- 1.Samar State University Graduates Studies Catbalogan Samar
Course : MAED Subject : Administration and Supervision in
Elementary Education Term : First Semester S.Y. 2013-2014 Professor
: Eloisa R. Zartiga Discussant : Sheila T. Villarosa Topic :
Organization Structure DepEd Central Offices Power, Duties and
Responsibilities Major Services The bureaus The Centers The DepEd
Fields Office The Regional Office School Division The District
Office The School
2. A. DepEd central Office The Department is organized into two
major structural components: CENTRAL OFFICE- Consist of department
proper, service offices, staff bureaus and centers. FIELD OFFICES-
Consist of consists of regional offices and the school division.
powers, Duties, and Responsibilities 1. SECRETARY- exercise
supervision and control over the entire department. 3. The
secretary performs the following function 1.Advice the president on
matters related to Education 2.Establishes the policies and
standard for the operation of the Department pursuant to the
approved programs and projects of the Department. 3.Promulgates
rules and regulation necessary to carry out the objectives,
policies, function, plans, programs, and projects of the
department. 4.Promulgates issuance necessary for the efficient
administration of the offices under him and for proper
implementation of laws relative to education. 4. 5.Exercises
disciplinary powers over officials and employees in accordance with
existing laws. 6.Formulates and enforce a management control system
to measure and evaluate performance of the Department and submits
periodic reports to the President. 7.Prepare and submits to the
president, through the Department of Budget and Management, the
budget of the Department: and 8.Appoints all officers and employees
of the Department except those whose appointment is vested in the
president. 5. 2 UNDERSECRETARY Republic Act 232 provides for four
(USEC). At the discretion of the Secretary, each of them may be
assigned any of the following functions: 1. Advices and assist the
Secretary in the formulation and implementation of Department
policies, plans, and programs; 2. Oversees all the operational
activities of the Department of which he will be assigned and held
responsible by the Secretary; 3.Coordinates the programs and
projects of the Secretary. 4. On the basic of an official
designation, discharges temporarily the duties of the Secretary in
the case of the latters inability to discharge his duties or in the
case of vacancy of the said office. 6. There are four (4) Assistant
Secretaries (ASEC); 1. ASEC for Programs and Project and Regional
Operation 2. ASEC for Planning and Human Resource Development. 3.
ASEC for Legal Affairs 4.ASEC for Finance and Administration. MAJOR
SERVICES There are five (5) major services. There are:
Administrative Service, Financial Management Service, Human
Resource Development Service, Technical Service, and Planning
Service 1. Administrative service 1. Is responsible for providing
service related to legal assistance supplies equipment; and 7. 2
Takes charge of collection and disbursement of funds, security and
custodial work. 2. Financial Management Service Provides advice and
assistance on Budgetary, Financial and Management matters. 3.
planning Service Develops annual, short-term, medium- term plans.
Of the Department in accordance with Departments objectives goals.
4. Human Resource Development Service 1. Develops and administers a
personnel program which includes selection and placement,
classification and pay, career development. Performance evaluation,
employee relations and welfare. 8. 2. Acts on matters concerning
attendance, leaves, appointments, promot ions and other personnel
transactions; and 3. Develops and implements and integrated plan
for staff development of personnel in the central and the field
offices. THE BUREAUS Assisting the Secretary in initiating and
formulating policies, standards, and programs on curriculum
development, are three (3) bureaus, each headed by a Direction;
(1.) the Bureau of Elementary Education, (2.) the Bureau of
Secondary Education and (3.) the Bureau of Non 9. 1.The Bureau of
Elementary Education a.Formulates and implements policies and
programs on basic education; b.Conducts studies and formulates
curriculum designs/ framework/ standards that will continually help
upgrade the quality of elementary education. 2.The Bureau of
Secondary Education a.Conducts studies and formulates, develops and
evaluates programs and educational standards of secondary
education; b. Develops curricular designs, prepares instructional
materials and prepares and evaluates programs to upgrade the
quality of the teaching and non teaching staff at the secondary
level; and c. Formulates guidelines to improve the general
management of secondary schools. 10. 3. The Bureau of Non formal
Education Develops relevant programs that shall provide
opportunities of out- of school youths and adults. CENTERS Each of
the following Centers is headed by a Director: 1.National
Educational Testing and Research Centers (NETRC) 2.School Health
and Nutrition Center (SHNC) a. Plans, direct and coordinates the
Integrated School Health and Nutrition programs; b. Assist in the
formulation and promulgation of the rules and regulations to
pertaining to health services and education; c. Provides guidelines
for the school feeding program; and d. Establishes inter/ intra
agency linkages to strengthen program implementation. 2.
