ETHNIC PEOPLES ADVISORY PANEL AGENDAtemp.aucklandcouncil.govt.nz/SiteCollectionDocuments/aboutcouncil/... · Mr Kudakwashe Tuwe ... A CHAIRPERSON'S REPORT B PANEL MEMBERS’ REPORTS

ETHNIC PEOPLES ADVISORY PANEL AGENDA

DATE: Thursday, 15 November 2012 TIME: 5.30 pm VENUE: Mayoral Boardroom, Ground Floor, Auckland Town Hall

301 Queen Street Auckland

MEMBERSHIP Chairperson Dr Camille Nakhid Deputy Chairperson Rev Amail Habib Mrs Asoka Basnayake

Ms Bevan Chuang Mrs Sadiqa Hajee Mr John Hong Mr Kafeba Mundele Mrs Ann Pala, QSM Ms Grace Ryu Mr Jeet Suchdev, JP, QSM Mr Kudakwashe Tuwe Ms Susan Zhu

Desiree Tukutama

Committee Secretary 9 November 2012 Contact Telephone: (09) 307 7576 Email: [email protected] Website: www.aucklandcouncil.govt.nz

Liaison Councillor Richard Northey

ETHNIC PEOPLES ADVISORY PANEL

AGENDA FOR A MEETING OF ETHNIC PEOPLES ADVISORY PANEL TO BE HELD IN THE MAYORAL BOARDROOM, GROUND FLOOR, TOWN HALL, ON

THURSDAY, 15 NOVEMBER 2012, COMMENCING AT 5.30 PM

TABLE OF CONTENTS

ITEM PAGE NO.

1 WELCOME 1

2 APOLOGIES 1

3 DECLARATION OF INTEREST

4 MINUTES FROM PREVIOUS MEETING 1

5 PRESENTATION

A MAYOR LEN BROWN

6 DINNER

7 MATTERS ARISING FROM PREVIOUS MINUTES

8 STANDING ITEMS

A CHAIRPERSON'S REPORT

B PANEL MEMBERS’ REPORTS

C WORK PROGRAMME PROGRESS UPDATE

1) ECONOMIC SUB‐COMMITTEE

2) SOCIAL AND COMMUNITY WELLBEING SUB‐COMMITTEE

3) YOUTH SUB‐COMMITTEE

4) COMMUNICATIONS AND ENGAGEMENT SUB‐COMMITTEE

D SUB‐COMMITTEE DISCUSSION OF WORK PROGRAMME ACTIVITIES

E COUNCIL REPORT BACK 9 COUNCIL BUSINESS INFORMATION

10 PANEL BUSINESS

11 GENERAL BUSINESS

ETHNIC PEOPLES ADVISORY PANEL

AGENDA FOR A MEETING OF THE ETHNIC PEOPLES ADVISORY PANEL TO BE HELD IN THE MAYORAL BOARDROOM, GROUND FLOOR, TOWN HALL, ON

THURSDAY, 15 NOVEMBER 2012, COMMENCING AT 5.30 PM

1 WELCOME 5.30PM

2 APOLOGIES 5.32PM 3 DECLARATION OF INTEREST 5.33PM

Members are reminded of the need to be vigilant and stand aside from decision making when a conflict of interest arises between their role as a member and any private or other external interest they may have.

4 MINUTES FROM PREVIOUS MEETING 5.35PM Appendix 1 ‐ Meeting Minutes – Thursday, 18 October 2012

5 PRESENTATION

A Mayor Len Brown 5.40PM

6 DINNER 7 MATTERS ARISING FROM THE PREVIOUS MINUTES (UPDATE TRACKING SHEET) 6.30PM

8 STANDING ITEMS 6.45PM

A Chairperson’s Report ‐ Appendix 2

Letter to ATEN;

Date for Public Meeting;

ATEED – Diwali and Lantern Festival;

EPAP External Evaluation;

EPAP Newsletter;

Service Level Agreement (SLA);

Southern Initiative (SI); and

Child Poverty Feedback. B Panel Members’ Report ‐ Appendix 2 C Work Programme Progress Update

1) Economic Sub‐committee 2) Social and Community Wellbeing Sub‐committee 3) Youth Subcommittee 4) Communications and Engagement Sub‐committee

D Sub‐Committee discussion of Work Programme Activities E Council Report Back

9 COUNCIL BUSINESS 7.15PM

A Annual Plan 2013/2014 (Appendix 3)

Agenda - Ethnic Peoples Advisory Panel

15 November 2012

10 PANEL BUSINESS 7.30PM

11 GENERAL BUSINESS 7.45PM

THE NEXT MEETING OF THE ETHNIC PEOPLES ADVISORY PANEL WILL BE HELD IN THE MAYORAL BOARDROOM, GROUND FLOOR, AUCKLAND TOWN HALL ON, THURSDAY,

13 DECEMBER 2012 COMMENCING AT 5.30 PM

Ethnic Peoples Advisory Panel

OPEN MINUTES

Minutes of a meeting of the Ethnic Peoples Advisory Panel held in the Mayoral Boardroom, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 18 October 2012 at 5.30 pm.

PRESENT

Chairperson Dr Camille Nakhid (from 5.57 pm) Deputy Chairperson Rev. Amail Habib (Presiding) Members Mrs Asoka Basnayake Ms Bevan Chuang (from 6.10 pm) Mrs Sadiqa Hajee Mr Kafeba Mundele Ms Grace Ryu Mr Jeet Suchdev, JP, QSM (until 8.33 pm) Ms Susan Zhu APOLOGIES Ann Pala (absence) John Hong (absence) Kudakwashe Tuwe (absence) ALSO PRESENT Cr Richard Northey SUPPORTING OFFICERS Claire Gomas Manager: Regional Economic Policy Implementation Raewyn Stone Manager: Community and Cultural Policy Cathy Kenkel Senior Advisor: Mayoral Initiatives Abba Fidow Team Leader: Forums and Engagement Monica Sharma Team Leader: Cultural Wellbeing Desiree Tukutama Committee Secretary IN ATTENDANCE Mahafrin Variava AUT Student Annie Newman Living Wage Aotearoa Amy Hansen Living Wage Aotearoa Marina Kokanovic Living Wage Aotearoa

ATTACHMENT 1

Ethnic Peoples Advisory Panel 18 October 2012

Decisions and action points By whom Due

1. Opening of the meeting The Deputy Chair, Rev Amail Habib, opened the meeting and welcomed Panel Members and guests to the meeting.

2. Apologies MOVED by Rev Amail Habib, seconded by Sadiqa Hajee: That apologies from Camille Nakhid and Bevan Chuang for lateness and from Ann Pala, John Hong and Kudakwashe Tuwe for absence, be received.

CARRIED

3. Declaration of Interest There were no declarations of interest.

4. Confirmation of Minutes MOVED by Amail Habib, seconded by Grace Ryu: That the minutes of the meeting held on Thursday, 20 September 2012 be accepted.

CARRIED

5. Presentations LIVING WAGE AOTEAROA Annie Newman from Living Wage Aotearoa gave a presentation on the following: What is it - What workers need to survive & participate as active

citizens in society? Why do we need it? Living Wage Aotearoa NZ; 110 Signatories to the statement; How is it calculated? The world’s most liveable city; Public money matters; Auckland Council procurement; Some Living Wage cities; and Research shows businesses benefit. That the Living Wage powerpoint presentation be sent to all

EPAP members. That the Living Wage recommendations are included in the

minutes and that the Panel support these recommendations in principal and in their quarterly report as below.

The Panel supports the statement of Living Wage Aotearoa NZ; The Panel recommends the Council pay employees a living

wage;

Annie Newman Desiree Desiree All Panel



The Panel recommends that Auckland Council incorporates the living wage and job security into its procurement policy and partnerships with social and environmental agencies;

The Panel supports a living wage in its submission to the Community Development Strategy;

The Panel requests a report on the impact of a Living Wage on Auckland Council be prepared by a joint working party comprising representatives of Auckland Council, relevant Unions and Living Wage Aotearoa New Zealand.

The Deputy Chairperson on behalf of EPAP thanked Annie Newman, Amy Hansen and Marina Kokanovic for her presentation to the members. ECONOMIC DEVELOPMENT STRATEGY Claire Gomas, Manager: Regional Economic Policy Implementation gave an informative presentation on the following: Our shared vision: The world’s most liveable city with an economy

that delivers opportunity for prosperity for all Aucklanders and New Zealand;

Our challenge: To accommodate one million people, provide at least 1,400 hectares of additional business land and create 300,000 new jobs in the world’s most liveable city over the next 30 years.

