Event Management Plan (EMP) - South Gippsland Shire€¦ · Presented by RED HILL Entertainment Pty Ltd (Joint venture b/n The Hills Are Alive and We Are Unified) Event Management

© The Hills Are Alive Group Pty Ltd Date Printed: 6/05/2016

Presented by RED HILL Entertainment Pty Ltd (Joint venture b/n The Hills Are Alive and We Are Unified)

Event Management Plan (EMP)

Project Title UNIFY 2017

Company RED HILL Entertainment Pty Ltd

Venue Tarwin Recreation Reserve, Tarwin Lower Dates Fri 13th, Sat 14th & Sun 15th of January 2017

REVISIONS DATE DESCRIPTION

V1 6/4/2016 Update for 2017 V2 11/4/2016 Update Prior to Permit Submittal V3 13/4/2016 FINAL Update for Permit Submittal V4 6/05/2016 Amendment for Permit Submittal RE patron numbers V5 6/05/2016 Amendment for Permit Submittal RE patron numbers

© RED HILL Entertainment Pty Ltd Page 2 of 35

Contents 1 EVENT DETAILS ..................................................................................................................................... 4

1.1 Summary ...................................................................................................................................... 4 1.2 Event Back Ground ....................................................................................................................... 4 1.3 Event Details ................................................................................................................................ 5 1.4 Event Management Details .......................................................................................................... 6 1.5 Patrons – Who will attend? .......................................................................................................... 7

2 INSURANCE .......................................................................................................................................... 7 2.1 Insurance Details .......................................................................................................................... 9

3 THE VENUE ......................................................................................................................................... 10 3.1 Location & Ownership ............................................................................................................... 10 3.2 Site Capability ............................................................................................................................ 11 3.3 Site Plan ..................................................................................................................................... 11 3.4 Site Communication Plan ........................................................................................................... 12 3.5 Event Signage ............................................................................................................................. 13 3.6 Ticketing & Accreditation (Wristbands) ..................................................................................... 13

3.6.1 Ticketing ............................................................................................................................. 13 3.6.2 Accreditation (Wristbands) ................................................................................................ 13 3.6.3 Drinking Age Verified (Wristbands) .................................................................................... 13

3.7 Camping ..................................................................................................................................... 14

4 TRAFFIC AND TRANSPORT ................................................................................................................. 15 4.1 Transport ................................................................................................................................... 15 4.2 Traffic Management Plan ........................................................................................................... 15 4.3 Traffic Control Diagrams ............................................................................................................ 20

5 RISK MANAGEMENT PLAN ................................................................................................................. 21

6 EMERGENCY MANAGEMENT PLAN .................................................................................................... 21 6.1 Contact Details ........................................................................................................................... 22 6.2 Event/Incident Control Centre (ECC) ......................................................................................... 22 6.3 Evacuation Assembly Areas ....................................................................................................... 22

7 PUBLIC HEALTH & AMENITIES ............................................................................................................ 23 7.1 Catering ...................................................................................................................................... 23 7.2 Alcohol ....................................................................................................................................... 24

7.2.1 BYO Area -‐ Campsite (Recreation Reserve/Football Oval) ................................................. 24 7.2.2 Licensed Booth Service Area -‐ Main Arena (Pony Club) ..................................................... 25 7.2.3 Hours of operation ............................................................................................................. 25 7.2.4 Staffing ............................................................................................................................... 26 7.2.5 Security .............................................................................................................................. 26 7.2.6 Amenities ........................................................................................................................... 26

7.3 Toilet Facilities ........................................................................................................................... 27 7.4 Drinking Water ........................................................................................................................... 28 7.5 Waste Management .................................................................................................................. 29 7.6 Noise Management .................................................................................................................... 29

8 PUBLIC SAFETY ................................................................................................................................... 30


8.1 Security & Crowd Control .......................................................................................................... 30 8.2 First Aid ...................................................................................................................................... 30 8.3 Lighting and Power .................................................................................................................... 31 8.4 Fire Prevention ........................................................................................................................... 33 8.5 Temporary Structures ................................................................................................................ 33

9 Community Involvement ................................................................................................................... 35

10 Sustainability ...................................................................................................................................... 35


1 EVENT DETAILS

1.1 Summary

UNIFY Festival is a three-‐day music and camping gathering set in the beautifully picturesque Tarwin Lower District (2.0 hours drive from Melbourne). The event will take place at the Tarwin Lower Recreation Reserve, Tarwin Lower, VIC, 3956 on the following dates:

Friday 13th, Saturday 14 th & Sunday 15 th of January 2017 UNIFY Festival will be attended by 7,500 patrons and up to 500 staff, artists and free entry guest. These attendees will arrive by car bringing camping equipment to stay over on the Friday and Saturday nights. The event is BYO (no glass) with catering outlets and a licenced area also provided onsite. Gates will open at 10:00am on Friday the 13th January 2017 with live music beginning at 4pm and concluding at 2am Saturday morning. Live music recommences at 12pm on Saturday the 14th January 2017 and continue through till 2am. Gates close on Sunday the 15th of January 2017 at 6pm. Key opening times:

Car-‐Park -‐ Open 10am Fri 13th January2017 Close 7pm Sun 15th January 2017 Campsite -‐ Open 12pm Fri 13th January 2017 Close 6pm Sun 15th January 2017 Arena -‐ Friday: Open 2pm > Close 2am

Saturday: Open 11am > Close 2am Sunday Open 8am > Close 2pm – Catering Only

The style of music is largely hard-‐rock of a similar vein to the Unified record label UNFD. Performers will come from Melbourne and both international and interstate locations. In addition to live music, various market-‐stall holders, site-‐activities and art installations will be located around the site for attendees’ enjoyment.


