Wednesday, 9:00 a.m. – 10:00 a.m. March 31, 2004 Evaluation Code 036 STARS Student Tracking & Advising Presented by: Robert Berman, William Hill, Wayne State University
Wednesday, 9:00 a.m. – 10:00 a.m.
March 31, 2004
Evaluation Code 036
STARS Student Tracking & Advising
Presented by: Robert Berman, William Hill, Wayne State University
Evaluation code 036
Session Rules of Etiquette
Please turn off your cell phone/pager
If you must leave the session early, please do so as discreetly as possible
Please avoid side conversation during the session
Thank you for your cooperation!
Evaluation code 036
Introduction
Purpose:
Demonstrate how STARS (http://stars.wayne.edu), a home-grown web application, provides a user friendly Web Interface to Banner and other databases for Academic Faculty, Staff and Administrators
Benefits:
Easy access to student data by from a variety of data sources including Banner
Enables the maintenance of custom data (outside of Banner) to help in advising, tracking, and retention efforts
Includes useful web reports (downloadable in spreadsheet format) with drill-down to individual student data
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Topics of Discussion
Connection between STARS and Banner
Demonstration of STARS Student Information
Demonstration of STARS Reports
Who has access to STARS?
STARS as a Retention and Advising Tool
Survey and Findings
What’s next for STARS?
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Connection Between STARS and Banner
Uses Banner data as provided through the Data mart.
Also draws on other data sources including the Testing and Evaluation and official and unofficial historic data not yet converted to Banner
Provides additional capability to monitor student progress by allowing input of custom data to support advising and retention efforts – data is stored outside of Banner
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Demonstration of STARS Student Information
Logging On
Student Information Pages
Finding a Student
Contact Information
Student Comments (level of privacy determined by user)
Academic Standing, General Student, Application, and Holds
Classes (including older unofficial grade information)
Transfer Courses and Previous Education
GPA Summaries – standard and custom calculations
General Education and Curriculum Tracking Data
Registration Detail (Fall 2002 and later)
Early Academic Assessment Data
Testing Data
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Demonstration of STARS Reports
Examples of Available Reports
Enrollment Reports
Term GPA and Cumulative GPA by Program and Major
Prerequisite Checks
Active PHD Student List
Class Listing
New Program Applicants
Schedules for Students in Designated Program or Major
Degree Completion Reports
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Who has access to STARS?
Access to Stars is given by request. The intended audience includes
Advisors
Faculty and Staff with Advising Responsibilities
Administrators
Access is granted by the Administrator
Users are required to agree to the online Code of Responsibility (FERPA)
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STARS as a Retention and Advising Tool
Curriculum Review
Maintains Advising Comments
Testing and Evaluation data not in Banner made available
Unofficial Data not yet converted to Banner is available
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Survey and Findings
We have authorized approximately 440 individuals to use STARS
Between 50 and 75 typically logon per day
We have conducted an online Survey, the results of which we will discuss.
Approximately 200 different users logged on to Stars thousands of times since Jan. 1, 2004. Roughly 100 responded to Stars Survey.
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Survey and Findings - Continued
STARS Survey
Highlights
55.3% (47) of those surveyed have use STARS for 4 or more months
70.6% of those surveyed use STARS more than once a week
74.1% of those surveyed use STARS for student status tracking
65.9% of those surveyed use STARS for enrollment tracking
52.9% of those surveyed use STARS for Advising
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Survey and Findings - Continued (Tools)
Good or Better VG or Better
Reports 97% 72.8%
Academic Standing 97.2% 76.1%
Classes 94.1% 79.4%
Transfer 93.7% 71.5%
GPAs 94.1% 77.9%
Gen ED 96.8% 76.2%
Registration 93.8% 76.6%
Test Info 91.8% 67.2%
Comments/Referrals 95.9% 69.4%
Overall Navigation 89.1% 77.1%
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What’s next for STARS?
Determine additional Banner data that would be useful to include in STARS
Determine additional data external to Banner that would be helpful to users
Continue to develop summary reports with drill-down to individual student data including Pivot Table and OLAP capabilities
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Summary
STARS
Presents Banner and Value-Added data not included in Banner
Organizes data in a way that is more easily geared to use by advisors and administrators than are Banner Forms
STARS includes a constantly growing set of reports that can be downloaded in Spreadsheet format - summary reports allow drill-down to individual student data
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Questions and Answers
We invite any questions or comments now, after the talk, or by e-mail
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Thank You!
Robert Berman
William E. Hill
Please fill out the Evaluation Form
Evaluation Code 036
Evaluation code 036
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