Our economic targets; Our priorities; Business-Friendly, Well-functioning City; Business Improvement District; UFB Rollout Plans – Auckland Summary; Innovation hub of the Asia-Pacific Rim; Internationally Connected, Export Driven (Action 3.2 and Action

3.1.4); Grow Skills and Local Workforce (Action 3.1.4); Vibrant, Creative International City; Cross-cutting themes; Diverse Ethnic Economy; and

- 3.1.4. Support development of the international education sector through aligning international marketing efforts, building business capability and leveraging alumni.

- 3.1.6. Work in partnership to develop international commercial opportunities in the Pacific and leverage Auckland as a gateway to the Pacific, and support the innovative and entrepreneurial capacity of Pacific peoples.

- 3.2.2. Facilitate linkages between business and migrants, New Zealand expats and overseas students to leverage offshore expertise and investment.

- 4.2.4. Facilitate targeted interventions to improve skills outcomes for Pacific peoples.

- 4.2.5. Facilitate targeted interventions to improve skills outcomes for new migrants and refugees.

- 5.3.1. Support Pacific peoples’ entrepreneurship initiatives that build on rich cultural heritage and connections to countries of origin, and create cultural innovation for commercialisation.

Claire Gomas



Next steps: Continue to work together to make this a reality. The Panel further discussed the following: The Panel questioned why there were no references to the term

“ethnic” throughout the document, although notable were the terms “Maori and Pacific.”

How co-ordinated is the strategy with Central government and are they currently working collaboratively?

How does Council propose to monitor and assess ethnic communities’ uptake, engagement and benefits for these?

It was noted, that many highly skilled migrants such as engineers working in New Zealand can only find employment in jobs such as checkout operators and other lowly paying jobs which was a concern; and

Also noted, it is highly likely that if these issues are not addressed, migrants will move to Australia.

The Deputy Chairperson on behalf of EPAP thanked Claire Gomas for her presentation to the members.

The dinner break took place between 6.35 pm and 7.05 pm.

7. Matters Arising

The Panel reviewed the Action Points - 20 September 2012:

Amend the correct spelling of the name “Parviti”; Interpret the acronym “ARMS” to Auckland Migrant Services

Charitable Trust; Amend the word “Novotel”; That Council officers inform the members their new mileage

threshold calculation; That Panel members who expressed an interest in writing an

article for newsletter to send items to Asoka (Ann, Susan, Jeet (Diwali), Camille);

That Asoka and Ann to contact Parviti from the Ministry of Education for a presentation to EPAP early next year 2013;

That Abba report back to Darryl to reconsider the policy of reimbursing members for community meetings, presentations and invitations received in the capacity of their status in the community as these requests are increasing considerably.

8. Standing Items

A Chairperson’s Report The Chairperson spoke to her report (as attached) on her various activities for the month. Discussions also included: The Chairperson introduced Mahafrin Variava, an AUT Masters

student who has offered her time to assist EPAP with their work with the ethnic community with regard to the consultation process.

Social Policy Forum: The deputy Chairperson, Amail Habib will attend the Social Policy Forum on behalf of EPAP, scheduled

Desiree Desiree All Panel Asoka/Ann Abba Camille



to be held on 26 October 2012; Auckland Conversations: Invitations were sent out by Camille; Briefing – Diwali/ATEED: That Asian New Zealand be

included in the discussions; That ATEED be invited to the next EPAP business meeting

to discuss the Diwali and Lantern Festivals; External Review: That EPAP schedule a special meeting to

be held on 20 November 2012, 5.30 pm (Venue TBA) to participate in the External Review;

Auckland Ethnic Plan: The Chairperson spoke expressing the need for Auckland Council to consider an Auckland Migrant Strategy. Council officers had responded there was no need to revise strategy unless you could show that the policies currently in place are not working;

The Chairperson requested that Council give EPAP an idea of where ethnic communities are now and where they were, etc such as an audit to measurably compare with 30 years from now;

They noted there is no baseline to work from to assess whether various strategy objectives are being met (such as employment in government departments, business sector activity, etc);

It was noted that ethnic people were not employed by comparison in government departments;

Even though there are statistics and reports in the community in existence, they were not studies with relation to the Auckland Plan;

They noted that the strategies focussed on “new migrants” and did not take into account first, second and third generation ethnic peoples in Auckland who are perhaps in a different situation to the new migrants;

That Council prepares a report (an audit) on the current status of ethnic communities with a view to assessing progress of the ethnic communities within the Auckland Plan, over the next 30 years;

That EPAP request that the Diversity Manager, Auckland Council, provide statistics in relation to the above, which is reflective of the community;

The Chairperson informed the Panel that Mahafrin would be assisting with the community consultation on Child Poverty, liaising directly with the identified ethnic groups, collecting information, which will help form the Panel’s submission;

Susan responded concerned at the recruitment of a student to work on behalf of the Panel without seeking consensus approval from panel members first, mindful that the membership of the Panel had undergone a stringent appointment process. The Chairperson noted her concerns;

In future, it was agreed, that any outside guests invited to EPAP be introduced and be asked to leave before Panel go into committee to consider items on the agenda after presentations.

The members agreed that they have a discussion first before any recruitment of any future volunteers to work on behalf of EPAP with the ethnic community;

That Mahafrin send letters to ethnic communities and collect information on behalf of EPAP;

Abba Abba Camille Abba Abba Abba Mahafrin



That Camille to send around draft letter to members before distributing;

That EPAP members send 2 or 3 ethnic communities for Mahafrin to liaise with; and

The Chairperson shared an article in the Te Waha Nui newspaper about her which also featured Cr Northey and that she will pass that to him for his information.

B Panel Members’ Reports

Members also shared their activities for the month.

C Work Programme Progress Update:

That the Work Programme be sent out to each of the subcommittees and that members work on it noting the track changes in document and email back to Camille with comments.

Camille All Panel Desiree All Panel

9. Council Business A The Southern Initiative Update (Auckland Plan Committee, 2 October

2012

The Panel received the report.

That an invitation be extended to John McEntee, Council’s first appointed GM of The Southern Initiative (TSI).

B Children and Young People Strategic Action Plan – Scoping and

Development Process (Auckland Plan Committee, 2 October 2012)

The Panel received the report.

That EPAP decides whether to submit individual submissions or a joint Panel submission.

C Regional Public Transport Plan (RPTP) – Auckland Transport

Camille received correspondence inviting EPAP to make a submission to the RPTP. That a response letter be prepared and sent to Lorraine

Maguire, PT Network Planner/Project Manager, Auckland Transport; and

That EPAP decides whether to submit individual submissions or a joint Panel submission.

Abba All Panel Desiree All Panel

10. Panel Business

11. General Business That Jenny Lee from Harbour Sport be invited to next year’s

EPAP meeting in February 2013; That Abba to find out if families are also invited to the Panel

end of year dinner 2012;

Grace Abba



Moon Festival: That Susan send an email and follow up with a phone call to contact Whau Local Board Steering Group regarding the inclusion of other communities in the annual Moon Festival celebrations that celebrates the ‘moon’ and not just the Chinese communities in an effort to bring communities together (ie: Matariki);

Auckland Council Festivals: That ATEED be requested to inform the Panel of all upcoming ethnic related events; and

That EPAP members put forward names of any organisations dealing with refugees to Kafeba Mundele (Chairman (sub-regional) of a refugee organisation).

Susan Abba All Panel

The meeting concluded at 8.51 pm. The next meeting will be held on Thursday, 15 November 2012 at 5:30 pm.

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EPAP – Camille Nakhid

October – November monthly report 2012

Period: 10 October 2012 – 9 November 2012 EPAP agenda date: 15 November 2012

Topic/ Event/ Activity: Meeting with Penny Hulse

Date: Wednesday 10 October

Location: Four Seasons, AUT University

EPAP in attendance:

Other noted attendees:

Narrative: Discussed the purpose and objectives of the Consultative Leaders Forum on the Unitary

Plan. Advised Penny of the intention to request from Council a report on the status of migrant and

refugee communities.

__________________________________________________________________________________

Topic/ Event/ Activity: Courage Conference – African Women Redeemed Church

Date: Saturday 13 October

Location: Avondale

EPAP in attendance: Camille

Other noted attendees: Dr Adesayo Adelowo

Narrative: A seminar honouring the courage of women

__________________________________________________________________________________

Topic/ Event/ Activity: Diwali


Location: Aotea Square

EPAP in attendance: Camille, Bevan, John

Other noted attendees: John Key, Phil Goff and other members of parliament and councillors

Narrative: The ceremonial opening of Diwali

__________________________________________________________________________________

ATTACHMENT 2

2

Topic/ Event/ Activity: Meeting with Richard Hall, AUT’s representative on the Auckland Tertiary

Education Network (ATEN)


Location: AUT



Narrative: To hear from Richard about the role and current progress of ATEN and its terms of

references. To advise Richard of the forthcoming letter to ATEN on international students and

African students and to seek his support at the next ATEN meeting for the proposals contained in the

letter.

