uropean Clearing House for Open Robotics Development Plus Plu uropean Clearing House for Open Robotics Development Plus Plu Reporting Procedure and Financial Issues Marie-Luise Neitz TUM Experiment Kick-Off January 15th, 2015
European Clearing House for Open Robotics Development Plus Plus Reporting Procedure and Financial Issues Marie-Luise Neitz TUM Experiment Kick-Off January.
Dec 19, 2015
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European Clearing House for Open Robotics Development Plus PlusEuropean Clearing House for Open Robotics Development Plus Plus
Reporting Procedure and Financial Issues
Marie-Luise Neitz
TUM
Experiment Kick-OffJanuary 15th, 2015
Overview
2
1. Amendment Process
2. Options for Experiment Start
3. Contracts to be signed
4. Funding Components
5. Budget Management Tool
6. Reporting Periods
7. Periodic Reports
8. Cost Claims
Administrative Procedure
3
Amendment Process
Update of the DOW(Publishable Summary & WP tables)
NEF SystemEnter administrative data and budget
(validation!)
Submission in NEF System
Verification loop with the EC
QuestionsSuspension
Resubmission
Administrative Procedure
4
Amendment Process
Update of the DOW(Publishable Summary & WP tables)
NEF SystemEnter administrative data and budget
(validation!)
Submission in NEF System
Verification loop with the EC
QuestionsSuspension
Resubmission
Problem: Validation not properly mirrored in NEF
• Change of Indirect Cost Model: Fabrica 136, CDD M.E.P.E.
• No change of Indirect Cost Model possible: Idelt (no SME)
Administrative Procedure
5
Amendment Process
Legal ValidationIndirect Cost Model
Partner Information Form Legal address, person with right to sign the Grant
Agreement, Administrative Representative, Scientific Representative, LEAR, PIC.
PIC ValidationLegal Entity form and VAT document, SMEs Checklist
Start date Jan. 1st 2015
7
Start date May 1st 2015
9
Delay 2 date options to join the project
6
2F3DSSCDEBUREXOTrainerGARoticsMARSTirebot
CoHRoSDexBuddyLA-ROSESLINArm++MODULMOTORE++PickitROARSAPARO
Implications!
Administrative Procedure
7
Contracts to be signed
Grant Agreement via Amendment
Consortium AgreementMandatory to join the project
Optional between the partners for the experiment Template provided by E++
Form Bs
Financial IssuesFunding components
Activity Type (RTD)Cost categoriesEU contribution
Budget
Cost ca
pping!
Subco
ntracti
ng!
€€€
6 monthly financialreporting?
TBD!
€€€
Pre-Financing
Guarantee fu
nd
€€€
Cost Claims
Guarantee fu
nd
Financial IssuesBudget Management Tool on the ECHORD++ Online Portal
Connected to Monitoring Tool!
ReportingReporting Periods
€ €
€ € €
Jan 1, 2015
May 1, 2015
July 1, 2015
incl. Kick-Off
Nov 1, 2016 Nov 1, 2017
ReportingReporting Periods
€ €
€ € €
Jan 1, 2015
May 1, 2015
July 1, 2015
incl. Kick-Off
Perdiodic Reports: due 60 days after end of reporting period
Sep. ‘15 Dec. ‘16 Dec. ‘17
Nov 1, 2016 Nov 1, 2017
Reporting
12
Periodic Report
Activities in the reporting period
Publishable Summary
Deviations
Major cost items(10% deviations on average active PM for need explanation)
Template for calculation of active PM provided by E++
Cost Claim
13
Costs entered on E++ platform (to be on the safe side)
Also input for monitoring platform (budget overview, budget used)
Costs entered in NEF
“Use of resources”
1
2
3
4
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