actions one of the major

tool is to have automated EVENT MANAGEMENT SYSTEM.

An Event includes…….

Competition, Workshop

Conference, meetings

Hands-on training

Marketing exhibition

Many others . . .

http://en.wikipedia.org/wiki/Project_management

http://en.wikipedia.org/wiki/Target_audience

http://en.wikipedia.org/wiki/Festival

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2.Problem Areas In Existing System

Scheduling Problem

Event Scheduling is major administrative activity in any event.

A number of competitions arranged by the corresponding

committee members are allocated into a number of available

classroom and a number of timeslots, competitions to

constraints.

Time Slot Assignment

The Event Scheduling is a time scheduling for all the classes of a

school, avoiding competitions two classes at the same time, and

vice versa. This means that an event may be placed in the

timetable only in such a way that it doesn’t violate constraints.

Currently Manual System

The current system is totally manual so there is a need of large

amount of Employees. All the works are done on paper so there

is a lot of wastage of paper. Due to some accidental problem

data might be lost because there isn’t any proper storage

facility.

Very Tedious Process to get all Details

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If you required getting the detail of student that is name,

semester year, college name, copy of registration form to create

the certificate. You have to search for all the papers and then

collect all the detail to create the certificate. So report can’t

create very easily

3.Need For the New System

Inefficient Existing System

The current manual system is inefficient to handle the work as

the volume of data is increasing day by day.

Time Savage

The main reason for new system is to save the time in every

aspect of retrieving, storing, processing tasks.

Reduction of Overhead

The extra overhead in storing and retrieving should be also

reduced to major extent.

Storage of Data

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The storage of data is needed because in manual system data

might be lost and member is responsible for the lost of data.

4.Objectives to be Fulfilled

Time Scheduling done easily

In this time Scheduling problem is solved easily with the time

slot assignment. Based on time one member can access only a

single class at a time. If there is any assignment of a member on

a same time in different class room then it can’t be generated.

According to Requirement

In the new system many of the needs will be fulfilled according

to the need of the event.

Storing of Data

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In the new system the data is stored in database. And there is

less possibility of lost of data.

User Friendly

This system is user friendly with good interface, so user can

work with the application very easily.

Reports

Reports can be easily generated in the system so that the exact

information regarding the sub-events will be displayed in the

system.

5.Requirement Analysis

Register a Student

It is used when the on the spot registration of new student is

taking participate in the event then all the personal detail of a

student is filled up.

Record performance of a Student

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The performance of a particular student in particular

competition can be stored as per student id. This performance

of the student can be further used when the certificate of a

particular student will e produced at the end of the event.

Generate Various Reports

As per the requirements all the reports is generated. If that is

annual report of the whole event so all the data about the event

is produced in the report. If report is used for the office person

than it can be easily generated.

Generate Timetable

Time table of the particular sub-event and particular resource

is generated as per the time allotment to the particular subject.

Generate Rules

Rules of the particular competition are defined in the

information of each competition.

6. System Requirement Specification

6.1 Hardware Specification

Recommended Hardware Specification

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Monitor : 13’’ Color Monitor

Keyboard : Any Standard 104 key board

Mother Board : Any branded mother board

RAM : 512 MB or Higher

HDD : 40GB or Higher

Processor : Intel(R) Pentium(R) CPU 3.00GHz

Mouse : Any Standard mouse

Printer : Any printer

Minimum Hardware Specification

Monitor : 640 X 480 Displays

Keyboard : Any Standard 104 key board

Mother Board : Any branded mother board

RAM : 256 MB

HDD : 40GB

Processor : Intel(R) Pentium(R) 2 or Other

Mouse : Standard mouse

Printer : Any printer

6.2 Hardware Specification

Document Tool : Microsoft Word 2007

Diagram Tool : Microsoft Visio 2003

Operating System : Windows xp

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Diagrams

7.Class diagram

Overview:

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The class diagram is a static diagram. It represents the static view of an application.

Class diagram is not only used for visualizing, describing and documenting

different aspects of a system but also for constructing executable code of the

software application.

The class diagram describes the attributes and operations of a class and also the

constraints imposed on the system. The class diagrams are widely used in the

modeling of object oriented systems because they are the only UML diagrams

which can be mapped directly with object oriented languages.

The class diagram shows a collection of classes, interfaces, associations,

collaborations and constraints. It is also known as a structural diagram.

Purpose:

The purpose of the class diagram is to model the static view of an application. The

class diagrams are the only diagrams which can be directly mapped with object

oriented languages and thus widely used at the time of construction.

The UML diagrams like activity diagram, sequence diagram can only give the

sequence flow of the application but class diagram is a bit different. So it is the most

popular UML diagram in the coder community.

So the purpose of the class diagram can be summarized as:

Analysis and design of the static view of an application.

Describe responsibilities of a system.