__________________________________________________________________________________

Topic/ Event/ Activity: Peace Conference – Muslim Jama’at


Location: Te Tuhi Centre for the Arts, Pakuranga


Other noted attendees: Members of parliament, Rohan Jaduram

Narrative: The different approaches to peace from a number of religious leaders were presented

__________________________________________________________________________________

Topic/ Event/ Activity: Pathways to Metropolis Conference

Date: Wednesday 24 October – Friday 26 October

Location: Massey University, Albany

EPAP in attendance: Camille, Bevan, Asoka


Narrative: Wednesday 24 October – Member of Panel session facilitated by Dr Tahu Kukutai,

Waikato University. Session entitled “Maori and Migrants in Aotearoa New Zealand – Neighbours in

the Hood”.

Thursday 25 October – Presentation with Gurbrinder Aulakh on “Future Workforce in New Zealand –

the misalignment of Immigration policies and Employment laws”

Friday 26 October – Presentation with Bevan Chuang on “Creating opportunities for ethnic

communities”

__________________________________________________________________________________

3

Topic/ Event/ Activity: Meeting with the President and Chairs of various multicultural councils

Date: Friday 26 October

Location: Glenfield


Other noted attendees: Ray Annamallai (Chair – North Shore Multicultural Council); Dinesh tailor

(Vice President – Auckland Ethnic Council); Gul Zaman (Counties Manukau Multicultural Council);

Ganges Singh (National Seniors Council – Counties Manukau Ethnic Council); Tayo Ajunlejika

(President – New Zealand Federation of Multicultural Councils)

Narrative: To discuss the role of EPAP and how it can better engage with the different ethnic

councils. Suggestions were made as to how appointments to a future ethnic panel could be made. It

was agreed that the chair of EPAP meet every two‐three months for an update on the activities of

the different ethnic councils and of the panel.

__________________________________________________________________________________

Topic/ Event/ Activity: Diwali hosted by the Waitakere Indian Association


Location: Trusts Stadium, Waitakere

EPAP in attendance: Camille, Amail, Bevan

Other noted attendees: Members of parliament, WEB members

Narrative: Celebrations followed by a cocktail VIP event followed by more Diwali activities that

confirm Waitakere has the best Diwali celebrations in Auckland

__________________________________________________________________________________

Topic/ Event/ Activity: Consultative Leaders Forum – Unitary Plan

Date: Monday 29 October

Location: Rendezvous Hotel, Auckland


Other noted attendees: Penny Hulse (Chair); Harvey Brookes, Roger Blakely

Narrative: Provided feedback on issues to consider when developing and building on Auckland’s

environment

__________________________________________________________________________________

Topic/ Event/ Activity: Meeting between Joanna Scarborough (Student Services – University

Relations) and executives of the AUT African Club

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Date: Tuesday 30 October

Location: AUT University


Other noted attendees: Noah, Ozzie, Ben

Narrative: To further the discussion and to ascertain progress on the proposal for an African

Students Liaison Officer at AUT

__________________________________________________________________________________

Topic/ Event/ Activity: Meeting with Council staff Jason Maaris, Cecily Dower and Desiree


Location: AUT Tower



Narrative: To discuss the Service Level Agreement for the proposed committee secretary to EPAP

__________________________________________________________________________________

Topic/ Event/ Activity: Meeting with Mike Sheppard (Ambassador – Ethnic Communities Leprosy

Mission) and Lucy Xia


Location: Elliot Street Stables

EPAP in attendance: Camille, Bevan


Narrative: To engage ethnic communities in volunteering with the Leprosy Missions around the

world

__________________________________________________________________________________

Topic/ Event/ Activity: Literacy Aotearoa


Location: Government House, Mt Eden

EPAP in attendance: Camille, Bevan

Other noted attendees: Governor General Jerry Mataparae, Michael Cullen

Narrative: To launch the Travelling Books and to hear testimonies of adult learners

5

__________________________________________________________________________________

Topic/ Event/ Activity: Family Violence in Ethnic Communities

Date: Thursday 1 November

Location: Board Room, Problem Gambling Foundation New Zealand

EPAP in attendance: Camille, Amail

Other noted attendees: International speaker Marai and members from various social organizations

Narrative: To hear from the speaker the different perspectives on family violence and ways of

addressing family violence in ethnic communities

__________________________________________________________________________________

Topic/ Event/ Activity: Auckland Council Community Development Strategy Consultation with the

community from the Alubayt Muslim Centre

Date: Saturday 3 November

Location: Mairangi Bay

EPAP in attendance: Camille, Sadiqa (Chair)

Other noted attendees: Tani Pouwhare Auckland Council

Narrative: To get feedback from some members of the Muslim community on Council’s Community

Development Strategy. There were over 60 members in attendance.

__________________________________________________________________________________

Topic/ Event/ Activity: Meeting with John McEntee (General Manager The Southern Initiative) and

Michelle

Date: Monday 5 November

Location: Aotea Centre

EPAP in attendance: Camille, Amail


Narrative: To get a general idea from John McEntee about his thoughts on The Southern Initiative.

__________________________________________________________________________________

EPAP REPORT FOR Sep‐Oct 2012 Amail Habib‐Deputy Chair

Topic/Event/Activity: EPAP Work Programme

Date: 3rd Sep 12 Venue: Town hall EPAP in attendance: EPAP members Other notable attendees: Narrative: Work programme was discussed and agreed that points from the Ethnic Conversations be reflected in the EP. It was also agreed that points be raised with Daryl when he would make presentation at the EPAP meeting.

Topic/Event/Activity: Waitakere Ethnic Board monthly meeting

Date: 12th Sep 2012 Venue: Waitakere Civic Centre, Henderson EPAP in attendance: Amail and Tuwe (As WEB members) Other notable attendees: Monica Sharma and Tony Rae Narrative: The normal business was discussed. Funding situation of WEB was a concern. It was decided to hold a forum on Immigration.

Topic/Event/Activity: Safer West Community Trust

Date: 17th Sep 2012 Venue: Waitakere Ranges Local Board office EPAP in attendance: Amail Habib Other notable attendees: Narrative: Being initial meeting of the Trust, a number of issues to form the basis of Trust were discussed. The discussion revolved around, funding policy, Re‐accreditation of the Trust at International level, MoU with stakeholders, case presentation to the Local Boards (Western Cluster), Treaty of Waitangi recognition, letter to the Patrons, possible workshop of the new trustees and other issues were discussed.

Topic/Event/Activity: Launch of Auckland Diwali festival Date: 19th Sep 2012 Venue: Sky City EPAP in attendance: Amail Habib Other notable attendees: Mayor, Dr Ruth D’Suza, Local Board members, a number of Community leaders Narrative: It was a very well organised event. Mayor’s speech was followed by Dr Ruth’s speech and both of them highlighted the importance of cultural activities in Auckland that help make our city grow in understanding others. It also develops tolerance for other. The Diwali will b celebrated on 13th and 14th Oct in the city.

Topic/Event/Activity: Courtesy call Date: 21st Sep 12 Venue: Town hall EPAP in attendance: Amail, John and Bevan Other notable attendees: Mayor, Vice Governor Geng and Chinese delegation, Councillors and senior Council staff Narrative: The meeting was of high importance with regard to the growth of New Zealand and Chinese trade and business relationship. John Hong did a wonderful job of translator.

ATTACHMENT 2

2

Topic/Event/Activity: Safer West Community Trust meeting with Council officers

Date: 24th Sep 2012 Venue: Waitakere Civic Centre, Henderson EPAP in attendance: Amail Habib Other notable attendees: Tony Rae, Mark Maxlow Narrative: Council officers were briefed about the progress of SWCT. Copy of Trust deed was given to the Council officers. Other issues discussed: Update on Accreditation process, MoU, possible Hui. Support from Council was sought.

Topic/Event/Activity: Waitakere Organising Committee meeting

Date: 27th Sep 2012 Venue: Trusts Stadium Henderson EPAP in attendance: Amail Habib Other notable attendees: Members of Executive Committee Narrative: The committee gave updates on the progress of funding and tasks lists. Most of the work is in good progress and under control. We all hope that it is going to be a great Diwali. Some issues about the VIP lists were highlighted. Also the number of speakers to be limited and keep the official ceremony short without compromising the quality of the programme.

