eSCRIBE Agenda Package - Calendar - Township of Perth East

TOWNSHIP OF PERTH EASTREGULAR MEETING OF COUNCIL

AGENDA

Tuesday, March 20, 20187:00 pm

Council Chambers25 Mill Street East

Milverton

Pages

1. CALL TO ORDER- 7:00 P.M.

2. MOMENT OF REFLECTION

3. CONFIRMATION OF THE AGENDA

4. DISCLOSURE OF PECUNIARY INTEREST and the general nature thereof

5. CONSENT AGENDA

Consent Agenda Items

Items listed under the Consent Agenda are considered routine, and are enacted inone motion. However, any Council member may request one or more items to beremoved from the Consent Agenda for separate discussion and/or action.

5.1 CONSENT AGENDA ITEMS5.1.1 Draft Minutes of the Regular Meeting of Council - March 6, 2018 5 - 13

5.1.2 Draft Minutes of the Perth East Budget Advisory Committee Meeting -March 1, 2018

14 - 25

5.1.3 Draft Minutes of the Perth East Public Library Board Meeting - March 13,2018

26 - 27

5.1.4 Fire Activity Report - February 2018 28 - 30

5.1.5 Maitland Valley Conservation Authority - Board of Directors MeetingDecember 20, 2017

31 - 36

5.1.6 Ministry of Municipal Affairs - Planning Act Regulations related to theBuilding Better Communities and Conserving Watersheds Act, 2017

37 - 38

5.1.7 Perth County Accessibility Advisory Committee Minutes - January 23, 2018 39 - 42

5.1.8 United Way Perth-Huron, Development Training sessions 43 - 43

5.1.9 50th Anniversary of the Central Perth Elementary School - June 10, 2018 44 - 44

5.1.10 G2G (Goderich2Guelph) Rail Trail Inc. - Trail User and StakeholderInformation Meeting - March 25, 2018

45 - 45

5.1.11 Upper Thames River Conservation Authority (UTRCA) 2018 Budget (fullcopy available from the Clerk)

46 - 47

5.1.12 Perth County Accessibility Forum 2018 - Hertiage Marrying AccessibilityApril 12, 2018

48 - 48

6. DELEGATIONS

6.1 Dietrich Engineering Limited - Claassen Municipal Drain 2018 49 - 84

Serving parts of Lots 12 and 13, Concession 1 in the Township of Perth East,Mornington Ward, County of Perth.

6.2 Dietrich Engineering Limited - Harvey-Nauta Municipal Drain 2018 85 - 126

Serving parts of Lots 6 and 7 in Concessions 13 and 14 in the Township ofPerth East, Mornington Ward, County of Perth.

6.3 Milverton Public School Playground Fundraising Efforts, Melanie Pasher and

Jennifer Londry Milverton Public School Parent Council127 - 131

7. PUBLIC MEETINGS AND PUBLIC HEARINGS

7.1 PUBLIC MEETING - None7.2 PUBLIC HEARINGS - None

8. REPORTS

8.1 PLANNING/DEVELOPMENT8.1.1 Luckhurst Court Assumption (Sebringville) 132 - 138

8.1.2 Region of Waterloo - Proposed Amendment to the Region of WaterlooOfficial Plan

139 - 152

8.1.3 Application for an Amendment to the County Official Plan by BBG AcresLtd. lands described as Lot 16, Concession 2 and Part of Lot 16,Concession 1, Ellice Ward

153 - 164

8.1.4 PUBLIC MEETING - Perth County Council - Official Plan Amendment 165 - 178

Application for Official Plan Amendment by BBG Acres Ltd. (OPA 168)(Report PL-03-2018) lands described as Lot 16, Concession 2 and Part ofLot 16, Concession 1, Ellice Ward

8.2 CAO - None8.3 CLERK

8.3.1 Council Conference Allocation 179 - 184

8.3.2 Changes to the Income Tax Act - Council One-Third Remuneration TaxFree

185 - 186

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8.3.3 Request for Repair and Improvement (Section 78) - Hymer Branch AMunicipal Drain, Mornington Ward

187 - 190

8.4 FINANCE8.4.1 Annual Council Remuneration and Expense Report 191 - 193

8.4.2 2018 Final Budget 194 - 270

8.5 PUBLIC WORKS AND PARKS - None8.6 BUILDING/BY-LAW ENFORCEMENT

8.6.1 Property Standards Officer Appointment 271 - 273

8.7 PERTH EAST RECREATION COMPLEX - None8.8 FIRE

8.8.1 Tender Results for Two Fire Tankers and Budget Amendment 274 - 277

9. CORRESPONDENCE

9.1 G2G (Goderich2Guelph) Rail Trail, dated March 5, 2018 regarding a request forsigns

278 - 278

10. COUNCIL AND COMMITTEE REPORTS

10.1 MAYOR'S MEETING LOG - None10.2 COUNCIL REPORTS

11. BY-LAWS

11.1 FIRST AND SECOND READING11.1.1 By-law 13-2018 Being a By-law to adopt the Final Estimates of all sums

required by the Municipality for the Year 2018 (See Item No. 8.4.2)11.1.2 By-law 14-2018 Being a By-law to assume the Public Services on

Luckhurst and to assume Luckhurst Court as a public highway (See ItemNo. 8.1.1)

11.1.3 By-law 15-2018 Being a By-law to Appoint a Municipal Law EnforcementOfficer/Property Standards Officer (See Item No. 8.6.1)

11.1.4 By-law 103-2018 Provisional By-law to provide for Drainage Works knownas the Claassen Municipal Drain 2018 (See Item No. 6.1)

11.1.5 By-law 104-2018 Provisional By-law to provide for Drainage Works knownas the Harvey-Nauta Municipal Drain 2018 (See Item No. 6.2)

11.2 THIRD AND FINAL READING11.2.1 By-law 13-2018 Being a By-law to adopt the Final Estimates of all sums

required by the Municipality for the Year 2018 (See Item No. 8.4.2)

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11.2.2 By-law 14-2018 Being a By-law to assume the Public Services onLuckhurst and to assume Luckhurst Court as a public highway (See ItemNo. 8.1.1)

11.2.3 By-law 15-2018 Being a By-law to Appoint a Municipal Law EnforcementOfficer/Property Standards Officer (See Item No. 8.6.1)

12. CLOSED SESSION Pursuant to Section 239 of the Municipal Act, 2001

Litigation or potential litigation, including matters before administrativetribunals, affecting the municipality or local board – pertaining to a Townshipunmaintained public road

●

A proposed or pending acquisition or disposition of land by the municipalityor local board – pertaining to the Rostock Office and Hall

●

13. BUSINESS ARISING FROM CLOSED SESSION

14. NOTICE OF MOTIONS

15. NEW BUSINESS

16. ANNOUNCEMENTS

17. CONFIRMATORY BY-LAW

18. ADJOURNMENT

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PAGE 034-18

TOWNSHIP OF PERTH EAST REGULAR COUNCIL MEETING

MINUTES

Date:

Location:

March 6, 2018

Council Chambers

25 Mill Street East

Milverton

Members Present Mayor Bob McMillan

Deputy Mayor Rhonda Ehgoetz

Councillor Don Brunk

Councillor Jeff Cressman

Councillor Andrew MacAlpine

Councillor Jerry Smith

Members Absent Councillor Helen Dowd

Staff Present Glenn Schwendinger, CAO

Theresa Campbell, Municipal Clerk

Donna Chaffe, Human Resources Manager

Rhonda Fischer, Treasurer

Bill Hunter, Fire Chief

Wes Kuepfer, Public Works and Parks Manager

Scott Puillandre, Planner

Kendra Roth, CEO Perth East Public Library

Grant Schwartzentruber, Chief Building Official

Becky Westman, P.E.R.C. Manager

Helen Readings, Receptionist/Administrative Assistant

1. CALL TO ORDER- 7:00 P.M.

Mayor Bob McMillan called the meeting to order.

2. MOMENT OF REFLECTION

Mayor Bob McMillan requested that Council and Staff reflect on their roles and

responsibilities as municipal officials.


Resolution No. 18-083

Moved by Andrew MacAlpine

Seconded by Don Brunk

THAT the following item(s) be added to the Meeting Agenda:

Item No. 8.2.1 CAO - Solar Agreement - Former Milverton Fire Station

(By-law 10-2018)

Item No. 11.1.3 BY-LAWS - By-law 11-2018 Being a By-law to amend

By-law 01-2018, Milverton Fire Hall Property

THAT the agenda as prepared for the March 6, 2018 Meeting of Council of the

Township of Perth East, be approved as received.

CARRIED

4. DISCLOSURE OF PECUNIARY INTEREST and the general nature thereof

There were no declarations of pecuniary interest.

CONSENT AGENDAMARCH 20, 2018ITEM NO. 5.1.1

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REGULAR MEETING OF COUNCIL MARCH 6, 2018 PAGE 035-18

5. CONSENT AGENDA

5.1 CONSENT AGENDA ITEMS


Moved by Jerry Smith

Seconded by Jeff Cressman

5.1.1. Draft Minutes of the Regular Meeting of Council - February 20, 2018

5.1.2. Draft Minutes of the Perth East Public Library Board Meeting –

February 20, 2018

5.1.3. Building Activity Report - January 2018

5.1.4. Perth County Council Meeting Highlights - February 15, 2018

5.1.5. Perth County Accessibility Advisory Committee Meeting Minutes –

January 23, 2018

5.1.6. City of Cornwall - Better Promotion and Support Remediation of

Contaminated Properties in Urban Centres

5.1.7. Upper Thames River Conservation Authority Board of Directors

Meeting - January 23, 2018

5.1.8. Ministry of Municipal Affairs and Ministry of the Attorney General –

Building Better Communities and Conserving Watersheds Act, 2017

THAT Items No. 5.1.1 to 5.1.8 as set out on the Consent Agenda for the March 6,

2018 Regular Meeting of Council be received for information;

AND the Minutes of the February 20, 2018 Regular Council Meeting be adopted.

CARRIED

6. DELEGATIONS - None

7. PUBLIC MEETINGS AND PUBLIC HEARINGS

7.1 PUBLIC MEETING

Mayor McMillan declared this meeting of the Council of the Township of Perth East

be temporarily adjourned to permit the holding of a Public Meeting for Zoning By-

law Amendment Application No. Z01-2018-PE.

7.1.1 Zoning By-law Amendment Z01-2018-PE

by Melissa Feller

lands described as South Part of Lot 32, Concession 11

Ellice Ward (5270 Line 46)

Mayor McMillan stated that this meeting is an opportunity for the Township to

advise the public of the purpose and intent of the amendment and receive their

input prior to considering adoption of the implementing by-law.

Mayor McMillan advised that if a by-law is adopted to implement the Zoning

Amendment, a Notice of Passing will be forwarded by prepaid first class mail to all

known property owners within 120 metres of the affected property, various

agencies of interest and others who have requested notice. An appeal to the

Ontario Municipal Board objecting to the adoption of the by-law may be filed with

the Clerk not later than the date stated on the Notice.

Mayor McMillan stated that any person present who wishes to receive written

notice of a by-law passed to implement the amendment is asked to give their name

and mailing address to the Clerk at this time. He advised that no written notice,

except as previously noted, will be given unless requested at this time.

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Mayor McMillan advised that all persons attending this meeting will be given an

opportunity to be heard or make a presentation. Planner Puillandre, presented the

Planning Report and recommendations. No correspondence was received from

the Conservation Authority.

Mayor McMillan asked if anyone present who wishes to make a presentation or

speak in opposition of the application and requested that they give their name and

address for the record when they are recognized. No one responded.

Mayor McMillan asked if anyone present who wishes to make a presentation or

speak in support of the application other than the applicant/agent and requested

that they give their name and address for the record when they are recognized. No

one spoke in favour of the application.

Mayor McMillan asked if the applicant or agent has any comments in respect to

the application and the draft Zoning By-law or to the comments that have been

made or any questions from the members of Council. No one spoke in regards to

the Zoning By-law Amendment.

Mayor McMillan stated that Council will consider a resolution regarding the

Planning Report Recommendation following the conclusion of the Public Meeting

and that By-Law No. 201-2018 being a by-law to implement the approval of the

Zoning Application will be considered in the Regular Meeting of Council.

Mayor McMillan declared the Public Meeting for consideration of Zoning By-law

Amendment Application Z01-2018-PE closed and continued with the Regular

Meeting of Council.

7.1.1 Zoning By-law Amendment Z01-2018-PE

by Melissa Feller

lands described as South Part of Lot 32, Concession 11

Ellice Ward (5270 Line 46)


Moved by Don Brunk


THAT the Council of the Township of Perth East received the report dated March

6th, 2018 prepared by the Planner, entitled Zoning By-law Amendment Z01-2018-

PE by Melissa Feller, affecting lands descried as South Part of Lot 32, Concession

11, Ellice Ward;

AND THAT Council APPROVE Zoning By-law Amendment No. 201-2018;

AND THAT Council proceed with the adoption of the Zoning By-law Amendment.

CARRIED

7.2 PUBLIC HEARINGS

Mayor McMillan declared this meeting of the Council of the Township of Perth East

to be temporarily adjourned to permit the holding of a Public Hearing for the

Committee of Adjustment pursuant to Section 45 of the Planning Act regarding

Minor Variance Application A02-2018-PE.

7.2.1 Minor Variance Application A02-2018-PE

by Arnie and Anita Martin

lands described as West Part of Lot 14, Concession 13

Mornington Ward (4198 Line 83)

Chair McMillan stated this hearing is an opportunity for the Township to advise the

public of the purpose and intent of the Minor Variance and receive their input prior

to making a decision.

Chair McMillan stated that any person present who wishes to receive written

notice of the decision made by the Committee of Adjustment is asked to give

their name and mailing address to the Secretary-Treasurer at this time. PE-7


No written notice, except as previously noted, will be given unless requested at

this time.

Chair McMillan advised that all persons attending this hearing will be given an

opportunity to be heard or make a presentation. Planner Puillandre presented the

Planning Report and recommendations.

Chair McMillan asked if anyone present who wishes to make a presentation or

speak in opposition of the application and requested that they give their name and

address for the record when they are recognized. No one responded.

Chair McMillan asked if anyone present who wishes to make a presentation or

speak in support of the application other than the applicant/agent and requested

that they give their name and address for the record when they are recognized. No

one responded.

Chair McMillan asked if the applicant or agent have any comments in respect to

the application or any questions from the Committee of Adjustment members. No

one spoke in regards to the application.

Arnie Martin, applicant was present.

DECISION OF THE COMMITTEE OF ADJUSTMENT

7.2.1 Minor Variance Application A02-2018-PE

by Arnie and Anita Martin

lands described as West Part of Lot 14, Concession 13

Mornington Ward (4198 Line 83)




THAT the Township of Perth East Committee of Adjustment receive the report

dated March 6th, 2018 prepared by the Planner, entitled Minor Variance A02-2018-

PE by Arnie and Anita Martin affecting lands described as West part of Lot 14,

Concession 13, Mornington Ward (4198 Line 83);

AND THAT Perth East Committee of Adjustment APPROVE Minor Variance No.

A02-2018-PE to permit the construction of a Manure Storage Tank requiring relief

from the Minimum Distance Separation (MDS II) Formulae of 21 metres (approx.

69 ft.) from the required 286 metres (approx. 938 ft.), in order to construct a Manure

Storage Tank within 265 metres (approx. 869 ft.) of a neighboring dwelling.

CARRIED

Chairman McMillan declared the Committee of Adjustment Public Hearing Closed

and entered into Regular Meeting of Council.

8. REPORTS

8.1 PLANNING/DEVELOPMENT - None

8.2 CAO

8.2.1 Solar Agreement - Former Milverton Fire Station


Moved by Don Brunk

Seconded by Andrew MacAlpine

THAT the Council of the Township of Perth East receive the report prepared by the

Chief Administrative Officer dated March 6, 2018 regarding the Solar Agreement

for 16 Mill Street West for information;

AND THAT Council gives three readings to By-law 10-2018; being a By-law to

authorize the signing of a solar agreement for the former Milverton Fire Station.

CARRIED

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8.3 CLERK

8.3.1 Request for Repair and Improvement (Section 78) - Gerber No.2

Municipal Drain




THAT the Council of the Township of Perth East receive the Request for Repair

and Improvement (Section 78 of the Drainage Act) by property owner Stephen

Ropp for the Gerber No. 2 Municipal Drain, Lot 13, Concession 16, Ellice Ward,

Township of Perth East, for information;

AND THAT in accordance with Section 78(2) of the Drainage Act the appointment

of an engineer will be considered at the April 17, 2018 Regular Council Meeting,

subsequent to the notice advising of the proposed drainage works being sent to

the secretary-treasurer of the conservation authority that has jurisdiction over the

lands in the affected area.

CARRIED

8.4 FINANCE - None

8.5 PUBLIC WORKS AND PARKS

8.5.1 Shakespeare & Milverton Water and Wastewater Master Plan - Kelly

Vader and Steve Burns, B.M. Ross and Associates Limited

Jim Luckhardt was present.




THAT the Council of the Township of Perth East receive the Shakespeare &

Milverton Water and Wastewater Master Plan Presentation from Kelly Vader and

Steve Burns, B.M. Ross and Associates Limited for information.

CARRIED

8.5.2 South Easthope Landfill Operations Report (2017)




THAT the Council of the Township of Perth East receive the report entitled South

Easthope Landfill Monitoring and Operations Report (2017), dated March 6 2018,

prepared by the Manager of Public Works and Parks for information;

AND THAT Council of the Township of Perth East receive the attached engineers

report entitled 2017 Landfill Monitoring Report South Easthope Landfill prepared

by Azimuth Environmental Consulting, Inc. dated February 2018 for information.

CARRIED

8.5.3 Road 130 Improvements - Kraemer Concrete




THAT the Council of the Township of Perth East receive the report entitled Road

130 Improvements – Kraemer Concrete dated March 6, 2018 prepared by the

Manager of Public Works and Parks for information;

AND THAT Council authorize staff to provide Kraemer Concrete Ltd. with an

estimated cost to complete the requested work;

AND THAT Council authorize staff to prepare and report back with an agreement

and by-law; PE-9


AND THAT Council authorize staff to include paving the subject portion of Road

130 as a provisional item within the Asphalt Paving and Management Tender.

CARRIED

8.6 BUILDING/BY-LAW ENFORCEMENT - None

8.7 PERTH EAST RECREATION COMPLEX - None

8.8 FIRE

8.8.1 Proposed Comments on Fire Protection and Prevention Act

(FPPA) Regulation Changes




THAT the Council of the Township of Perth East receive the report entitled

Proposed Comments on Fire Protection and Prevention Act (FPPA) Regulation

Changes, dated March 6, 2018, prepared by the Fire Chief for information;

AND THAT Council instruct the Fire Chief to submit these fourteen (14) comments

to the Ontario Regulatory Registry prior to the March 11, 2018 deadline

1. As we are already well into our 2018 budget process it would make sense to

delay the implementation date of the changes until at least January 1, 2020, if

not longer, to allow Council and the Fire Department to make necessary

training funding decisions.

2. As there will be additional mandatory training and certification requirements,

which will add to our training budget, the Provincial Government should be

required to contribute funding.

3. Since the mandatory training and certification doesn’t apply to all members of

the Fire Department, this change will in essence be creating two levels of

Firefighters (grandfathered and certified). To provide protection to

Municipalities, the Province should provide clear liability indemnification 12

months prior to the regulations coming into force.

4. To improve the deliverability of the training, and subsequent testing, there

should be enhanced online opportunities made available to the fire service.

5. The proposed internship program of 24 months applies to new hires operating

under the supervision of a Firefighter. To assist with succession planning this

should be enhanced to include all applicable areas and positions, such as Fire

Inspectors and Fire Officer I & II, replacing the limiting language found in

section 3(b).

6. Table 1, of the proposed regulation, details the mandatory certification service

and the required standard. It should be revised to include wording that ensures

future updates to NFPA standards are implemented by the Authority Having

Jurisdiction (AHJ) as standards are updated, published, and testing/skills are

made available. This will support and complete the certification process.

7. Certification for some individual chapters within NFPA 1006 may not be

available for the January 1, 2020 deadline. Therefore, additional wording

should be added to the regulations, allowing the AHJ to manage the

implementation of NFPA 1006 Technical Rescue as the standards are

updated, published, and testing/skills are made available, in order to support

and complete the certification process.

8. That the reference to building stock and classifications should use MPAC data

to classify building usage in regards to fire risk.

9. That the line about reporting the “state of compliance within the fire code” in

Section 2 be deleted, as this is directly dependent upon Municipalities’ set level

of service for fire prevention (e.g. fire inspections upon request or complaints

as permitted, under the FPPA).

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10. That Section 6 be removed. In a multi-tier government (e.g. lower-tier fire,

upper-tier EMS and provincial police), the data required for a public safety

response profile, as currently called for in the draft regulation, is not attainable.

11. That the mandatory risk assessment for fire, under Section 7 of this regulation,

be clarified in regards to content and formatting as a stand-alone document.

12. That Section 9(2) be edited to remove the requirement to compare to other

“like” Municipalities, as this data is not readily available. Reporting against

provincial trends would be more appropriate.

13. That an overhaul of Ontario’s Standard Incident Reporting (SIR) framework is

completed before any legislation on public reporting, such as this, be

implemented.

14. That the Technical Table should reconvene to discuss SIR system

improvements and implementation strategies, while the proposed regulation

on Public Reporting is put on hold.

CARRIED

9. CORRESPONDENCE

9.1 Perth County Federation of Agriculture dated February 20, 2018

regarding Annual Spring Forum on March 16, 2018




THAT the Council of the Township of Perth East receive the correspondence dated

February 20, 2018 from the Perth County Federation of Agriculture requesting a

Council representative at their Annual Spring Forum on March 16, 2018 for

information;

AND THAT Andrew MacAlpine attend on behalf of the Township of Perth East.

CARRIED

10. COUNCIL AND COMMITTEE REPORTS

10.1 MAYOR'S MEETING LOG - February 2018

10.2 COUNCIL REPORTS



Seconded by Jerry Smith

THAT the Mayor’s Meeting Log dated February 2018

And the verbal / written reports by Members of Council / County Council to report

to Perth East Council are as follows:-

Mayor McMillan- Perth County Administration

Deputy Mayor Ehgoetz- Perth County Land Division Committee

be received for information purposes.