Educational Development projects implementing Task Force (EDPITAF)
11. Supervises and implements foreign- assisted Development
projects; and Implements other development projects as may be
assigned by The Secretary. 3.National Science Teaching Instruction
Center (NSTIC) a. Develops prototype science teaching equipment and
materials such as using indigenous materials and locally available
technology and adopted to approved curriculum users manual; 12. b.
Develops and prescribes standards for science teaching equipment
and materials; c. Provides training programs for science teacher;
and d. Assists the private sectors in developing its capability to
mass produce the prototype science teaching development by the
centers. 4. Instructional Materials Council Secretariat (
M.O.No.64,s 1985) 13. a. Formulates and adopts policies, guidelines
and priorities for the development and production of textbooks,
supplementary and reference books, and other instructional
materials for use in public and secondary school consists with the
curricula, courses of study and relevant policies established by
DECS; and b. Adopts criteria and standards for the fair and
objective evaluation of text book manuscript and other
instructional material submitted for its review and consideration
and for the procurement of these materials. 14. 5. National
educators academy of the Philippines (NEAP) a. Formulates policies,
standards and guidelines relevant to human resources development
thrusts; b. Develops continuing human resource development programs
for school managers, potential educational leaders and linkages
with centers of excellence, local and international, from both
government and non-government sectors; c. Promotes synergetic
partnership and linkages with centers of excellence, local and
international, from both government and non-government sectors; d.
Provides continuing assessment; and evaluation mechanism to insure
quality training and development ; and 15. e. Strengthens the
capacity of the network of educational learning centers through as
systematic exchange and delivery of educational innovativeness. B.
THE DECS FIELD OFFICES 1.THE REGIONAL OFFICE The field offices
consist of 15 regional offices, each headed by a Director, and the
Autonomous Region in Muslim Mindanao ?(ARMM) headed by a Regional
Secretary. A region is composed of Provincial and the city school
division each headed by a schools Division Superintendent. Region 1
(Ilocos Regions) - San Fernando and La Union It is composed of
eight 8 divisions: 1. Pangasinan 1 5. La Union 2. Pangasinan 2 6.
Dagupan 3. Ilocos Norte 7.San Carlos City 4. Ilocos Sur 8. Laoag
City 16. Region II (Cagayan Valley) Taguegarao, Cagayan Its is
composed of five (5) Divisions: 1.Cagayan 3.Batanes 5.Quirino
2Isabel 4.Nueva Viscaya Region III (Central Luzon)- San Fernando,
Pampanga It is composed of nine (9) Divisions; 1.Bulacan 4.Bataan
7.Tarlac 2.Pampanga 5.Angeles City 8.Nueva Ecija 3.Zalambales
6.Cabanatuan City 9.Olongapo City 17. Region Iv (Southern Tagalog)-
Rizal Provincial Capital Compound, Orando, Pasig City It is
composed of fifteen (15) divisions: 1.Rizal 9.Marindoque 2.Batangas
10.Batangas City 3.Quezon 11.Occidental Mindoro 4.Laguna 12.Lipa
City 5.Oriental Mindoro 13.San Pablo City 6.Palawan 14.Cavite City
7.Romblon 15.Aurora 8.Cavite 18. Region V (Bicol Region)- Legaspi
City It is composed of nine (9) divisions: 1.Camarines Sur
4.Masbate 7.Catanduanes 2.Camarines norte 5.Sorsogon 8.Legaspi City
3.Albay 6.Naga City 9.Iriga City Region VI (Eastern Visayas)-
Iloilo City It is composed of fifteen (15) divisions: 1.Negros
Occidental 6.Guimaras 11.Iloilo City 2.Iloilo 7.Bacolod City 12.San
Carlos City 3.Antique 8.Roxas City 13.Silay City 4.Capiz 9.Cadiz
City 14.Sagay City 5.Aklan 10.Lacarlota City 15.Bago City 19.
