1 Upload process for Visual arts materials Please read the following information before uploading or submitting any work to the IB. The upload screens were released to schools on 25 February 2013 for the May 2013 examination session. Prior to beginning the visual arts upload and submission It is recommended that best practice will be to create a folder for each candidate on the computer to be used for the upload and submission rather than use removable devices such as a USB pendrive. Students might log all information relating to their selected studio works and investigation workbook pages into one document for ease of use (sample attached as Appendix 1). It is important that the location of the file, and so the filepath, remains unchanged until after the files have been successfully transferred to the IB. For example, if the files are on a USB device, that device must remain present for the complete process. Whereas schools have been used to creating two copies of student visual art work, now work will only need to be submitted once, against the external component for the course they are registered for (HLA/SLA part A studio work or HLB/SLB part B investigation workbook). Work will automatically be made available to the IA moderator for candidates identified as being part of the sample for the other component. Schools are advised to require candidates to sign a declaration that the work is the final version and that they have acknowledged each use of the words or ideas of another person, whether written, oral or visual. A template declaration is available from the teacher resource area of the OCC (sample attached as Appendix 2). Where students elect not to submit a recording (audio or visual) of their candidate interview schools should ensure they submit evidence for all markband descriptors in the other elements submitted. The file for the interview is compulsory and so it will be necessary to submit a short audio file confirming that no interview recording is being included. (A checklist is included for candidate use to check evidence for all markband descriptors is included as Appendix 3).
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Transcript
1
Upload process for Visual arts materials
Please read the following information before uploading or submitting any
work to the IB.
The upload screens were released to schools on 25 February 2013 for the May 2013 examination
session.
Prior to beginning the visual arts upload and submission
It is recommended that best practice will be to create a folder for each candidate on the
computer to be used for the upload and submission rather than use removable devices such as a
USB pendrive. Students might log all information relating to their selected studio works and
investigation workbook pages into one document for ease of use (sample attached as Appendix
1).
It is important that the location of the file, and so the filepath, remains unchanged until after the
files have been successfully transferred to the IB. For example, if the files are on a USB device,
that device must remain present for the complete process.
Whereas schools have been used to creating two copies of student visual art work, now work
will only need to be submitted once, against the external component for the course they are
registered for (HLA/SLA part A studio work or HLB/SLB part B investigation workbook). Work
will automatically be made available to the IA moderator for candidates identified as being part
of the sample for the other component.
Schools are advised to require candidates to sign a declaration that the work is the final version
and that they have acknowledged each use of the words or ideas of another person, whether
written, oral or visual. A template declaration is available from the teacher resource area of the
OCC (sample attached as Appendix 2).
Where students elect not to submit a recording (audio or visual) of their candidate interview
schools should ensure they submit evidence for all markband descriptors in the other elements
submitted. The file for the interview is compulsory and so it will be necessary to submit a short
audio file confirming that no interview recording is being included. (A checklist is included for
candidate use to check evidence for all markband descriptors is included as Appendix 3).
2
Step by step guide to electronically submitting visual
arts material to IB
Please note:
screens may show earlier session date in order to produce this document ahead of release to schools
some screens may appear to display differently depending on browsers
some details have been blanked in order to anonymise screens.
Terminology
Queue – directing IBIS where to locate each file on the host computer
Upload – transferring the files from the host computer to the IB
Submit – files transferred and stored at the IB
To queue work for upload
To queue visual arts materials in order that it can uploaded to the IB via IBIS:
log in to IBIS (the admin assistant and teacher roles can also undertake this task)
select the ‘Subject’ tab followed by ‘Ecoursework’, ensuring that the correct diploma session
is selected at the top of the screen
enter the details for the external component in the search fields and press ‘Search
coursework’
the external component will appear in the list displaying an overview of the submission
status of the candidates’ work (studio work for HLA/SLA students or investigation workbook
for HLB/SLB students)
select the ‘View candidates’ option to view options for the registered candidates for the
selected component
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If a candidate is not presenting work for assessment ‘Non submission confirmed’ should be
selected.
Click on ‘Select upload’ to queue work for upload and submission for each candidate.