Topic/Event/Activity: Meeting with Pakistan High Commissioner

Date: 8th Oct 2012 Venue: 182 Onslow Road, Khandala, Wellington (Office of Pak High Commission) EPAP in attendance: Amail Habib Other notable attendees: NA. It was one on one meeting. Narrative: I met the High Commissioner on behalf of Pakistani Community in Auckland, Pakistani Christian Community and also Ethnic Communities. It was one hour meeting and issues of Pakistani Community in New Zealand were discussed. I briefed His Excellency about the work of EPAP and he was very appreciative of our contribution. I also presented him a letter of protest on behalf of Pakistan Christian Community with a request to pass it on to the concerned authorities in Pakistan. The letter was about the recent burning and damaging of churches in Pakistan. I also highlighted the fact that Christian in Pakistan lead a life in fear and they feel vulnerable to hostile activities of the mainstream.

Topic/Event/Activity: Diwali Luncheon hosted by ANZ bank Date: 12th Oct 2012 Venue: Langham Hotel Auckland EPAP in attendance: Amail Habib Other notable attendees: Government Ministers, MPs, ANZ bank managers, large number of community leaders and businessmen. Narrative: The gathering was close to five hundred people. A few speeches were made by ANZ bank officials, MPs and other businessmen. Indian cultural dances were performed. It was a great net‐working event.

Topic/Event/Activity: WIA Diwali Celebration meeting

Date: 4th Oct 12 Venue: Trusts Stadium EPAP in attendance: Amail Habib Other notable attendees: Members of Executive Committee Waitakere Indian Association Narrative: The preparations and arrangements of the event were discussed and everything looks to be on target. All the funding has been secured and advertising has been on track. There will be one more meeting before the event. It has been conformed that Hon Min Paula Bennet will represent the Prime

3

Minister. Mayor Len Brown has also confirmed his attendance. Leader of Labour Party and a number of MPs and local board member have also confirmed their availability.

Topic/Event/Activity: Waitakere Ethnic Board monthly meeting

Date: 10th Oct 2012 Venue: Waitakere Civic Centre EPAP in attendance: Amail and Camille (as member of WEB) Other notable attendees: Narrative: It was decided that the Immigration forum will be held on 21st Nov and AGM on 8th Dec. It was also discussed that the procurement of funding needs to be pursued with determination and a funding calendar should be prepared to lodge the applications on time. It was also decided that WEB will have annual dinner and all members will bring food to share.

Topic/Event/Activity: EPAP agenda briefing: Date: 16th Oct 2012 Venue: AUT EPAP in attendance: Amail, Camille Other notable attendees: Abba and Desiree Narrative: The proceedings of the EPAP meeting were discussed. Abba will advise about EPAP quarterly report submission to the Council. It was highlighted that the committee secretary has not been appointed yet. Camille informed that she will introduce Mehafrine to EPAP and she will liaise with Desiree to develop Child Poverty submission. Abba to follow up with Gaurav Sing about Area Plans and Unitary Plan. Camille asked for running record of submissions made by EPAP. Abba mentioned that Council is consulting on almost 400 policies and plans. Camille said that EPAP needs to know so that EPAP can make timely contribution. Abba mentioned that Council does not work on all polices and plans at the same time. EPAP will be involved where appropriate.

Topic/Event/Activity: Changing face of Auckland Regional Settlement Network forum

Date: 17th Oct 2012 Venue: 956 New North Road EPAP in attendance: Amail Habib Other notable attendees: Inspector Rakesh Naidoo, Dr Mary Dawson, Dr Trudie Cain, number of Community leaders Narrative: It was a great form attended by almost seventy people. A number of presentations were made by the migrants who have recently settled in Auckland. They shared their experiences both good and bad. Inspector Rakesh spoke about the perceived leniency of the criminal justice, under reporting of crime in the area of family violence among ethnic communities. He mentioned that there is 10 percent increase in alcohol, drugs, family violence and traffic offending. In the end he concluded that. “It is the Spirit and not the form of the law that keeps the Justice active.

Topic/Event/Activity: Henderson‐Massey Local Board meeting

Date: 18th Oct 2012 Venue: Henderson Civic Centre EPAP in attendance: Amail Habib Other notable attendees: Assid Corban, Brenda Brady, Peter Chan and other board members Narrative: A report was presented to the Local Board to further MoU between Safer Waitakere Injury Prevention Trust and Henderson‐Massey Local Board. We got an encouraging response and further work needs to be done.

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Topic/Event/Activity: Waitakere Ranges Local Board monthly meeting Date: 24th Oct 2012 Venue: Local Board office, Glen Eden EPAP in attendance: Amail Habib Other notable attendees: Denise Yates, Local board members and Council officers Narrative: The Chair acknowledged the presence of prominent community members who are on the trust and expressed her satisfaction about the work of the Trust. A report was presented to the Local Board to further MoU between Safer Waitakere Injury Prevention Trust and Waitakere Ranges Local Board. We got an encouraging response and further work needs to be done. It is intended that the Trust will continue to promote itself and finally meet with the Mayor. A meeting with the Mayor has been organised in the month of November. ATEED presented six monthly report. Other important issues discussed were Gambling venues and signage displayed by Council in various languages.

Topic/Event/Activity: Diversity and Migration Forum/Findings of General Social Survey 2010

Date: 25th Oct 2012 Venue: Manukau room, Henderson Civic Centre EPAP in attendance: Amail, Sadiqa and Grace Other notable attendees: Narrative: A very informative presentation was made by the Council officer based on General Social Survey 2010 and the information is available on RIMU website. It was alarming to note that 75% of the new migrants in the age group of 25‐39 had been discriminated more than once, which included dress, language, occupation, colour, race and ethnicity. The research sample was 1961. It was also reported that the sector is severely under‐funded. The main concerns of the new immigrants are:

Discrimination

Knowing where to go

Lack of jobs available

Asylum seekers not permitted to seek employment

Topic/Event/Activity: Social policy Forum

Date: 26th Oct 2012 Venue: Town hall EPAP in attendance: Amail Habib Other notable attendees: Mayor, Deputy Mayor, Min of Housing (He is also min of Energy and Resources), Councillors, Representatives of community organisation Narrative: Ree Anderson made a presentation about the Housing situation in Auckland. She mentioned that Auckland has severe housing crises. It is a matter of supply, affordability and choice. Auckland needs 10,000‐13,000 houses per annum. At present the houses being built are between 3000‐5000. She quoted that average household income is 7500‐80,000 (I disputed that figure) and people with such income can not afford to buy a house. The ownership of houses is dropping. In 2006 the ownership was 64% and now it is even lower. In the Unitary Plan the housing cost will be reduced from end to end. Housing in Auckland is very expensive by international comparisons. Internationally, an average house costs three times the median national income but in Auckland it is six times or more. The Min of Housing informed that there are 69,000 state houses. Most of the properties need retrofit which is in progress and 30,000 houses are being insulated. He mentioned that there are 80,000 community houses. He said the biggest challenge to improve the situation is funding. It was suggested that all tenanted houses should be subject to a Warrant of fitness as there are a large number of houses which are neglected and not fit to live. The Min also agreed that the Government has

5

not been able to maintain the houses in good shape. It was also suggested that 90 days notice without giving a reason to the tenant be abolished because it does not provide security to the tenants.

Topic/Event/Activity: Local Board Stake Holders workshop‐Western Cluster of local boards

Date: 29th Oct 2012 Venue: New Lynn Community hall EPAP in attendance: Amail Habib Other notable attendees: Deputy Mayor, Local Board Chairs, Representatives of community organisation and local board members Narrative: The workshop was addressed by the Deputy Mayor followed by a presentation by Council officers. The purpose of the workshop was to identify issues faced by the local businesses and public those are negatively affecting the economy. Some of the issues identified were as follows:

Parking issues

Staff parking

$2 Shops are driving the economy in the negative direction

Lack of information about the existing businesses

Big box retail areas missing in the West

Lack of development of Lincoln Road. It might develop in 15 years

If concentrated areas are created in the town centre, the rents will go up which will also drive the retail prices beyond affordability

Topic/Event/Activity: Crime Prevention Reference Group

Date: 29th Oct 2012 Venue: Henderson police Head quarters EPAP in attendance: Amail Habib Other notable attendees: Police area commander, Representatives of various community organisations, Police research team Narrative: Terms of reference were adopted. The area commander Steve Kohoe gave an update and reported that the crime has dropped in the last quarter in Waitakere. In fact the previous week had been the lowest reported crime ever. He reported that wef 20th Feb 2013, Police will be in a position to take reports about crime over the phone and in one year’s time the crime could be reported by email. Centralised Real time Intelligence report was presented. It was pointed out the only 26% people come to report but 74% do not come to the Police station to report crime. He also mentioned that 4% locations are responsible for 30% crime. He reported that police is concentrating on drivers of crime with robust tasking and coordination which has resulted in less crime over the last quarter as compared to last year.