1.2 Event Back Ground

The annual event UNIFY held its inaugural gathering in January of 2015 where it was received as a great success for all those involved. Being the first event of its kind in Australia, UNIFY was strongly attended and introduced the South Gippsland area to some of the greatest artist in the genre. Beneficiaries of the event were vast, with the Football Club, Netball clubs and other local businesses, all directly benefiting from the introduction of the event. The local Men's Shed also financially benefited through selling food and hiring out their hand built putt-‐putt golf course. Event organisers, Aidan and Rhett McLaren, have been running ‘The Hills Are Alive’ music festival very successfully over the past seven years and have recently ran the highly acclaimed ‘NYE on the Hill’ festival over New Years Eve for it’s third consecutive year. UNIFY festival sees these two local brothers team up with the widely respected independent music company, Unified to bring to life the festival that focuses on a specific niche market.

1.3 Event Details

Name of event: UNIFY 2017

Address of event: Event Arena & Primary Campsite

Tarwin Football Club, Walkerville Road Tarwin Lower 3956

Car park and Additional Campsite

90 Walkerville Rd, Tarwin Lower 3956

GPS Co-‐ordinates: -‐38° 42' 19", 145° 52' 6"

Details of venue: Tarwin Lower Recreation Reserve

Patrons: 7,500

Artists, Free Entry Guests,

Staff & Volunteers: 500


KEY DATES and TIMES:

Set-‐up commences: Sunday 8th January

Start date/time:

GATES OPEN

CAR PARK OPEN -‐ Friday 13th January 2017, 10am CAMPSITE OPEN -‐ Friday 13th January 2017, 12pm ARENA OPEN -‐ Friday 13th January 2017, 2pm to 2am -‐ Saturday 15th January 2017, 11am to 2am STAFF AND VOLUNTEER CAMPSITE OPEN -‐ Tuesday 10th January 2017, 8am

Music Times – Friday 2pm to 2am Saturday Morning

Music Times -‐ Saturday 11am to 2am

Finish date/time:

GATES CLOSE

ARENA CLOSE – Does Not Open On Sunday 15th January 2017 CATERING AREA CLOSE -‐ Sunday 15th January 2017, 2pm CAMPSITE CLOSE -‐ Sunday 15th January 2017, 6pm CAR PARK CLOSE -‐ Sunday 15th January 2017, 7pm STAFF AND VOLUNTEER CAMPSITE CLOSE -‐ Thursday 18th January 2017, 9pm

Pack-‐down commences: Sunday 15th January 2017, 6pm

Pack-‐down finishes: Friday 20th January 2017, 6pm

1.4 Event Management Details

Event Directors:

Aidan & Rhett McLaren and Jaddan Comerford -‐ RED HILL Entertainment Pty Ltd

Contact Details:

Aidan – M: 0402 508 366 E: [email protected]

Rhett – M: 0409 252 005 E: [email protected]

Jaddan – M: 0412 686 497 E: [email protected]

Address: 17-‐19 Wangaratta St, Richmond VIC 3121

Site Manager: Brendan Ryder – 0415 320 458 *Primary Contact in the lead up to & during the event

Event Manager & Business Contact: Rhett McLaren -‐ 0409 252 005 *Secondary Contact in the lead

up to & during the event


1.5 Patrons – Who will attend?

7,500 patrons and up to 500 staff, artists and free entry guest will be attending UNIFY 2017.

The 2016 event saw 1,600+ of the online sales coming from interstate and international

(New Zealand, Canada, Singapore, United States of America)

VIC NSW NT QLD WA SA TAS CANADA

NEW ZEALAND

SINGAPORE

UNITED

STATES

Series1 3243 930 23 160 97 393 36 1 3 2 1

3243

930

23 160 97 393

36 1 3 2 1 0

500

1000

1500

2000

2500

3000

3500

TICK

ET SAL

ES

LOCATION

UNIFY 2016 TICKET SALES BY LOCATION


An approximate age breakdown is: 0 – 17 0% (UNIFY will be an 18+ year's event) 18 – 24 68% 25 – 34 28% 35 – 44 2% 45 – 54 1% 55+ 1% The gender ratio is approximately 70% male and 30% female.

It is estimated that approximately 10% of the audience reside in South Gippsland / Gippsland / Bass Coast, 50% reside in Melbourne and surrounds and 40% come from interstate.

Male 63%

Female 37%

GENDER RATIO


2 INSURANCE

2.1 Insurance Details

Person Responsible: Rhett McLaren

INSURED: Red Hill Entertainment Pty Ltd t/as UNIFY :: A Heavy Music Gathering

THE BUSINESS: Organiser of outdoor music festival event on 13th January 2017 to 15th January 2017 at Tarwin Lower Recreation Reserve, Tarwin Lower, VIC 3956.