Region VII (Central Visayas)- Cebu City It is composed of nine (9)
divisions: 1.Cebu 4.Siquijor 7.Lapu-Lapu City 2.Bohol 5.Cebu City
8.Toledo City 3.Negros Oriental 6.Dumaguete City 9. Mandaue City
Region VIII (Eastern Visayas)- Palo, Leyte It is composed of nine
(9)divisions: 1.Northern Samar 4.Leyte 7.Calbayog City 2.Samar
(Western) 5.Southern Leyte 8.Ormoc City 3.Eastern Samar 6.Biliran
9.Tacloban City Region IX (Western Mindanao)- Zamboanga City Its is
composed of seven (7) divisions: 1.Basilan 5.Pagadian 2.Zamboanga
del Sur 6.Dipolog City 3.Zamboanga del Norte 7.Dapitan City
4.Zamboanga City 20. Region X (Northern Mindanao)- Cagayan De Oro
City It is composed of sioneven (7) divisions: 1.Bukidnon 5.Cagayan
de Oro City 2.Camiguin 6.Ozamis City 3.Misamis Oriental 7.Gingoog
City 4.Misamis Occidental Region XI (Southern Mindanao)- Davao City
Its is composed of eight (8) division: 1.Davao del Norte 5. Davao
City 2.Davao del Sur 6.Compostela 3.Davao Oriental 7.General Santos
City 4.South Cotabato 8.Sarangani Region XII (Central Mindanao)-
Cotabato City Its composed of seven (7) divisions: 1.Lanao de Norte
5.Cotabato City 2.Cotabato 6.Kidapawan City 3.Iligan City 7.Sultan
Kudarat 4.Marawi City 21. Region XIII (Caraga)- Butuan City Its is
composed seven (7) divisions: 1.Agusan del Norte 5.Surigao City
2.Agusan del Sur 6.Siargo 3.Surigao del Norte 7 .Butuan City
4.Surigao del Sur NCR (National Capital Region)- Osamis Street,Bago
Bantay, Quezon City It is composed of thirteen (13) division:
1.Manila City 6.Pasig/San Juan 10.Taguig/ Pateros 2.Quezon City
7.Marikina City 11.Makita 3.Caloocan City 8.Muntinpula City 12.Las
Pinas City 4.Malabon/Navotas/Valunzuela(VALMANA) 13.Mandaluyong
City 5.Panayan City 9.Paranaque City Cordillara Administrative
Region(CAR)-La Trinidad, Benguet It is composed of seven (7)
divisions: 1.Abra 4.Baguio City 7.Apayao 2.Benguet 5.Kalinga
3.Mt.Province 6.Apayao 22. Autonomous of Region of Muslim Mindanao
(ARMM)- Cotabato City It is composed of five (5) divisions: 1.Sulu
3.Lanao del Sur 1 5.Maguindanao 2.Tawi-Tawi 4.Lanao del Sur2
Regional Director (Director IV) The following are the function of
the Regional Director: 1.Prepares and submits annual sectoral
educational and and administrative plans,programs,project and
targets for the regions; 2.Administrators the budget of the
regional offices and sets up budget control machinery in the
region; 3.Renders administrative decisions on all matters within
his authority as provided by law on the basis of proper delegation
by the secretary and/ or others authorities concerned; and
4.Exercise general supervision over all private school in all
levels within the region and sees to it that all schools maintain
academic, administrative and other standards. 23. Assistant
Regional (Director III) The following are the function of the
Assistant Regional Director: 1.dminiAssist the Regional Director in
all management and administrative functions;and 2.Performs
additional assignment given by the Regional Director. The Regional
Office Divisions There are five (5) major divisions in the Regional
Office. Three (3) of these are instructional ,each headed by a
Division, and Non-formal Education Division. The two (2) other
divisions are the Administrative Division, and the Budget and
Finance Division. The following are function of the Regional
Director. 1. The supervision of educational programs in the school
divisions within a region is carried out by team of Educational
Supervisions Division 2.The non-formal Education Division oversees
the delivery of literacy and livehood education to out- of- school
youth and adults who are not able to attend the formal education
classes. 24. 3.The administrative Division oversees the delivery of
literacy and livehood education to out- of-school youth and adults
who are not able to attend the formal education classes. 4.The
Administrative Division takes care of matters pertaining to human
resource management, local affairs, salary, supply, records and
evaluation of teacher credentials. 5.The budget and finance
division takes charge of budgetary and financial matters. The
School Division A School Division is located in each province or
city. The provincial school division may include a city or cities
within its geographical unit, if the latter is not yet separated
