1 Employee Process Employee Process Employee logs Employee logs into ESS account into ESS account Submits a request Submits a request via “Create Leave via “Create Leave Request” Request” SAP Workflow SAP Workflow routes request to routes request to their Supervisor their Supervisor Supervisor Supervisor approves, rejects approves, rejects or delegates the or delegates the request request SAP Workflow routes SAP Workflow routes e-mail confirmation e-mail confirmation back to employee back to employee Employee clicks Employee clicks link in e-mail to link in e-mail to add appointment add appointment to their Lotus to their Lotus Notes calendar Notes calendar Approved absence Approved absence posted directly to posted directly to SAP SAP
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Employee ProcessEmployee Process
Employee logs into Employee logs into ESS accountESS account
Submits a request via Submits a request via “Create Leave “Create Leave Request”Request”
SAP Workflow routes SAP Workflow routes request to their request to their SupervisorSupervisor SupervisorSupervisor
approves, rejects or approves, rejects or delegates the requestdelegates the request
SAP Workflow routes e-SAP Workflow routes e-mail confirmation back mail confirmation back to employeeto employee
Employee clicks link Employee clicks link in e-mail to add in e-mail to add appointment to their appointment to their Lotus Notes calendarLotus Notes calendar
Approved absence Approved absence posted directly to SAPposted directly to SAP
SupervisorSupervisor approves, approves, rejects or delegates the rejects or delegates the request. request. SupervisorSupervisor adds adds
reminder to their Lotus reminder to their Lotus Notes calendar to Notes calendar to document employee’s document employee’s planned absenceplanned absence
SAP Workflow routes SAP Workflow routes e-mail confirmation e-mail confirmation back to employeeback to employee
Approved absence Approved absence posted directly to SAPposted directly to SAP
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ESS Leave Request ProcessESS Leave Request Process
• Absences Absences mustmust be recorded be recorded– Submit in advanceSubmit in advance– Planned absencesPlanned absences– Retro absences (I Retro absences (I waswas sick yesterday) sick yesterday)
Military * Military * Crisis Leave * Crisis Leave * * * RequiresRequires Prior paper Prior paper ApprovalApproval
• Paper – Not Through ESSPaper – Not Through ESS Civil LeaveCivil Leave Administrative LeaveAdministrative Leave Leave that results in a negative balanceLeave that results in a negative balance
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ESS Leave Request ProcessESS Leave Request Process
•Full / Partial Day RequestsFull / Partial Day Requests
– Partial Days must be requested separatelyPartial Days must be requested separately
– Consecutive full days are allowedConsecutive full days are allowed
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ESS Leave RequestESS Leave Request
•Floating Holiday Floating Holiday – President’s, Arbor, Columbus & Veteran’s DayPresident’s, Arbor, Columbus & Veteran’s Day– Excess of 32 hours (FLH) or FTE%Excess of 32 hours (FLH) or FTE% ------ must be used prior to vacation------ must be used prior to vacation
•Banked Holiday Banked Holiday – Martin Luther King, Memorial Day, Independence, Martin Luther King, Memorial Day, Independence,
Labor, Thanksgiving (plus Friday), Christmas & New Labor, Thanksgiving (plus Friday), Christmas & New Year’s Day -------- Must be used prior to vacationYear’s Day -------- Must be used prior to vacation
1.1. Cancel Request (Trash Can)Cancel Request (Trash Can) Cancellations do not interact with Lotus NotesCancellations do not interact with Lotus Notes
Defaults to one month back
Click trash can to cancel request
Change in approved hours Change in approved hours submittedsubmitted
2.2. Submit new request (Submit new request (Create Leave Create Leave Request)Request)
Complete list of all Complete list of all requestsrequests
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Employee canceling a non-approved requestEmployee canceling a non-approved request
(Scenario: employee submit request (Scenario: employee submit request E-mail sent E-mail sent to Supervisor to Supervisor employee cancels the request ) employee cancels the request )
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Leave Leave InformationInformation
• UsedUsed
• PlannedPlanned
• Avail. BalanceAvail. Balance
Leave Activity ReportLeave Activity Report
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• Leave Activity ReportLeave Activity Report
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ESS Leave Request ProcessESS Leave Request Process
Time sheet recording change Time sheet recording change
• On time sheet under Wage type On time sheet under Wage type enter –enter –
Leave type/ESS Leave type/ESS (Vac/ESS)(Vac/ESS)
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Help ResourcesHelp Resources
• Help Button within the ESS ScreenHelp Button within the ESS Screen
• ESS Help on ess.nebraska.eduESS Help on ess.nebraska.edu – DocumentationDocumentation– FAQFAQ
• ESS Leave Request Help Contacts:ESS Leave Request Help Contacts:
Add “reminders” to Lotus Notes Add “reminders” to Lotus Notes CalendarCalendar– Create folder in Lotus NotesCreate folder in Lotus Notes– Cross Reference time sheet to leave Cross Reference time sheet to leave
requestsrequests
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When do I start using When do I start using the new system?the new system?Bi-Weekly April Bi-Weekly April