INTEREST INSURED The Insured's legal liability to the public for losses occurring during the period of insurance arising out of the Insured's operations. LIMITS OF LIABILITY

• Public Liability $20,000,000 any one occurrence during the period of insurance. • Products Liability $20,000,000 any one occurrence and in the aggregate during the period

of insurance NOTE: A certificate of currency will be supplied to the South Gippsland Shire Council and Tarwin Recreation Committee prior to the event.


3 THE VENUE

3.1 Location & Ownership

The address for UNIFY is 43 Walkerville Rd, TARWIN-‐LOWER VIC 3956

The site for UNIFY is owned by two government departments; The South Gippsland Shire Council shaded GREEN and the Department of Environment, Land, Water and Planning (DELWP) shaded BLUE and one private owner shaded in ORANGE.

DELWP

SGSC

PRIVATE OWNER

DELWP


3.2 Site Capability

The Tarwin Lower Recreation Reserve covers a combined area of 122,500^2 approx and includes the following main regions:

• Football oval • Lawn Bowling greens • Netball Courts • Large open area to the south-‐east -‐ 15,000m^2 approx • Treed area with clearings in the south corner -‐ 5,000m^2 approx • Pony Club to the north-‐west -‐ 32,500m^2 approx • Community Centre to the north end -‐ mainly trees -‐ 20,000m^2 approx

Road access to the recreation reserve is:

• Main Entrance -‐ Walkerville Rd • Off Tarwin Meadows Rd -‐ entrances to be opened up • Burrows Way/School Rd

The private property being utilised covers an area of 25,000^2 approx and is primarily flat and used for farming operations.

Road access to the property is off Walkerville Rd.

3.3 Site Plan

The event site will be broken up into three main areas Main Arena, Camping (& Overflow) and Carparking. Descriptions of each area are as follows:

Main Arena This area is the entire Pony Club directly north of the football oval. It will include the following

• Main Performance Stage • Audience viewing area • Food Truck/Mobile Catering area • Bars • Games Area -‐ Putt-‐Putt golf, Totem Tennis etc

Camping The primary camping area will be on the football oval and surrounds along

with the vast area south of the football club rooms. The area is flat and has direct access to Tarwin Meadows Rd.


Another secondary camping area is located on the private property to the south-‐east of the Recreation Reserve. This area will be utilised if the main camping area becomes full. Access to this campsite will be by crossing Tarwin-‐Meadows Rd.

Carpark Is the farm over Tarwin Meadows Road, southeast of the Recreation

Reserve.

See site MAPs attached for the event site layout

3.4 Site Communication Plan

For the duration of the event, the official contact will be the Site Manager as identified at the beginning of this event plan. The contact phone numbers of the event managers, key event staff and emergency services will be provided to all volunteers and key operational staff in the form of a laminated lanyard. In addition to the lanyards, A4 laminates will be provided at all staffed stations -‐ Ticket Entry, Information, First Aid, Back Stage. Key communication on-‐site will take place via 2-‐way radios. The following key-‐roles/areas will have 2-‐way radio access:

-‐ Event Co-‐Coordinators -‐ Site Manager -‐ Stage Manager -‐ Area Wardens -‐ Volunteer Coordinator -‐ First Aid Coordinator (First Aid Tent) -‐ Security -‐ Emergency Control Centre (ECC) -‐ Ticket/Campsite Entry Gate -‐ Car park Entry Gate -‐ Backstage Entry Gate -‐ Toilet Manager -‐ Rubbish Manager


3.5 Event Signage

Temporary instructional and directional signage will be installed on local roads in the surrounding area to direct guests to the event site. All event site facilities will be clearly signposted. See relevant site map for more details.

See site MAPs attached.

3.6 Ticketing & Accreditation (Wristbands)

Ticketing and accreditation control is a large part of running a successful and secure event. Below describes the systems that will be implemented for UNIFY.

3.6.1 Ticketing All tickets will be sold online by a third party ticketing company. Patrons can access the ticketing page via the UNIFY GATHERING website.

3.6.2 Accreditation (Wristbands) All patrons will be sent a secure non-‐removable wristband prior to the event that designates their level of access to different areas within the event site.

Staff, Volunteers, Guests and Artists will be issued with their wristband once they check into accreditation.

There are four different types of wristbands that allow different levels of access:

AAA -‐ Access All Areas

-‐ Allows access to all areas of the event site -‐ Allows escort rights

ARTISTS

-‐ Stage & Backstage Access -‐ Full Site Access -‐ NO escort rights

GUESTS

-‐ Front Of House (FOH) access ONLY -‐ Patron Carpark, Campsite and ARENA -‐ NO backstage access -‐ NO escort rights


PATRON

-‐ Front Of House (FOH) access ONLY -‐ Patron Carpark, Campsite and ARENA -‐ NO backstage access -‐ NO escort rights

3.6.3 Drinking Age Verified (Wristbands) All attendees wishing to enter the Unify event, must produce their ticket, wristband and a valid form of ID when entering the site.

If no ID is presented to event staff, their wristband will be removed and they will not be able to enter the site.

