Top Banner
March 13, 2022 EMPLOYEE SELF SERVICE The employee logs into ESS through the url using his User ID & Password http://hocdcqep.hoclkochi.com:50000/irj/portal/
74

Ess Training

Dec 05, 2015

Download

Documents

amaya100100

ess training
Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Page 1: Ess Training

April 18, 2023

EMPLOYEE SELF SERVICE

The employee logs into ESS through the url using his

User ID & Password

http://hocdcqep.hoclkochi.com:50000/irj/portal/

Page 2: Ess Training

April 18, 2023

ESS Services

Services provided in Employee Self Service

1. Personal Information

2. Leave Management

3. Benefits and Payments

4. Employee Search

Page 3: Ess Training

April 18, 2023

1. Personal Information

Employees can use the application to:

• Maintain Communication Data

• Maintain Addresses

• Maintain Family Member/Dependents

• Maintain Bank Information

• Maintain Personal Data

• Maintain Personal ID

Page 4: Ess Training

April 18, 2023

Personal Information

Page 5: Ess Training

April 18, 2023

Personal Information

1.a. Communication Data

Employees can use this service to maintain their communication data like telephone numbers, email ids etc

Page 6: Ess Training

April 18, 2023

Personal Information

Page 7: Ess Training

April 18, 2023

Personal Information – Communication Data

Guidelines

Page 8: Ess Training

April 18, 2023

Personal Information – Communication Data

• In the Overview dialog box, the system displays an overview of the personal communication data.

• To change your own data, choose Edit.• In the Edit screen you can change your own business data such as

email-address, telephone and so on. • When you are done, choose the Review button.• On the next screen, choose Save.

The system displays a confirmation screen that all changes have been saved.

Page 9: Ess Training

April 18, 2023

Personal Information – Communication Data

Page 10: Ess Training

April 18, 2023

Personal Information – Communication Data

Page 11: Ess Training

April 18, 2023

Personal Information

1.b. Addresses

Employees can use this service to display and edit their own address data.

The Addresses service comprises input screens for the address types • Permanent Residence, • Temporary Residence,• Home Address• Emergency Address.

Page 12: Ess Training

April 18, 2023

Personal Information

Page 13: Ess Training

April 18, 2023

Personal Information - Addresses

Page 14: Ess Training

April 18, 2023

Personal Information - Addresses

Page 15: Ess Training

April 18, 2023

Personal Information - Addresses

Page 16: Ess Training

April 18, 2023

Personal Information - Addresses

• In step 1 the system displays an Overview for your maintained Addresses.

• Choose Edit to change information or add a new Emergency address or Mailing Address

• On the Edit screen you can change your address information. Choose Review to review the updated data.

• In Step Review and Save the system displays an overview of your (updated) address information. Choose Save.

• In step 4 the system displays a confirmation message that your changes were saved.

Page 17: Ess Training

April 18, 2023

Personal Information

1.c. Family Member/Dependents

Employees can use this service to display their family members and dependents.

Note:

Not editable by user. Notify P&A department for any changes.

Page 18: Ess Training

April 18, 2023

Personal Information

Page 19: Ess Training

April 18, 2023

Personal Information – Family Member/Dependents

Page 20: Ess Training

April 18, 2023

Personal Information

1.d. Bank Information

Employees can use this service to display their own bank information.

Employees’ bank details are used for bank transfers from payroll.

Note:

Not editable by user. Notify P&A department for any changes.

Page 21: Ess Training

April 18, 2023

Personal Information

Page 22: Ess Training

April 18, 2023

Personal Information – Bank Information

Page 23: Ess Training

April 18, 2023

Personal Information – Bank Information

Page 24: Ess Training

April 18, 2023

Personal Information – Bank Information

• Click More Info to view the bank information.• Click Back or Exit to exit the screen.

Page 25: Ess Training

April 18, 2023

Personal Information

1.e. Personal Data

Employees can use this service to display their own personal information.

Note:

Not editable by user. Notify P&A department for any changes.

Page 26: Ess Training

April 18, 2023

Personal Information

Page 27: Ess Training

April 18, 2023

Personal Information – Personal Data

Page 28: Ess Training

April 18, 2023

Personal Information – Personal Data

Page 29: Ess Training

April 18, 2023

Personal Information – Personal Data

• Click More Info to view the personal data.• Click Back or Exit to exit the screen.

Page 30: Ess Training

April 18, 2023

Personal Information

1.f. Personal IDs

Employees can use this service to display their own Personal IDs such as PAN number, Driving License, Passport details etc.

Note:

Not editable by user. Notify P&A department for any changes.

Page 31: Ess Training

April 18, 2023

Personal Information

Page 32: Ess Training

April 18, 2023

Personal Information – Personal ID

Page 33: Ess Training

April 18, 2023

2. Leave Management

Employees can use the applications in this area to:

• Leave & Credit

• Leave Request – (Apply/Cancel Leave)

Page 34: Ess Training

April 18, 2023

Leave Management

2.a. Leave & Credit

This Web application enables employees to check their leave credits, such as leave entitlements etc.. It provides them with information to help them plan their leave and information about the deduction periods of their time accounts.

Page 35: Ess Training

April 18, 2023

Leave Management – Leave & Credit

Page 36: Ess Training

April 18, 2023

Leave Management – Leave & Credit

Page 37: Ess Training

April 18, 2023

Leave Management – Leave & Credit

The list displays the following information:•Time Accounts

The name of the leave entitlement.•Deductible to & from

The date to & from which you can still take leave or deduct time-off entitlement.