CARRIED

11. BY-LAWS

11.1 FIRST, SECOND, THIRD AND FINAL READING


Moved by Jeff Cressman


By-law 102-2018 Being a By-law to Collect the Final Drainage Assessment

for Branch A of the Corcoran Municipal Drain, Ellice Ward

By-law 201-2018 Being a By-law to amend By-law 30-1999 lands described

as South Part of Lot 32, Concession 11, Ellice Ward

PE-11


By-law 10-2018 Being a By-law to Authorize the Signing of an Agreement

with 183018 Ontario Inc. -Rooftop Lease, 16 Mill Street West, Milverton

By-law 11-2018 Being a By-law to Amend By-law 01-2018 Authorizing the

Sale of Land - Milverton Fire Hall Property, 16 Mill Street West, Milverton

THAT the By-laws listed above be read a First, Second, Third and Final time.

CARRIED

Council were in consensus to reorder the Agenda and move Closed Session

following Announcements.

14. NOTICE OF MOTIONS – None

15. NEW BUSINESS – None

16. ANNOUNCEMENTS – None



Seconded by Rhonda Ehgoetz

THAT this meeting continue and move the curfew to 10:30 p.m.

CARRIED

12. CLOSED SESSION - Pursuant to Section 239 (2) of the Municipal Act, 2001




THAT the Regular Meeting of Council of the Township of Perth East be temporarily

adjourned at 8:43 p.m. to permit the holding of a meeting in Closed Session for the

purpose(s) of:

Exceptions Pursuant to Section 239 (2) of the Municipal Act, 2001

a proposed or pending acquisition or disposition of land by the municipality

or local board:

Rostock Office and Hall

Yost Court, Milverton

CARRIED


Moved by Don Brunk

Seconded by Andrew MacAlpine

THAT the Council of the Township of Perth East rise from the Closed Session and

reconvene to regular session at 10:12 p.m.

CARRIED



Moved by Don Brunk


THAT the Council of the Township of Perth East approve amending the 4th

paragraph of the November 15, 2016 Resolution No. 16-482 regarding Yost Court,

Milverton to utilize the services of a real estate agent and will continue to consider

offers for the entire development or individual lots;

AND THAT staff be directed to make the amendments to applicable documents

and prepare a Request for Proposal (RFP) for real estate services

CARRIED

PE-12



Moved by Jeff Cressman


THAT the Council of the Township of Perth East direct staff to provide the approved

responses to the email from the Rostock Ellice Community Association (RECA),

dated February 27, 2018 entitled Rostock Hall and Agri-Centre questions;

AND THAT Council approve the following conditions regarding the offer made by

the Township of East to RECA for the purchase the Rostock Facility;

Non Negotiable Terms;

Terms approved by Council on January 9, 2018;

Written acceptance of the offer is required to be provided to the Township of

Perth East by Monday March 12th, 2018 at 4:00 pm;

If the offer of acceptance from RECA is not received by the Township by

Monday March 12th, 2018 at 4:00 pm, the facility will be offered for Public Sale;

No bookings are to be made past July 1, 2018 if RECA is not purchasing the

facility;

Offer to purchase executed agreements from RECA must be received by the

Township of Perth East by noon on Wednesday April 11, 2018;

Should the offer to purchase executed agreements be received by the

Township of Perth East by noon on Wednesday April 11, 2018, bookings can

commence past July 1, 2018.

CARRIED

17. CONFIRMATORY BY-LAW




THAT By-law Number 12-2018, being a by-law to confirm the proceedings of

Council of the Township of Perth East at its regular meeting held on March 6, 2018,

be read a first, second and third time.

CARRIED

18. ADJOURNMENT




THAT the meeting of Council be adjourned at 10:15 P.M.

CARRIED

Theresa Campbell, Municipal Clerk Bob McMillan, Mayor

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TOWNSHIP OF PERTH EAST BUDGET ADVISORY COMMITTEE

MINUTES

Date:

Location:

Thursday March 1, 2018

Council Chambers

25 Mill Street East

Milverton, Ontario

Members Present:

Mayor Bob McMillan

Deputy Mayor Rhonda Ehgoetz

Councillor Don Brunk

Councillor Helen Dowd

Councillor Andrew MacAlpine

Councillor Jerry Smith

Councillor Jeff Cressman

Staff Present:

Glenn Schwendinger, CAO

Theresa Campbell, Clerk

Grant Schwartzentruber, Chief Building Official

Rhonda Fischer, Treasurer

Bill Hunter, Fire Chief

Becky Westman, P.E.R.C Manager

Donna Chaffe, HR Manager/CAO Assistant

Wes Kuepfer, Public Works and Parks Manager

Kendra Roth, Library CEO

Wendy McMurray, Recording Clerk

1. CALL TO ORDER - 5:30 P.M.Chair Bob McMillan called the meeting to order.

2. MOMENT OF REFLECTIONChair Bob McMillan requested that Council and Staff reflect on their roles andresponsibilities as municipal officers.

CONSENT AGENDAITEM NO. 5.1.2MARCH 20, 2018

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Page 8 Year 2018

3. CONFIRMATION OF THE AGENDA Resolution # BGT 18-17 Moved by Jerry Smith Seconded by Jeff Cressman THAT the following item(s) be added to the Meeting Agenda:

Additional details provided for item 7.2.1 Capital Plan Details – General, Water and Wastewater

New Business – Verbal update regarding Banking Arrangements

AND THAT the following item be changed on the meeting agenda – January 16th, 2018 draft Budget Advisory Committee minutes, Agenda Item 8.8 Budget Power Point be revised to reflect 8.8.1 to 8.8.4:

AND THAT the Agenda be approved as circulated and prepared for the March 1st meeting of the Budget Advisory Committee, be approved as amended.

CARRIED 4. DISCLOSURE OF PECUNIARY INTEREST and the general nature thereof

There were no declarations of pecuniary interest. 5. CONSENT AGENDA 5.1. CONSENT AGENDA ITEMS Resolution # BGT 18-18 Moved by Helen Dowd Seconded by Don Brunk

5.1.1 Minutes from the Budget Advisory Committee – January 16, 2018

THAT items 5.1.1 as set out on the Consent Agenda for the March 1st, 2018 be received for information; AND That the Minutes of the January 16, 2018 Budget Advisory Committee be adopted as amended.

CARRIED 6. DELEGATIONS

6.1 Residential Hospice Stratford Perth – Andy Werner

Andy Werner appeared as a delegation and provided the Budget Advisory Committee with a summary of the Residential Hospice Stratford Perth facility. Recommendation of Council will appear under Item No. 12 New Business.

PE-15

Page 9 Year 2018

6.2 Shakespeare and Community Athletic Association – Gary West, Deb Bell and Paul Bender Gary West, Deb Bell and Paul Bender appeared as a delegation and provided the Budget Advisory Committee with a summary of Shakespeare and Community Athletic Association projects for 2018 and request for financial support. Recommendation of Council will appear under Item No. 12 New Business.

7. REPORTS

7.1 Treasurer Reports 7.1.1 Reserve

Resolution # BGT 18-19 Moved by Helen Dowd Seconded by Andrew MacAlpine That the Budget Advisory Committee of the Township of Perth East receive Agenda Item 7.1.1 Reserve and Reserve Fund reports prepared by the Treasurer for information.

CARRIED 7.1.2 Tax Phase-Ins, Capping, County and Education Tax Rates

Resolution # BGT 18-20 Moved by Jeff Cressman Seconded by Jerry Smith That the Budget Advisory Committee of the Township of Perth East receive the report titled Tax Phase-Ins, Capping, County and Education Tax Rates prepared by the Treasurer dated March 1, 2018 for information.

CARRIED 7.1.3 Unfunded Capital and Township Long Term Debt Resolution # BGT 18-21 Moved by Andrew MacAlpine Seconded by Helen Dowd

THAT the Budget Advisory Committee receive Agenda Item 7.1.3 Unfunded Capital and Township Long Term Debt report prepared by the Treasurer for information.

CARRIED

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Page 10 Year 2018

7.2 Capital Budget (Power Point) Resolution # BGT 18-22 Moved by Andrew MacAlpine Seconded by Helen Dowd

THAT the Budget Advisory Committee receive the following Capital Budget Reports for information:

7.2.1 Capital Plan Details - General, Water and Wastewater

7.2.2 Capital Plan Summary - General, Water and Wastewater

CARRIED

7.2.3 General Government Capital Projects

Resolution # BGT 18-23 Moved by Don Brunk Seconded by Jeff Cressman THAT the Budget Advisory Committee receive the following General Government Capital Budget Reports for information:

7.2.3.1 Asset Management Project

7.2.3.2 Admin Building Natural Gas Conversion Project

7.2.3.3 Admin Building Improvements

7.2.3.4 Strategic Plan Project

7.2.3.5 Solar Project

7.2.3.6 Community Energy Plan

7.2.3.7 Joint GHG Reduction Plan

7.2.3.8 Strategic Planning and Reporting Software

7.2.3.9 Network Security

7.2.3.10 Council Devices AND THAT these projects be incorporated into the Capital Budget.

CARRIED 7.2.4 Recreation and Culture Capital Projects

Resolution # BGT 18-24 Moved by Andrew MacAlpine Seconded by Helen Dowd THAT the Budget Advisory Committee receive the following Recreation and Culture Capital Budget Reports for information:

7.2.4.1 Arena – Replacement of Header Pipe

7.2.4.2 Arena – Building Projects

7.2.4.3 Arena – Furniture and Fixtures

7.2.4.4 Pool Furniture and Fixtures

7.2.4.5 Library Natural Gas Conversion AND THAT these projects be incorporated into the Capital Budget.

CARRIED

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Page 11 Year 2018

7.2.5 Protection Service Capital Projects

Resolution # BGT 18-25 Moved by Jerry Smith Seconded by Helen Dowd THAT the Budget Advisory Committee receive the following Protection Service Capital Budget Reports for information:

7.2.5.1 Milverton Fire Station – Tanker 1 Replacement

7.2.5.2 Sebringville Fire Station – Tanker 1 Replacement

7.2.5.3 Fire Station Central Furniture and Fixtures and Small Equipment

7.2.5.4 Milverton Fire Station – Furniture and Fixtures and Small Equipment

7.2.5.5 Shakespeare Fire Station – Furniture and Fixtures and Small Equipment

7.2.5.6 Sebringville Fire Station – Furniture and Fixtures and Small Equipment

7.2.5.7 Fire Hydrant Replacement

7.2.5.8 Milverton Fire Hall – Arena Drive Project

AND THAT these projects be incorporated into the Capital Budget. CARRIED

Helen Dowd left meeting at 7:15 PM.

7.2.6 Transportation Services

Resolution # BGT 18-26 Moved by Jeff Cressman Seconded by Andrew MacAlpine THAT the Budget Advisory Committee receive the following Transportation Services Capital Budget Reports for information:

7.2.6.1 Pickup Truck Replacement

7.2.6.2 Trailer Replacement

7.2.6.3 Grader Replacement

7.2.6.4 Computers for Public Works Shop

7.2.6.5 North Easthope Shop New Overhead Doors

7.2.6.6 Excavator Attachment

7.2.6.7 Perth East Transportation Van Purchase

7.2.6.8 Road 129 Paving

7.2.6.9 Road 122 Surface Treatment

7.2.6.10 Line 67 Surface Treatment

7.2.6.11 Line 47 Surface Treatment

7.2.6.12 St Marys Street – Road Design and Engineering

7.2.6.13 Road 140 Reconstruction

7.2.6.14 Line 36 Pavement Preservation

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Page 12 Year 2018

7.2.6.15 Road 130 Surface Treatment and Paving

7.2.6.16 Crosswalk Enhancements

7.2.6.17 Thompson Street – Surface Paving

7.2.6.18 William Shakesepare Street – Surface Paving

7.2.6.19 Pacific Avenue – Road Design and Engineering

7.2.6.20 Whaley Avenue – Road Design and Engineering

7.2.6.21 Fulton Street – Road Design and Engineering

7.2.6.22 Crack Sealing

7.2.6.23 Line 33 Reconstruction

7.2.6.24 Culvert and Pipes

7.2.6.25 Bridges – Guardrails

7.2.6.26 Replace Retaining Wall – Structure 22

7.2.6.27 Bridge Repairs – Structure 87

7.2.6.28 St Marys Street – Storm Design and Engineering

7.2.6.29 Pacific Avenue – Storm Design and Engineering

7.2.6.30 Whaley Avenue – Storm Design and Engineering

7.2.6.31 Fulton Street – Storm Design and Engineering

7.2.6.32 Storm Lifecycle Maintenance Holes Repairs

7.2.6.33 Arena Drive Redevelopment Project

7.2.6.34 Digital Radar Feed Back Signs

7.2.6.35 Roadside Signs

7.2.6.36 South Easthope Gravel Pit – Loader Scale

7.2.6.37 Sebringville Sidewalk Replacement


7.2.7 Environment Capital Projects

Resolution # BGT 18-27 Moved by Don Brunk Seconded by Andrew MacAlpine THAT the Budget Advisory Committee receive the following Environment Capital Budget Reports for information:

7.2.7.1 South Easthope Landfill Design and Engineering

7.2.7.2 South Easthope Landfill Transfer Station


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Page 13 Year 2018

7.2.8 Health and Culture Services Capital Projects

Resolution # BGT 18-28 Moved by Don Brunk Seconded by Jeff Cressman THAT the Budget Advisory Committee receive the following Health and Culture Services Capital Budget Reports for information:

7.2.8.1 Knox Wesley Cemetery – Cemetery Tombstone and Monument Realigning

AND THAT this project be incorporated into the Capital Budget.

CARRIED

7.2.9 Environment Water Capital Projects

Resolution # BGT 18-29 Moved by Andrew MacAlpine Seconded by Jerry Smith THAT the Budget Advisory Committee receive the following Environmental Water Capital Budget Reports for information:

7.2.9.1 Water and Wastewater Master Plan Study

7.2.9.2 Shakespeare Water System – Well Development

7.2.9.3 Pacific Avenue – Water Design and Engineering

7.2.9.4 Whaley Avenue – Water Design and Engineering

7.2.9.5 St Marys Street – Water Design and Engineering

7.2.9.6 Fulton Street – Water Design and Engineering AND THAT these projects be incorporated into the Capital Budget.

CARRIED

7.2.10 Environment Wastewater Capital Projects

Resolution # BGT 18-30 Moved by Jeff Cressman Seconded by Don Brunk THAT the Budget Advisory Committee receive the following Environmental Wastewater Capital Budget Reports for information:

7.2.10.1 Sanitary Sewer Lining and Maintenance Hole Rehabilitation

7.2.10.2 Water and Wastewater Master Plan Study

7.2.10.3 Generator Fencing

7.2.10.4 Pacific Avenue – Wastewater Design and Engineering

7.2.10.5 Whaley Avenue – Wastewater Design and Engineering

7.2.10.6 Fulton Street – Wastewater Design and Engineering

7.2.10.7 St Marys Street – Wastewater Design and Engineering AND THAT these projects be incorporated into the Capital Budget.

CARRIED

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Page 14 Year 2018

7.3 Capital Forecast Reports

Resolution # BGT 18-31 Moved by Andrew MacAlpine Seconded by Jerry Smith THAT the Budget Advisory Committee receive the following Capital Forecast Reports dated March 1st, 2018 for information:

7.3.1 Fire Department Motor Vehicle Forecast Report

7.3.2 PERC Capital Project Forecast Report

7.3.3 PERC HVAC Forecast

7.3.4 Public Works Motor Vehicle Forecast

7.3.5 Public Works Equipment Forecast Report

7.3.6 Public Works Road Forecast Report

7.3.7 Public Works Bridge Forecast Report

7.3.8 Public Works Sewer Equipment Forecast Report

7.3.9 Public Works Water Vehicle Forecast Report

7.3.10 Building Capital Forecast Report

7.3.11 Library Capital Forecast Report CARRIED

8. CORRESPONDENCE

8.1 Maitland Valley Conservation Authority (MVCA)

Resolution # BGT 18-32 Moved by Don Brunk Seconded by Jeff Cressman THAT the correspondence dated January 30, 2018 from the Maitland Valley Conservation Authority (MVCA) regarding 2018 Priorities, Work Plan and Budget be received for information.

CARRIED

8.2 Grand River Conservation Authority

Resolution # BGT 18-33 Moved by Don Brunk Seconded by Jerry Smith THAT the correspondence dated January 22, 2018 from the Grand River Conservation Authority regarding the 2018 Grand River Conservation Authority Budget and Levy Meeting be received for information.

CARRIED

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Page 15 Year 2018

8.3 Township of Perth South – Correspondence to the Upper Thames River Conservation Authority (UTRCA)

Resolution # BGT 18-34 Moved by Rhonda Ehgoetz Seconded by Andrew MacAlpine THAT the correspondence dated January 22, 2018 from the Corporation of the Township of Perth South regarding their Budget Resolution for the 2018 Upper Thames River Conservation Authority (UTRCA) levy, be received for information.

CARRIED 9. CLOSED SESSION – None


11. NOTICE OF MOTIONS / RECONSIDERATIONS

11.1.1 Request for Reconsideration – Deputy Mayor Rhonda Ehgoetz Resolution No. BGT 18-11, January 16th, 2018 Budget Advisory Committee Minutes regarding Communications and Policy Development Coordinator

Resolution # BGT 18-35 Moved by Rhonda Ehgoetz Seconded by Andrew MacAlpine

That reconsideration be given to resolution BGT18-11 Item 8.7.3 as set out in Service Level requests for the January 16, 2018 Budget Advisory Committee be included in the Corporate Budget as service level requests be reconsidered at the Budget Advisory Committee Meeting on Thursday March 1, 2018.

DEFEATED 11.1.2 Request for Reconsideration – Deputy Mayor Rhonda Ehgoetz

Resolution No. BGT 18-12, January 16th, 2018 Budget Advisory Committee Minutes regarding Recreation and Community Development Coordinator

Resolution No. BGT 18-12 Resolution # BGT 18-36 Moved by Rhonda Ehgoetz Seconded by Andrew MacAlpine That reconsideration be given to resolution BGT18-12 Item 8.7.4 as set out in Service Level requests for the January 16, 2018 Budget Advisory Committee be included in the Corporate Budget as service level requests be reconsidered at the Budget Advisory Committee Meeting on Thursday March 1, 2018.

DEFEATED

PE-22

Page 16 Year 2018

12. NEW BUSINESS

12.1 Verbal Update, Treasurer Rhonda Fischer - Banking Arrangements due to closure of CIBC Branch Milverton

Resolution # BGT 18-37 Moved by Jeff Cressman Seconded by Andrew MacAlpine

That the verbal update provided by Treasurer Rhonda Fischer regarding the closing of the CIBC Banking Branch, Milverton be received for information.

CARRIED

12.2 Andy Werner - Residential Hospice Stratford Perth Resolution # BGT 18-38 Moved by Jeff Cressman Seconded by Jerry Smith THAT the delegation provided by Andy Werner – Residential Hospice Stratford Perth to the Budget Advisory Committee meeting on March 1st, 2018 be received for information.

CARRIED

12.3 Gary West, Deb Bell and Paul Bender - Shakespeare and Community Athletic Association (SCAA)

Resolution # BGT 18-39 Moved by Andrew MacAlpine Seconded by Rhonda Ehgoetz THAT the delegation provided by Gary West, Deb Bell and Paul Bender representing the Shakespeare and Community Athletic Association (SCAA) to the Budget Advisory Committee on March 1st, 2018 be received for information;

AND THAT staff be directed to provide a report on Township funding source options for the SCAA.

CARRIED 12.4 Power Point Presentation – Budget Advisory Committee, March 1, 2018 Resolution # BGT 18-40 Moved by Jeff Cressman Seconded by Don Brunk THAT the power point presentation as set out in Budget Reports for the March 1st, 2018 Budget Advisory Committee meeting be received for information.

CARRIED

PE-23

Page 17 Year 2018

Resolution # BGT 18-41 Moved by Jeff Cressman Seconded by Rhonda Ehgoetz THAT the meeting of the Budget Advisory Committee curfew be extended until 9:00 PM.

CARRIED

12.4 Budget Monetary Directives

Resolution # BGT 18-42 Moved by Jerry Smith Seconded by Jeff Cressman THAT the budget monetary directives from the Budget Advisory Committee meeting made at the March 1st, 2018 be incorporated into the 2018 corporate budget; AND THAT the Budget monetary directives equates to a levy increase of 10.275% and a notional tax increase of 8.738% after adding additional revenue due to assessment growth;

AND THAT staff be directed to prepare a by-law for the approval of the 2018 budget. Deputy Mayor Rhonda Ehgoetz requested a recorded vote: RECORDED VOTE: Mayor Bob McMillan Yea Deputy Mayor Rhonda Ehgoetz Nay Councillor Don Brunk Yea Councillor Jerry Smith Yea Councillor Jeff Cressman Yea Councillor Andrew MacAlpine Nay Total For: 4 Total Against: 2

CARRIED

14. ANNOUNCEMENTS – None

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Page 18 Year 2018

15. ADJOURNMENT

Resolution # BGT 18-43 Moved by Andrew MacAlpine Seconded by Don Brunk THAT the meeting of the Budget Advisory Committee adjourned at 8:36 PM

CARRIED

_________________________________ ____________________________ Theresa Campbell, Municipal Clerk Bob McMillan, Chair

PE-25

Perth East Public Library Board

Tuesday, March 13, 2018 7:30pm Perth East Public Library

MEETING MINUTES

Present: Heather Melnychuk, Mackenzie Kipfer, Lois Baillie, Don Brunk, Owen Smelski, Jerry Smith, James Stewart, Kendra Roth

Regrets: None

1. ADDITIONS TO and APPROVAL OF THE AGENDAMotion to accept the recommendation that the Agenda be approved, noting anyadditions, changes or deletions.Forwarded by J. StewartSeconded by D. BrunkMotion carried.

1. MINUTES OF PREVIOUS MEETINGMotion to accept the recommendation that the minutes of the Board Meeting of February20, 2018 be approved as circulated.Forwarded by M. KipferSeconded by L. BaillieMotion carried.

3. BUSINESS ARISING FROM MINUTES OF February 20, 20183.1 Updated January Year-to-Date ReportsMotion to accept the recommendation that the updated January Year-to-Date reports bereceived as information.Forwarded by J. SmithSeconded by M. KipferMotion carried.