3.7 Camping

The majority of patrons will camp on-‐site for one night. Patrons are responsible for bringing their own tents and camping equipment. RISTRICTED ITEMS:

• Glass of any kind (Bottles, Jars etc) • Gas Bottles, BBQs or cooking devices of any kind (Trangias, nitrous bulbs etc) • Dogs or pets of any kind • Generators • Fireworks and Flares • Fire Sticks & Poi • Weapons of any kind (This should be a given...) • Kegs of any kind

Upon entry to the campsite patrons will be asked if they are carrying any of these items; if they are, the items must be confiscated as a requirement of entry. Security will enforced this through Esky and camping equipment searches prior to entering the campsite as well as sweeping patrols of the campsites. An onsite TOTAL fire ban will be enforced day and night.


4 TRAFFIC AND TRANSPORT

4.1 Transport

Guest will be arriving to the event by both cars and buses.

CARS Guests will be directed to the recreation reserve where they will follow Walkerville Rd heading towards Walkerville, they will then see the entrance/patron carpark sign to the event and be turned into the property at 90 Walkerville Rd. Once they have turned off Walkerville Rd they will be greeted by the event car park attendants and directed to their park.

BUSES Buses will be traveling from Melbourne's Southern Cross Station to transport patrons & guests to the event. Bus arrival and departure times for the event are: Arrival -‐ 12noon on FRIDAY 13th JANUARY 2017 Departure -‐ 4pm on SUNDAY 15th JANUARY 2017 The buses will arrive at via Gate G2 (Recreation Reserve Ticket Entry Gate) where they will then be processed along with patrons arriving by car.

4.2 Traffic Management Plan

Person Responsible: Brendan Ryder

See attached: Traffic Management Plans covering INGRESS, EGRESS & AFTERCARE.

These Traffic Management Plans have been designed and will be implemented by ADA Constructions.

Purpose & Scope

This Traffic Management Plan (TMP) provides the traffic management procedures to be followed by event organisers conducting the music gathering. The traffic control devices will be arranged on roads and with-‐in the site by accredited traffic management staff on the morning prior to guests arriving. The devices shall be inspected periodically throughout the event and will be taken down immediately upon cessation of event activities.

Below describes the parking area, entry point, access times and estimated number of vehicles attending for both the Patron and the Artists and Event staff:


Patrons Parking Area -‐ Private Property at 90 Walkerville Rd

Entry Point -‐ Off Walkerville Road

Access Times -‐ access will be permitted from 8:00am on the Saturday until 2 hours after conclusion of the event, time being 7:00pm on Sunday.

No. Of Vehicles -‐ it is anticipated that 3500 approx vehicles will attend the event.


Artist/Event Staff Parking Areas & Entry Points -‐ the parking for artists and event staff will be in a number of locations in and around School Rd, namely:

• Back Stage Area (North End of the Pony Club area) • Carpark next to the Community Health Centre • Carpark located at the Tarwin-‐Lower Primary School • and if required the sides of the road between Burrows Way

and Walkerville Road.

Access Times -‐ access will be permitted from 8:00am Friday 13th JANUARY 2017 until 4 hours after conclusion of the event, time being 9:00pm on Sunday.

No. Of Vehicles -‐ it is anticipated that 50-‐60 approx vehicles will attend the event.


This TMP is designed to minimize disruption to traffic in and around the Tarwin Lower township and vehicles travelling along Inverloch Venus Bay Rd, School Rd and Walkerville Rd.

The objectives of the TMP are to:

-‐ Provide a safe environment for all road users -‐ Provide protection to event participants, organizers and the general public from traffic hazards

that may arise as a result of the event’s activity -‐ Minimise the disruption, congestion and delays to all road users -‐ Ensure access to adjacent private premises is maintained at all times

To achieve these objectives, the Traffic Management Plan serves to:

-‐ Ensure that delays and traffic congestion are kept to a minimum and within acceptable levels -‐ Ensure that appropriate/sufficient warning and information signs are installed prior and for the

duration of the event -‐ Ensure that the roads are free of hazards and that all road users are adequately protected from

activities of event participants and organisers.

This TMP has been designed in collaboration with South Gippsland Shire Council and a certified Traffic Management Company

Location

The event site is situated on the Walkerville Rd, Tarwin Lower between School Rd and Tarwin Meadows Rd. Guests vehicles will be entering the site off of Walkerville Rd.

Site Map

See A3 site map of car park and site layout for reference.

Main Car Park Traffic Flow Traffic will enter the main car park via Walkerville Rd. Traffic will be

directed to turn left at main roundabout off Inverloch Venus Bay Rd and onto Walkerville Rd. Vehicles will travel along Walkeville rd where they will enter the main carpark turning off of Walkerville Rd into the property at 90 Walkerville Rd. Walkerville Rd is a 2-‐way street allowing for traffic to flow in both

directions.


Capacity The area allocated for the main car park is adequate to park in excess of 5,000 vehicles.

Artist/Event Staff Park: Traffic Flow Artists and Event Staff will enter the backstage area off School Rd. They

will be directed straight through the main roundabout in town and continue along Inverloch Venus Bay rd where they will turn left onto School rd. Following school Rd around the Artist and staff will be required to report to the Event Control Center (ECC) which is located at the Tarwin Lower Community Health Center. Once they have reported to the ECC they will be directed to their assigned carpark.