Topic/Event/Activity: Community Action on Alcohol Policy

Date: 30th Oct 2012 Venue: Kelston Community Centre EPAP in attendance: Amail Habib Other notable attendees: Vanessa Neesan (Chair Henderson‐Massey Local board), Community leaders and senior Police officers Narrative: The meeting was attended by good number of community leaders. Following suggestions were made to improve the situation.

Alcohol related harm be addressed

Address Alcohol policy

Raise awareness, capacity building, Partnership building

Biggest harm is family violence and drink driving

Community education

Media advocacy

6

Community events

Work with established groups

Control the opening hours of liquor stores A suggestion was made to declare Dry July and Safe October which will bring down the sale and consumption of alcohol. In order to further the work of this group, sub groups were formed and tasks assigned. The Terms of reference will be prepared and tabled in the next meeting.

Topic/Event/Activity: Family Violence in Ethnic Communities

Date: 1st Nov 2012 Venue: 128 Khyber Pass Road, Problem Gambling Foundation EPAP in attendance: Amail and Camille Other notable attendees: Narrative: A speaker from UK was invited to speak about the family violence. She narrated her experiences being a long term family violence worker. Generally, the problems facing ethnic communities in the UK are similar to New Zealand. It was desirable that men need to be involved to curb this situation. She mentioned that a lot of violence takes place due to Power and Control. She also mentioned that some communities are immune to family violence.

Topic/Event/Activity: Meeting with New In charge of Southern Initiative‐John McEnteer

Date: 5th Nov 2012 Venue: Aotea square EPAP in attendance: Amail and Camille Other notable attendees: Narrative: It was interesting to note that the Southern Initiative is the most expensive project. The money which is being spent to develop South Auckland will remain the same. It will be spending the money in such a manner that the results are visible. The focus will be development of all people. Early childhood education will be one of the thrusts in the policy. John is in the process of collecting as much information as possible through all possible sources. He is only four days old in the new job. _____________________________________________________

EPAP – Sub‐committee member monthly report

Subcommittee: Youth Name (member): Bevan Chuang Period: October ‐ November 2012 EPAP agenda date: 15 November 2012

Topic/ Event/ Activity: Meeting with City Dance Date: 19 October 2012 Location: City Dance

Narrative: Waitemata Local Board has been approached by City Dance Studio in the CBD looking at opportunities to diversify and expand their business. City Dance Studio is a not‐for‐profit organisation and wanted to run more programmes for the ethnic and elderly communities living in the CBD area. City Dance wanted to run Chinese classic and contemporary classes; as well as looking for opportunities to use their studios in during the day. Topic/ Event/ Activity: Pathways to Metropolis Conference Date: 24 – 26 October 2012 Location: Massey University Albany

Narrative: The annual Pathways to Metropolis Conference on migration and settlement. Supported by Massey University Albany, Ministry of Business, Innovation and Employment (Department of Immigration), Auckland Council and more. Camille and I presented on Friday 26 October on the Ethnic Panel.

Other EPAP members attended: Asoka Basnayake, Camille Nahkid Topic/ Event/ Activity: Waitakere Diwali Festival Date: 27 October 2012 Location: The Trust Stadium

Narrative: The Waitakere Indian Association organised their annual Waitakere Diwali Festival at the Trust Stadium. Other EPAP members attended: Amail Habib, Camille Nahkid, Jeet Suchdev Topic/ Event/ Activity: 40th Anniversary of the China‐New Zealand Diplomatic Relationship Date: 28 October 2012 Location: Alexandra Park, Greenlane

Narrative: Steven Wong and the United Chinese Association organised a banquet to celebrate the 40th Anniversary of the China‐New Zealand Diplomatic Relationship. Invited guests included Prime Minister John Key, Minister of Ethnic Affairs Judith Collins, Leader of the Opposition David Shearer, Cr George Wood, Cr Richard Northey, Cr Arthur Anae, and other MPs. Over 400 people attended the banquet.

ATTACHMENT 2

Other EPAP members attended: Susan Zhu Topic/ Event/ Activity: Meeting with Mike Sheppard and Lucy, Leprosy Mission Date: 31 October 2012 Location: Elliot Stables

Narrative: The Leprosy Mission is engaging with the ethnic communities in partnership and would wish to seek the EPAP support and connection with the ethnic communities in Auckland. Other EPAP members attended: Camille Nahkid Topic/ Event/ Activity: Chinese Character and Cultural Festival by New Zealand Taiwanese Hwa Hsia Society Date: 4 November 2012 Location: Roskill Youth Zone

Narrative: The New Zealand Taiwanese Hwa Hsia Society hosted the first Chinese Character and Cultural Festival at the Roskill Youth Zone, to promote traditional Chinese characters and Taiwanese culture. Special performance by children from an intermediate school in New Taipei, Taiwan. VIPs included Melissa Lee MP, Dr Jackie Blue MP, Dr Jian Yang MP, Kanwaljit Singh Bakshi MP, Rajen Prasad MP and Cr George Wood Other EPAP members attended: Jeet Suchdev Topic/ Event/ Activity: Walk Eat Talk, Dominion Road Stories – trial run Date: 4 November 2012 Location: Auckland Theatre Company

Narrative: The Oryza Foundation for Asian Performing Arts is working with the Auckland Theatre Company on the Auckland Arts Festival 2013. As part of the Dominion Road Stories, Oryza have invited a number of people to go through their trial run on Walk Eat Talk, an interactive theatre play that share the stories of people living and working on Dominion Road. Great stories about how the different ethnic communities live together and how it changed Auckland’s landscape.

Annual Plan: Advisory Panels Consultation Background Each year councils are required to prepare an Annual Plan (AP), which outlines our prioritised activities and projects, intended service levels and funding information and financial policies for the year 1 July to 30 June. The AP requires the Special Consultative Procedure (SCP) as part of the development of the draft plan. This formal process will enable public input into council’s annual plan. The Long-term Plan (2012-2022), which the panel submitted on, already gives us the direction for the next 10 years - so the Annual Plan is about refining, looking at what we can do to keeps rates as low as possible while delivering on the Auckland Plan and preparing the local board agreements. Auckland Council’s 2013-14 Annual Plan is year two of the Long-term Plan (2012-2022) which was adopted in 2012 and its direction is led by the Mayor of Auckland. The AP and the LTP turn the aspirations of the Auckland Plan into action through the inclusion of projects that kick-start Auckland’s transformation and support the vision to become the world’s most liveable city. We want to show Auckland Council as an organisation which is prudent with ratepayers’ money, considers feedback (given through the LTP 2012-2022 SCP) and actively seeks cost efficiencies and cost reductions while continuing to deliver on the aspirations of the Auckland Plan. Among the other specific topics the Mayor has asked to be considered in preparation of the draft AP are: · Review the proposed rates increased for 2013/14 · Changes to targeted rates – alterations to some existing targeted rates · Remission for License to Occupy residents of retirement villages · Environmental Health and Animal Management (including dog registrations) fees – major

change likely to be included in 2014/15 but there is likely to be a focus on regional consistency for EH fees this year

· Review of remission and postponement schemes supporting community, sporting, natural and cultural heritage with the view of consolidation

· Local board funding policy review · WATER: Wastewater charges for non-domestic customers. This will be led by Watercare.

Timelines – key milestones

· Mayor’s proposal 25th Oct 2012 · Draft Annual Plan approved for SCP 19th Dec 2012 · Statutory consultation period 24th Jan 2013 - 22nd Feb 2013 · Hearings and deliberations Mar-Apr 2013 · Adoption of the Annual Plan 30 Jun 2013 Please refer to our intranet page for more information: · http://acintranet.aklc.govt.nz/EN/planspoliciesreports/plans/longtermandannualplan/Pages/an

nualplan2013_2014.aspx What are the key links between the Annual Plan and these advisory panels? The Annual Plan affects all Aucklanders. Therefore we want to ensure that all Aucklanders have a chance to have their say and we want to find out what Aucklanders think about how and where council spends their money. We would like the advisory panels to inform their contacts/networks about this project and the consultation coming up so their contacts/networks can access the information and have their say during Jan-Feb 2013.

ATTACHMENT 3

What do you want out know from the advisory panels i.e. is it informing them, do you wish to get advice from them on certain things, etc? We want to inform the advisory panels about this project, explain the process and the timing of the consultation period. Thanks Caro Caroline Lim | Consultation and Engagement Adviser Communications and Public Affairs Ph (09) 348 5938 | Extn (49)7938 | Fax (09) 307 7355 Auckland Council, Level 1N, Bledisloe House, 24 Wellesley Street, Auckland CBD Visit our website: www.aucklandcouncil.govt.nz

Memo 2 November 2012

To: Ethnic Peoples Advisory Panel

From: Steven Ross, Programme Manager Annual Plan 2013/2014

Subject: Annual Plan 2013/2014

The purpose of this memorandum is to inform you of the Annual Plan 2013/2014 process.