4. CORRESPONDENCE4.1 Canadian Association of Equality 4.2 Rose MacCallum – donated book to Perth East Public Library Motion to receive correspondence as information. Forwarded by O. Smelski Seconded by D. Brunk Motion carried.

5. FINANCE REPORT5.1 Year-to-Date ReportsMotion- that un-audited February Year-to-Date reports be received as information.Forwarded by L. BaillieSeconded by D. BrunkMotion carried.


PE-26

5.2 Accounts Payable - informal listing of Accounts Payable Motion to receive report as information. Forwarded by O. Smelski Seconded by J. Stewart

Motion carried. 6. CEO’S REPORT 6.1 CEO’s Report

Motion- to receive CEO’s report as information. Forwarded by J. Stewart Seconded by O. Smelski Motion carried. 6.2 Perth East Township Banking Memo Motion to receive Memo as information. Forwarded by M. Kipfer Seconded by L. Baillie Motion carried.

7. COMMITTEE REPORTS

7.1 Finance Committee – no report 7.2 Personnel Committee – no report 7.3 Strategic Planning Committee – no report. 7.4 PCIN Board – no report, next meeting is Wednesday April 11, 2018. 7.5 SOLS Trustee Council 3 – no report, next meeting is Saturday April 7, 2018. 7.6 Council Report – verbal report from D. Brunk and J. Smith

8. CLOSED SESSION REPORT 8.1 None.

9. NEW BUSINESS 9.1 Discussion regarding meeting time for Perth East Public Library Board meetings.

10. NEXT MEETING April 10, 2018 at 7:30pm Perth East Public Library 11. ADJOURNMENT Motion to adjourn. Forwarded by J. Stewart ________________________________ _______________________ H.Melnychuk, Chairperson Date

PE-27

Integrity Teamwork Service Continuous Improvement Fiscal Responsibility

Page 1 of 3

TOWNSHIP OF PERTH EAST

REPORT

TO: PERTH EAST COUNCIL

PREPARED BY: Bill Hunter, Fire Chief

DATE: March 20, 2018

SUBJECT: Fire Department Activity Report for February 2018

ATTACHMENTS: None

RECOMMENDATION:

That the Fire Department Activity Report, prepared by the Fire Chief, dated March 20, 2018 for the month of February 2018 be received for information.

3 185

1 211

2

1

2

1

3

2

RESPONSES YEAR TO DATE PERTH SOUTH

6 12 3 1110

2 10 PERTH SOUTH - YTD 465

7 12 5 496

FEBRUARY 2018 ALARMS TOTAL ALARMS FOR 2018TOTAL

HOURS FOR

2018

15 34 396

Vehicle collision JANUARY 19

CO False Alarm FEBRUARY 15

Vehicle extrication MARCH

Gas leak - Natural gas APRIL

False alarm - Malfunction MAY

Medical aid not required JUNE

Fire JULY

Call cancelled AUGUST

SEPTEMBER

OCTOBER

NOVEMBER

DECEMBER

OVERALL YEAR TO DATE COMPARISONSSTATION

SEBRINGVILLE 2015 49

MILVERTON 2016 31

SHAKESPEARE 2017 43

ITEM No. 5.1.4

PE-28


Page 2 of 3

MILVERTON SET UP NEW STATION 23 46

FEBRUARY 2018 TRAINING ACTIVITY

STATION TRAINING TOPICSNUMBER OF

FIREFIGHTERS

TOTAL HOURS

TRAINED

SET UP NEW STATION 20 40

SEBRINGVILLE NATURAL GAS AWARENESS 11 22

STATION MAINTENANCE 16 32

SHAKESPEARE ROPES & KNOTS 18 36

TOTAL HOURS OF TRAINING FOR THE YEAR TO DATE 428

SCBA 18 36

TOTAL HOURS OF TRAINING FOR THE MONTH 212

FIRE CHIEF’S ACTIVITY REPORT

Building plan reviews and consultations.

Fire Chief attended a meeting to discuss Project Lifesaver (PL) with representatives from OPP,

Alzheimers Society, Victim Services, Stratford PD and Perth County EMS. PL is a non-profit,

locating technology program dedicated to assisting and responding to the challenges faced by

the caregivers of loved ones who may wander as a result of Dementia, Autism, and other

disorders. Persons registered with PL wear a wrist band which looks similar to a watch that

emits a unique automatic tracking signal.

Fire Chief appeared on Rogers TV

“What’s Up Stratford” with host Peter

Maranger to discuss fire safety and

service delivery.

Fire Chief attended Community Living

London’s “Night of Heroes” with Hannah

Sims. During this special evening, local

community heroes paired up with people

supported by Community Living London and inspired all in attendance. Models showcased

their best moves on the runway while dressed up in fashions provided by local retailers.

Fire Chief attended the initial planning meeting for a mock emergency exercise in Perth South /

St Marys. The PEFD will be assisting with the event.

FIRE PREVENTION / PUBLIC EDUCATION ACTIVITY

Request inspections, smoke alarm inspections, site plan reviews and consultations.

PE-29


Page 3 of 3

Public Educator & FPO set up a table at the Avon Maitland

District School Board’s “Employment & Community

Services Information Night” at the Milverton PS – approx.

50 residents attended

Working with AMDSB & Mitchell HS staff to incorporate

fire safety into the Agriculture Skills Major program.

FPO worked with Statford-Perth Museum to ensure fire

safety with the Justin Bieber "Steps To Stardom" display.

FPO organized meetings of all Perth County & Huron

County Fire Prevention Officer / Fire Chiefs with the

Catholic School Board in regard to fire safety plans in their

schools.

SOCIAL MEDIA ANALYTICS

Account Impressions

@ChiefBillHunter 96.2K

@PEFDPubEd 10.5K

Perth East Facebook -

FD related posts 5.3K

Valentine’s Day (candles, unattended

cooking)

Weather/Emergency Preparedness due

to rainfall/adverse weather

Family Day (home escape planning,

smoke/CO alarm testing)

Horse & buggy / winter driving safety

OTHER FIRE DEPARTMENT ACTIVITY

Milverton Fire Station operational

BUDGETARY IMPACT

Approval of the recommendation as outlined in this report will

have no impact on the current approved Annual Corporate

Budget.

CORPORATE VISION, MISSION, AND CORE VALUES

The information and responses provided in this report are

consistent with and in keeping with the Municipality’s stated

Corporate Vision, Mission, and Core Values.

CORPORATE STRATEGIC PLAN

The information and responses provided in this report are consistent with and in keeping with the

Municipality’s approved Strategic Plan.

Prepared By: Bill Hunter, Fire Chief

Reviewed By: Glenn Schwedninger, CAO

PE-30


PE-31

PE-32

PE-33

PE-34

PE-35

PE-36

Date: March 5, 2018

Subject: Planning Act Regulations related to the Building Better Communities and Conserving Watersheds Act, 2017

Further to the email sent on February 27, 2018, I am writing to provide an update on regulations under the Planning Act related to the Building Better Communities and Conserving Watersheds Act, 2017.

The Planning Act regulations will come into effect on April 3, 2018.

New regulations under the Local Planning Appeal Tribunal Act, 2017 are also proposed and it is anticipated that they will be finalized in the near future. In the interim, please visit the Ontario Regulatory Registry posting for information on the Local Planning Appeal Tribunal Act, 2017 regulations.

Under the Planning Act, changes will be made to existing regulations to facilitate implementation of the Building Better Communities and Conserving Watersheds Act, 2017 changes to the land use planning and appeal system by:

requiring explanations of how planning proposals are consistent/conform withprovincial and local policies and clarify requirements for municipal notices;

making technical changes, such as changing references from Ontario MunicipalBoard to Local Planning Appeal Tribunal, and amending cross-references; and

establishing new transition provisions to set out rules for planning matters inprocess at the time of proclamation.

You can view copies of the amending Planning Act regulations on Ontario’s e-Laws:

Ontario Regulation 67/18 “Transitional Matters – General” – amending OntarioRegulation 174/16 “Transitional Matters Relating to the Smart Growth for OurCommunities Act, 2015”

Ontario Regulation 68/18 – amending Ontario Regulation 543/06 “Official Plansand Plan Amendments”

Ontario Regulation 69/18 – amending Ontario Regulation 549/06 “PrescribedTime Period – Subsections 17 (44.4), 34 (24.4) and 51 (52.4) of the Act”

Ontario Regulation 70/18 – amending Ontario Regulation 551/06 “Local AppealBodies”

Ministry of Municipal Affairs

Provincial Planning Policy Branch 777 Bay Street, 13

th Floor

Toronto ON M5G 2E5 Tel. 416-585-6014 Fax 416-585-6870

Ministère des

Affaires municipales

Direction des politiques provinciales d’aménagement 777, rue Bay, 13

e étage

Toronto ON M5G 2E5 Tél. 416-585-6014

Téléc. 416-585-6870


PE-37

http://www.ontariocanada.com/registry/view.do?postingId=25796&language=en

https://www.ontario.ca/laws/regulation/r18067




Ontario Regulation 71/18 – amending Ontario Regulation 200/96 “Minor Variance Applications”

Ontario Regulation 72/18 – amending Ontario Regulation 197/96 “Consent Applications”

Ontario Regulation 73/18 – amending Ontario Regulation 545/06 “Zoning By-Laws, Holding By-Laws and Interim Control By-Laws”

Ontario Regulation 74/18 – amending Ontario Regulation 544/06 “Plans of Subdivision”

Ontario Regulation 75/18 – amending Ontario Regulation 173/16 “Community Planning Permits”

Questions

If you have any questions about the changes to the land use planning and appeal system, including the Planning Act regulatory changes, please email [email protected]. Sincerely, Laurie Miller, Director Provincial Planning Policy Branch Ministry of Municipal Affairs

PE-38






mailto:[email protected]

Contact [email protected] if you require this document in an alternate format. Page 1

Perth County Accessibility Advisory Committee Minutes

January 23, 2018 1:30 PM Perth East Council Chambers, 25 Mill Street East, Milverton, ON

Members Present: Dennis Manarey, Karen Danis, Vince Judge, Mary McLagan, Laura Cannon, Janice Klages.

Members Absent: Perth County Councilor Helen Dowd

Staff Present: Julia Opie, Accessibility Coordinator (Recording Secretary)

1. CALL TO ORDER

Julia Opie, Accessibility Coordinator called the meeting to order and performedthe duties of the Interim Chair.

Members of the AAC Committee were asked to state their intention to see theposition of Chairperson.

Member, Dennis Manarey stated his intention to seek the position of Chairperson.

The Accessibility Coordinator requested that members of the Committee cast a vote by show of hands.

With member Dennis Manarey receiving unanimous votes, the Accessibility Coordinator declared Dennis Manarey as the 2018 Chairperson for the Perth County Accessibility Advisory Committee.

Members of the AAC Committee were asked to state their intention to seek the position of Vice-Chairperson.

Councilor Helen Dowd stated her intention to seek the position of Vice-Chairperson in absentia.

The Accessibility Coordinator requested that members of the Committee cast a vote by show of hands.

With Councilor Helen Dowd receiving unanimous votes, the Accessibility Coordinator declared Councilor Helen Dowd as the 2018 Vice-Chairperson for the Perth County Accessibility Advisory Committee.


PE-39



Resolution Number AAC-01-18-01

Moved By Mary McLagan Seconded By Laura Cannon

THAT the agenda for January 23, 2018 be approved with the following addition:

Item 7.4 Dynamic Symbol of Access Carried.

3. DISCLOSURE OF PECUNIARY INTEREST and general nature thereof No disclosures made.

4. ADOPTION OF PREVIOUS MINUTES

Perth County Accessibility Advisory Committee – October 24, 2017 Regular Minutes

Resolution Number AAC-01-18-02 Moved By Janice Klages Seconded By Karen Danis

THAT the minutes of the November 28, 2017 meeting of the Perth County Accessibility Advisory Committee be approved as circulated.

Carried.

5. DELEGATIONS: None.

6. PRESENTATIONS: None.

7. REPORTS

7.1 Joint Annual Status Update – CAO / HR / Accessibility – 2018

Resolution Number AAC-01-18-03 Moved By Vince Judge Seconded By Karen Danis

THAT the Perth County Accessibility Advisory Committee receives the following report for information and feedback:

2017 Joint Annual Status Update report – CAO/HR/Accessibility - 2018

PE-40


Carried.

7.2 Perth County Joint Accessibility Plan 2018-2022

Resolution Number AAC-01-18-04 Moved By Vince Judge Seconded By Laura Cannon

THAT the Perth County Accessibility Advisory Committee receives the Perth County Joint Accessibility Plan 2018-2022 – CAO/HR/Accessibility - 2018 Report for information and feedback.

Carried.

7.3 Dynamic Symbol of Access – CAO / HR / Accessibility – 2018

Resolution Number AAC-01-18-05 Moved By Vince Judge Seconded By Laura Cannon

THAT the Perth County Accessibility Advisory Committee recommends not adopting the proposed Dynamic Symbol of Access brought forward from the Forward Movement as it does not match current legislation.

Carried.

7.4 Coordinator’s Report – CAO / HR / Accessibility – 2018

Resolution Number AAC-01-18-06 Moved By Laura Cannon Seconded By Karen Danis

THAT the Perth County Accessibility Advisory Committee receives Coordinator’s Report January 2018 - CAO/HR/Accessibility -2018 for information.

Carried.

8. CORRESPONDENCE: None.

9. OTHER BUSINESS: None

10. CLOSED MEETING: No closed session

11. REPORTING OUT FROM CLOSED MEETING

PE-41


12. NEXT MEETINGS

The next meeting will be on Tuesday, February 27, 2018 at 1:30 p.m. at the Perth East Council Chambers, 25 Mill Street East, Milverton, Ontario

13. ADJOURNMENT

Resolution Number AAC-01-18-07

Moved By Karen Danis

THAT the meeting adjourns at 2:58 PM

Carried.

___________________________ _______________________

Dennis Manarey, Chair Julia Opie, Accessibility Coordinator

PE-42

“Unlocking the potential of the non-profit environment”

Development Training

Stratford · Stratford Library Listowel · Trillium Mutual Insurance Clinton · Huron County Health Unit

Information on presenters and topics at perthhuron.unitedway.ca/KEYs

$35/session 519-271-2978 or [email protected]

K EEP EDUC ATING YOUR SELF

EMPLOYEE RETENTION engage your staff and keep them

April 04 · 1:00PM - 4:00PM · Stratford

SOCIAL MEDIA in the non-profit world

April 11 · 9:30AM - 12:30PM · Clinton

SOCIAL MEDIA in the non-profit world

April 18 · 9:30AM - 12:30PM · Listowel

UNDERSTANDING FINANCIALS basics of non-profit financials May 02 · 1:00PM - 4:00PM · Stratford

MANAGING STRESS helping others and managing your own May 18 · 9:30AM - 12:30PM · Clinton

CORPORATE GOVERNANCE & BOARD RESPONSIBILITIES May 30 · 1:00PM - 4:00PM · Stratford


PE-43

http://perthhuron.unitedway.ca/KEYs


Please join us as we celebrate the

50th

Anniversary

of

Central Perth Elementary School

1968-2018

Staff & Student Reunion

Sunday, June 10, 2018

at 1:00 p.m.

Open House & Fun Fair at the school 1 p.m. – 5 p.m.

Like us on Facebook

https://www.facebook.com/CentralPerth50th/


PE-44

https://www.facebook.com/CentralPerth50th/

G2GRailTrailInc|RegisteredCharity

TrailUser&StakeholderInformationalMeeting

SundayMar25th2018@1:30PM

CowbellBrewery,BlythON

AllusersandstakeholdersofG2GareinvitedtoattendaninformationalmeetingonMarch25th,atCowbellBreweryinBlyth,Ontarioat1:30pm.ExecutiveCoordinatorandBoardofDirectorsForG2GRailTrailInc.willhostthismeetingalongwithlocalTrailAdvisoryCommittees,MOUPartners,localMediaandRTO4.

PleasejoinusupstairsinThreshersHallfornetworkingwithrefreshmentsandlightfood(AlcoholicBeveragesnotincluded).vi

Shouldyouhaveanyquestionsregardingthisevent,pleaseemailGraceVandenHeuvel:[email protected]

AgendaTopics

1. Introductionsandorganizationalstructure2. History,currentplanandfutureplanning3. EventsandMarketing4. Operationsand“ontheground”updates5. FinancingProjectsandGrants6. StrategicDevelopmentPlanning7. StakeholderInputandQ&A


PE-45


PE-46

PE-47

Perth County Accessibility Forum 2018 Heritage Marrying Accessibility

Date: Thursday, April 12, 2018.

Location: Perth County Paramedic Services Headquarters, 480 Douro St, Stratford, ON, N5A 0E6

Agenda

Time Description

8:30 a.m. – 9:00 a.m. Refreshments

9:00 a.m. – 9:05 a.m. Welcome by City of Stratford Councillor Bonnie Henderson, and County of Perth Chief Administrative Officer Renato Pullia

9:05 a.m. – 9:30 a.m. Alfred Spencer, Accessibility Directorate: “Where Does Heritage End and Accessibility Begin?”

9:30 a.m. – 10:00 a.m. James Lockhart, MHBC Planning: “Heritage Landscapes & Integration with Heritage Buildings” (subject to change)

10:00 a.m. – 10:30 a.m. John Rae, Ontario Historical Society: “The First Step to Inclusion”.

10:30 – 10:45 a.m. Break and Networking

10:45 a.m. – 11:15 a.m. Brent Kittmer, Town of St. Marys: “Town of St. Marys Queen Street Reconstruction – Embracing New Standards in a Heritage Landscape”.

11:15 a.m. – 11:45 a.m. Patrick O’Rourke, Heritage Stratford: "Heritage Stratford and Accessibility - Challenges and Opportunities".

11:45 a.m. – 12:15 p.m. Questions for Panelists, Final remarks and thanks.

12:15 p.m. – 1:00 p.m. Lunch and Networking

Forum Fee: $15.00 plus taxes and fees ($18.39). Includes refreshments and lunch.

Please register on Eventbrite: https://www.eventbrite.ca/e/accessibility-forum-heritage-marrying-accessibility-tickets-43999031287

CONSENT AGENDA ITEM NO. 5.1.12 MARCH 20, 2018

PE-48

https://www.eventbrite.ca/e/accessibility-forum-heritage-marrying-accessibility-tickets-43999031287

https://www.eventbrite.ca/e/accessibility-forum-heritage-marrying-accessibility-tickets-43999031287

THE CORPORATION OF THE TOWNSHIP OF PERTH EAST

PROVISIONAL BY-LAW NUMBER 103-2018

TO PROVIDE FOR A DRAINAGE WORKS KNOWN AS

CLAASSEN MUNICIPAL DRAIN 2018

MORNINGTON WARD

MARCH 20, 2018

WHEREAS Council received a petition for drainage works under Section 4 of the Drainage Act, R.S.O. 1990 serving part of Lots 12 and 13, Concession 1 Township of Perth East, Mornington Ward, County of Perth;

AND WHEREAS the Council of the Township of Perth East in the County of Perth has procured a Report dated March 1, 2018 made by Dietrich Engineering Limited which is attached hereto and forms part of this by-law;

AND WHEREAS the estimated total cost of constructing the drainage works is $ 53,800.00;

AND WHEREAS $34,869.00 is the total amount to be contributed by the Township of Perth East for construction of the drainage works;

AND WHEREAS Council is of the opinion that the drainage of the area is desirable.

THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF PERTH EAST, PURSUANT TO THE DRAINAGE ACT R.S.O. 1990 CHAPTER D.17, AS AMENDED, ENACTS AS FOLLOWS:

1. The Report, dated March 1, 2018 and attached hereto, is hereby adopted and thedrainage works as therein indicated and set forth is hereby authorized and shallbe completed in accordance therewith.

2. The Corporation of the Township of Perth East may borrow on the credit of theCorporation the sum of $53,800.00 being the amount necessary for constructionof the drainage works, less the following:

a) Grants received under Section 85 of the Act; andb) Commuted payments made in respect of the lands and roads assessed.

3. This By-law comes into force upon the final passing thereof and may be cited asthe Claassen Municipal Drain 2018.

READ A FIRST AND SECOND TIME THIS 20TH DAY OF MARCH, 2018.

PROVISIONALLY ADOPTED THIS 20TH DAY OF MARCH, 2018.

_____________________________ Theresa Campbell, Municipal Clerk Bob McMillan, Mayor

READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2018


DELEGATIONITEM NO. 6.1MARCH 20, 2018

PE-49

Claassen Municipal Drain 2018 Township of Perth East (Mornington Ward)

Reference No. 1615 March 1, 2018

PE-50

Claassen Municipal Drain 2018 Township of Perth East (Mornington Ward) Contents Introduction 1

On-Site Meeting 1

Information Meeting 2

Findings 2

Recommendations 2

Summary of Proposed Works 2

Working Area and Access 2

Watershed and Soil Characteristics 3

Allowances 3

Estimated Construction Costs 4

Summary of Costs 5

Assessment 6

Maintenance 6

Schedule of Assessment for Construction 7

Schedule of Assessment for Maintenance 8

Specifications for the Construction of Municipal Drainage Works DIVISION A-General Conditions DIVISION C-Specification for Tile Drains DIVISION H-Special Provisions

PE-51

Waterloo, Ontario

March 1, 2018

Claassen Municipal Drain 2018 Township of Perth East

(Mornington Ward) To the Mayor and Council of the Township of Perth East Members of Council:

Introduction

We are pleased to present our report on the “Claassen Municipal Drain 2018”, serving parts of Lots 12 and 13, Concession 1 in the Township of Perth East, Mornington Ward, County of Perth.

Authority to prepare this report was obtained by a resolution of the Township of Perth East Council at its March 1, 2016 meeting to appoint Dietrich Engineering Limited to prepare an Engineer’s Report.

In accordance with your instructions pursuant to a petition received by Council under Section 4 of the Drainage Act, R.S.O. 1990, signed by Petrus Beerepoot and Petronella Beerepoot-Kenter (former owners of Part Lot 12, Concession 1 – Roll No. 2-017), we have made an examination and survey of the affected area and submit herewith our Report which includes Plan, Profile and Specifications for this work.

The area requiring drainage is Part of Lot 12, Concession 1, Mornington Ward. The petition is valid in compliance with Section 4(1)(a) of the Drainage Act, R.S.O. 1990.