Capacity 60 -‐80 vehicles

Pedestrian Crossing:

The layout has been developed to minimise vehicle and pedestrian interactions. Once inside the event area /campsite guests should have minimal interactions with moving vehicles other than buses, event and emergency service vehicles.

Commitment The event organisers will take the utmost care to prevent the risk of injury and/or property damage to event participants, event staff, organisers, road users and members of the public.

Event activities will not commence until all appropriate signs, devices and barricades are in place and in accordance with the requirements of the Traffic Management Plan.


4.3 Traffic Control Diagrams

Diagrams have been developed by ADA Constructions for the INGRESS, AFTERCARE and EGRESS of guest vehicles during the peak periods. INGRESS -‐ Fri 13th Jan 2017 -‐ 9am to 5pm (8 hours)

• 3 x person TM crew directing traffic • See traffic management diagram 'INGRESS'

AFTERCARE -‐ Event ahead / Event in progress signage will remain in position over night

• Aftercare signage in place • See traffic management diagram 'INGRESS'

EGRESS -‐ Sun 15th Jan 2017 -‐ 2pm to 8pm (6 hours)

• 2 x person TM crew directing traffic • See traffic management diagram 'EGRESS'

*See attached TRAFFIC CONTROL DIAGRAMS


5 RISK MANAGEMENT PLAN Managed by: Safety In Numbers

(On behalf of RED HILL Entertainment Pty Ltd)

Contact: Risk manager Tracey Wall

Tel: 0409 541 253

• A principal risk management plan has been prepared for this event. The plan focuses on public safety and will be reviewed pre and post event and then annually on an on-‐going basis. The risk management plan is produced in accordance with ISO 31000: 2009 Risk management-‐ principles and guidelines. Specific risk areas such as vehicle and pedestrian safety have also been incorporated within the Traffic and Pedestrian management plan and responsible serving of alcohol into the alcohol management plan.

6 EMERGENCY MANAGEMENT PLAN

Managed by: Safety In Numbers

(On behalf of The Hills Are Alive Group Pty Ltd)

Contact: Safety Officer -‐ Tracey Wall

Tel: 0409 541 253

A draft emergency management plan has been prepared for the event. The plan is produced in accordance with Australian Standards. The plan has been produced with the authority of the Promoters of Unify, in accordance with the Occupational Health & Safety Act, 2004; and Australian Standard, AS3745-‐2010 Planning for emergencies in facilities. The plan will be updated closer to the event with operational names and numbers of key personnel.

*See attached EMERGENCY MANAGMENT PLANS – TO BE UPDATED FOR 2017


6.1 Contact Details

*A complete list of contact details will be issued to council as a part of the event’s POPE to be submitted closer to the event.

6.2 Event/Incident Control Centre (ECC)

An Event/Incident Control Center (ECC) will be located in the Tarwin Lower Community Health Center and will be the location for:

• Emergency Response HQ • Security HQ • Safety Officer • Accreditation

The building has permanent lighting, power and water along with a hard wired phone line.

There will be a mobile phone and site radio located at the ECC for the duration of the event. The site radio will have direct communication with the stage manager for any audience announcements required during the event in case of emergency.

*See Site map for the ECCs Location

MAP: 01 -‐ FULL SITE MAP MAP REF: K 07

6.3 Evacuation Assembly Areas

PRIMARY: CAMP SITE AREA (Between the Football Club rooms and the Netball Courts) MAP: 01 -‐ FULL SITE MAP REF: I 22 • Used when danger is located in the Main Arena area • Located next to the Football Change rooms/Volunteer HQ • Allows for evacuation through Gate G2 -‐Main Entry Gate

SECONDARY: MAIN ARENA (Centre of the Audience/Main Arena area )

MAP: 02 -‐ ARENA AREA MAP REF: E 08 • Used when danger is located in the Carpark or Campsite • Located in the centre of the Audience Area in the MAIN ARENA • Allows for evacuation through either Gate G3 -‐ Campsite/Utility entry or G4 -‐ Back Stage

Entry (depending on the location and size of the incident)


7 PUBLIC HEALTH & AMENITIES

7.1 Catering

FRONT OF HOUSE 4-‐6 high-‐quality, affordable catering outlets (4 private, 2 community) and 1-‐2 coffee outlets will be located within the Arena area. These outlets will all hold the relevant food safety certificates and provide a variety of foods to cater for audience dietary requirements. All caterers will be required to obtain a statement of trade through the South Gippsland Shire and must carry the required fire safety elements for their food preparation techniques. As part of the catering application process, applicants are requested to provide details of the power usage of their equipment. Once provided, a total power load figure is calculated and in consultation with the generator hire company is undertaken to determine the appropriate generator size. In addition to the main catering outlets the football club will be operating its kitchen with in the football club rooms which is located centrally with-‐in the campsite. This outlet will cater to those that are outside the Main Arena. BACK STAGE The Tarwin Lower netball club will be preparing and supplying catering to Artists and Crew from the backstage Green Room during the event.