Context

The mayor leads the annual planning process. In August, the mayor wrote to elected representatives, the chairs and chief executives of council controlled organisations (CCOs) and Auckland Council on the high-level parameters, approach and timetable for the annual plan. The mayor expressed a wish to drive down any rates increase to well below four per cent and to involve elected representatives and CCOs earlier in the planning process to achieve this.

Officers of CCOs and Auckland Council were requested to identify local and regional rates reduction options to meet the mayor’s direction. The regional options were considered by governing body forums, committees and political reviews, with political feedback forwarded onto the Mayor. Local boards considered local options as part of the reprioritisation of budgets.

After consideration of political and Independent Māori Statutory Board feedback, the mayor announced his proposal for the Annual Plan 2013/2014 at the 25 October Governing Body meeting. The proposal included budget and policy changes to year two of the Long-term Plan 2012-2022.

Local boards

The mayor proposed no reductions to the uninflated component of local board budgets.

Agreement of draft budget and policy changes

Strategy and Finance Committee agreed on budget and policy changes on 1 November. The agreed outcome from this meeting determines the content for consultation of the draft local board agreements and Annual Plan 2013/2014. The proposed budget changes are contained in Attachment A. The Strategy and Finance Committee agreed to draft policy changes including:

Increasing cost recovery of animal management fees from 51 per cent to 60 per cent, over two years

Increasing cost recovery of food premises licences from 63 per cent to 90 per cent, over five years

Standardisation and full cost recovery of hairdressers and mooring fees Proportionate increases in the value-based general rate and uniform annual general charge Amended Māori freehold land rates remission and postponement scheme

All the policy information was included in the item considered by Strategy and Finance Committee and can be found on council’s website.

Page 2

The combined impact of the draft budget and policy changes is for the council to consult on a draft annual plan where the general rate increase is 2.9 per cent. This is considerably lower than the forecast for year two of the long-term plan of 4.8 per cent.

Consultation

The panel will be invited to input on the proposals through the consultation process, which begins on 24 January until 22 February 2013.

Timeline

Below are the upcoming key dates for the Annual Plan 2013/2014:

Date Key milestone 03-13 Dec 12 Local boards agree draft local board agreements 19 Dec 12 Councillors adopts draft Annual Plan (incl. local board agreements) 24 Jan-22 Feb 13 Submissions period for draft Annual Plan 18 Mar-12 Apr 13 Local and regional hearings (format to be confirmed) 02-19 Apr 13 Local board prioritisation workshops and decision meetings 09 May 13 Councillors agree budgets and policy changes for Annual Plan 10-20 Jun 13 Local boards agree local board agreements 27 Jun 13 Governing body adopts Annual Plan (incl. local board agreements)

Please feel free to see the Annual Plan updates on our intranet site which can be found on:

http://acintranet.aklc.govt.nz/EN/planspoliciesreports/plans/longtermandannualplan/Pages/annualplan2013_2014.aspx

If you have any queries on this process, please don’t hesitate to contact me on 374 1403 or (40) 6603.

Ref Political review body Political review body feedback

In Mayoral proposal?

Activity Short title of savings option Indicative annual saving ($)

Mayoral Proposal ($)


Inflated

Description of change

Built and Natural Environment28 Environment &

Sustainability ForumNot supported Yes Air, land and water monitoring

and managementNatural Hazards Risk Management Strategy 23,000 23,000 23,552 Reduce amount spent on consultancy

25 Parks, Recreation and Heritage Forum

Not supported Yes Cultural and built heritage protection

Heritage Information- Education and Advocacy 32,897 32,897 33,687 More use of in-house staff

Organisational Rate Reduction Options Included in Mayoral Proposal

g p216 Environment &

Sustainability ForumSupported Yes Environment & heritage

protectionCut Manukau Resource Consent Subsidy 64,000 64,000 65,536 This subsidy would no longer be available.

217 Environment & Sustainability Forum

Supported Yes Environment & heritage protection

Cut the Regional Resource Consent Subsidy 20,000 20,000 20,480 This subsidy would no longer be available.



Cut North Shore Notable Trees Fund. 20,000 20,000 20,480 This rebate will no longer be available.



Reduce the Manukau Heritage Item Assistance Fund 23,500 23,500 24,064 To reduce the funding available to $60,000



Reduce funding available for soil mapping. 10,000 10,000 10,240 Halve the funding available for soil mapping in the rural land management programme.

21 Planning and Urban Design Support reduction in city transformation budget

Yes Urban design management Reduction in City Transformation budget 50,000 50,000 51,200 This will be found in by reducing the professional services budget in City Transformations city centre public realm upgrade planning -$5,000, city centre masterplan implementation - $40,000, and Learning Quarter opex - $5,000

457 Regulatory/ByLaws Committee

Supported Yes Building consents Reduction in resourcing needed for inspections through the introduction of digital, integrated devices for field officers

100,000 100,000 102,400 IS is currently working on providing digital devices (e.g. I-Pads or tablets) for inspection and compliance staff

13 R l t /B L Ch i S t d ft Y B ildi t P l i ti h i h i t t ( i d 210 000 210 000 215 040 P d h t h $75 th fi t i ti d th13 Regulatory/ByLaws Committee

Chair Supported after further information supplied

Yes Building consents Pool inspections change in charging structure (revised after consideration by forum)

210,000 210,000 215,040 Proposed change to charge $75 on the first inspection and then a lower fee of $125 for the second inspection

Total Built & Natural Environment 553,397 553,397 566,679

Community345 Social and Community

Development ForumNot considered Yes Regional library services Cancel review of library opening hours - consultancy

budget reduction50,000 50,000 51,200 Will need to use internal staff of defer

346 Social and Community Development Forum

Not considered Yes Regional library services Cancel feasibility study for a new or redeveloped Central City Library - consultancy budget reduction

50,000 50,000 51,200

467 Additional option Not considered at political forum

Yes Regional library services Cease the freegal downloadable music service 200,000 200,000 204,800 Service no longer available unless it can be funded from user charges


Yes Regional library services Further reduce the consultancy by an additional $100,000 100,000 100,000 102,400 Reduce the library consultancy budget


Yes Regional library services Reduce marketing and promotions budget 150,000 50,000 51,200 Reduced marketing and promotion of library core services, events and programmes.

Total Community 550,000 450,000 460,800Total Community 550,000 450,000 460,800

Corporate16 N|A Yes Communication Reduce number of performance metrics in annual plan

FY13/1450,000 50,000 51,200

17 N|A Yes Communication Reduce volume of and improve efficacy of communications.

275,000 275,000 281,600

335 N|A Yes Financial services Annual Report 180,000 80,000 81,920 Lowering the standard of the published annual report336 N|A Yes Financial services Triennial assets valuations 45,000 45,000 46,080 Extend the period between asset valuations from three to four

years40 N|A Yes Human resources Reduce the investment in employee and leadership

development programmes384,211 384,211 393,432 Less employee and leadership development training developed

and made available.314 N|A Yes Information technology

servicesReduction of software maintenance 450,000 450,000 460,800 Some legacy systems may experience longer period of outages

315 N|A Yes Information technology services

Reduction in Overtime and on call allowance 214,667 214,667 219,819 No extended support hours (outside 8.30-5.30) for specific service including Libraries, Noise Control, Website specifically excluding Contact Centresupport


Reduced recruitment in to Long Term Vacant roles and No backfilling of BAU staff working on projects

400,000 400,000 409,600 Reduced IS System Stability - specifically application service levels


Mail Delivery Frequency Reduction 60,000 60,000 61,440

1 / 6

Attachment A






Inflated

Description of changeOrganisational Rate Reduction Options Included in Mayoral Proposal


Elected Members Support 580,000 580,000 593,920 Change from contracted 24/7 service to in house a with standard corporate service of 8 by 5.

327 N|A Yes Management of council property

Data Centre Review 10,000 10,000 10,240 Review data centre arrangements and ensure best cooling methods are employed


Reduce frequency of condition survey 100,000 100,000 102,400 Change from 3 to four yearly cycleproperty


Reduce property strategy intiatives 40,000 40,000 40,960 Reduce and slow down progress on portfolio review, property strategy, seismic review and whole of life tool.

41 N|A Yes Management of legal issues Reduce referral of instructions to external legal providers 415,000 415,000 424,960 Undertake higher level of advice in-house

169 N|A Yes Maori strategy and relations Reduce professional services budget for Māori based research.

25,000 25,000 25,600 To reduce the budget for the commissioning of Māori based research.