The attached Plan and Profile, Drawing No. 1, Reference No. 1615, Specifications and the Instructions to Tenderers form part of this report. They show and describe in detail the location and extent of the work to be done and the lands which are affected.

The outlet for this drain is the North Black Creek Municipal Drain.

On-Site Meeting

In accordance with Section 9(1) of the Drainage Act, R.S.O. 1990, an on-site meeting was held on December 19, 2016. The place of meeting was on Road 124, adjacent to Lot 12, Concession 1 in Mornington Ward. Persons in attendance were:

William Dietrich, P. Eng. Dietrich Engineering Limited Petrus and Elisabeth Claassen Landowners Steven Van Nes Landowner representing 2395240 Ontario Inc. John and Elsie May Kuntze Landowners

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Page | 2

Information Meeting

An information meeting was held on February 9, 2018 at the Township of Perth East Municipal Office. Persons in attendance were:

William Dietrich, P. Eng. Dietrich Engineering Limited Stephen Brickman, P. Eng. Dietrich Engineering Limited Petrus Claassen Landowner Steven Van Nes Landowner representing 2395240 Ontario Inc. John and Elsie May Kuntze Landowners

The information provided proposed constructing the Claassen Municipal Drain from its outlet into the North Black Creek Drain in Lot 13, Concession 1, to the west road limit of Road 124 adjacent to Lot 12, Concession 1, Township of Perth East, (Mornington Ward). This meeting provided a review of the design of the proposed drainage system, the estimated costs of the project and proposed assessments.

Findings

We have made an examination of the drainage area and have found the following:

1. The P. Claassen and E. Rombouts-Claassen property (Roll No. 2-017) and Road 124 do not have a sufficient outlet for the area within the watershed and is experiencing excessively gradual drainage.

2. The area requiring drainage is currently serviced by a private drainage system.

3. The natural outlet for this property is across Road 124 and the 2395240 Ontario Inc. property (Roll No. 2-020) and ultimately into the North Black Creek Drain.

Recommendations

It is our recommendation that:

1. A new tile drainage system be constructed from its outlet into the North Black Creek Drain in Lot 13, Concession 1 approximately 441 metres upstream to the west road limit of Road 124 adjacent Lot 12, Concession 1 (Roll No. 2-017).

2. A new tile drainage system includes the installation of 441 metres of 250mm and 300mm diameter pipes.

3. The drainage coefficient design standard used for this drain is 38mm of rainfall per 24 hours.

4. This new drainage system shall be known as the “Claassen Municipal Drain 2018”.

Summary of Proposed Works

The proposed work consists of the installation of approximately 441 metres of 250mm and 300mm diameter field tile and HDPE pipes and the installation of two (2) concrete catch basins.

Working Area and Access

Each landowner on whose property the drainage work is to be constructed shall designate access to and from the working area.

PE-53

Page | 3 The working area for construction purposes shall be an average width of twenty (20) metres along the alignment of the proposed tile drain.

The working area for maintenance purposes shall be an average width of ten (10) metres along the alignment of the proposed tile drain.

Watershed and Soil Characteristics

The watershed was established by field investigations, surveys, and data analysis of the Southwestern Ontario Orthophotographic Project (SWOOP).

The Drainage Area comprises approximately 17.5 hectares. Land use within the watershed is primarily agricultural.

The Ontario Ministry of Agriculture, Food and Rural Affairs Agricultural Information Atlas describes the soil types within the watershed and along the route of the drain as Huron Silt Loam.

Allowances

In accordance with Sections 29 and 30 of the Drainage Act, R.S.O. 1990, we determine the allowances payable to Landowners entitled thereto as follows.

Lot or Part Con. Owner Roll No. Right-of-Way (Section 29)

Damages to Lands and

Crops (Section 30)

Total Allowances

Claassen Municipal Drain 2018

Pt. 12 1 P. Claassen & E. Rombouts-Claassen 2-017 $500 $500

Pt. 13 1 2395240 Ontario Inc. 2-020 $4,210 $3,630 $7,840

Total Allowances, Claassen Drain 2018 $4,210 $4,130 $8,340

Total Allowances, under Sections 29 and 30 of the Drainage Act, R.S.O. 1990; Claassen Municipal Drain 2018. $8,340

Allowances for Right-of-Way (Section 29)

The agricultural land values used for calculating allowances for Right-of-Way was $40,000/ha.

The allowances for Right-of-Way under Section 29 of the Drainage Act, R.S.O. 1990 were calculated based on 25% of the land value for a 10 metre Right-of-Way.

Allowances for Damages (Section 30)

Allowances for Damages under Section 30 of the Drainage Act, R.S.O. 1990 were primarily calculated to compensate landowners for crop losses and land damages due to the construction of the drain, including access to the working corridor.

PE-54

Page | 4

Estimated Construction Costs

Labour, Equipment, and Materials

Description $/Unit

1) Supply 300mm diameter HDPE outlet pipe complete with rodent grate and quarry stone rip-rap protection (approx. 20m2) 6 m 25.00$ 150.00$ Installation l.s. 2,000.00$

2) Supply 300mm diameter concrete field tile (1500D) 94 m 16.00$ 1,504.00$ Installation (Sta. 0+006 to Sta. 0+100) 94 m 25.00$ 2,350.00$

3) Supply 250mm diameter concrete field tile (1500D) 321 m 15.00$ 4,815.00$ Installation (Sta. 0+100 to Sta. 0+421) 321 m 25.00$ 8,025.00$

4) Tile connections l.s. 1,056.00$

Sub-Total 19,900.00$

5)

a) Supply 250mm diameter HDPE Pipe (CSA B182.8 with split coupler joining systems) 20 m 15.00$ 300.00$

Installation of 250mm diameter HDPE Pipe by the open cut method including granular base and backfill(Sta. 0+421 to Sta. 0+441) l.s. 4,700.00$

b) Supply and install 600mm X 600mm concrete catchbasin at Sta. 0+421 1 ea. 2,000.00$ 2,000.00$

c) Supply and install 600mm X 600mm concrete ditch inlet catch basin at Sta. 0+441 1 ea. 2,000.00$ 2,000.00$

Work to be done on the Township of Perth East Road Allowance, Road 124 (Sta. 0+421 to Sta. 0+441)

We have made an estimate of the cost of the proposed work which is outlined in detail as follows:

Quantity Total

PE-55

Page | 5

Description $/Unit

d) Road Restoration Including supply and placement of Granular 'A' - 300mm thickness 30 m2 60.00$ 1,800.00$


TOTAL ESTIMATED CONSTRUCTION COSTSCLAASSEN MUNICIPAL DRAIN 2018 30,700.00$

Total Estimated Materials 6,769.00$ Total Estimated Labour and Equipment 23,931.00$

TOTAL ESTIMATED CONSTRUCTION COSTSCLAASSEN MUNICIPAL DRAIN 2018 30,700.00$

Allowances under Section 29 and 30 of the Drainage Act, R.S.O. 1990 8,340.00$

Total Estimated Construction Costs 30,700.00$

8,400.00$

3,800.00$

2,560.00$

$ 53,800.00

The estimated cost of the work in the Township of Perth East is $53,800.00

TOTAL ESTIMATED COSTSCLAASSEN MUNICIPAL DRAIN 2018

Preparation of contract documents, contract administration, supervision and inspection of construction

Meetings, survey, design, preparation of preliminary cost estimates, preparation of final drainage report, consideration of report and court of revision

Summary of Costs

Contingencies, Interest, and net H.S.T.

Quantity Total

PE-56

PE-57

APPROX.LOT OR HECTARES ROLL

PART CON. AFFECTED OWNER NO.

Pt. 12 1 5.1 P. Claassen & E. Rombouts-Claassen 2-017 $4,500 $8,385 $12,885 $4,295 $500 $8,090

* Pt. 12 1 0.3 J. & E. Kuntze 2-016 $503 $503 $503Pt. 13 1 11.3 2395240 Ontario Inc. 2-020 $13,500 $5,387 $18,887 $6,296 $7,840 $4,751

Total Assessment on Lands $18,000 $14,275 $32,275 $10,591 $8,340 $13,344

Road 124 0.8 Township of Perth East $3,000 $4,025 $14,500 $21,525 $21,525

Total Assessment on Roads $3,000 $4,025 $14,500 $21,525 $21,525

Total Assessment on Lands and Roads,Claassen Municipal Drain 2018 $21,000 $18,300 $14,500 $53,800 $10,591 $8,340 $34,869

NOTES: 1. * Denotes lands not eligible for ADIP grants.2. The NET ASSESSMENT is the total estimated assessment less a one-third (1/3) Provincial grant, and allowances, if applicable.3. The NET ASSESSMENT is provided for information purposes only.

SCHEDULE OF ASSESSMENT FOR CONSTRUCTION

Township of Perth East(Mornington Ward)

Claassen Municipal Drain 2018

(SEC. 22)LESS 1/3

GOV'T(SEC. 23) (SEC. 26)

SPECIALBENEFIT

OUTLETLIABILITY

NETASSESSMENT

TOTALASSESSMENTASSESSMENT GRANT

LESSALLOWANCES

Page | 7

PE-58

Page | 8

APPROX. PORTION OFLOT OR HECTARES ROLL MAINTENANCE

PART CON. AFFECTED OWNER NO. COST

Pt. 12 1 5.1 P. Claassen & E. Rombouts-Claassen 2-017 27.9%* Pt. 12 1 0.3 J. & E. Kuntze 2-016 1.7%

Pt. 13 1 11.3 2395240 Ontario Inc. 2-020 57.0%

Total Assessment on Lands 86.6%

Road 124 0.8 Township of Perth East 13.4%

Total Assessment on Roads 13.4%

Total Assessment on Lands and Roads,Claassen Municipal Drain 2018 100.0%

NOTES: 1. * Denotes lands not eligible for ADIP grants.

SCHEDULE OF ASSESSMENT FOR MAINTENANCEClaassen Municipal Drain 2018

(Mornington Ward)Township of Perth East

PE-59

SPECIFICATIONS FOR THE CONSTRUCTION OF

MUNICIPAL DRAINAGE WORKS DIVISION A – General Conditions DIVISION C – Specification for Tile Drains DIVISION H – Special Provisions

PE-60

DIVISION A GENERAL CONDITIONS

A CONTENT PAGE

A.1 SCOPE 1

A.2 TENDERS 1

A.3 EXAMINATIONS OF SITE, DRAWINGS AND SPECIFICATIONS 1

A.4 PAYMENT 2

A.5 CONTRACTOR’S LIABILITY INSURANCE 2

A.6 LOSSES DUE TO ACTS OF NATURE, ETC. 2

A.7 COMMENCEMENT AND COMPLETION OF WORK 3

A.8 WORKING AREA AND ACCESS 3

A.9 SUB-CONTRACTORS 3

A.10 PERMITS, NOTICES, LAWS AND RULES 3

A.11 RAILWAYS, HIGHWAYS AND UTILITIES 4

A.12 ERRORS AND UNUSUAL CONDITIONS 4

A.13 ALTERATIONS AND ADDITIONS 4

A.14 SUPERVISION 4

A.15 FIELD MEETINGS 4

A.16 PERIODIC AND FINAL INSPECTIONS 5

A.17 ACCEPTANCE BY THE MUNICIPALITY 5

A.18 WARRANTY 5

A.19 TERMINATION OF CONTRACT BY THE MUNICIPALITY 5

A.20 TESTS 6

A.21 POLLUTION 6

A.22 SPECIES AT RISK 6

A.23 ROAD CROSSINGS 6

A.24 LANEWAYS 7

A.25 FENCES 8

A.26 LIVESTOCK 8

A.27 STANDING CROPS 9

A.28 SURPLUS GRAVEL 9

A.29 IRON BARS 9

A.30 RIP-RAP 9

A.31 CLEARING, GRUBBING AND BRUSHING 9

A.32 RESTORATION OF LAWNS 9

PE-61


A.1 SCOPE

The work to be done under this contract consists of supplying all labour, equipment and materials to construct the drainage work as outlined in the Scope of Work, Drawings, General Conditions and other Specifications.

A.2 TENDERS

Tenders are to be submitted on a lump sum basis for the complete works or a portion thereof, as instructed by the Municipality. The Scope of Work must be completed and submitted with the Form of Tender and Agreement. A certified cheque is required as Tender Security, payable to the Treasurer of the Municipality.

All certified cheques, except that of the bidder to whom the work is awarded will be returned within ten (10) days of the time the Contract is awarded. The certified cheque of the bidder to whom the work is awarded will be retained as Contract Security and returned when the Municipality receives a Completion Certificate for the work.

A certified cheque is not required if the Contractor provides an alternate form of Contract Security such as a Performance Bond for 100% of the amount of the Tender or other satisfactory security, if required/permitted by the Municipality. A Performance Bond may also be required to insure maintenance of the work for a period of one (1) year after the date of the Completion Certificate.

A.3 EXAMINATIONS OF SITE, DRAWINGS AND SPECIFICATIONS

The Tenderer must examine the premises and site to compare them with the Drawings and Specifications in order to satisfy himself of the existing conditions and extent of the work to be done before submission of his Tender. No allowance shall subsequently be made on behalf of the Contractor by reason of any error on his part. Any estimates of quantities shown or indicated on the Drawings, or elsewhere are provided for the convenience of the Tenderer. Any use made of these quantities by the Tenderer in calculating his Tender shall be done at his own risk. The Tenderer for his own protection should check these quantities for accuracy.

The standard specifications (Divisions B through G) shall be considered complementary and where a project is controlled under one of the Divisions, the remaining Divisions will apply for miscellaneous works.

PE-62

Page | 2 In case of any inconsistency or conflict between the Drawings and Specifications, the following order of precedence shall apply:

Direction of the Engineer Special Provisions (Division H) Scope of Work Contract Drawings Standard Specifications (Divisions B through G) General Conditions (Division A)

A.4 PAYMENT

Progress payments equal to 87±% of the value of work completed and materials incorporated in the work will be made to the Contractor monthly. An additional ten per cent (10±%) will be paid 45 days after the final acceptance by the Engineer, and three per cent (3±%) of the Contract price may be reserved by the Municipality as a maintenance holdback for a one (1) year period from the date of the Completion Certificate. A greater percentage of the Contract price may be reserved by the Municipality for the same one (1) year period if in the opinion of the Engineer, particular conditions of the Contract requires such greater holdback.

After the completion of the work, any part of this reserve may be used to correct defects developed within that time from faulty workmanship and materials, provided that notice shall first be given to the Contractor and that he may promptly make good such defects.

A.5 CONTRACTOR’S LIABILITY INSURANCE

Prior to commencement of any work, the Contractor shall file with the Municipality evidence of compliance with all Municipality insurance requirements (Liability Insurance, WSIB, etc.) for no less than the minimum amounts as stated in the Purchasing Procedures of the Municipality. All insurance coverage shall remain in force for the entire contract period including the warranty period which expires one year after the date of the Completion Certificate.

The following are to be named as co-insured: Successful Contractor Sub-Contractor Municipality Dietrich Engineering Ltd.

A.6 LOSSES DUE TO ACTS OF NATURE, ETC.

All damage, loss, expense and delay incurred or experienced by the Contractor in the performance of the work, by reason of unanticipated difficulties, bad weather, strikes, acts of nature, or other mischances shall be borne by the Contractor and shall not be the subject of a claim for additional compensation.

PE-63

Page | 3 A.7 COMMENCEMENT AND COMPLETION OF WORK

The work must commence as specified in the Form of Tender and Agreement. If conditions are unsuitable due to poor weather, the Contractor may be required, at the discretion of the Engineer to postpone or halt work until conditions become acceptable and shall not be subject of a claim for additional compensation.

The Contractor shall give the Engineer a minimum of 48 hours notice before commencement of work. The Contractor shall then arrange a meeting to be held on the site with Contractor, Engineer, and affected Landowners to review in detail the construction scheduling and other details of the work.

If the Contractor leaves the job site for a period of time after initiation of work, he shall give the Engineer and the Municipality a minimum of 24 hours notice prior to returning to the project. If any work is commenced without notice to the Engineer, the Contractor shall be fully responsible for all such work undertaken prior to such notification.

The work must proceed in such a manner as to ensure its completion at the earliest possible date and within the time limit set out in the Form of Tender and Agreement.

A.8 WORKING AREA AND ACCESS

Where any part of the drain is on a road allowance, the road allowance shall be the working area. For all other areas, the working area available to the Contractor to construct the drain is specified in the Special Provisions (Division H).

Should the specified widths become inadequate due to unusual conditions, the Contractor shall notify the Engineer immediately. Where the Contractor exceeds the specified working widths without authorization, he shall be held responsible for the costs of all additional damages.

If access off an adjacent road allowance is not possible, each Landowner on whose property the drainage works is to be constructed, shall designate access to and from the working area. The Contractor shall not enter any other lands without permission of the Landowner and he shall compensate the Landowner for damage caused by such entry.

A.9 SUB-CONTRACTORS

The Contractor shall not sublet the whole or part of this Contract without the approval of the Engineer.

A.10 PERMITS, NOTICES, LAWS AND RULES

The Contractor shall obtain and pay for all necessary permits or licenses required for the execution of the work (but this shall not include MTO encroachment permits, County Road permits permanent easement or rights of servitude). The Contractor shall give all necessary notices and pay for all fees required by law and comply with all laws, ordinances, rules and regulations relating to the work and to the preservation of the public’s health and safety.

PE-64

Page | 4 A.11 RAILWAYS, HIGHWAYS AND UTILITIES

A minimum of 72 hours’ notice to the Railway or Highways, exclusive of Saturdays, Sundays, and Statutory Holidays, is required by the Contractor prior to any work activities on or affecting the applicable property. In the case of affected Utilities, a minimum of 48 hours’ notice to the utility owner is required.

A.12 ERRORS AND UNUSUAL CONDITIONS

The Contractor shall notify the Engineer immediately of any error or unusual conditions which may be found. Any attempt by the Contractor to correct the error on his own shall be done at his own risk. Any additional cost incurred by the Contractor to remedy the wrong decision on his part shall be borne by the Contractor. The Engineer shall make the alterations necessary to correct errors or to adjust for unusual conditions during which time it will be the Contractor’s responsibility to keep his men and equipment gainfully employed elsewhere on the project.

The Contract amount shall be adjusted in accordance with a fair evaluation of the work added or deleted.

A.13 ALTERATIONS AND ADDITIONS

The Engineer shall have the power to make alterations in the work shown or described in the Drawings and Specifications and the Contractor shall proceed to make such changes without causing delay. In every such case, the price agreed to be paid for the work under the Contract shall be increased or decreased as the case may require according to a fair and reasonable evaluation of the work added or deleted. The valuation shall be determined as a result of negotiations between the Contractor and the Engineer, but in all cases the Engineer shall maintain the final responsibility for the decision. Such alterations and variations shall in no way render the Contract void. No claims for a variation or alteration in the increased or decreased price shall be valid unless done in pursuance of an order from the Engineer and notice of such claims made in writing before commencement of such work. In no such case shall the Contractor commence work which he considers to be extra before receiving the Engineer’s approval.

A.14 SUPERVISION

The Contractor shall give the work his constant supervision and shall keep a competent foreman in charge at the site.

A.15 FIELD MEETINGS

At the discretion of the Engineer, a field meeting with the Contractor or his representative, the Engineer and with those others that the Engineer deems to be affected, shall be held at the location and time specified by the Engineer.

PE-65

Page | 5 A.16 PERIODIC AND FINAL INSPECTIONS

Periodic inspections by the Engineer will be made during the performance of the work. If ordered by the Engineer, the Contractor shall expose the drain as needed to facilitate inspection by the Engineer.

Final inspection by the Engineer will be made within twenty (20) days after he has received notice from the Contractor that the work is complete.

A.17 ACCEPTANCE BY THE MUNICIPALITY

Before any work shall be accepted by the Municipality, the Contractor shall correct all deficiencies identified by the Engineer and the Contractor shall leave the site neat and presentable.

A.18 WARRANTY

The Contractor shall repair and make good any damages or faults in the drain that may appear within one (1) year after its completion (as dated on the Completion Certificate) as the result of the imperfect or defective work done or materials furnished if certified by the Engineer as being due to one or both of these causes; but nothing herein contained shall be construed as in any way restricting or limiting the liability of the Contractor under the laws of the Country, Province or Locality in which the work is being done. Neither the Completion Certificate nor any payment there under, nor any provision in the Contract Documents shall relieve the Contractor from his responsibility.

A.19 TERMINATION OF CONTRACT BY THE MUNICIPALITY

If the Contractor should be adjudged bankrupt, or if he should make a general assignment for the benefit of his creditors, or if a receiver should be appointed on account of his insolvency, or if he should refuse or fail to supply enough properly skilled workmen or proper materials after having received seven (7) days notice in writing from the Engineer to supply additional workmen or materials to commence or complete the works, or if he should fail to make prompt payment to Sub-Contractors, or for material, or labour, or persistently disregards laws, ordinances, or the instruction of the Engineer, or otherwise be guilty of a substantial violation of the provisions of the Contract, then the Municipality, upon the certificate of the Engineer that sufficient cause exists to justify such action, may without prejudice to any other right or remedy, by giving the Contractor written notice, terminate the employment of the Contractor and take possession of the premises, and of all materials, tools and appliances thereon, and may finish the work by whatever method the Engineer may deem expedient but without delay or expense. In such a case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the Contract price will exceed the expense of finishing the work including compensation to the Engineer for his additional services and including the other damages of every name and nature, such excess shall be paid by the Contractor. If such expense will exceed such unpaid balance, the Contractor shall pay the difference to the Municipality. The expense incurred by the Municipality, as herein provided, shall be certified by the Engineer.

PE-66

Page | 6 If the Contract is terminated by the Municipality due to the Contractor’s failure to properly commence the works, the Contractor shall forfeit the certified cheque bid deposit and furthermore shall pay to the Municipality an amount to cover the increased costs, if any, associated with a new Tender for the Contract being terminated.

If any unpaid balance and the certified cheque do not match the monies owed by the Contractor upon termination of the Contract, the Municipality may also charge such expense against any money which may thereafter be due to the Contractor from the Municipality.

