ESHARS Training Presented by: Sheena Joslyn Provider: Medicaid Finance and Consulting Services (HISD) WEBSITE: eSHARS.com Source: MFCS, a division of the.

Source: MFCS, a division of the Houston Independent School District

eSHARS TrainingPresented by: Sheena Joslyn

Provider: Medicaid Finance and Consulting Services (HISD)

WEBSITE: eSHARS.com


OVERVIEW Booklet Pages Logging in Step-by-Step Instructions Screen Shots


Website Example-After Login


Booklet Pages & Logging In

UserID = email addressLogin = resetschool5 Tabs

◦Birdville = Live data◦Training = Fake data

Booklet page 23◦ Page 37 = IMPORTANT

reminders

Communication

1. Add a Visit from Scratch

2. Review Pending Approval of Visits

3. View your Visit History

4. View Student Info.5. View Student Logs6. Add a New Student7. View my caseload


Website Example-Training Tab


Website Example-Visit Tab

1. Caseload

2. Service

3. What would you like to do


Building Your Caseload

“View My Caseload” (on right side)..allows to add students to caseload

Place checkmark next to students you need in your caseload

Pages of students, scroll to bottomRemoving a student, right side of screen,

place a checkmark next to their name and click “Remove”

Click “close”


Website Example-Caseload

Expands


Website Example-Added Students


1. Add A Visit From Scratch

Highlight student and choose service◦ In this example we’re creating a Speech Evaluation Service

“Add a Visit From Scratch” (3rd box)Choose: Location, Date, Visit Start Time,

and Length of visit“Next”Next screen = 2 questions

◦ Before this Evaluation, was this Student Special ED?◦ After this Evaluation, will this Student be Special ED?

“Create”


Website Example-Speech Eval.

Website Example-Speech Eval.Source: MFCS, a division of the Houston Independent School District

If you answer “No” = don’t bill

Evaluations only billable if the student has an existing Special Ed. label or qualified for one.


Website Example-Speech Eval.


Website Example-Therapy Session


Website Example-Therapy Session

2. Review Pending Approval of Visits&3. View Your Visit History

Highlight Student from caseload

“Review Pending Approval of Visits” (3rd box)

Choices:◦Ready To Bill◦Reviewed but Failed◦Review Later

“Save “

Highlight Student from caseload

“View Your Visit History” (3rd box)



Website Example-Pending Approvals


Website Example-Visit History


4. View Student Information

Tabs are:◦ Visit History◦ Log ◦ ARD History◦ Medicaid History◦ Campus History

Visit History (Delete, View, and change billing status)*ALERT: If not ready to bill, put into Completed-DO NOT BILL Status

Log (Keep track of why services weren’t performed and ARD hours completed)

ARD History (Modify and/or Add an ARD)*CAUTION: There may be services already present that

need to stay within the active ARD*The ARD date can overlap the most recent ARD, but

cannot overlap an existing Visit


Website Example-Student Info.


Website Example-Log Tab


Website Example-ARD History

CAUTION!!


5. View Student Logs


Reminders

Communication via phone or BISD emailAdd students via Sheena Joslyn“Help” onlineParental consentView pending visitsSetup a billing scheduleMake sure student has ARD/IEP

Website Example-Help TabSource: MFCS, a division of the Houston Independent School District

Troubleshooting & Email to HISD

Contacts

Sheena Joslyn◦(817) 547-5735◦[email protected]

Misty Brown (Alternate)◦[email protected]

Houston ISD◦(800) 381-6334◦[email protected]

ESHARS Training Presented by: Sheena Joslyn Provider: Medicaid Finance and Consulting Services (HISD) WEBSITE: eSHARS.com Source: MFCS, a division of the.

Documents

caseload source

website examplecaseload

students source

login source

website examplevisit

website examplependi

close source

website examplespeech