170 N|A Yes Maori strategy and relations Reduce professional services budget for Māor policy development

35,000 35,000 35,840 To reduce the budget for the commissioning of professional advice on Māori policy development

171 N|A Yes Maori strategy and relations Reduce Māori responsiveness transformation budget for commissioning professional services.

25,000 25,000 25,600 To reduce the budget for the commissioning of professional advice

172 N|A Yes Maori strategy and relations Reduce Māori responsiveness transformation budget for commissioning professional services to contribute to Māori governance capability development.

25,000 25,000 25,600 To reduce the budget for the commissioning of professional advice

173 N|A Yes Maori strategy and relations Reduce investment in Māori community development initiatives.

13,000 13,000 13,312

332 N|A Yes Monitoring of council-controlled organisations

Reduce number of CCO Director appointments 30,000 30,000 30,720 Reduce number of CCO Director appointments by two during the year

312 N|A Yes Organisational improvement Reduce number of organisational improvement initiatives 500,000 500,000 512,000 Remove one large or two small projects each year. | g pinitiatives

g p , , , g p j y

313 N|A Yes Organisational improvement initiatives

Reduce Project Methodology support services 70,000 70,000 71,680

320 N|A Yes Shared Services Banking Migration to BNZ 100,000 100,000 102,400 Reduction in bank charges by migrating to contracted Banking Partner

Total Corporate 4,026,878 3,926,878 4,021,123

Economic Development4 Planning and Urban Design Supported Yes City transformation projects Reduce work on the Downtown West Development

framework59,000 59,000 60,416 Reduce the professionals services budget from $160,000 to

$101,000469 Planning review &

Economic ForumSupported Yes Regional economic strategy &

initiativesRemove funding for Tamaki innovation precinct business case and $4.2m capex in 2012/13

125,000 125,000 128,000 Project deleted as Auckland University decided to relocate.

Total Economic Development 184,000 184,000 188,416

Governance174 Not considered at

political forumYes Governance & Democracy Webcasting project 125,000 125,000 128,000 Defer webcasting project at $125K annual operating costs.

179 Local Boards Not considered at Yes Local Governance Reduce professional development budget for Local Board 200 000 100 000 102 400 LB members currently are allocated $2 000 per member plus179 Local Boards Not considered at political forum

Yes Local Governance Reduce professional development budget for Local Board members

200,000 100,000 102,400 LB members currently are allocated $2,000 per member plus $500 per member travel costs.

Total Governance 325,000 225,000 230,400

Lifestyle & Culture1 Planning Review Supported Yes Parks policy and acquisition Reduce number of local park network plans 50,000 50,000 51,200 Decrease the professional services budget by just under 10%

2 Planning Review Supported Yes Parks policy and acquisition Reduce delivery of Reserve Management Plans Programme

100,000 100,000 102,400 Reduce the professional services budget from $603,000 to $503,000

144 Parks, Recreation and Heritage Forum

Not supported Yes- Revised by S&F

Regional parks services Raise fees for camping and batch escapes within regional parks

147,279 60,000 61,440 Increase revenue from camping by an 8% increase in adult charges at vehicle based campsites and from bach hire through increasing charges by 5% off peak and 10% peak.


Yes Regional parks services Align mowing contracts for Regional Parks across all three sectors (North, West, South)

50,000 50,000 51,200 Introduces service level consistency and cost efficiencies.

Total Lifestyle & Culture 347,279 260,000 266,240

Planning & Strategy334 Planning Review Supported Yes Long-term and annual planning Reduce analysis and assurance activities for long-term

and annual planning 50,000 50,000 51,200 Less external advice and support for financial and public policy

analysis.155 Planning Review Supported Yes Long-term and annual planning Reduce the Council Plan budget for developing the 2nd

and subsequent Long Term Plans by $22k 22,150 22,150 22,682 (i.e. a pprox. a third of the total $68k budget)

2 / 6

Attachment A






Inflated


163 Planning Review Supported Yes Research and monitoring Reduction in RIMU budget for CCO research 100,000 100,000 102,400 RIMU to reduce its budget for acquiring information (research budget) so meaning that the quality and content of the information that can be provided to CCO's will be reduced.

156 Planning Review Supported Yes Transport Strategy Reduce the Transport Strategy budget for transport studies by $35k.

34,850 34,850 35,686 Reduction consists of $74k of consultancy and $39k NZTA revenue.

5 Planning Re ie S pported Yes Unitar and area planning Stop Legac Spatial Plan projects 429 000 429 000 439 296 These are projects that ere originall appro ed b the legac5 Planning Review Supported Yes Unitary and area planning Stop Legacy Spatial Plan projects 429,000 429,000 439,296 These are projects that were originally approved by the legacy Councils and in most cases have been agreed following a structure plan consultative process involving public engagement.

Total Planning & Strategy 636,000 636,000 651,264

Solid Waste187 Environment &

Sustainability ForumSupported Yes Waste & recycling services Increase the gate charges for green waste at Waitakere

transfer station35,000 35,000 35,840 The current rate per tonne @ $87.80 would be increased to

$95.00 per tonne489 Additional option Not considered at

political forumYes Waste & recycling services Communications - Rubbish and Recycling Guide -

(Households) - any pending expenses 60,000 60,000 61,440 No change to the service


Yes Waste & recycling services Communications_ Rubbish and Recycling Information (Businesses)

15,000 15,000 15,360 Reduced scope of education


Yes Waste & recycling services Communications -Rubbish and Recycling Information: (Apartments/Inner City)

10,000 10,000 10,240 Reduced scope of education


Yes Waste & recycling services Communications - Inorganic collections - Waiheke 10,000 10,000 10,240 Service reduced to once in two years, therefore, advertising reduced accordingly

494 Additional option Not considered at Yes Waste & recycling services Communications - Inorganic collections - Central 15,000 15,000 15,360 Service reduced to once in two years, therefore, advertising ppolitical forum

y g g , , , y , , greduced accordingly

Total Solid Waste 145,000 145,000 148,480

Stormwater & Flood Protection202 Environment &

Sustainability ForumSupported Yes Flood protection and control

servicesStormwater hydraulic modelling - systems and tools 50,000 50,000 51,200 Develop less sophisticated hydraulic modelling systems and tools


Supported Yes Network planning Stormwater asset management system and tool 100,000 100,000 102,400 Slow down development of the asset management improvement plan


Supported Yes Network planning Stormwater Asset Management Plan 50,000 50,000 51,200 Asset Management Plan to be developed with a greater level of internal development


Supported Yes Stormwater catchment Stormwater proprietary device evaluation programme 23,000 23,000 23,552 Implement a greater level of internal evaluation, with limited or no external peer review and delay the timelines of reviews


Supported Yes Stormwater catchment Stormwater industry training programme 12,000 12,000 12,288 Reduce the number of free events delivered under the industry training in programme


Supported Yes Stormwater catchment Stormwater operational and maintenance plans 50,000 50,000 51,200 Plans to be developed with a greater level of internal development and thus they will be developed over a longer timeframe

198 Environment & S t i bilit F

Supported Yes Stormwater catchment Stormwater consents and compliance [e.g. Network Di h C t ]

150,000 150,000 153,600 Reduce investment in achieving full compliance in catchments hi h d t h iti i i i t thi illSustainability Forum Discharge Consents] which do not have sensitive receiving environments - this will

defer the achievement of full compliance in all situations


Supported Yes Stormwater catchment Stormwater opex monitoring and data collection 100,000 100,000 102,400 Reduce scope of monitoring and data collection programmes


Supported Yes Stormwater catchment Stormwater Flood Hazard Modelling - hydraulic contaminant model

30,000 30,000 30,720 Develop a less sophisticated hydraulic contamiant model


Supported Yes Stormwater catchment Stormwater best practice guides tools investigation 100,000 100,000 102,400 Undertake investigation of Best Practice Guidelines with a greater utilisation of internal expertise/resources


Supported Yes Stormwater catchment Stormwater network consent framework 150,000 150,000 153,600 Framework to be developed with a greater utilisation of internal expertise/resources


Supported Yes Stormwater operations and maintenance service

Stormwater Operations - strategy policy and education 100,000 100,000 102,400 Reduce the robustness of the review of operational policies and the expenditure on the associated communication plans



Stormwater LTP development and peer review 20,000 20,000 20,480 Reduce the amount of preliminary investigation work to be done prior to reviewing the 2015 LTP and subsequent LTPs



Stormwater business strategic delivery initiatives 50,000 50,000 51,200 Defer work on enhanced business reporting programme