A.20 TESTS

The cost for the testing of materials supplied to the job by the Contractor shall be borne by the Contractor. The Engineer reserves the right to subject any lengths of any tile or pipe to a competent testing laboratory to ensure the adequacy of the tile or pipe. If any tile supplied by the Contractor is determined to be inadequate to meet the applicable A.S.T.M. standards, the Contractor shall bear full responsibility to remove and/or replace all such inadequate tile in the Contract with tile capable of meeting the A.S.T.M. Standards.

A.21 POLLUTION

The Contractor shall keep their equipment in good repair. The Contractor shall refuel or repair equipment away from open water.

If polluted material from construction materials or equipment is caused to flow into the drain, the Contractor shall immediately notify the Ministry of the Environment, and proceed with the Ministry’s protocols in place to address the situation.

A.22 SPECIES AT RISK

If a Contractor encounters a known Species at Risk as designated by the MNR or DFO, the Contractor shall notify the Engineer immediately and follow the Ministry’s guidelines to deal with the species.

A.23 ROAD CROSSINGS

This specification applies to all road crossings (Municipality, County, Regional, or Highway) where no specific detail is provided on the drawings or in the standard specifications. This specification in no way limits the Road Authority’s regulations governing the construction of drains on their Road Allowance.

A.23.1 Road Occupancy Permit

Where applicable, the Contractor must submit an application for a road occupancy permit to the Road Authority and allow a minimum of five (5) working days for its review and issuance.

PE-67

Page | 7 A.23.2 Road Closure Request and Construction Notification

The Contractor shall submit written notification of construction and request for road closure (if applicable) to the Road Authority and the Engineer for review and approval a minimum of five (5) working days prior to proceeding with any work on the road allowance. The Contractor shall be responsible for notifying all applicable emergency services, schools, etc. of the road closure or construction taking place.

A.23.3 Traffic Control

The Contractor shall supply flagmen, and warning signs and ensure that detour routes are adequately signed in accordance with no less than the minimum standards as set out in the Ontario Traffic Manual’s Book 7.

A.23.4 Weather

No construction shall take place during inclement weather or periods of poor visibility.

A.23.5 Equipment

No construction material and/or equipment is to be left within three (3) metres of the travelled portion of the road overnight or during periods of inclement weather.

If not stated on the drawings, the road crossing shall be constructed by open cut method. Backfill from the top of the cover material over the subsurface pipe or culvert to the under side of the road base shall be Granular “B”. The backfill shall be placed in lifts not exceeding 300mm in thickness and each lift shall be thoroughly compacted to 98% Standard Proctor. Granular “B” road base for County Roads and Highways shall be placed to a 450mm thickness and Granular “A” shall be placed to a thickness of 200mm. Granular road base materials shall be thoroughly compacted to 100% Standard Proctor.

Where the road surface is paved, the Contractor shall be responsible for placing HL-8 Hot Mix Asphalt patch at a thickness of 50mm or of the same thickness as the existing pavement structure. The asphalt patch shall be flush with the existing roadway on each side and without overlap.

Excavated material from the trench beyond 1.25 metres from the travelled portion or beyond the outside edge of the gravel shoulder may be used as backfill in the trench in the case of covered drains. The material shall be compacted in lifts not exceeding 300mm.

A.24 LANEWAYS

All pipes crossing laneways shall be backfilled with material that is clean, free of foreign material or frozen particles and readily tamped or compacted in place unless otherwise specified. Laneway culverts on open ditch projects shall be backfilled with material that is not easily erodible. All backfill material shall be thoroughly compacted as directed by the Engineer.

PE-68

Page | 8 Culverts shall be bedded with a minimum of 300mm of granular material. Granular material shall be placed simultaneously on each side of the culvert in lifts not exceeding 150mm in thickness and compacted to 95% Standard Proctor Density. Culverts shall be installed a minimum of 10% of the culvert diameter below design grade with a minimum of 450mm of cover over the pipe unless otherwise noted on the Drawings.

The backfill over culverts and subsurface pipes at all existing laneways that have granular surfaces on open ditch and closed drainage projects shall be surfaced with a minimum of 300mm of Granular “B” material and 150mm of Granular “A” material. All backfill shall be thoroughly compacted as directed by the Engineer. All granular material shall be placed to the full width of the travelled portion.

Any settling of backfilled material shall be repaired by or at the expense of the Contractor during the warranty period of the project and as soon as required.

A.25 FENCES

No earth is to be placed against fences and all fences removed by the Contractor shall be replaced by him in as good a condition as found. Where practical the Contractor shall take down existing fences in good condition at the nearest anchor post and roll it back rather than cutting the fence and attempting to patch it. The replacement of the fences shall be done to the satisfaction of the Engineer. Any fences found in such poor condition where the fence is not salvageable, shall be noted and verified with the Engineer prior to commencement of work.

Fences damaged beyond repair by the Contractor’s negligence shall be replaced with new materials, similar to those materials of the existing fence, at the Contractor’s expense. The replacement of the fences shall be done to the satisfaction of the Landowner and the Engineer.

Any fences paralleling an open ditch that are not line fences that hinder the proper working of the excavating machinery, shall be removed and rebuilt by the Landowner at his own expense.

The Contractor shall not leave fences open when he is not at work in the immediate vicinity.

A.26 LIVESTOCK

The Contractor shall provide each landowner with 48 hours notice prior to removing any fences along fields which could possibly contain livestock. Thereafter, the Landowner shall be responsible to keep all livestock clear of the construction areas until further notified. The Contractor shall be held responsible for loss or injury to livestock or damage caused by livestock where the Contractor failed to notify the Landowner, or through negligence or carelessness on the part of the Contractor.

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Page | 9 A.27 STANDING CROPS

The Contractor shall be responsible for damages to standing crops which are ready to be harvested or salvaged along the course of the drain and access routes if the Contractor has failed to notify the Landowners 48 hours prior to commencement of the work on that portion of the drain.

A.28 SURPLUS GRAVEL

If as a result of any work, gravel or crushed stone is required and not all the gravel or crushed stone is used, the Contractor shall haul away such surplus material.

A.29 IRON BARS

The Contractor is responsible for the cost of an Ontario Land Surveyor to replace any iron bars that are altered or destroyed during the course of the construction.

A.30 RIP-RAP

Rip-rap shall be quarry stone rip-rap material and shall be the sizes specified in the Special Provisions. Broken concrete shall not be used as rip-rap unless otherwise specified.

A.31 CLEARING, GRUBBING AND BRUSHING

This specification applies to all brushing where no specific detail is provided on the drawings or in the Special Provisions.

The Contractor shall clear, brush and stump trees from within the working area that interfere with the installation of the drainage system.

All trees, limbs and brush less than 150mm in diameter shall be mulched. Trees greater than 150mm in diameter shall be cut and neatly stacked in piles designated by the Landowners.

A.32 RESTORATION OF LAWNS

This specification applies to all lawn restoration where no specific detail is provided on the drawings or in the Special Provisions and no allowance for damages has been provided under Section 30 of the Drainage Act RSO 1990 to the affected property.

The Contractor shall supply “high quality grass seed” and the seed shall be broadcast by means of an approved mechanical spreader. All areas on which seed is to be placed shall be loose at the time of broadcast to a depth of 25mm. Seed and fertilizer shall be spread in accordance with the supplier’s recommendations unless otherwise directed by the Engineer. Thereafter it will be the responsibility of the Landowner to maintain the area in a manner so as to promote growth.

PE-70

DIVISIONC

SPECIFICATIONSFORTILEDRAINS

C CONTENT PAGE

C.1 PIPE MATERIALS 1

C.2 ALIGNMENT 1

C.3 PROFILE 2

C.4 EXCAVATION 2

C.5 INSTALLATION 2

C.6 TRENCH CROSSINGS 3

C.7 OUTLET PROTECTION 4

C.8 CATCH BASINS AND JUNCTION BOXES 4

C.9 TRIBUTARY DRAINS 5

C.10 CLEARING, GRUBBING AND MULCHING 5

C.11 ROADS AND LANEWAY SUB-SURFACE CROSSINGS 6

C.12 FILLING IN EXISTING DITCHES 6

C.13 CONSTRUCTION OF GRASSED WATERWAYS 6

C.14 UNSTABLE SOIL 6

C.15 ROCKS 6

C.16 BROKEN OR DAMAGED TILE 7

C.17 RECOMMENDED PRACTICE FOR CONSTRUCTION OF SUBSURFACE DRAINAGE SYSTEMS 7

PE-71

DIVISIONC


C.1 PIPE MATERIALS

C.1.1 Concrete Tile

Concrete drain tile shall conform to the requirements of the most recent A.S.T.M. specification for Heavy-Duty Extra Quality drain tile. All tile with diameters less than 600mm shall have a pipe strength of 1500D. All tile with diameters 600mm or larger shall have a pipe strength of 2000D.

All tile furnished shall be subject to the approval of the Engineer. All rejected tile are to be immediately removed from the site.

C.1.2 High Density Polyethylene (HDPE) Pipe

All HDPE pipe shall be dual-wall corrugated drainage pipe with a smooth inner wall. HDPE pipe shall have a minimum stiffness of 320 kPa at 5% deflection.

Unless otherwise noted, all sealed HDPE pipe shall have a water tight gasketed bell and spigot joining system meeting the minimum requirements of CSA B182.8. Perforated HDPE pipe shall have a soil tight joining system, and shall be enveloped in non-woven geotextile filter sock.

C.2 ALIGNMENT

The Contractor shall contact the Engineer to establish the course of the drain. Where an existing drain is to be removed and replaced by the new drain, or where the new drain is to be installed parallel to an existing drain, the Contractor shall locate the existing drain (including repairing damaged tile caused by locating) at intervals along the course of the drain. The costs of locating shall be included in the tender price.

The drain shall run in as straight a line as possible throughout its length, except that at intersections of other watercourses or at sharp corners, it shall run on a curve of at least 15 metres radius. The new tile drain shall be constructed at an offset from and parallel with any ditch or defined watercourse in order that fresh backfill in the trench will not be eroded by the flow of surface water.

The Contractor shall exercise care not to disturb any existing tile drain or drains which parallel the course of the new drain, particularly where the new and existing tile act together to provide the necessary capacity. Where any such existing drain is disturbed or damaged, the Contractor shall perform the necessary repair at his expense.

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Page | 2

C.3 PROFILE

Benchmarks have been established along the course of the drain which are to govern the elevations of the drain. The location and elevations of the benchmarks are shown on the drawings. Tile is to be installed to the elevation and grade shown on the profiles. Accurate grade control must be maintained by the Contractor at all times.

When installing a drain towards a fixed point such as a bore pipe, the Contractor shall uncover the pipe and confirm the elevation a sufficient distance away from the pipe in order to allow for any necessary minor grade adjustments to be made.

C.4 EXCAVATION

C.4.1 Wheel machine

Unless otherwise specified, all trenching shall be carried out with a wheel machine approved by the Engineer. The wheel machine shall shape the bottom of the trench to conform to the outside diameter of the pipe. The minimum trench width shall be equal to the outside diameter of the pipe plus 100mm on each side of the pipe, unless otherwise specified. The maximum trench width shall be equal to the outside diameter of the pipe plus 300mm on each side of the pipe, unless otherwise specified.

C.4.2 Scalping

Where the depths of cuts in isolated areas along the course of the drain as shown on the profile exceed the capability of the Contractor’s wheel machine, he shall lower the surface grade in order that the wheel machine may trench to the correct depth. Topsoil is to be stripped over a sufficient width that no subsoil will be deposited on top of the topsoil. Subsoil will then be removed to the required depth and piled separately. Upon completion, the topsoil will then be replaced to an even depth over the disturbed area. The cost for this work shall be included in his tender price.

C.4.3 Excavator

Where the use of an excavator is used in-lieu of a wheel machine, the topsoil shall be stripped and replaced in accordance with Item C.4.2. All tile shall be installed on 19mm clear crushed stone bedding placed to a minimum depth of 150mm which has been shaped to conform to the bottom of the pipe. The Contractor shall include the costs of this work in his tender price.

C.5 INSTALLATION

C.5.1 Concrete Tile

The tile is to be laid with close joints and in regular grade and alignment in accordance with the drawings. The tiles are to be bevelled, if necessary to ensure close joints. The inside of the tile is to be kept clear when laid. The sides of the tile are to be supported by partial filling of the trench

PE-73

Page | 3 (blinding) prior to inspection by the Engineer. No tile shall be backfilled until inspected by the Engineer unless otherwise permitted by the Engineer. The tile shall be backfilled such that a sufficient mound of backfill is placed over the trench to ensure that no depression remains after settling occurs in the backfill.

Where a tile connects to a catch basin or similar structure, the Contractor shall include in his tender price for the supply and placement of compacted Granular ‘A’ bedding or 19mm clear crushed stone under areas backfilled from the underside of the pipe to undisturbed soil. Where a tile drain passes through a bore pit, the Contractor shall include in his tender price for the supply and placement of compacted Granular ‘A’ bedding or 19mm clear crushed stone from the underside of the pipe down to undisturbed soil with the limits of the bore pit.

The Contractor shall supply and wrap all concrete tile joints with Mirafi 160N geotextile filter material as part of this contract. The width of the filter material should be:

• 300mm wide for tile sizes 150mm diameter to 350mm diameter. • 400mm wide for tile sizes 400mm diameter to 750mm diameter. • 500mm wide for tile sizes larger than 750mm diameter. The filter material shall completely cover the tile joint and shall have a minimum overlap of 300mm. The type of filter material shall be.

C.5.2 HDPE Pipe

HDPE pipe shall be installed using compacted Granular ‘A’ bedding or 19mm clear crushed stone bedding from 150mm below the pipe to 300mm above the pipe. All granular material shall be compacted using a suitable mechanical vibratory compactor. Granular bedding and backfill shall be placed in lifts not exceeding 300mm and compacted to at least 95% Standard Proctor Maximum Dry Density (SPMDD).

Where a pipe connects to a catch basin or similar structure, the Contractor shall include in his tender price for the supply and placement of compacted Granular ‘A’ bedding or 19mm clear crushed stone under areas backfilled from the underside of the pipe to undisturbed soil. Where a pipe passes through a bore pit, the Contractor shall include in his tender price for the supply and placement of compacted Granular ‘A’ bedding or 19mm clear crushed stone from the underside of the pipe down to undisturbed soil with the limits of the bore pit.

As determined by the Engineer, unsuitable backfill material must be hauled off-site by the Contractor and Granular “B” shall be used as replacement backfill material.

C.6 TRENCH CROSSINGS

The Contractor shall not cross the backfilled trench with any construction equipment or vehicles, except by one designated crossing location on each property. The Contractor shall ensure that the bedding and backfill material at this designated crossing location is properly placed and compacted so as to adequately support the equipment and vehicles that may cross the trench.

PE-74

Page | 4 The Contractor may undertake any other approved work to ensure the integrity of the tile at the crossing location. The Contractor shall ensure that no equipment or vehicles travel along the length of the trench. The Contractor shall be responsible for any damage to the new tile caused by the construction of the drain.

C.7 OUTLET PROTECTION

A tile drain outlet into a ditch shall be either HDPE pipe or corrugated steel pipe and shall include a hinged grate for rodent protection. The maximum spacing between bars on the rodent grate shall be 40mm. All corrugated steel outlet pipes shall be bevelled at the end to generally conform to the slope of the ditch bank.

Quarry stone rock rip-rap protection and geotextile filter material (Mirafi 160N), shall be installed around the outlet pipe and extended downstream a minimum distance of three metres, unless otherwise specified. The protection shall extend to the top of the backfilled trench and below the pipe to 300 mm under the streambed. The protection shall also extend 600mm into undisturbed soil on either side of the backfilled trench. In some locations, rip-rap may be required on the bank opposite the outlet.

Where the outlet occurs at the upper end of an open ditch, the rip-rap protection will extend all around the end of the ditch and to a point 800mm downstream on either side. Where heavy overflow is likely to occur, sufficient additional rip-rap and filter material shall be placed as directed by the Engineer to prevent the water cutting around the protection.

C.8 CATCH BASINS AND JUNCTION BOXES

Unless otherwise noted, catch basins shall be in accordance with OPSD 705.010 and 705.030. The catch basin grate shall be a “Birdcage” type substantial steel grate, removable for cleaning and shall be inset into a recess provided around the top of the structure. The grate shall be fastened to the catch basin with bolts into the concrete. Spacing of bars on grates for use on 600mmX600mm structures shall be 65mm centre to centre. Spacing of bars on grates for use on structures larger than 600mmX600mm shall be 90mm.

All catch basins shall be backfilled with compacted Granular ‘A’ or 19mm clear crushed stone placed to a minimum width of 300mm on all sides. If settling occurs after construction, the Contractor shall supply and place sufficient granular material to maintain the backfill level flush with adjacent ground. The riser sections of the catch basin shall be wrapped with filter cloth.

Quarry stone rip-rap protection shall be placed around all catch basins and shall extend a minimum distance of one (1) metre away from the outer edge of each side of the catch basin, and shall be placed so that the finished surface of the rip-rap is flush with the existing ground.

If there are no existing drains to be connected to the catch basin at the top end of the drain, a plugged tile shall be placed in the upstream wall with the same elevations as the outlet tile.

Junction boxes shall have a minimum cover over the lid of 450mm.

PE-75

Page | 5 The Contractor shall include in his tender price for the construction of a berm behind all ditch inlet structures. The berm shall be constructed of compacted clay keyed 300mm into undisturbed soil. The top of the spill way of the earth berm shall be the same elevation as the high wall of the ditch inlet catch basin. The earth berm shall be covered with 100mm depth of topsoil and seeded with an approved green seed mixture. The Contractor shall also include for regrading, shaping and seeding of road ditches for a maximum of 15 metres each way from all catch basins.

The Contractor shall clean all catch basin sumps after completion of the drain installation. Catch basin markers shall be placed beside each catch basin.

C.9 TRIBUTARY DRAINS

Any tributary tile encountered in the course of the drain is to be carefully taken up by the Contractor and placed clear of the excavated earth. If the tributary drains encountered are clean or reasonably clean, they shall be connected into the new drain in accordance with the typical tile drain connection detail. Tributary tile drain connections into the new drain shall be made using high density polyethylene agricultural drain tubing installed on and backfilled with 19mm clear crushed stone. All tile drain connections into the new drain shall be either a cored hole with an insert coupler or a manufactured tee.

Where the existing drains are full of sediment, the decision to connect the tributary drain to the new drain shall be left to the Engineer. The Contractor shall be paid for each tributary drain connection as outlined in the Form of Tender and Agreement.

The Contractor shall be responsible for all tributary tile connections for a period of one year from the date of the Completion Certificate. After construction, any missed tile connections required to be made into the new drain shall be paid at the same rate as defined in the Form of Tender and Agreement. The Contractor will have the option to make any subsequent tile connections or have the Municipality make the required connections and have the cost of which deducted from the holdback.

Where an open ditch is being replaced by a new tile drain, existing tile outlets entering the ditch from the side opposite the new drain shall be extended to the new drain.

Where the Contractor is required to connect an existing tile which is not encountered in the course of the drain, the cost of such work shall constitute an extra to the contract.

C.10 CLEARING, GRUBBING AND MULCHING

The Contractor shall clear, brush and stump trees from within the working area.

All trees or limbs 150mm or larger, that is necessary to remove, shall be cut, trimmed and neatly stacked in the working width for the use or disposal by the Landowner. Brush and limbs less than 150mm in diameter shall be mulched.

Clearing, grubbing and mulching shall be carried out as a separate operation from installing the drain, and shall not be completed simultaneously at the same location.

PE-76

Page | 6 C.11 ROADS AND LANEWAY SUB-SURFACE CROSSINGS

All roads and laneway crossings may be made with an open cut. The Contractor may use original ground as backfill to within 600mm of finished grade only if adequate compaction and if the use of the original ground backfill has been approved beforehand by the Engineer.

C.12 FILLING IN EXISTING DITCHES

The Contractor shall backfill the ditch sufficiently for traversing by farm equipment. If sufficient material is available on-site to fill in the existing ditch, the topsoil shall be stripped and the subsoil shall be bulldozed into the ditch and the topsoil shall then be spread over the backfilled waterway. The Contractor shall ensure sufficient compaction of the backfill and if required, repair excess settlement up to the end of the warranty period.

C.13 CONSTRUCTION OF GRASSED WATERWAYS

Where the Contractor is required to construct a grassed waterway, the existing waterway shall be filled in, regraded, shaped and a seed bed prepared prior to applying the grass seed. The grass seed shall be fresh, clean and new crop seed, meeting the requirements of the MTO.

• 55% Creeping Red Fescue

• 15% Perennial Rye Grass

• 27% Kentucky Bluegrass

• 3% White Clover

Grass seed shall be applied at the rate of 100 kg/ha.

C.14 UNSTABLE SOIL

The Contractor shall immediately contact the Engineer if unstable soil is encountered. The Engineer shall, after consultation with the Contractor, determine the action necessary and a price for additions or deletions shall be agreed upon prior to further drain installation.

C.15 ROCKS

The Contractor shall immediately contact the Engineer if boulders of sufficient size and number are encountered such that the Contractor cannot continue trenching with a wheel machine. The Engineer shall determine the action necessary and a price for additions or deletions shall be agreed upon prior to further drain installation.

If only scattered large stone or boulders are removed on any project, the Contractor shall either excavate a hole to bury same adjacent to the drain, or he shall haul the stones or boulders to a location designated by the Landowner.

PE-77

Page | 7 C.16 BROKEN OR DAMAGED TILE

The Contractor shall remove and dispose of all broken (existing or new), damaged or excess tile off site.

C.17 RECOMMENDED PRACTICE FOR CONSTRUCTION OF SUBSURFACE DRAINAGE SYSTEMS

Drainage Guide for Ontario, Ministry of Agriculture, Food and Rural Affairs, Publication 29 and its amendments, dealing with the construction of Subsurface Drainage Systems, shall be the guide to all methods and materials to be used in the construction of tile drains except where superseded by other Specifications of the Contract.

PE-78

DIVISION H SPECIAL PROVISIONS

H CONTENT PAGE

H.1 GENERAL 1

H.2 UTILITIES 1

H.3 WORKING AREA AND ACCESS 1

H.4 TOPSOIL STRIPPING AND FINE GRADING 2

H.5 PIPE, INSTALLATION, BEDDING & BACKFILL 2

H.6 CATCH BASINS 3

H.7 EXISTING DRAINS/TILE CONNECTIONS 4

H.8 ROAD CROSSINGS 4

PE-79

DIVISION H SPECIAL PROVISIONS Claassen Municipal Drain 2018 Township of Perth East Reference No. 1615 Special provisions means special directions containing requirements particular to the work not adequately provided for by the standard or supplemental Specifications. Special provisions shall take precedence and govern any standard or supplemental Specifications.