For the first piece of candidate work to be uploaded the following screen will appear. There will be
two checkboxes available to select. The first to indicate that you are prepared to run the application
(without which the application will not work) and the second to indicate that you will always trust
the content from the publisher (not selecting this checkbox will result in the security message
displaying every time a new upload is selected).
Click on the two checkboxes displayed and select the ‘Run’ button:
To avoid the same request for each file, tick the box to accept and run this operation, and then
select ‘Run’.
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Either the most recent or preceding version of Firefox or Internet Explorer should always be used.
The most recent version of Java should always be used. This can be downloaded without charge
from http://java.com/en/download/index.jsp Once installed the computer should be restarted
before proceeding.
To continue:
select the ‘Select upload’ link in the Actions column next to the candidate. You will then be
presented with the following screen
(This will display as one screen, with the ability to scroll)
The screen will list each of the documents to be uploaded and submitted for the candidate
indicating the types of accepted files - before queuing any studio work files ensure the
The submission status for each candidate will change as their work is uploaded:
‘Not submitted’ indicates that the candidate’s work has not yet been selected for upload.
‘Ready to submit’ indicates that the candidate’s work has been selected for upload and that
this is ready to be submitted to the IB for marking.
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‘Submitted not checked’ – indicates that the candidates work has been submitted and is
undergoing security checks.
‘Submitted’ indicates that the candidate’s work has been submitted to the IB successfully.
‘Failed submission’ indicates the work of the candidate has been selected for upload but
the submission of all or part of the work was not successful.
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Appendix 1
Visual arts work for submission
Candidate session number Candidate Statement 300 words maximum : /300 Studio Work Images ( ensure only correct amount for option and level)
Title Medium Size of original Month of Completion
Year
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Coursework Additional details
Course level & option HLA / SLA / HLB/ SLB
The material adequately reflects the investigation Yes / No
The pages adequately reflect the investigation Yes / No
Do you wish to copyright your work Yes / No
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Appendix 2
Visual arts candidate declaration
Candidate session number 0 0
Candidate name
School number 0 0
School name
Examination session (May or November)
Year
Level and option (indicate HL option A, SL option A, HL option B, SL option B)
The IB may request a copy of a signed declaration from the school should
academic honesty be investigated for the candidate
Candidate declaration: This declaration may be requested from the school should academic honesty be investigated
I confirm that this work is my own work and is the final version. I have acknowledged each use of the
words or ideas of another person, whether written, oral or visual.
Candidate's signature: Date:
Teacher declaration:
To the best of my knowledge, the material presented is the authentic work of the candidate.
Teacher's name:
Teacher's signature: Date:
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Appendix 3
Visual arts checklist
Checklist to ensure visual arts candidates are submitting evidence of the markband descriptors in the selected studio work (SW), investigation workbook pages (IWB) the candidate statement (CS), or if submitted the audio or video recording of the video (CI)
Please note this checklist is for internal use only and not to be included in the electronic
submission to the IB.
The markband descriptors for the studio work component refer to: SW / IWB / CI / CS Note as appropriate
The understanding of the ideas and techniques that underpin artistic expression
The production of personally relevant artworks
that show exploration of ideas reflecting cultural and historical awareness and artistic qualities
The development of ideas and strategies for expression
Sensitivity to materials and their use
the work having been reviewed, modified and refined to a resolution of ideas and medium
Technical competence
Confidence and inventiveness
Self-direction
and reflective judgment
The markband descriptors for the investigation workbook component refer to:
The analysis and comparison of art from different cultures and times
and the consideration of its function and significance
The demonstration of skills, techniques and processes
when making and analysing images and artifacts
The demonstration of investigative strategies into visual qualities, ideas and their contexts
and a range of different approaches towards study
and connections between them
The demonstration of depth and breadth
through the development and synthesis of ideas
and the connections between the work and that of others
The demonstration of the specialist vocabulary of visual arts
The use of a range of sources,
which are properly acknowledged
The effective and creative presentation of work
that demonstrates critical observation, reflection and discrimination
The presentation of a relationship between investigation and studio