Stormwater citywide capital framework programme 50,000 50,000 51,200 Development of the enhanced capital prioritisation tool will be staged - this will not have an adverse impact on the ACAMS Project



Road corridor analysis 100,000 100,000 102,400 Assume that all outstanding issues have been resolved in current year & no need for additional investment

3 / 6

Attachment A






Inflated




Stormwater operational policy and liaison 50,000 50,000 51,200 Reduce input into key council strategies (e.g. Water Strategy) that will contribute to enabling efficencies



Prioritise safety and compliance works within day-to-day maintenance budgets

350,000 350,000 358,400 Works required from emergency events to be funded from emergency maintenance provision



Stormwater education and capacity building 200,000 200,000 204,800 Reduce scope of proposed programme

208 En ironment & S pported Yes Storm ater operations and Storm ater Tram Valle Rd operations 100 000 100 000 102 400 C rrent programme to be terminated in 2012/13 on the208 Environment & Sustainability Forum


Stormwater Tram Valley Rd operations 100,000 100,000 102,400 Current programme to be terminated in 2012/13 on the assumption that the new capital works to rectify the problem will be delivered ahead of plan



Stormwater Long Bay monitoring framework 100,000 100,000 102,400 Delay the implementation of monitoring framework



Stormwater emergency maintenance provision 125,000 125,000 128,000 10% reduction for this provision



Stormwater catchment planning tool development 50,000 50,000 51,200 Develop a less sophisticated planning tool and with prolonged timeframes

Total Stormwater & Flood Protection 2,110,000 2,110,000 2,160,640

Total Savings Proposed 8,877,554 8,490,275 8,694,042

4 / 6

Attachment A

Ref Political review body

Political review body

feedback


Activity Short title of Funding Request Indicative annual cost ($)

Mayoral Proposal

($)


Inflated

Description of change

Built and Natural EnvironmentCPO-APFY14-005

Parks, Recreation and Heritage Forum

Supported Yes Environmental strategy and policy

Centennial of World War One -Funding for leadership and overall co-ordination role

120,000 120,000 122,882 The years 2014 -2018 mark the centennial of WW1. To create an integrated Auckland program that will operate over four years and secondly the development and implementation of any specific Auckland based initiatives.

Summary of New Investment Proposals in Mayoral Proposal

Economic DevelopmentCPO-APFY14-002

Economic Forum

Supported Yes - Part only

Economic strategy and initiatives

International relations activity - Council led trade missions

500,000 100,000 102,402 The demand for international relations engagement exceeds current supply of council resource. Council led trade missions have received strong support from Auckland businesses and other participating organisations.

Lifestyle and CultureCDAC-APFY14-006

Culture,Arts and Events Forum

Supported Yes-IP Regional arts culture and events services

Maintenance Funding for Arts Assets 300,000 300,000 307,205 Funding to rectify an error that resulted in no maintenance funding for arts assets across the entire Auckland region.

CDAC-APFY14-009

Culture,Arts and Events Forum

Supported Yes Regional events Regional Events fund increase 200,000 300,000 307,205 This proposal responds to a request from Governing Body elected members to increase the regional events contestable fund from $200,000 p.a. to $400,000 p.a..

PSR- Parks, Supported Yes Regional parks Increasing Auckland Council's 200,000 150,000 153,602 To support the expansion of volunteer support services that are PSRAPFY14-006


Supported Yes Regional parks Increasing Auckland Council s volunteering capability and capacity

200,000 150,000 153,602 To support the expansion of volunteer support services that are provided in both local and regional parks throughout the region.

PSR-APFY14-007


Supported Yes Regional parks World War One Commemorations: Memorials & Heritage Trail

87,000 87,000 89,089 Accelerate refurbishment & renewal of cenotaphs, public war memorials and war graves. And implement heritage trail across Auckland physically identifying sites and structures associated with the contribution by Auckland to World War One,

IP 2 Yes Regional parks services

Arataki Café - $55k capex with positive return

(11,000) (11,000) (11,264) Revenue associated with Arataki café

PSR-APFY14-005


Supported Yes - Part only

Volcanic cones Volcanic Cones - additional funds to rectify LTP reduction in fundng (legacy council budgets had a $300k reduction in 2013/14)

1,379,000 379,000 388,102 To protect, renew and restore 17 volcanic cones across the Auckland region to meet existing LTP service level targets, deliver community expectations and support the Auckland Plan's strategy to "enable Maori aspirations through the recognition of the Treaty of Waitangi and customary rights".

IP3 Parks, Recreation and Heritage Forum

Not considered - referred onto local boards

Yes Local parks Parks Litter Bin Emptying, Devonport - Takapuna and Upper Harbour

450,000 450,000 460,807 To reinstate budget to fund bin emptying, which was unfortunately omitted in error from the new Full Facilities Contracts during the Project Genesis procurement process.

Planning and StrategyCPO-APFY14-004

Planning Review

Supported Yes Unitary and area planning

Unitary Plan Development - additional Funding 2013/14

735,580 735,580 753,246 There is currently $764,420 set aside in the 2013/14 for the development of the Unitary Plan. A review of the work to be undertaken during 2013/14 has been undertaken and there is estimated that $1.5m of external costs will be required for each of the next four years, meaning a shortfall of $735,580 in each year.

Total Value of New Investment Proposals in Mayoral Proposal 3,960,580 2,610,580 2,673,275

Attachment A

Annual Plan 2013/2014: CCO savings in Mayoral Proposal

CCO Review Decision

In Mayoral Proposal

Activity Short title of savings option

Indicative annual

saving - Uninflated

($ )

Net annual saving -

Uninflated($ )

Net annual saving

(inflated)($ )

Description of change in service level

Auckland TransportSupported Yes Roads Discontinue berm mowing/maintenance in the Central

area 3,000,000 3,000,000 3,072,047 Discontinue berm mowing/maintenance in the Central area (ex

Auckland City)area Auckland City)Supported Yes Bus New bus service funding reduction 2,000,000 1,000,000 1,024,016 Reduce bus service demand response and emergency contingency

funding from $3M to $1M

Total Transport 5,000,000 4,000,000 4,096,063

Regional Facilities AucklandSupported Yes Regional event facility

and stadium supportReduction in funding for RFA+ entities including Bruce Mason Theatre, North Shore Events Centre, North Harbour Stadium Trust, Trusts Stadium, Telstra Clear Pacific Trust, etc

150,000 150,000 153,602 Current funding is $4.1m.

Supported Yes Regional event facility and stadium support

Consequential savings from proposed Sale of Land adjoining Telstra Clear Pacific at Manukau

190,000 190,000 194,563 Sale of the land adjacent to the Telstra Clear Pacific Events Centre will cut the holding costs in relation to maintenance and rates etc. process.

Supported Yes Regional event facility and stadium support

Targeted corporate savings across RFA 760,000 760,000 778,252 Will be targeted across the organisation to minimise where possible the impact on service deliveryand stadium support the impact on service delivery.

Total RFA 1,100,000 1,100,000 1,126,417

Waterfront Auckland (WA)Supported Yes Waterfront public

initiatives Operating the Cloud 339,000 339,000 347,141 Increased accesability for events use of the Cloud, for commmercial,

Council family and public benefit uses

Auckland Council Investments Ltd (ACIL)Supported Yes Major shareholdings

and investmentsTo increase the expected dividend from AIAL by $3.4m in 2013/14

3,400,000 3,400,000 3,481,654 AIAL is changing its dividend policy from paying 90% to paying 100% of net profit after tax.

Auckland Council Properties Ltd (ACPL) .

Supported Yes Commercial property Directors fees 50,000 50,000 51,201 Delay appointment of additional director to ACPL Board

Supported Yes Commercial property Insurance Expense 15,000 15,000 15,360 Reduction in line with quotes from JLT

Supported Yes Commercial property Consultancy Expense 130,000 130,000 133,122 Reduce consultancy expense on Property Development projects, Property Portflio and Systems Development

Total ACPL 195,000 195,000 199,683

Auckland Tourism Events and Economic Development (ATEED)Not reviewed

Yes Organisation support Corporate Savings 250,000 250,000 256,004 General Corporate Savings

Supported Yes Tourism and visitor centres

To reduce the number of loss making Visitor iSITEs in the Auckland region

697,818 697,818 714,576 Close 5 I-sites and possibly replace with static information displays or other solutions

Supported Yes Business attraction and development

Partnering revenue from third parties 200,000 200,000 204,803 (e.g. new government agencies such as ATI). Payment will cover staff and associated overhead expenses

Total ATEED 1,147,818 1,147,818 1,175,383

Total All CCOs 11,181,818 10,181,818 10,426,342 Total Options recommended

Attachment A