H.1 GENERAL

The Contractor shall notify the Landowners, and the Engineer forty-eight (48) hours prior to construction and arrange a pre-construction meeting.

The Contractor shall verify the location of the new drainage system with the Engineer and the Landowners prior to construction.

The Contractor shall check and verify all dimensions and elevations and report any discrepancies to the Engineer prior to proceeding with the work.

All objects or obstructions within the construction working area such as signs, mailboxes, property ornamentals, etc., that interfere with the installation of the drain shall be removed and re-erected in the same location or another location satisfactory to the Landowner. Any damages to such objects by the Contractor shall be repaired, replaced, installed and paid for by the Contractor at the discretion of the Engineer.

The Contractor must maintain access to all driveways along the route of the drain as well as maintain access for all emergency vehicles at all times during construction.

The Contractor shall be responsible for all trench settlement.

H.2 UTILITIES

All utilities shall be located and uncovered in the affected areas by the Contractor prior to construction.

The locations and elevations of all utilities shown on the drawings are approximate locations. Actual locations and elevations of all utilities must be verified by the Contractor prior to construction.

The Contractor shall arrange to have a representative of the utility owner on site during construction if it is a requirement by the utility owner.

H.3 WORKING AREA AND ACCESS


PE-80


H.4 TOPSOIL STRIPPING AND FINE GRADING

The Contractor shall strip the topsoil for a minimum width of four metres centred on the proposed drain. If a portion of the drain is to be installed by means of an approved hydraulic excavator (due to poor soil conditions), the Contractor shall strip the topsoil for a width equal to the top width of the trench, or four metres, which ever is greater.

The Contractor shall stockpile the topsoil and later spread it over the backfilled trench. The Contractor shall ensure that the top soiled trench is left in a condition such that the landowner can perform final restoration using nothing more than farm equipment.

H.5 PIPE, INSTALLATION, BEDDING & BACKFILL

H.5.1 Concrete Field Tile

An approved wheel trencher shall be used to install the concrete field tile. If poor soil conditions are encountered, the Contractor shall install the tile in accordance with the attached Typical Concrete Pipe Installation on Bedding drawing included in the attached drawing set.

All concrete tile with diameters less than 600mm shall be Heavy-Duty Extra Quality Concrete Drain Tile 1500D.

All concrete field tile shall be backfilled using native material. The backfill shall not be compacted but a sufficient crown shall be left over the trench by the Contractor to allow for settlement flush with adjacent lands. The Contractor shall be responsible for all trench settlement.


The Contractor shall supply and wrap all concrete tile joints with geotextile filter material as part of this contract. The width of the filter material should be:

• 300mm wide for tile sizes 150mm diameter to 350mm diameter. The filter material shall completely cover the tile joint and shall have a minimum overlap of 300mm. The type of filter material shall be Mirafi 140NC for clay or loam soil conditions and Mirafi 160N for sandy or silty soil conditions.

H.5.2 High Density Polyethylene Pipe (H.D.P.E.)

An approved hydraulic excavator shall be used for the installation of all H.D.P.E. pipe.

All H.D.P.E. pipe shall be CSA B182.8-02/320 KPa.

PE-81

Page | 3 All H.D.P.E. pipe shall have split coupler joining systems unless otherwise specified by the Engineer.

All H.D.P.E. pipe, shall be installed using 19mm (3/4”) crushed stone bedding from 150mm below the pipe 150mm above the pipe. Suitable native material shall be used as backfill from the spring line to the underside of the topsoil.


H.6 CATCH BASINS

All catch basins shall be precast concrete catch basins (Coldstream Concrete Ltd. or approved equal).

All existing catch basins and manholes that are to be removed shall be disposed of off-site by the Contractor.

All catch basins to have 300mm sumps.

The catch basin grate elevations shall be set to the satisfaction of the Engineer.

All catch basin grates shall be fastened to the new catch basins.

All catch basins shall have heavy duty birdcage grates.

Knockouts shall be provided in all catch basins.

All catch basins shall be installed on 150mm crushed stone bedding.

Structures within the road allowances shall have 300mm minimum M.T.O. Granular ‘B’ backfill around all sides up to the underside of the topsoil layer.

Structures on private property shall be backfilled using approved native material up to the underside of the topsoil layer.

All backfill material shall be placed and thoroughly compacted evenly around each structure in lifts not exceeding 300mm so as to minimize settlement around the structures.

The Contractor shall place quarry stone rip-rap material around all sides of the catch basin for a width of 1m and shall be placed on an approved geo-textile filter material. All stone rip-rap material shall be quarry stone 150 mm to 300 mm dia. and placed to a depth of 450 mm. All rip-rap material shall be placed on geo-textile filter material (Mirafi 180N).

Lifts (modulocs) shall be placed by the Contractor on all catch basins if necessary to achieve the desired elevation when field setting the structures.

All holes for catch basin pipe connections to be cored by the manufacturer.

PE-82

Page | 4 The Contractor shall be responsible to repair or reapply grout for all grouted connections into any catch basin or manhole for a period of one year after the completion certificate has been issued.

All existing catch basins to be removed shall be disposed of off-site by the Contractor.

H.7 EXISTING DRAINS/TILE CONNECTIONS

The Contractor shall make all tributary tile drain connections in accordance with the Typical Tile Connection Detail included in the attached drawing set.

The Contractor shall be responsible for all tile connections for a period of one year after the issuance of the completion certificate. The tile connections required to be made within this warranty period shall be made at the same rate as defined on the Form of Tender and Agreement. After construction, the Contractor will be given the option to make any subsequent tile connections or have the Municipality make said connections and have the costs of which deducted from the holdback.

H.8 ROAD CROSSINGS

The Contractor shall be responsible to arrange all traffic control signals, signs and devices that are required for safe and proper traffic management during the installation of the drainage system. The Contractor shall contact the Township of Perth East for specified local procedures, guidelines and timelines. Traffic control shall meet the standards of Book 7 of the Ontario Traffic Manual.

The Contractor shall grade the road ditches to the new catch basins. All disturbed areas within the municipal road allowances shall be top soiled and seeded.

Trees and brush removed from road right-of-ways shall be either mulched or disposed of offsite by the Contractor.

PE-83

LOT 12LOT 11

LOT 13LOT 14

CONC. 1

CONCE

SSIO

N 1

CONCE

SSIO

N 2

LOT 13

LOT 12

CON. 2

PROFILE

PLAN

TOWNSHIP OF PERTH EAST(MORNINGTON WARD)

COUNTY OF PERTH

CLAASSEN MUNICIPAL DRAIN 2018

Plan, Profile and Details

MARCH 1, 2018

S.B. S.B. G.C. S.B.

AS NOTED 1615 1 of 1

TYPICAL OUTLET DETAIL

N.T.S.

TYPICAL TILE CONNECTION DETAIL

TYPICAL H.D.P.E PIPE INSTALLATION

ON STONE BEDDING DETAIL

PE-84


PROVISIONAL BY-LAW NUMBER 104-2018

TO PROVIDE FOR A DRAINAGE WORKS KNOWN AS

HARVEY-NAUTA MUNICIPAL DRAIN 2018

MORNINGTON WARD

MARCH 20, 2018

WHEREAS Council received a petition for drainage works under Section 78 of the Drainage Act, R.S.O. 1990 serving parts of Lots 6 and 7, Concessions 13 and 14, Mornington Ward, Township of Perth East, County of Perth;

AND WHEREAS the Council of the Township of Perth East in the County of Perth has procured a Report dated March 1, 2018 made by Dietrich Engineering Limited which is attached hereto and forms part of this by-law;

AND WHEREAS the estimated total cost of constructing the drainage works is $ 90,000.00;

AND WHEREAS $59,727.00 is the total amount to be contributed by the Township of Perth East for construction of the drainage works;

AND WHEREAS Council is of the opinion that the drainage of the area is desirable.

THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF PERTH EAST, PURSUANT TO THE DRAINAGE ACT R.S.O. 1990 CHAPTER D.17, AS AMENDED, ENACTS AS FOLLOWS:

1. The Report, dated March 1, 2018 and attached hereto, is hereby adopted and thedrainage works as therein indicated and set forth is hereby authorized and shallbe completed in accordance therewith.

2. The Corporation of the Township of Perth East may borrow on the credit of theCorporation the sum of $90,000.00 being the amount necessary for constructionof the drainage works, less the following:

a) Grants received under Section 85 of the Act; andb) Commuted payments made in respect of the lands and roads assessed

3. This By-law comes into force upon the final passing thereof and may be cited asthe Harvey-Nauta Municipal Drain.

READ A FIRST AND SECOND TIME THIS 20TH DAY OF MARCH, 2018.

PROVISIONALLY ADOPTED THIS 20TH DAY OF MARCH, 2018.


READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2018



PE-85

Harvey-Nauta Municipal Drain 2018 Township of Perth East (Mornington Ward)

Reference No. 1456 March 1, 2018

PE-86

Harvey-Nauta Municipal Drain 2018 Township of Perth East (Mornington Ward) Contents Introduction 1

History 1

On-Site Meeting 1

Information Meeting 2

Findings 2

Recommendations 2

Summary of Proposed Works 3

Working Area and Access 3

Watershed and Soil Characteristics 3

Allowances 4

Estimated Construction Costs 5

Summary of Construction Costs 6

Summary of Costs 7

Assessment 7

Maintenance 8

Schedule of Assessment for Construction – Main Drain 9

Schedule of Assessment for Construction – Branch ‘A’ 10

Schedule of Net Assessment for Construction 11

Schedule of Assessment for Maintenance – Main Drain 12

Schedule of Assessment for Maintenance – Branch ‘A’ 13

Specifications for the Construction of Municipal Drainage Works DIVISION A-General Conditions DIVISION C-Specification for Tile Drains DIVISION H-Special Provisions

PE-87

Waterloo, Ontario

March 1, 2018

Harvey-Nauta Municipal Drain 2018 Township of Perth East

(Mornington Ward) To the Mayor and Council of the Township of Perth East Members of Council:

Introduction

We are pleased to present our report on the “Harvey-Nauta Municipal Drain 2018”, serving parts of Lots 6 and 7 in Concessions 13 and 14 in the Township of Perth East, Mornington Ward, County of Perth.

Authority to prepare this report was obtained by a resolution of the Township of Perth East Council at its October 7, 2014 meeting to appoint Dietrich Engineering Limited to prepare an Engineer’s Report.

In accordance with your instructions pursuant to a request received by Council under Section 78 of the Drainage Act, R.S.O. 1990, we have made an examination and survey of the affected area and submit herewith our Report which includes Plan, Profiles and Specifications for this work.

The attached Plan and Profiles, Drawing Numbers 1 and 2, Reference No. 1456, Specifications and the Instructions to Tenderers form part of this report. They show and describe in detail the location and extent of the work to be done and the lands which are affected.

History

The existing Harvey-Nauta Municipal Drain was originally constructed under the authority of a report prepared by W.E. Kelley and Associates Limited, dated April 2, 1980. This report provided for the construction of the Main Drain and Branch ‘A’ in their entirety.

The outlet for this drain is the Maryborough No. 4 Drain.

On-Site Meeting

In accordance with Section 9(1) of the Drainage Act, R.S.O. 1990, an on-site meeting was held on December 11, 2014. The place of meeting was on Perth Road 131, adjacent to the Jeff Binnendyk property (Roll No. 4-102). Persons in attendance were:

William Dietrich, P. Eng. Dietrich Engineering Limited Jeff, Jason and Leizia Binnendyk Landowners Randy Weber Landowner

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Information Meeting

An information meeting was held on February 9, 2018 at the Township of Perth East Municipal Office. Persons in attendance were:

William Dietrich, P. Eng. Dietrich Engineering Limited Stephen Brickman, P. Eng. Dietrich Engineering Limited Randy Weber Landowner Jeff, Wilma and Leizia Binnendyk Landowners

The information provided proposed upgrading the Main Drain of the Harvey-Nauta Municipal Drain from the its outlet into the Maryborough No. 4 Drain in Lot 6, Concession 13, to the west road limit of Perth Road 131 adjacent to Lot 6, Concession 13, Township of Perth East, (Mornington Ward). The information provided also proposed upgrading Branch ‘A’ from its outlet into the Main Drain in Lot 6, Concession 13 to the property line between the E. & I. Kastenberger property (Roll No. 4-126) and the J. & W. Binnendyk property (Roll No. 4-102).

This meeting provided a review of the design of the proposed drainage system, the estimated costs of the project and proposed assessments.

Findings

We have made an examination of the drainage area and have found the following:

1. The existing Harvey-Nauta Municipal Drain is neither of sufficient capacity nor depth to drain the surrounding and upstream lands within the watershed at today’s standards of drainage.

2. The Maryborough No. 4 Drain, which serves as the outlet for the Harvey-Nauta Municipal Drain was recently cleaned out by the Township of Perth East.

Recommendations

It is our recommendation that:

1. A new main tile drainage system be constructed from its outlet into the Maryborough No. 4 Drain in Lot 6, Concession 13, and extend upstream to the west road limit of Perth Road 131 adjacent to Lot 6, Concession 13.

2. A new branch tile drainage system be constructed from its outlet into the Main Drain in Lot 6, Concession 13, and extend upstream property line between the E. & I. Kastenberger property (Roll No. 4-126) and the J. & W. Binnendyk property (Roll No. 4-102).

3. The wetland near the upper end of Branch ‘A’ shall not be drained by the construction of the Harvey-Nauta Drain. The design of the drain accounts for surface drainage only from the wetland.

4. The new tile drainage system includes the installation of 1,150 metres of 300mm to 600mm diameter tile.

5. The existing tile drain constructed under the authority of the report prepared by W.E. Kelley and Associates Limited, dated April 2, 1980, shall be abandoned.

6. The drainage coefficient design standard used for this drain is 38mm of rainfall per 24 hours.

7. This new drainage system shall be known as the “Harvey-Nauta Municipal Drain 2018”.

PE-89

Page | 3 Summary of Proposed Works

The proposed work consists of the installation of approximately 1,150 metres of 300mm to 600mm diameter field tile and HDPE pipes and the installation of three (3) concrete catch basins and two (2) concrete junction boxes.

Working Area and Access


The working area for construction purposes shall be an average width of twenty (20) metres along the alignment of the proposed tile drain.

The working area for maintenance purposes shall be an average width of ten (10) metres along the alignment of the proposed tile drain.

Watershed and Soil Characteristics

The watershed was established through analysis of tile drainage maps and previous engineer’s reports.

The Drainage Area comprises approximately 87.4 hectares. Land use within the watershed is primarily agricultural.

The Ontario Ministry of Agriculture, Food and Rural Affairs Agricultural Information Atlas describes the soil types within the watershed and along the route of the drain as Perth Clay Loam.

PE-90

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Allowances

In accordance with Sections 29 and 30 of the Drainage Act, R.S.O. 1990, we determine the allowances payable to Landowners entitled thereto as follows.

Lot or Part Con. Owner Roll No.

Right-of-Way (Section 29)

Damages to Lands and

Crops (Section 30)

Total Allowances

Harvey-Nauta Municipal Drain 2018 Main Drain

Wpt. 6 13 R. J. Steel Inc. 4-098 $3,270 $2,620 $5,890

Ept. 6 13 J. & W. Binnendyk 4-102 $2,970 $2,880 $5,850

Total Allowances, Main Drain $6,240 $5,500 $11,740

Branch ‘A’

Ept. 6 13 J. & W. Binnendyk 4-102 $5,160 $4,130 $9,290

Pt. 6 14 E. & I. Kastenberger 4-126 $170 $500 $670

Total Allowances, Branch ‘A’ $5,330 $4,630 $9,960

Total Allowances Harvey-Nauta Municipal Drain 2018 $11,570 $10,130 $21,700

Total Allowances, under Sections 29 and 30 of the Drainage Act, R.S.O. 1990; Harvey-Nauta Municipal Drain 2018. $21,700

Allowances for Right-of-Way (Section 29)

The agricultural land values used for calculating allowances for Right-of-Way was $40,000/ha.

The allowances for Right-of-Way under Section 29 of the Drainage Act, R.S.O. 1990 were calculated based on 25% of the land value for a 10 metre Right-of-Way.

Allowances for Right-of-Way were not provided in the report prepared by W.E. Kelley and Associates Limited, dated April 2, 1980, which authorized the construction of the existing Harvey-Nauta Municipal Drain.

Allowances for Damages to Lands and Crops (Section 30)

Allowances for Damages to Lands and Crops under Section 30 of the Drainage Act, R.S.O. 1990 were primarily calculated to compensate landowners for crop losses and land damages due to the construction of the drain, including access to the working corridor.

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Estimated Construction Costs

Labour, Equipment, and Materials

A) Main DrainDescription $/Unit

1) Supply 600mm diameter HDPE (320 kPa) outlet pipe complete with rodent grate 6 m 115.00$ 690.00$ Installation of 600mm diameter HDPE outlet pipe complete with quarry stone rip-rap and geotextile filter material (Mirafi 180N or equivalent) (approximately 30m2)(Sta. 0+000 to Sta. 0+006) l.s. 2,500.00$

2) Supply 600mm diameter concrete field tile 520 m 48.00$ 24,960.00$ Installation (Sta. 0+006 to Sta. 0+526) 520 m 27.00$ 14,040.00$


4) Supply and install 900mm X 1200mm concrete ditch inlet catch basin at Sta. 0+327 (inline type) including removal and offsite disposal of existing ditch inlet catch basin 1 ea. 3,000.00$ 3,000.00$

5) Supply and install 900mm X 1200mm concrete junction box at Sta. 0+526 (inline type) 1 ea. 2,500.00$ 2,500.00$

6) Tile connections l.s. 1,182.00$


7)

a) Supply and install 900mm X 1200mm concrete ditch inlet catch basin at Sta. 0+624 (inline type) including removal and offsite disposal of existing ditch inlet catch basin 1 ea. 3,000.00$ 3,000.00$

Sub-Total 3,000.00$

TOTAL ESTIMATED CONSTRUCTION COSTSMAIN DRAIN 55,400.00$

Quantity Total

Work to be done on the County of Perth Road Allowance, Perth Road 131 (Sta. 0+624 to Sta. 0+654)

We have made an estimate of the cost of the proposed work which is outlined in detail as follows:

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B) Branch 'A'

Description $/Unit



3) Removal and offsite disposal of existing 750mm diameter concrete surface pipe l.s. 1,000.00$

4) Laneway restoration (supply and placement of Granular 'A' - 150mm thickness, approx. 20m2) l.s. 600.00$

5) Supply and install 900mm X 1200mm concrete junction box at Sta. 0+200 (inline type) 1 ea. 2,500.00$ 2,500.00$

6) Supply and install 900mm X 1200mm concrete ditch inlet catch basin at Sta. 0+526 (inline type) including removal and offsite disposal of existing catch basin and grade existing ditch to new catch basin 1 ea. 4,000.00$ 4,000.00$

7) Tile connections l.s. 754.00$

TOTAL ESTIMATED CONSTRUCTION COSTSBRANCH 'A' 38,850.00$

A) Total Estimated Construction Costs - Main Drain 55,400.00$ B) Total Estimated Construction Costs - Branch 'A' $ 38,850.00

94,250.00$

44,642.00$ 49,608.00$

94,250.00$

Summary of Construction Costs

TOTAL ESTIMATED CONSTRUCTION COSTS

Total Estimated MaterialsTotal Estimated Labour and Equipment

TOTAL ESTIMATED CONSTRUCTION COSTSHARVEY-NAUTA MUNICIPAL DRAIN 2018

Quantity Total

PE-93

Page | 7 Summary of Costs

Allowances under Sections 29 and 30 of the Drainage Act, R.S.O. 1990 $ $21,700.00

Total Estimated Construction Costs $ 94,250.00

Meetings, survey, design, preparation of preliminary cost estimates, preparation of final drainage report, consideration of report and court of revision $ 19,500.00

Preparation of contract documents, contract administration, supervision and inspection of construction $ 11,900.00

Contingencies, Interest, and net H.S.T. $ 6,750.00

TOTAL ESTIMATED COSTS HARVEY-NAUTA MUNICIPAL DRAIN 2018 $ 154,100.00

The estimated cost of the work in the Township of Perth East is $154,100.00.

Assessment

We assess the cost of this work against the lands and roads liable for assessment for benefit and outlet as shown on the annexed Schedule of Assessment. We have determined that there is no injuring liability assessment involved.

The existing Harvey-Nauta Municipal Drain constructed under the report of W.E. Kelley and Associates Limited, dated April 2, 1980 shall be abandoned and cease to be a municipal drain after the Harvey-Nauta Municipal Drain 2018 is constructed. The ownership of the existing tile drain shall be reverted to the landowners for that portion of the drain which is situated on their respective properties.

Special Assessments (Section 26)

Whether or not Perth County elects to do the work on their property, Perth Road 131 Sta. 0+624, they shall be assessed the actual increased costs to the drainage works due to the construction and operation of the road as a Special Assessment in addition to any benefit and outlet assessments. The Special Assessment shall be made up of the actual construction costs plus an allowance for administration costs.

PE-94

PE-95


PART CON. AFFECTED OWNER NO. Main Drain

W. Pt. 6 13 10.1 R. J. Steel Inc. 4-098 $18,400 $1,733 $20,133 $6,711 $5,890 $7,532E. Pt. 6 13 22.7 J. & W. Binnendyk 4-102 $22,000 $8,129 $30,129 $10,043 $5,850 $14,236N. Pt. 7 13 8.1 W. Binnendyk 4-103 $2,049 $2,049 $683 $1,366S. Pt. 7 13 3.6 C. Bowman 4-104 $922 $922 $307 $615

* Pt. 6 14 25.7 E. & I. Kastenberger 4-126 $11,461 $11,461 $11,461S. Pt. 7 14 7.1 Binnendale Dairy Ltd. 4-129 $1,506 $1,506 $502 $1,004N. Pt. 7 14 4.0 R. & K. Weber 4-131 $860 $860 $287 $573


Perth Road 131 6.1 County of Perth $7,500 $11,440 $4,000 $22,940 $22,940

Total Assessment on Roads $7,500 $11,440 $4,000 $22,940 $22,940

Total Assessment on Lands and Roads,Harvey-Nauta Municipal Drain 2018 (Main Drain) $47,900 $38,100 $4,000 $90,000 $18,533 $11,740 $59,727

NOTES: 1. * Denotes lands not eligible for the ADIP grant.2. The NET ASSESSMENT is the total estimated assessment less a one-third (1/3) Provincial grant, and allowances, if applicable.3. The NET ASSESSMENT is provided for information purposes only.