7.2 Alcohol

UNIFY will be BYO as well as having a licensed bar area. The grounds for the event will be broken up into 2 distinct areas: BYO Area (Recreation Reserve & Overflow Campsite) Campsite (football oval) and the surrounding recreation area. BYO alcohol can only be consumed in the campsite area and CAN NOT be taken into the Main Arena. Licensed Area (Pony Club) Main Arena including Main Stage, Audience Viewing area, catering and back stage. In this area patrons can purchase and consume alcohol during the event but CAN NOT take alcohol in or out. License No. TBC By separating the two areas bar staff are able to assess guest’s level of intoxication and decide whether to serve them or not. This is part of the events 'Responsible Service of Alcohol' policy. A private security firm will be employed to check patrons entering and leaving the Main Arena area to ensure alcohol is not taken in or out of the Main Arena. Guards will also be located at each bar.

7.2.1 BYO Area -‐ Campsite (Recreation Reserve/Football Oval) BYO will apply to the Campsite (football oval) and the surrounding recreation area. BYO alcohol can only be consumed in the campsite area and CAN NOT be taken into the Main Arena. See the site maps for the distinct BYO area. This area is to be BYO for patrons attending the event with a strict restriction of no-‐glass.

• BYO will apply for the duration of the event. • RSA monitors and Security will be employed to patrol the event site to monitor patrons’

level of intoxication and alert First Aid or Emergency Services if medical assistance is required.

• Strict NO GLASS policy will apply for the entire event site – patrons, bags and Eskys may be searched upon entry.


7.2.2 Licensed Booth Service Area -‐ Main Arena (Pony Club) The licensed area will include the entire Main Arena area. Including the Main Stage, Audience Viewing, catering and back stage areas. In this space, patrons can purchase and consume ‘Licensed’ alcohol during the event but CAN NOT take ‘Licensed’ alcohol out of the Main Arena. Any alcohol purchased in the Main Arena must be finished or thrown out before leaving. Security will be conducting bag and person checks as patrons move to and from the Main Arena. See the site map (reference below) for the detailed view of the bar and service area and RED line boundary. MAP: 02 – OVERALL EVENT SITE This area will be separated from the BYO (Recreation Reserve) area by a 2 meter high temporary fence with security checking patrons ID’s prior to entry. No one under the age of 18 will be permitted into this area unless accompanied by an adult. Beer, wine and pre-‐mixed spirits will be sold in either aluminum cans, plastic cups or plastic bottles. All alcohol stock will be securely kept in a lockable cool room. This stock will be accessible by bar-‐staff only. All drinks will be opened by the bar staff before serving to patrons. Free drinking water will be supplied at the bar and within the Main Arena area and at key locations around the event site. See site map for locations.

7.2.3 Hours of operation

Friday 13th January 2017 Bar open 11am Friday to 2am Saturday

Saturday 14th January 2017 Bar open 9am to 2am Sunday

Sunday 15th January 2017 Bar open 9am to 2pm Sunday


7.2.4 Staffing Experienced bar managers will be employed to manage all aspects of the bar including rostering, tills, stock levels, and support all bar staff in the monitoring of patrons level of intoxication. All bar staff including the Bar Manager will be required to supply a current Responsible Service of Alcohol (RSA) certificate before being allowed to serve.

7.2.5 Security Security will be stationed at the point of entry and exit to the Licensed Service Area for the hours of operation of the Bar. All Patron IDs will be checked as they enter the event. If they produce a valid proof of age ID as well as their ticket and wristband, they will be able to enter the event site. If an ID is unable to be produced the patron’s wristband will be cut off and they will not be able to enter the event site. By this wristband being left on, it signifies that a valid ID has been produced and the patron is 'Drinking Age Verified'. Additional security will be employed to patrol the licensed Main Arena area to monitor guest’s behavior during the event. For further information regarding Security for the event see section 8.1 below.

7.2.6 Amenities Toilets -‐ A combination of existing and hired toilets will service the entire event site as outlined below. Water – Free water will be provided to patrons via bubble taps positioned throughout the site along with self-‐service water containers positioned at all the alcohol points of sale. These containers will be located at the bar in accordance with VCGLR regulations regarding the service of alcohol. The containers will be monitored and refilled by bar staff throughout the event. Bottled water will also be available to purchase at the bar.


7.3 Toilet Facilities

The total number of closet toilets for UNIFY will be 120 minimum (118 rental, 5 existing, including 2 Unisex Disabled).

The total number for urinals positions will be 95 rental and 3 existing)

For the locations of all toilet facilities please see the relevant attached site map.

Location

No of Female

No of Male

No of Disabled [Unisex]

Closet Fixture Closet Fixture Urinals Closet Fixture Hire Existing Hire Existing Hire Existing Hire Existing Main Arena

36 12 47 1

Campsite

41 3 24 2 48 3 1 0

Back Stage 2 2

• Arena toilets will be located near the Arena Entrance. These toilets will be monitored and maintained during the event by appropriate toilet management staff.

• Camp Site, Carpark and backstage toilets will consist of closet fixtures (porta loos). These toilets will be monitored through-out the event by the toilet management staff.