•Entitlement

The total entitlement available to you for a specific type of leave (such as the total entitlement of leave days per year).

•Remainder(Leave balance)

The number of days that have not yet been taken.

Page 38: Ess Training

April 18, 2023

Leave Management

2.b. Leave Request

Employees can use this service to enter a leave request, or to notify their superior that they will be absent for a certain period of time. For example: due to illness.

The leave request is submitted to the employee’s superior for approval. Employees can check the status of their request.

Employees can use the Leave Request service to request both absences (leaves)and attendances(outside duty etc.).

Page 39: Ess Training

April 18, 2023

Leave Management – Leave & Credit

Page 40: Ess Training

April 18, 2023

Leave Management – Leave Request

Page 41: Ess Training

April 18, 2023

Leave Management – Leave Request

1. Click on Type of Leave dropdown and select the leave type that you want to apply.

2. Use the Date field to indicate the period of the leave that you want to apply for. You can enter the date manually in the format DD/MM/YYYY or use the Calendar button to display the calendar and select a date.

3. You can also see the name of the approver and provide an accompanying note to the approver.

4. Click on the button to review your request.

This step allows you to review the details of leave being applied for, before you send it.

Page 42: Ess Training

April 18, 2023

Leave Management – Leave Request

Check out for error messages

Page 43: Ess Training

April 18, 2023

Leave Management – Leave Request

Page 44: Ess Training

April 18, 2023

Leave Management – Leave Request

The button takes you back to Step 1(Display and Edit) to amend, if details were entered incorrectly.

The button sends your request to your approver.

5. After the successful submission of your request a confirmation screen is displayed.

Page 45: Ess Training

April 18, 2023

Leave Management – Leave Request

Page 46: Ess Training

April 18, 2023

Leave Application

Leave Application contains services such as:

• Team Calendar• Leave Calendar• Time Accounts• Overview of Leaves

Page 47: Ess Training

April 18, 2023

Leave Application Services

Page 48: Ess Training

April 18, 2023

Leave Application Services - Show Team Calendar

Page 49: Ess Training

April 18, 2023

Leave Application Services - Show Team Calendar

Page 50: Ess Training

April 18, 2023

Leave Application Services - Show Leave Calendar

• The leave calendar provides a graphical overview of your existing leave.

• The Absence colour denotes the status of leave that has been applied.

Page 51: Ess Training

April 18, 2023

Leave Application Services - Show Calendar

Page 52: Ess Training

April 18, 2023

Leave Application Services - Show Calendar

Page 53: Ess Training

April 18, 2023

Leave Application Services - Overview of Leaves

This application shows you your leave applications. The details of your leave requests as well as the processing status i.e. approved, sent (waiting for approval) or rejected, is displayed.

Page 54: Ess Training

April 18, 2023

Leave Application Services - Show Overview

Page 55: Ess Training

April 18, 2023

Leave Application Services - Overview of Leaves

Page 56: Ess Training

April 18, 2023

3. Benefits & Payments

Employees can use the applications in this area to:

• Payslip

• Leave Encashment Request

Page 57: Ess Training

April 18, 2023

Benefits & Payments

3.a. Pay slips

This service provides employees with a detailed list of salary related amounts and information for a selected period. This includes:

• Gross amount (for example, payments)

• Net amount (for example, deductions)

• Outgoing payment (for example, bank transfer)

The system displays the salary statement in PDF form which opens automatically in the Salary Statement. Print the form by clicking on the Adobe Print Button.

Page 58: Ess Training

April 18, 2023

Benefits & Payments

Page 59: Ess Training

April 18, 2023

Benefits & Payments – Payslip

Page 60: Ess Training

April 18, 2023

3. Benefits & Payments

3.b. Leave Encashment Request

This service provides employees to create leave encashment requests. It also enables employees to display absence quotas and edit existing leave encashment requests.

Page 61: Ess Training

April 18, 2023

Benefits & Payments

Page 62: Ess Training

April 18, 2023

Leave Encashment Request

Page 63: Ess Training

April 18, 2023

4. Employee Search

4. Employee Search

Employees can use this service to search for employees’ data in the company address book.

The service comprises the following functions:

• Simple search: You can search by first name and last name.

• Advanced search using various criteria:

If you run a search, the system displays a hit list.

Page 64: Ess Training

April 18, 2023

Employee Search

Page 65: Ess Training

April 18, 2023

Employee Search

Page 66: Ess Training

April 18, 2023

Employee Search

Page 67: Ess Training

April 18, 2023

Employee Search

Tips:

1. If you do not know how to spell the entire name, you can use * as a wildcard placeholder for unknown characters before or after the known character.

2. Using a plus sign (+) represents an individual character.

3. The number of results that will be displayed is limited to 100.

Example:

“Emp*” to search for “Employee” or “*ger” to search for “Manager”.

Page 68: Ess Training

April 18, 2023

Employee Search

From the hit list, you can go directly to the employee’s profile.

Page 69: Ess Training

April 18, 2023

Employee Search

Click on the employee

Page 70: Ess Training

April 18, 2023

Employee Search – Employee Profile

Page 71: Ess Training

April 18, 2023

Employee Search – Organizational Unit

To see the person’s organizational integration, select Organizational Unit. This takes you to the separate Organizational Chart screen.

Note:• The organizational hierarchy displays the department, position,

colleagues, and the selected colleague’s superior. • From here you can branch into the superior department.

Page 72: Ess Training

April 18, 2023

Employee Search – Organizational Unit

Click on the organization unit

Page 73: Ess Training

April 18, 2023

Employee Search – Organizational Unit

Page 74: Ess Training

April 18, 2023