GRANTBENEFITOUTLET

LIABILITYTOTAL

ASSESSMENTSPECIAL

ASSESSMENT ALLOWANCES ASSESSMENTNET

SCHEDULE OF ASSESSMENT FOR CONSTRUCTION

Township of Perth EastHarvey-Nauta Municipal Drain 2018

(SECT. 22)LESS 1/3

GOV'T LESS(SECT. 23) (SECT. 26)

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PE-96


PART CON. AFFECTED OWNER NO. Branch 'A'

W. Pt. 6 13 2.4 R. J. Steel Inc. 4-098 $522 $522 $174 $348E. Pt. 6 13 13.4 J. & W. Binnendyk 4-102 $25,000 $2,871 $27,871 $9,290 $9,290 $9,291

* Pt. 6 14 25.7 E. & I. Kastenberger 4-126 $8,000 $17,539 $25,539 $670 $24,869S. Pt. 7 14 7.1 Binnendale Dairy Ltd. 4-129 $2,239 $2,239 $746 $1,493N. Pt. 7 14 4.0 R. & K. Weber 4-131 $1,279 $1,279 $426 $853


Perth Road 131 2.6 County of Perth $6,650 $6,650 $6,650

Total Assessment on Roads $6,650 $6,650 $6,650

Total Assessment on Lands and Roads,Harvey-Nauta Municipal Drain 2018 (Branch A) $33,000 $31,100 $64,100 $10,636 $9,960 $43,504


ASSESSMENTBENEFIT LIABILITY ASSESSMENT GRANT ALLOWANCES

SCHEDULE OF ASSESSMENT FOR CONSTRUCTIONHarvey-Nauta Municipal Drain 2018

Township of Perth East

LESS 1/3(SECT. 22) OUTLET TOTAL GOV'T LESS NET

(SECT. 23)

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PE-97

LOT OR ROLLPART CON. OWNER NO.

W. Pt. 6 13 R. J. Steel Inc. 4-098 $20,133 $522 $20,655 $6,885 $5,890 $7,880E. Pt. 6 13 J. & W. Binnendyk 4-102 $30,129 $27,871 $58,000 $19,333 $15,140 $23,527N. Pt. 7 13 W. Binnendyk 4-103 $2,049 $2,049 $683 $1,366S. Pt. 7 13 C. Bowman 4-104 $922 $922 $307 $615

* Pt. 6 14 E. & I. Kastenberger 4-126 $11,461 $25,539 $37,000 $670 $36,330S. Pt. 7 14 Binnendale Dairy Ltd. 4-129 $1,506 $2,239 $3,745 $1,248 $2,497N. Pt. 7 14 R. & K. Weber 4-131 $860 $1,279 $2,139 $713 $1,426


Perth Road 131 County of Perth $22,940 $6,650 $29,590 $29,590

Total Assessment on Roads $22,940 $6,650 $29,590 $29,590

Total Assessment on Lands and Roads,Harvey-Nauta Municipal Drain 2018 $90,000 $64,100 $154,100 $29,169 $21,700 $103,231


LESSALLOWANCES

NETASSESSMENTDRAIN

MAIN GOV'T

SCHEDULE OF NET ASSESSMENT FOR CONSTRUCTIONHarvey-Nauta Municipal Drain 2018


LESS 1/3TOTAL

ASSESSMENT GRANTBRANCH

"A"

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PE-98

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Main DrainW. Pt. 6 13 10.1 R. J. Steel Inc. 4-098 10.6%E. Pt. 6 13 22.7 J. & W. Binnendyk 4-102 23.7%N. Pt. 7 13 8.1 W. Binnendyk 4-103 4.2%S. Pt. 7 13 3.6 C. Bowman 4-104 2.0%

* Pt. 6 14 25.7 E. & I. Kastenberger 4-126 28.2%S. Pt. 7 14 7.1 Binnendale Dairy Ltd. 4-129 3.7%N. Pt. 7 14 4.0 R. & K. Weber 4-131 2.2%


Perth Road 131 6.1 County of Perth 25.4%


Total Assessment on Lands and Roads,Harvey-Nauta Municipal Drain 2018 (Main Drain) 100.0%

NOTES: 1. * Denotes lands not eligible for the ADIP grant.

SCHEDULE OF ASSESSMENT FOR MAINTENANCEHarvey-Nauta Municipal Drain 2018


PE-99

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SCHEDULE OF ASSESSMENT FOR MAINTENANCEHarvey-Nauta Municipal Drain 2018


Branch 'A'W. Pt. 6 13 2.4 R. J. Steel Inc. 4-098 4.1%E. Pt. 6 13 13.4 J. & W. Binnendyk 4-102 22.7%

* Pt. 6 14 25.7 E. & I. Kastenberger 4-126 45.8%S. Pt. 7 14 7.1 Binnendale Dairy Ltd. 4-129 6.0%N. Pt. 7 14 4.0 R. & K. Weber 4-131 3.5%


Perth Road 131 2.6 County of Perth 17.9%


Total Assessment on Lands and Roads,Harvey-Nauta Municipal Drain 2018 (Branch A) 100.0%

NOTES: 1. * Denotes lands not eligible for the ADIP grant.

PE-100

SPECIFICATIONS FOR THE CONSTRUCTION OF MUNICIPAL DRAINAGE WORKS

DIVISION A – General Conditions DIVISION C – Specification for Tile Drains DIVISION H – Special Provisions

PE-101


A CONTENT PAGE

A.1 SCOPE 1

A.2 TENDERS 1

A.3 EXAMINATIONS OF SITE, DRAWINGS AND SPECIFICATIONS 1

A.4 PAYMENT 2

A.5 CONTRACTOR’S LIABILITY INSURANCE 2

A.6 LOSSES DUE TO ACTS OF NATURE, ETC. 2

A.7 COMMENCEMENT AND COMPLETION OF WORK 3

A.8 WORKING AREA AND ACCESS 3

A.9 SUB-CONTRACTORS 3

A.10 PERMITS, NOTICES, LAWS AND RULES 3

A.11 RAILWAYS, HIGHWAYS AND UTILITIES 4

A.12 ERRORS AND UNUSUAL CONDITIONS 4

A.13 ALTERATIONS AND ADDITIONS 4

A.14 SUPERVISION 4

A.15 FIELD MEETINGS 4

A.16 PERIODIC AND FINAL INSPECTIONS 5

A.17 ACCEPTANCE BY THE MUNICIPALITY 5

A.18 WARRANTY 5

A.19 TERMINATION OF CONTRACT BY THE MUNICIPALITY 5

A.20 TESTS 6

A.21 POLLUTION 6

A.22 SPECIES AT RISK 6

A.23 ROAD CROSSINGS 6

A.24 LANEWAYS 7

A.25 FENCES 8

A.26 LIVESTOCK 8

A.27 STANDING CROPS 9

A.28 SURPLUS GRAVEL 9

A.29 IRON BARS 9

A.30 RIP-RAP 9

A.31 CLEARING, GRUBBING AND BRUSHING 9

A.32 RESTORATION OF LAWNS 9

PE-102


A.1 SCOPE

The work to be done under this contract consists of supplying all labour, equipment and materials to construct the drainage work as outlined in the Scope of Work, Drawings, General Conditions and other Specifications.

A.2 TENDERS

Tenders are to be submitted on a lump sum basis for the complete works or a portion thereof, as instructed by the Municipality. The Scope of Work must be completed and submitted with the Form of Tender and Agreement. A certified cheque is required as Tender Security, payable to the Treasurer of the Municipality.

All certified cheques, except that of the bidder to whom the work is awarded will be returned within ten (10) days of the time the Contract is awarded. The certified cheque of the bidder to whom the work is awarded will be retained as Contract Security and returned when the Municipality receives a Completion Certificate for the work.

A certified cheque is not required if the Contractor provides an alternate form of Contract Security such as a Performance Bond for 100% of the amount of the Tender or other satisfactory security, if required/permitted by the Municipality. A Performance Bond may also be required to insure maintenance of the work for a period of one (1) year after the date of the Completion Certificate.

A.3 EXAMINATIONS OF SITE, DRAWINGS AND SPECIFICATIONS

The Tenderer must examine the premises and site to compare them with the Drawings and Specifications in order to satisfy himself of the existing conditions and extent of the work to be done before submission of his Tender. No allowance shall subsequently be made on behalf of the Contractor by reason of any error on his part. Any estimates of quantities shown or indicated on the Drawings, or elsewhere are provided for the convenience of the Tenderer. Any use made of these quantities by the Tenderer in calculating his Tender shall be done at his own risk. The Tenderer for his own protection should check these quantities for accuracy.

The standard specifications (Divisions B through G) shall be considered complementary and where a project is controlled under one of the Divisions, the remaining Divisions will apply for miscellaneous works.

PE-103

Page | 2 In case of any inconsistency or conflict between the Drawings and Specifications, the following order of precedence shall apply:

Direction of the Engineer Special Provisions (Division H) Scope of Work Contract Drawings Standard Specifications (Divisions B through G) General Conditions (Division A)

A.4 PAYMENT

Progress payments equal to 87±% of the value of work completed and materials incorporated in the work will be made to the Contractor monthly. An additional ten per cent (10±%) will be paid 45 days after the final acceptance by the Engineer, and three per cent (3±%) of the Contract price may be reserved by the Municipality as a maintenance holdback for a one (1) year period from the date of the Completion Certificate. A greater percentage of the Contract price may be reserved by the Municipality for the same one (1) year period if in the opinion of the Engineer, particular conditions of the Contract requires such greater holdback.

After the completion of the work, any part of this reserve may be used to correct defects developed within that time from faulty workmanship and materials, provided that notice shall first be given to the Contractor and that he may promptly make good such defects.

A.5 CONTRACTOR’S LIABILITY INSURANCE

Prior to commencement of any work, the Contractor shall file with the Municipality evidence of compliance with all Municipality insurance requirements (Liability Insurance, WSIB, etc.) for no less than the minimum amounts as stated in the Purchasing Procedures of the Municipality. All insurance coverage shall remain in force for the entire contract period including the warranty period which expires one year after the date of the Completion Certificate.

The following are to be named as co-insured: Successful Contractor Sub-Contractor Municipality Dietrich Engineering Ltd.

A.6 LOSSES DUE TO ACTS OF NATURE, ETC.

All damage, loss, expense and delay incurred or experienced by the Contractor in the performance of the work, by reason of unanticipated difficulties, bad weather, strikes, acts of nature, or other mischances shall be borne by the Contractor and shall not be the subject of a claim for additional compensation.

PE-104

Page | 3 A.7 COMMENCEMENT AND COMPLETION OF WORK

The work must commence as specified in the Form of Tender and Agreement. If conditions are unsuitable due to poor weather, the Contractor may be required, at the discretion of the Engineer to postpone or halt work until conditions become acceptable and shall not be subject of a claim for additional compensation.

The Contractor shall give the Engineer a minimum of 48 hours notice before commencement of work. The Contractor shall then arrange a meeting to be held on the site with Contractor, Engineer, and affected Landowners to review in detail the construction scheduling and other details of the work.

If the Contractor leaves the job site for a period of time after initiation of work, he shall give the Engineer and the Municipality a minimum of 24 hours notice prior to returning to the project. If any work is commenced without notice to the Engineer, the Contractor shall be fully responsible for all such work undertaken prior to such notification.

The work must proceed in such a manner as to ensure its completion at the earliest possible date and within the time limit set out in the Form of Tender and Agreement.

A.8 WORKING AREA AND ACCESS

Where any part of the drain is on a road allowance, the road allowance shall be the working area. For all other areas, the working area available to the Contractor to construct the drain is specified in the Special Provisions (Division H).

Should the specified widths become inadequate due to unusual conditions, the Contractor shall notify the Engineer immediately. Where the Contractor exceeds the specified working widths without authorization, he shall be held responsible for the costs of all additional damages.

If access off an adjacent road allowance is not possible, each Landowner on whose property the drainage works is to be constructed, shall designate access to and from the working area. The Contractor shall not enter any other lands without permission of the Landowner and he shall compensate the Landowner for damage caused by such entry.

A.9 SUB-CONTRACTORS

The Contractor shall not sublet the whole or part of this Contract without the approval of the Engineer.

A.10 PERMITS, NOTICES, LAWS AND RULES

The Contractor shall obtain and pay for all necessary permits or licenses required for the execution of the work (but this shall not include MTO encroachment permits, County Road permits permanent easement or rights of servitude). The Contractor shall give all necessary notices and pay for all fees required by law and comply with all laws, ordinances, rules and regulations relating to the work and to the preservation of the public’s health and safety.

PE-105

Page | 4 A.11 RAILWAYS, HIGHWAYS AND UTILITIES

A minimum of 72 hours’ notice to the Railway or Highways, exclusive of Saturdays, Sundays, and Statutory Holidays, is required by the Contractor prior to any work activities on or affecting the applicable property. In the case of affected Utilities, a minimum of 48 hours’ notice to the utility owner is required.

A.12 ERRORS AND UNUSUAL CONDITIONS

The Contractor shall notify the Engineer immediately of any error or unusual conditions which may be found. Any attempt by the Contractor to correct the error on his own shall be done at his own risk. Any additional cost incurred by the Contractor to remedy the wrong decision on his part shall be borne by the Contractor. The Engineer shall make the alterations necessary to correct errors or to adjust for unusual conditions during which time it will be the Contractor’s responsibility to keep his men and equipment gainfully employed elsewhere on the project.

The Contract amount shall be adjusted in accordance with a fair evaluation of the work added or deleted.

A.13 ALTERATIONS AND ADDITIONS

The Engineer shall have the power to make alterations in the work shown or described in the Drawings and Specifications and the Contractor shall proceed to make such changes without causing delay. In every such case, the price agreed to be paid for the work under the Contract shall be increased or decreased as the case may require according to a fair and reasonable evaluation of the work added or deleted. The valuation shall be determined as a result of negotiations between the Contractor and the Engineer, but in all cases the Engineer shall maintain the final responsibility for the decision. Such alterations and variations shall in no way render the Contract void. No claims for a variation or alteration in the increased or decreased price shall be valid unless done in pursuance of an order from the Engineer and notice of such claims made in writing before commencement of such work. In no such case shall the Contractor commence work which he considers to be extra before receiving the Engineer’s approval.

A.14 SUPERVISION

The Contractor shall give the work his constant supervision and shall keep a competent foreman in charge at the site.

A.15 FIELD MEETINGS

At the discretion of the Engineer, a field meeting with the Contractor or his representative, the Engineer and with those others that the Engineer deems to be affected, shall be held at the location and time specified by the Engineer.

PE-106

Page | 5 A.16 PERIODIC AND FINAL INSPECTIONS

Periodic inspections by the Engineer will be made during the performance of the work. If ordered by the Engineer, the Contractor shall expose the drain as needed to facilitate inspection by the Engineer.

Final inspection by the Engineer will be made within twenty (20) days after he has received notice from the Contractor that the work is complete.

A.17 ACCEPTANCE BY THE MUNICIPALITY

Before any work shall be accepted by the Municipality, the Contractor shall correct all deficiencies identified by the Engineer and the Contractor shall leave the site neat and presentable.

A.18 WARRANTY

The Contractor shall repair and make good any damages or faults in the drain that may appear within one (1) year after its completion (as dated on the Completion Certificate) as the result of the imperfect or defective work done or materials furnished if certified by the Engineer as being due to one or both of these causes; but nothing herein contained shall be construed as in any way restricting or limiting the liability of the Contractor under the laws of the Country, Province or Locality in which the work is being done. Neither the Completion Certificate nor any payment there under, nor any provision in the Contract Documents shall relieve the Contractor from his responsibility.

A.19 TERMINATION OF CONTRACT BY THE MUNICIPALITY

If the Contractor should be adjudged bankrupt, or if he should make a general assignment for the benefit of his creditors, or if a receiver should be appointed on account of his insolvency, or if he should refuse or fail to supply enough properly skilled workmen or proper materials after having received seven (7) days notice in writing from the Engineer to supply additional workmen or materials to commence or complete the works, or if he should fail to make prompt payment to Sub-Contractors, or for material, or labour, or persistently disregards laws, ordinances, or the instruction of the Engineer, or otherwise be guilty of a substantial violation of the provisions of the Contract, then the Municipality, upon the certificate of the Engineer that sufficient cause exists to justify such action, may without prejudice to any other right or remedy, by giving the Contractor written notice, terminate the employment of the Contractor and take possession of the premises, and of all materials, tools and appliances thereon, and may finish the work by whatever method the Engineer may deem expedient but without delay or expense. In such a case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the Contract price will exceed the expense of finishing the work including compensation to the Engineer for his additional services and including the other damages of every name and nature, such excess shall be paid by the Contractor. If such expense will exceed such unpaid balance, the Contractor shall pay the difference to the Municipality. The expense incurred by the Municipality, as herein provided, shall be certified by the Engineer.

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Page | 6 If the Contract is terminated by the Municipality due to the Contractor’s failure to properly commence the works, the Contractor shall forfeit the certified cheque bid deposit and furthermore shall pay to the Municipality an amount to cover the increased costs, if any, associated with a new Tender for the Contract being terminated.

If any unpaid balance and the certified cheque do not match the monies owed by the Contractor upon termination of the Contract, the Municipality may also charge such expense against any money which may thereafter be due to the Contractor from the Municipality.

A.20 TESTS

The cost for the testing of materials supplied to the job by the Contractor shall be borne by the Contractor. The Engineer reserves the right to subject any lengths of any tile or pipe to a competent testing laboratory to ensure the adequacy of the tile or pipe. If any tile supplied by the Contractor is determined to be inadequate to meet the applicable A.S.T.M. standards, the Contractor shall bear full responsibility to remove and/or replace all such inadequate tile in the Contract with tile capable of meeting the A.S.T.M. Standards.

A.21 POLLUTION

The Contractor shall keep their equipment in good repair. The Contractor shall refuel or repair equipment away from open water.

If polluted material from construction materials or equipment is caused to flow into the drain, the Contractor shall immediately notify the Ministry of the Environment, and proceed with the Ministry’s protocols in place to address the situation.

A.22 SPECIES AT RISK

If a Contractor encounters a known Species at Risk as designated by the MNR or DFO, the Contractor shall notify the Engineer immediately and follow the Ministry’s guidelines to deal with the species.

A.23 ROAD CROSSINGS

This specification applies to all road crossings (Municipality, County, Regional, or Highway) where no specific detail is provided on the drawings or in the standard specifications. This specification in no way limits the Road Authority’s regulations governing the construction of drains on their Road Allowance.

A.23.1 Road Occupancy Permit

Where applicable, the Contractor must submit an application for a road occupancy permit to the Road Authority and allow a minimum of five (5) working days for its review and issuance.

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Page | 7 A.23.2 Road Closure Request and Construction Notification

The Contractor shall submit written notification of construction and request for road closure (if applicable) to the Road Authority and the Engineer for review and approval a minimum of five (5) working days prior to proceeding with any work on the road allowance. The Contractor shall be responsible for notifying all applicable emergency services, schools, etc. of the road closure or construction taking place.

A.23.3 Traffic Control

The Contractor shall supply flagmen, and warning signs and ensure that detour routes are adequately signed in accordance with no less than the minimum standards as set out in the Ontario Traffic Manual’s Book 7.

A.23.4 Weather

No construction shall take place during inclement weather or periods of poor visibility.

A.23.5 Equipment

No construction material and/or equipment is to be left within three (3) metres of the travelled portion of the road overnight or during periods of inclement weather.

If not stated on the drawings, the road crossing shall be constructed by open cut method. Backfill from the top of the cover material over the subsurface pipe or culvert to the under side of the road base shall be Granular “B”. The backfill shall be placed in lifts not exceeding 300mm in thickness and each lift shall be thoroughly compacted to 98% Standard Proctor. Granular “B” road base for County Roads and Highways shall be placed to a 450mm thickness and Granular “A” shall be placed to a thickness of 200mm. Granular road base materials shall be thoroughly compacted to 100% Standard Proctor.

Where the road surface is paved, the Contractor shall be responsible for placing HL-8 Hot Mix Asphalt patch at a thickness of 50mm or of the same thickness as the existing pavement structure. The asphalt patch shall be flush with the existing roadway on each side and without overlap.

Excavated material from the trench beyond 1.25 metres from the travelled portion or beyond the outside edge of the gravel shoulder may be used as backfill in the trench in the case of covered drains. The material shall be compacted in lifts not exceeding 300mm.

A.24 LANEWAYS

All pipes crossing laneways shall be backfilled with material that is clean, free of foreign material or frozen particles and readily tamped or compacted in place unless otherwise specified. Laneway culverts on open ditch projects shall be backfilled with material that is not easily erodible. All backfill material shall be thoroughly compacted as directed by the Engineer.

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Page | 8 Culverts shall be bedded with a minimum of 300mm of granular material. Granular material shall be placed simultaneously on each side of the culvert in lifts not exceeding 150mm in thickness and compacted to 95% Standard Proctor Density. Culverts shall be installed a minimum of 10% of the culvert diameter below design grade with a minimum of 450mm of cover over the pipe unless otherwise noted on the Drawings.

The backfill over culverts and subsurface pipes at all existing laneways that have granular surfaces on open ditch and closed drainage projects shall be surfaced with a minimum of 300mm of Granular “B” material and 150mm of Granular “A” material. All backfill shall be thoroughly compacted as directed by the Engineer. All granular material shall be placed to the full width of the travelled portion.

Any settling of backfilled material shall be repaired by or at the expense of the Contractor during the warranty period of the project and as soon as required.

A.25 FENCES

No earth is to be placed against fences and all fences removed by the Contractor shall be replaced by him in as good a condition as found. Where practical the Contractor shall take down existing fences in good condition at the nearest anchor post and roll it back rather than cutting the fence and attempting to patch it. The replacement of the fences shall be done to the satisfaction of the Engineer. Any fences found in such poor condition where the fence is not salvageable, shall be noted and verified with the Engineer prior to commencement of work.