from the province through a charter. The School Division
Superintendent head the school division. He is directly responsible
to the regional director. He has authority over all elementary and
secondary public and private school in the Division, including
special schools. Duties and Responsibilities of the Schools
Division / Superintendent: 1.Organizes, develops, directs and
administers the division and exercise general supervision over the
first and second levels educations programs in the provincial or
city division. 25. 2. Determines the suitability and hygienic
conditions of school houses and other buildings for instruction and
helps in the acquisition school sites; 3.Recommends approval of
budget of provincial or city schools in his division to the
provincial or city board, and confers with them on matters
affecting school appropriation and disbursements; 4.Transmits and
recommends approval of principal budgets and special/supplemental
budgets of municipal, provincial and national schools in his
division, if there are any through the regional office of the
department of Education, Culture and Sports. 5. Exercises general
administration and supervision of properties both fixed an movable
with in his jurisdiction, and approves the use of same for
non-instructional purposes; 6.Approves, appointments, promotions,
transfers reassignments, reinstatements, details and dropping from
roles, of personnel of the Division occupying position with salary
grade 18 and below, including the position of the District
Supervisor; 26. 7. Approves, leaves not exceeding a total of 30
days, with or with pay and 60 days maternity leave of schools
division office personnel. Request of classroom teacher to teach,
resign, engage in business and publish articles, and investigate
cases/ complains involving personnel in the division, and details
of field janitor of not more than 30 days. 8. Recommends for
approval for reclassification, upgrading and conversion of position
and other related matters. 9. Prepares and submits annual and
periodic reports on conditions and activities of schools in his
division and on needed equipment. Supplies and textbooks and other
reports; 10. Makes periodic visits to school to check compliance
and implementation of curriculum requirements. 27. 11. Conducts-in
services training of staff and field supervisors as well as teacher
an other non-teaching personnel to keep them posted on new trends
for advancements and improvement of instruction administration, and
supervision and personnel management. 12. Approves vouchers,
payrolls, and requisition; 13. Plans, programs, direct the
distribution of national fund allotments; 14. Confers, coordinates
and cooperates with provincial officials and other government
agencies on matters affecting school and certain community
development projects. 15. Initiates and directs the development of
local curriculum, materials and programmers and coordinates the
conduct of educational research and surveys and special fund
campaign; and 16. Sits as co- chairman of provincial Board. 28.
Duties and Responsibilities of the Assistant School Division
Superintendent: 1. Assists in the administration and supervision of
the activities in the division by initiating plans and programs
suited to the needs of the division; 2. Assists in the selection of
teachers and employees, reviews, teachers request for study leave
permission to teach, seek transfer, engage in business and publish
articles and recommends appropriate action; 3. Checks records of
pupils/ students funds and provincials allotments. 4.Conducts
preliminary inquiry and prepare reports on cases/ complains
involving school personnel for investigation. 5. Attends meetings,
conducts and assists in services training of teachers, seminars,
and workshops; 6. Observes conditions obtaining in the school and
the community; develops suitable educational programs of the
division; 29. 7. Coordinates the works of the different division
supervisor. 8. Takes leadership on the development or curriculum
materials, evaluates instructional activities, reports and
curriculum materials; 9. Visit teachers, principals and other
school personnel to ensure that the curriculum requirements and
educational programs of the division are properly implemented; 10.