Base for component and deployment diagrams.

Forward and reverse engineering.

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8.Use case diagram

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Overview:

To model a system the most important aspect is to capture the dynamic

behavior. To clarify a bit in details, dynamic behavior means the

behavior of the system when it is running /operating.

So only static behavior is not sufficient to model a system rather

dynamic behavior is more important than static behavior. In UML there

are five diagrams available to model dynamic nature and use case

diagram is one of them. Now as we have to discuss that the use case

diagram is dynamic in nature there should be some internal or external

factors for making the interaction.

These internal and external agents are known as actors. So use case

diagrams are consists of actors, use cases and their relationships. The

diagram is used to model the system/subsystem of an application. A

single use case diagram captures a particular functionality of a system.

So to model the entire system numbers of use case diagrams are used.

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Purpose:

The purpose of use case diagram is to capture the dynamic aspect of a

system. But this definition is too generic to describe the purpose.

Because other four diagrams (activity, sequence, collaboration and

State chart) are also having the same purpose. So we will look into

some specific purpose which will distinguish it from other four

diagrams.

Use case diagrams are used to gather the requirements of a system

including internal and external influences. These requirements are

mostly design requirements. So when a system is analyzed to gather its

functionalities use cases are prepared and actors are identified.

Now when the initial task is complete use case diagrams are modeled

to present the outside view.

So in brief, the purposes of use case diagrams can be as follows:

Used to gather requirements of a system.

Used to get an outside view of a system.

Identify external and internal factors influencing the system.

Show the interacting among the requirements are actors.

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9.Activity diagram:

Overview:

Activity diagram is another important diagram in UML to describe

dynamic aspects of the system.

Activity diagram is basically a flow chart to represent the flow form one

activity to another activity. The activity can be described as an

operation of the system.

So the control flow is drawn from one operation to another. This flow

can be sequential, branched or concurrent. Activity diagrams deals with

all type of flow control by using different elements like fork, join etc.

Purpose:

The basic purposes of activity diagrams are similar to other four

diagrams. It captures the dynamic behaviour of the system. Other four

diagrams are used to show the message flow from one object to

another but activity diagram is used to show message flow from one

activity to another.

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Activity is a particular operation of the system. Activity diagrams are

not only used for visualizing dynamic nature of a system but they are

also used to construct the executable system by using forward and

reverse engineering techniques. The only missing thing in activity

diagram is the message part.

It does not show any message flow from one activity to another.

Activity diagram is some time considered as the flow chart. Although

the diagrams looks like a flow chart but it is not. It shows different flow

like parallel, branched, concurrent and single.

So the purposes can be described as:

Draw the activity flow of a system.

Describe the sequence from one activity to another.

Describe the parallel, branched and concurrent flow of the

system.

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8.1. Event Management:

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8.2. Registration process:

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10.Sequence diagram:

Overview:

From the name Interaction it is clear that the diagram is used to describe some type

of interactions among the different elements in the model. So this interaction is a

part of dynamic behaviour of the system.

This interactive behaviour is represented in UML by two diagrams known as

Sequence diagram and Collaboration diagram. The basic purposes of both the

diagrams are similar.

Sequence diagram emphasizes on time sequence of messages and collaboration diagram emphasizes on the structural organization of the objects that send and receive messages.

Purpose:

The purposes of interaction diagrams are to visualize the interactive behaviour of

the system. Now visualizing interaction is a difficult task. So the solution is to use

different types of models to capture the different aspects of the interaction.

That is why sequence and collaboration diagrams are used to capture dynamic

nature but from a different angle.

So the purposes of interaction diagram can be describes as:

To capture dynamic behaviour of a system.

To describe the message flow in the system.

To describe structural organization of the objects.

To describe interaction among objects.

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11. Collaboration diagram:

Overview:

From the name Interaction it is clear that the diagram is used to describe some type

of interactions among the different elements in the model. So this interaction is a

part of dynamic behaviour of the system.

This interactive behaviour is represented in UML by two diagrams known as

Sequence diagram and Collaboration diagram. The basic purposes of both the

diagrams are similar.

Sequence diagram emphasizes on time sequence of messages and collaboration diagram emphasizes on the structural organization of the objects that send and receive messages.

Purpose:

The purposes of interaction diagrams are to visualize the interactive behaviour of

the system. Now visualizing interaction is a difficult task. So the solution is to use

different types of models to capture the different aspects of the interaction.

That is why sequence and collaboration diagrams are used to capture dynamic

nature but from a different angle.

So the purposes of interaction diagram can be describes as:

To capture dynamic behaviour of a system.

To describe the message flow in the system.

To describe structural organization of the objects.

To describe interaction among objects.

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Event Management System

Documents

current system

manual system data

event concept

event industry

proposed event

current manual system

postevent analysis

sadooa event management