• If required a toilet pump out services will be scheduled with a reputable local service provider for early morning on Sunday All individual closet fixtures will be located close to existing tracks, so that they can easily accessed by the pump out provider. Vehicle access to these tracks will maintained throughout the duration of the event.

• Hand washing facilities will be provided in the vicinity of all toilets. A certified plumber will be on call for the duration of the event to respond to any plumbing issues or emergencies.


7.4 Drinking Water

Drinking Water Facilities Adequate potable drinking water will be available to all patrons throughout the duration of the event. This water will be purchased from a reputable provider and delivered to the site in the lead-up to the event. Once onsite, the water will be stored in self-service food grade storage tanks than that can be accessed via patron-operated taps. For the locations of all drinking water facilities please see the relevant attached site map. Location

Number

Main Arena

2 x bank of bubble taps including 10 taps

Campsite

4 x bank of bubble taps including 10 taps

Info Marquees

20L container of water will be stationed at the Information Marquee

Backstage

20L container of water along with bottled water will be available for all staff,

production crew and artists

Bar

20L containers of water will be stationed at all bars

Football Club Rooms

Drinking water will be available at the football club room bar

There will be clear directional signage to drink water outlets. Alternative bottled drinking water may be purchased from all catering outlets. *20 liter, food-grade, self-service water containers and cups will be located at the bar in accordance with VCGLR regulations regarding the service of alcohol. These 20 Litre containers will be refilled by bar staff via the larger potable water tanks as required.


7.5 Waste Management

A designated waste management coordinator and ‘Enviro team’ are responsible for monitoring waste levels and coordinating its relocations to the main on-‐site skips. A minimum of 80 wheelie bins will be distributed in appropriate locations throughout the festival site. 3x16m3, 3 x 25 m3, 2 x 32 m3 hook rubbish skips and 2x12m^3 (for cans) will be located at a strategic location on-‐site that will operate as a dumping location for the wheelie bins during the event. Rubbish bags are to be handed out to patrons upon entry to the event and around the campsite area throughout the event. Patrons are encouraged to be considerate of the environment and ensure all rubbish is disposed appropriately. At 2:30-‐3am on the Saturday morning when the Main Arena Area closes down a team of designated volunteers will clean the area of all rubbish. At 8-‐9am on the Saturday a team of designated volunteers will clean the Campsite area of all rubbish. Patrons are encouraged to help out with this clean up. This process will be repeated again 2:30am Sunday Morning in the arena, and 8-‐9am Sunday morning. Once the gates are closed at 6pm on the Sunday a full site cleanup will commence to ensure all rubbish has been picked up and disposed of..

7.6 Noise Management

See APPENDIX G -‐ UNIFY 2015 -‐ Noise Management Plan (NMP) – TO BE UPDATED FOR 2017


8 PUBLIC SAFETY

8.1 Security & Crowd Control

A professional security and crowd management firm will be employed to provide adequate and appropriate security for the event. Security Guards will be stationed at all security sensitive entries and exits along with dedicated guards to roam the Main Arena, Carpark and Campsite Area. Crowd barriers will be installed to provide protection for the stage and performers. In addition to this, experienced crowd controllers will be stationed between the barrier and the stage ensuring the audiences are monitored for dehydration lifted out if required. UNIFY organisers will provide the security company with a Security and Safety Outline (see attached). The appropriate consultation will take place prior to the event and from this a security management plan will be decided upon. This Security and Safety Outline will be tailored for the event site layout and number of patrons attending.

8.2 First Aid

Two first aid locations will be established for the duration of the event. One inside the Main Arena, which will be located close to the main stage and another centrally within the main campsite area. Primary Location: Main Arena A professional first aid provider will provide First Aid during the main Arenas hours of operation. The First Aid Location will be operating inside a large, well-‐lit marquee with a dedicated Emergency Vehicle Access road to service the Main Arena Area. Secondary Location: Campsite After Arena Hours of Operation, the professional first aid provider will relocate to a central location within the campsite for all other hours. This roster will be staffed with a minimum of one Healthcare Professional (ie Paramedic, Nurse or Doctor) and the remainder of the team will be staffed with Qualified First Aid Medics. Friday Arena Hours: 1330 hrs – 0200 hrs Saturday Arena Hours: 1030 hrs – 0200hrs


First Aid Officers (Event contractors or qualified Red Hill Entertainment staff) will be on site, around the clock, from 0800hrs Friday the 13th of January 2017 until 2200hrs Sunday the 15th of January 2017.

8.3 Lighting and Power

POWER Power for the event will primarily be supplied from large rental generators, and reinforced by mains power for the existing infrastructure of the site. Diesel/Petrol Generators – 3 x 100 kVA for Main Stage audio and lighting.*

2 x 60 kVA for catering, site and marquee lighting.

2 x 5 or 8kVA wheel-‐able for smaller DJ or catering set ups.

*1 x additional generators will be supplied for redundancy (3 in total)

Mains Power – To supply existing infrastructure and installed utilities located close to

mains power. Access to generators will be maintained for the duration of the event to allow for ease of refueling if necessary. Event production crew will be responsible for monitoring and ensuring all generators remain full of fuel for the duration of the event. A mobile diesel delivery unit will be on call if refueling is required. A certified electrician will be onsite during the setup period and on call for the duration of the event to respond to any electrical issues or emergencies. LIGHTING An assessment of the existing site lighting will be undertaken prior to the event and additional lighting will be hired and installed to ensure adequate light for all areas of the event site. In most cases 1000w Halogen lamp lighting tower will be hired and installed in areas that require a large amount of light namely Backstage, Campsites, road crossing, Entrees and Exits.