Visits teachers principals and of the school personnel to ensure
that the curriculum requirements and educational programs of the
division are properly implemented; 11. Takes active part in
implementing the co- curricular activities of the division
particularly in athletics an cultural programs; and 12. Serve as a
liaison office officer of the division Superintendent of schools
with other government agencies in the division. 30. The Educational
Supervisor DepEd order No. 36, s. 1998 allocates the number of
education supervisors for a school division. For each division with
4,000 teachers or below, there should be 11 educations Supervisor 1
in the following subject areas; Numbers Subjects 1 English 1
Science 1 Mathematics 1 Social Studies 1 Filipino 1 P.E, Health,
Music , Arts 1 Pre Elementary Education/SPED 1 Private Education 2
THE and Livelihood 1 Values Education and Guidance 1 Non formal
Education 31. For each Division with more than 30 teachers there
shall be 14 Education Supervisor 1 in the following subjects,
areas; Numbers Subjects 2 English (1 Elementary and 1 Secondary) 2
Science (1 Elementary to include health and 1 Secondary) 2
Mathematics (1 Elementary and 1 Secondary) 1 Social Studies 1
Filipino 1 P.E, Health, Music, Arts 1 THE and Livelihood Education
1 Values Education and Guidance 1 Non formal Education 1
Pre-Elementary Education/ speed Education 32. Duties Of Education
Supervisor 1. Assists the superintendent in carrying out the
educational programs in the division, and 2. Visit the different
districts, elementary and secondary schools in the division to
provide assistance to district supervisor, principals, and teachers
in evaluating and improving their work. The District Office A
school division in dividend into districts on the basis of the
number and size of municipalities. A district usually comprises one
or more Municipalities. Some City Division may be divided into
District according to the number and size of School. Each District
is headed by a district Supervisor. 33. The District Supervisor The
District supervisor is the educational leader, organizer and
administration for all the Elementary Schools within his / her
District. The responsibilities of the district supervision require
that he posses inspiring leadership, tact, sympathy, vision, and
listening ability. Duties of the District Supervisor 1. Provides
leadership in the implementation of DepEd, programs and project in
the district; 2. Direct, advises and assists the elementary school
Principal and Teachers in his district; 34. 3. Promotes the
efficiency of the teachers under his charge through effective
supervision and in- services training; 4. Leads in the evaluation
of achievement in the district 5. Keeps his school functioning in
keeping in the board general policies of the bureau and the best
interests of the public and the community; 6. Sits as co- chairman
at the District School Board in its deliberation. 35. The school An
Elementary or a Secondary School is headed by a Principal who is
responsible for the management and Supervision of the School. The
principal of Elementary Schools are categorizing depending on the
number of Teachers. Category No. of Teachers Supervised EHT
(Elementary head Teacher 7-9 Principal 1 10-29 Principal 11 30-59
Principal 111 60-99 Principal 1v 1oo plus 36. Duties Of The
Elementary School Principal 1.Supervises all school personnel in an
elementary school 2.Provides leading in the development and
implementation of all educational program in the school; 3.Promotes
the efficiently of teaching and learning in all classes through in
service training, observation, visits , etc., 4.Coordinates all
services for the wholesome growth and development of all pupils and
other personnel in the school; 5.Prepares, consolidates and submit
all report of the school to the districts supervisors 6.Lead in the
evaluation of achievements of the division. Directs the
organization of classes determines and assign the teaching leads of
the staff and makes proper distribution of instructional and other
materials; 7.Provides for the accommodation of pupils including the
availability of building for classrooms and other school needs.
Coordinates and cooperates with the community and other agencies
and represents the district supervisor in the school; 8.Rates the
performance of the teachers in the school and recommends the
deserving ones for promotion ;and 9. Does related work. 37. Duties
of the Secondary schools Principal 1. Provides leadership in the
formulation and implementation of policies, plans, programs, and
projects to carry out the objectives of education for secondary
schools adopted to the needs of the community; 2. Prepares the
school programs, assignments of teachers as well as testing
schedule. Makes available to teacher, students and other school
employees the needed instructional materials and supplies; 3.
Prepares the school budget proposals and works for adequate
financing of the school; prepares programs of expenditures based on
the approved budget; 4. Leads in curriculum developments and
determines what electives, and vocational courses the school can
offer to its students; 38. 5. Plans and organizes the curricular
activities of teachers and students; 6. Sees to its that the school
is provided with proper health and medical facilities, and
supervises maintenance and up- keep of school plants facilities; 7.
Evaluates the rates performance of teachers and recommends
promotion of teachers and employees; 8. Organizes the guidance
program of the school; 9. Maintains good public relations with
students, teachers, local officials, and the public at large; and
10. Conducts in service education program for the teachers and
other school employees.