In conjunction with the lighting towers, a number for smaller flood lights will be utilised around the site to light specific areas. Existing lighting

The existing structures are equipped with basic residential lighting and power points and the Football ground lighting towers will likely to be utilised to light the campsite. Proposed lighting tower Lighting Locations

See A3 site map for specific locations. Patrons Campsite Lighting The existing football oval lighting towers will be utilised to light the main campsite area that is situated on the football oval. Car park Lighting

Dedicated 4x1000w Halogen lamp lighting towers will be located in and at the entrances to the car park gate to provide adequate light for the car park. Gate Way Lighting

Dedicated 4x1000w Halogen lamp lighting towers will be located in and at the entrances to the car park gate to provide adequate light for the car park. Artist Entry Gate, Backstage and Artist Campsite

Directional flood lighting will be installed to ensure the backstage area is well lit without impacting the audience area. Stage Lighting

Stage lighting and visual effects adequate to cover stage surface and dance area directly in front of stage. Arena Lighting

All gathering and communal areas within the event site will be lit with some form of lighting, either flood lighting or event/party/decorative lighting (Festoons, fairy lights, rope lights) Catering Area Lighting

All external catering companies are to provide their own lighting both inside and in front of their stalls. Additional party/event lighting will be installed to light the surrounding area.

NOTE: The angle of all installed lighting is taken in to account in order to minimise glare for pedestrians, passing drivers, patrons and neighbouring properties.


8.4 Fire Prevention

It is the event organiser’s policy to enforce a Total Fire Ban for the duration of the event regardless of the Fire Danger ratings (this includes a ban on all cooking devices, fireworks and naked flames (lighters are accepted)). This policy is clearly communicated to patrons prior to their attendance at the event and is reinforced upon entering the site. Car park areas, Emergency Assemble Points and Camping areas will each have grass cut short and excess grass and low hanging trees will be removed prior to the beginning of the event. This is to minimise chance of accidental fire from campers (smoking) and vehicle catalytic converters/Exhaust pipes. Caters are required to bring their own fire fighting equipment suitable for their food preparation techniques. Fire extinguishers will be located at each of the generators and through out the event site. In addition to this, a dedicated fire support vehicle consisting of one heavy-‐duty 4x4 diesel utility vehicle, equipped with a 1000ltr water tank, fire pump and hose, fire extinguisher, rake and shovel, will be on permanent stand by throughout the entirety of the event.

8.5 Temporary Structures

The following temporary structures will be erected during the set-‐up period of the event and removed during the pack-‐down period. STAGES (> 150 m^2) MAIN STAGE

• 23.6 x 13.5m portable trailer stage (318.6m^2 area) o Supplied By: The Event Company (trading as QuickSet Staging) o Occupancy Permit Required (> 150m^2)

TENTS (> 100 m^2) CIRCUS TENT

• 27m diameter single pole circus tent (573 m^2 area) o Supplied By: Big Top Entertainment o Occupancy Permit Required (> 100m^2)


MARQUEES (all marquees will be under 100 m^2) The below marquees are to be erected by a local marquee provided. MARQUEES -‐ Medium

• MERCH -‐ 10 x 9m gable roof marquee (90m^2 area)

• BACK STAGE TENT -‐ 10x9m gabled roof marquee (90m^2 area)

-‐ 9x6m gabled roof marquee (54m^2 area)

MARQUEES -‐ Small • A number of 3x3m, 3x6m and 6x6m clear span marquees located around the event site (See Site

Map for specific locations)

ARENA ARCHWAY

• A professional scaffold company will be employed to install a decorative archway into the event.

* Please note the above listed structures are based on previous events. Any variations or additions will be covered under the POPE application closer to the event date.


9 Community Involvement With the McLaren Brothers having grown up in the local area, community involvement is of great importance to the festival. The following groups will be invited and encouraged to be involved:

-‐ Football Club -‐ Pony Club -‐ Bowls Club -‐ Cricket Club -‐ Netball Club -‐ CFA -‐ Men's Shed -‐ Community Health Centre

-‐ UNIFY looks forward to involving as many community groups as possible.

10 Sustainability The Hills Are Alive Group will endeavour to achieve sustainable solutions where possible. The following are headings under which UNIFY have identified realistic and achievable solutions.

Energy

• LED Lighting

Waste Management

• Recycling • Minimising paper distribution (e.g. leaflets, flyers)

Water

• Hand sanitisers will be available at the portable toilets to minimise water wastage.

Natural Impact

• No destruction or damages to flora will take place during the event.

Transport

Encouraging guest to car pool in all transport and event information communications.

Buses will be running from Melbourne City, Suburbs and the local area to minimise the number of cars.

Event Management Plan (EMP) - South Gippsland Shire€¦ · Presented by RED HILL Entertainment Pty Ltd (Joint venture b/n The Hills Are Alive and We Are Unified) Event Management

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