Fences damaged beyond repair by the Contractor’s negligence shall be replaced with new materials, similar to those materials of the existing fence, at the Contractor’s expense. The replacement of the fences shall be done to the satisfaction of the Landowner and the Engineer.

Any fences paralleling an open ditch that are not line fences that hinder the proper working of the excavating machinery, shall be removed and rebuilt by the Landowner at his own expense.

The Contractor shall not leave fences open when he is not at work in the immediate vicinity.

A.26 LIVESTOCK

The Contractor shall provide each landowner with 48 hours notice prior to removing any fences along fields which could possibly contain livestock. Thereafter, the Landowner shall be responsible to keep all livestock clear of the construction areas until further notified. The Contractor shall be held responsible for loss or injury to livestock or damage caused by livestock where the Contractor failed to notify the Landowner, or through negligence or carelessness on the part of the Contractor.

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Page | 9 A.27 STANDING CROPS

The Contractor shall be responsible for damages to standing crops which are ready to be harvested or salvaged along the course of the drain and access routes if the Contractor has failed to notify the Landowners 48 hours prior to commencement of the work on that portion of the drain.

A.28 SURPLUS GRAVEL

If as a result of any work, gravel or crushed stone is required and not all the gravel or crushed stone is used, the Contractor shall haul away such surplus material.

A.29 IRON BARS

The Contractor is responsible for the cost of an Ontario Land Surveyor to replace any iron bars that are altered or destroyed during the course of the construction.

A.30 RIP-RAP

Rip-rap shall be quarry stone rip-rap material and shall be the sizes specified in the Special Provisions. Broken concrete shall not be used as rip-rap unless otherwise specified.

A.31 CLEARING, GRUBBING AND BRUSHING

This specification applies to all brushing where no specific detail is provided on the drawings or in the Special Provisions.

The Contractor shall clear, brush and stump trees from within the working area that interfere with the installation of the drainage system.

All trees, limbs and brush less than 150mm in diameter shall be mulched. Trees greater than 150mm in diameter shall be cut and neatly stacked in piles designated by the Landowners.

A.32 RESTORATION OF LAWNS

This specification applies to all lawn restoration where no specific detail is provided on the drawings or in the Special Provisions and no allowance for damages has been provided under Section 30 of the Drainage Act RSO 1990 to the affected property.

The Contractor shall supply “high quality grass seed” and the seed shall be broadcast by means of an approved mechanical spreader. All areas on which seed is to be placed shall be loose at the time of broadcast to a depth of 25mm. Seed and fertilizer shall be spread in accordance with the supplier’s recommendations unless otherwise directed by the Engineer. Thereafter it will be the responsibility of the Landowner to maintain the area in a manner so as to promote growth.

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DIVISIONC


C CONTENT PAGE

C.1 PIPE MATERIALS 1

C.2 ALIGNMENT 1

C.3 PROFILE 2

C.4 EXCAVATION 2

C.5 INSTALLATION 2

C.6 TRENCH CROSSINGS 3

C.7 OUTLET PROTECTION 4

C.8 CATCH BASINS AND JUNCTION BOXES 4

C.9 TRIBUTARY DRAINS 5

C.10 CLEARING, GRUBBING AND MULCHING 5

C.11 ROADS AND LANEWAY SUB-SURFACE CROSSINGS 6

C.12 FILLING IN EXISTING DITCHES 6

C.13 CONSTRUCTION OF GRASSED WATERWAYS 6

C.14 UNSTABLE SOIL 6

C.15 ROCKS 6

C.16 BROKEN OR DAMAGED TILE 7

C.17 RECOMMENDED PRACTICE FOR CONSTRUCTION OF SUBSURFACE DRAINAGE SYSTEMS 7

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DIVISIONC


C.1 PIPE MATERIALS

C.1.1 Concrete Tile

Concrete drain tile shall conform to the requirements of the most recent A.S.T.M. specification for Heavy-Duty Extra Quality drain tile. All tile with diameters less than 600mm shall have a pipe strength of 1500D. All tile with diameters 600mm or larger shall have a pipe strength of 2000D.

All tile furnished shall be subject to the approval of the Engineer. All rejected tile are to be immediately removed from the site.

C.1.2 High Density Polyethylene (HDPE) Pipe

All HDPE pipe shall be dual-wall corrugated drainage pipe with a smooth inner wall. HDPE pipe shall have a minimum stiffness of 320 kPa at 5% deflection.

Unless otherwise noted, all sealed HDPE pipe shall have a water tight gasketed bell and spigot joining system meeting the minimum requirements of CSA B182.8. Perforated HDPE pipe shall have a soil tight joining system, and shall be enveloped in non-woven geotextile filter sock.

C.2 ALIGNMENT

The Contractor shall contact the Engineer to establish the course of the drain. Where an existing drain is to be removed and replaced by the new drain, or where the new drain is to be installed parallel to an existing drain, the Contractor shall locate the existing drain (including repairing damaged tile caused by locating) at intervals along the course of the drain. The costs of locating shall be included in the tender price.

The drain shall run in as straight a line as possible throughout its length, except that at intersections of other watercourses or at sharp corners, it shall run on a curve of at least 15 metres radius. The new tile drain shall be constructed at an offset from and parallel with any ditch or defined watercourse in order that fresh backfill in the trench will not be eroded by the flow of surface water.

The Contractor shall exercise care not to disturb any existing tile drain or drains which parallel the course of the new drain, particularly where the new and existing tile act together to provide the necessary capacity. Where any such existing drain is disturbed or damaged, the Contractor shall perform the necessary repair at his expense.

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Page | 2

C.3 PROFILE

Benchmarks have been established along the course of the drain which are to govern the elevations of the drain. The location and elevations of the benchmarks are shown on the drawings. Tile is to be installed to the elevation and grade shown on the profiles. Accurate grade control must be maintained by the Contractor at all times.

When installing a drain towards a fixed point such as a bore pipe, the Contractor shall uncover the pipe and confirm the elevation a sufficient distance away from the pipe in order to allow for any necessary minor grade adjustments to be made.

C.4 EXCAVATION

C.4.1 Wheel machine

Unless otherwise specified, all trenching shall be carried out with a wheel machine approved by the Engineer. The wheel machine shall shape the bottom of the trench to conform to the outside diameter of the pipe. The minimum trench width shall be equal to the outside diameter of the pipe plus 100mm on each side of the pipe, unless otherwise specified. The maximum trench width shall be equal to the outside diameter of the pipe plus 300mm on each side of the pipe, unless otherwise specified.

C.4.2 Scalping

Where the depths of cuts in isolated areas along the course of the drain as shown on the profile exceed the capability of the Contractor’s wheel machine, he shall lower the surface grade in order that the wheel machine may trench to the correct depth. Topsoil is to be stripped over a sufficient width that no subsoil will be deposited on top of the topsoil. Subsoil will then be removed to the required depth and piled separately. Upon completion, the topsoil will then be replaced to an even depth over the disturbed area. The cost for this work shall be included in his tender price.

C.4.3 Excavator

Where the use of an excavator is used in-lieu of a wheel machine, the topsoil shall be stripped and replaced in accordance with Item C.4.2. All tile shall be installed on 19mm clear crushed stone bedding placed to a minimum depth of 150mm which has been shaped to conform to the bottom of the pipe. The Contractor shall include the costs of this work in his tender price.

C.5 INSTALLATION

C.5.1 Concrete Tile

The tile is to be laid with close joints and in regular grade and alignment in accordance with the drawings. The tiles are to be bevelled, if necessary to ensure close joints. The inside of the tile is to be kept clear when laid. The sides of the tile are to be supported by partial filling of the trench

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Page | 3 (blinding) prior to inspection by the Engineer. No tile shall be backfilled until inspected by the Engineer unless otherwise permitted by the Engineer. The tile shall be backfilled such that a sufficient mound of backfill is placed over the trench to ensure that no depression remains after settling occurs in the backfill.

Where a tile connects to a catch basin or similar structure, the Contractor shall include in his tender price for the supply and placement of compacted Granular ‘A’ bedding or 19mm clear crushed stone under areas backfilled from the underside of the pipe to undisturbed soil. Where a tile drain passes through a bore pit, the Contractor shall include in his tender price for the supply and placement of compacted Granular ‘A’ bedding or 19mm clear crushed stone from the underside of the pipe down to undisturbed soil with the limits of the bore pit.

The Contractor shall supply and wrap all concrete tile joints with Mirafi 160N geotextile filter material as part of this contract. The width of the filter material should be:

• 300mm wide for tile sizes 150mm diameter to 350mm diameter. • 400mm wide for tile sizes 400mm diameter to 750mm diameter. • 500mm wide for tile sizes larger than 750mm diameter. The filter material shall completely cover the tile joint and shall have a minimum overlap of 300mm. The type of filter material shall be.

C.5.2 HDPE Pipe

HDPE pipe shall be installed using compacted Granular ‘A’ bedding or 19mm clear crushed stone bedding from 150mm below the pipe to 300mm above the pipe. All granular material shall be compacted using a suitable mechanical vibratory compactor. Granular bedding and backfill shall be placed in lifts not exceeding 300mm and compacted to at least 95% Standard Proctor Maximum Dry Density (SPMDD).

Where a pipe connects to a catch basin or similar structure, the Contractor shall include in his tender price for the supply and placement of compacted Granular ‘A’ bedding or 19mm clear crushed stone under areas backfilled from the underside of the pipe to undisturbed soil. Where a pipe passes through a bore pit, the Contractor shall include in his tender price for the supply and placement of compacted Granular ‘A’ bedding or 19mm clear crushed stone from the underside of the pipe down to undisturbed soil with the limits of the bore pit.


C.6 TRENCH CROSSINGS

The Contractor shall not cross the backfilled trench with any construction equipment or vehicles, except by one designated crossing location on each property. The Contractor shall ensure that the bedding and backfill material at this designated crossing location is properly placed and compacted so as to adequately support the equipment and vehicles that may cross the trench.

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Page | 4 The Contractor may undertake any other approved work to ensure the integrity of the tile at the crossing location. The Contractor shall ensure that no equipment or vehicles travel along the length of the trench. The Contractor shall be responsible for any damage to the new tile caused by the construction of the drain.

C.7 OUTLET PROTECTION

A tile drain outlet into a ditch shall be either HDPE pipe or corrugated steel pipe and shall include a hinged grate for rodent protection. The maximum spacing between bars on the rodent grate shall be 40mm. All corrugated steel outlet pipes shall be bevelled at the end to generally conform to the slope of the ditch bank.

Quarry stone rock rip-rap protection and geotextile filter material (Mirafi 160N), shall be installed around the outlet pipe and extended downstream a minimum distance of three metres, unless otherwise specified. The protection shall extend to the top of the backfilled trench and below the pipe to 300 mm under the streambed. The protection shall also extend 600mm into undisturbed soil on either side of the backfilled trench. In some locations, rip-rap may be required on the bank opposite the outlet.

Where the outlet occurs at the upper end of an open ditch, the rip-rap protection will extend all around the end of the ditch and to a point 800mm downstream on either side. Where heavy overflow is likely to occur, sufficient additional rip-rap and filter material shall be placed as directed by the Engineer to prevent the water cutting around the protection.

C.8 CATCH BASINS AND JUNCTION BOXES

Unless otherwise noted, catch basins shall be in accordance with OPSD 705.010 and 705.030. The catch basin grate shall be a “Birdcage” type substantial steel grate, removable for cleaning and shall be inset into a recess provided around the top of the structure. The grate shall be fastened to the catch basin with bolts into the concrete. Spacing of bars on grates for use on 600mmX600mm structures shall be 65mm centre to centre. Spacing of bars on grates for use on structures larger than 600mmX600mm shall be 90mm.

All catch basins shall be backfilled with compacted Granular ‘A’ or 19mm clear crushed stone placed to a minimum width of 300mm on all sides. If settling occurs after construction, the Contractor shall supply and place sufficient granular material to maintain the backfill level flush with adjacent ground. The riser sections of the catch basin shall be wrapped with filter cloth.

Quarry stone rip-rap protection shall be placed around all catch basins and shall extend a minimum distance of one (1) metre away from the outer edge of each side of the catch basin, and shall be placed so that the finished surface of the rip-rap is flush with the existing ground.

If there are no existing drains to be connected to the catch basin at the top end of the drain, a plugged tile shall be placed in the upstream wall with the same elevations as the outlet tile.

Junction boxes shall have a minimum cover over the lid of 450mm.

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Page | 5 The Contractor shall include in his tender price for the construction of a berm behind all ditch inlet structures. The berm shall be constructed of compacted clay keyed 300mm into undisturbed soil. The top of the spill way of the earth berm shall be the same elevation as the high wall of the ditch inlet catch basin. The earth berm shall be covered with 100mm depth of topsoil and seeded with an approved green seed mixture. The Contractor shall also include for regrading, shaping and seeding of road ditches for a maximum of 15 metres each way from all catch basins.

The Contractor shall clean all catch basin sumps after completion of the drain installation. Catch basin markers shall be placed beside each catch basin.

C.9 TRIBUTARY DRAINS

Any tributary tile encountered in the course of the drain is to be carefully taken up by the Contractor and placed clear of the excavated earth. If the tributary drains encountered are clean or reasonably clean, they shall be connected into the new drain in accordance with the typical tile drain connection detail. Tributary tile drain connections into the new drain shall be made using high density polyethylene agricultural drain tubing installed on and backfilled with 19mm clear crushed stone. All tile drain connections into the new drain shall be either a cored hole with an insert coupler or a manufactured tee.

Where the existing drains are full of sediment, the decision to connect the tributary drain to the new drain shall be left to the Engineer. The Contractor shall be paid for each tributary drain connection as outlined in the Form of Tender and Agreement.

The Contractor shall be responsible for all tributary tile connections for a period of one year from the date of the Completion Certificate. After construction, any missed tile connections required to be made into the new drain shall be paid at the same rate as defined in the Form of Tender and Agreement. The Contractor will have the option to make any subsequent tile connections or have the Municipality make the required connections and have the cost of which deducted from the holdback.

Where an open ditch is being replaced by a new tile drain, existing tile outlets entering the ditch from the side opposite the new drain shall be extended to the new drain.

Where the Contractor is required to connect an existing tile which is not encountered in the course of the drain, the cost of such work shall constitute an extra to the contract.

C.10 CLEARING, GRUBBING AND MULCHING

The Contractor shall clear, brush and stump trees from within the working area.

All trees or limbs 150mm or larger, that is necessary to remove, shall be cut, trimmed and neatly stacked in the working width for the use or disposal by the Landowner. Brush and limbs less than 150mm in diameter shall be mulched.

Clearing, grubbing and mulching shall be carried out as a separate operation from installing the drain, and shall not be completed simultaneously at the same location.

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Page | 6 C.11 ROADS AND LANEWAY SUB-SURFACE CROSSINGS

All roads and laneway crossings may be made with an open cut. The Contractor may use original ground as backfill to within 600mm of finished grade only if adequate compaction and if the use of the original ground backfill has been approved beforehand by the Engineer.

C.12 FILLING IN EXISTING DITCHES

The Contractor shall backfill the ditch sufficiently for traversing by farm equipment. If sufficient material is available on-site to fill in the existing ditch, the topsoil shall be stripped and the subsoil shall be bulldozed into the ditch and the topsoil shall then be spread over the backfilled waterway. The Contractor shall ensure sufficient compaction of the backfill and if required, repair excess settlement up to the end of the warranty period.

C.13 CONSTRUCTION OF GRASSED WATERWAYS

Where the Contractor is required to construct a grassed waterway, the existing waterway shall be filled in, regraded, shaped and a seed bed prepared prior to applying the grass seed. The grass seed shall be fresh, clean and new crop seed, meeting the requirements of the MTO.

• 55% Creeping Red Fescue

• 15% Perennial Rye Grass

• 27% Kentucky Bluegrass

• 3% White Clover

Grass seed shall be applied at the rate of 100 kg/ha.

C.14 UNSTABLE SOIL

The Contractor shall immediately contact the Engineer if unstable soil is encountered. The Engineer shall, after consultation with the Contractor, determine the action necessary and a price for additions or deletions shall be agreed upon prior to further drain installation.

C.15 ROCKS

The Contractor shall immediately contact the Engineer if boulders of sufficient size and number are encountered such that the Contractor cannot continue trenching with a wheel machine. The Engineer shall determine the action necessary and a price for additions or deletions shall be agreed upon prior to further drain installation.

If only scattered large stone or boulders are removed on any project, the Contractor shall either excavate a hole to bury same adjacent to the drain, or he shall haul the stones or boulders to a location designated by the Landowner.

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Page | 7 C.16 BROKEN OR DAMAGED TILE

The Contractor shall remove and dispose of all broken (existing or new), damaged or excess tile off site.

C.17 RECOMMENDED PRACTICE FOR CONSTRUCTION OF SUBSURFACE DRAINAGE SYSTEMS

Drainage Guide for Ontario, Ministry of Agriculture, Food and Rural Affairs, Publication 29 and its amendments, dealing with the construction of Subsurface Drainage Systems, shall be the guide to all methods and materials to be used in the construction of tile drains except where superseded by other Specifications of the Contract.

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DIVISION H SPECIAL PROVISIONS

H CONTENT PAGE

H.1 GENERAL 1

H.2 UTILITIES 1

H.3 WORKING AREA AND ACCESS 1

H.4 CLEARING, BRUSHING AND MULCHING 2

H.5 TOPSOIL STRIPPING AND FINE GRADING 2

H.6 PIPE, INSTALLATION, BEDDING & BACKFILL 2

H.7 CATCH BASINS 3

H.8 EXISTING DRAINS/TILE CONNECTIONS 4

H.9 ROAD RIGHT-OF-WAYS 4

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DIVISION H SPECIAL PROVISIONS Harvey-Nauta Municipal Drain 2018 Township of Perth East Reference No. 1456 Special provisions means special directions containing requirements particular to the work not adequately provided for by the standard or supplemental Specifications. Special provisions shall take precedence and govern any standard or supplemental Specifications.

H.1 GENERAL

The Contractor shall notify the Landowners, and the Engineer forty-eight (48) hours prior to construction and arrange a pre-construction meeting.

The Contractor shall verify the location of the new drainage system with the Engineer and the Landowners prior to construction.

The Contractor shall check and verify all dimensions and elevations and report any discrepancies to the Engineer prior to proceeding with the work.

All objects or obstructions within the construction working area such as signs, mailboxes, property ornamentals, etc., that interfere with the installation of the drain shall be removed and re-erected in the same location or another location satisfactory to the Landowner. Any damages to such objects by the Contractor shall be repaired, replaced, installed and paid for by the Contractor at the discretion of the Engineer.

The Contractor must maintain access to all driveways along the route of the drain as well as maintain access for all emergency vehicles at all times during construction.

The Contractor shall be responsible for all trench settlement.

H.2 UTILITIES

All utilities shall be located and uncovered in the affected areas by the Contractor prior to construction.

The locations and elevations of all utilities shown on the drawings are approximate locations. Actual locations and elevations of all utilities must be verified by the Contractor prior to construction.

The Contractor shall arrange to have a representative of the utility owner on site during construction if it is a requirement by the utility owner.

H.3 WORKING AREA AND ACCESS


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H.4 CLEARING, BRUSHING AND MULCHING

The Contractor shall clear, brush and stump trees from within the working area that interfere with the installation of the drainage system. The Contractor shall not clear all trees within the working area unless the full working width in a specific section is required for the installation of the drain and unless the Engineer has authorized the full clearing of the trees.

All trees, limbs and brush less than 150mm in diameter shall be mulched. Trees greater than 150mm in diameter shall be cut and placed in piles designated by the Landowners. Trees removed from road right-of-ways shall be either mulched or disposed of offsite by the Contractor.

H.5 TOPSOIL STRIPPING AND FINE GRADING

The Contractor shall strip the topsoil for a minimum width of four metres centred on the proposed drain. If a portion of the drain is to be installed by means of an approved hydraulic excavator (due to poor soil conditions), the Contractor shall strip the topsoil for a width equal to the top width of the trench, or four metres, which ever is greater.

The Contractor shall stockpile the topsoil and later spread it over the backfilled trench. The Contractor shall ensure that the top soiled trench is left in a condition such that the landowner can perform final restoration using nothing more than farm equipment.

H.6 PIPE, INSTALLATION, BEDDING & BACKFILL

H.6.1 Concrete Field Tile

An approved wheel trencher shall be used to install the concrete field tile. If poor soil conditions are encountered, the Contractor shall install the tile in accordance with the attached Typical Pipe Installation on Bedding drawing included in the attached drawing set.

All concrete tile with diameters less than 600mm shall be Heavy-Duty Extra Quality Concrete Drain Tile 1500D. All concrete tile with diameters 600mm or greater shall be Heavy-Duty Extra Quality Concrete Drain Tile 2000D.

All concrete field tile shall be backfilled using native material. The backfill shall not be compacted but a sufficient crown shall be left over the trench by the Contractor to allow for settlement flush with adjacent lands. The Contractor shall be responsible for all trench settlement.


The Contractor shall supply and wrap all concrete tile joints with geotextile filter material as part of this contract. The width of the filter material should be:

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Page | 3 • 300mm wide for tile sizes 150mm diameter to 350mm diameter. • 400mm wide for tile sizes 400mm diameter to 750mm diameter. The filter material shall completely cover the tile joint and shall have a minimum overlap of 300mm. The type of filter material shall be Mirafi 140NC for clay or loam soil conditions and Mirafi 160N for sandy or silty soil conditions.

H.6.2 High Density Polyethylene Pipe (H.D.P.E.)

An approved hydraulic excavator shall be used for the installation of all H.D.P.E. pipe.

All H.D.P.E. pipe shall be CSA B182.8-02/320 KPa.

All H.D.P.E. pipe shall have split coupler joining systems unless otherwise specified by the Engineer.

All H.D.P.E. pipe, shall be installed using 19mm (3/4”) crushed stone bedding from 150mm below the pipe 150mm above the pipe. Suitable native material shall be used as backfill from the spring line to the underside of the topsoil.


H.7 CATCH BASINS

All catch basins shall be precast concrete catch basins (Coldstream Concrete Ltd. or approved equal).

All existing catch basins and manholes that are to be removed shall be disposed of off-site by the Contractor.

All catch basins to have 300mm sumps.

The catch basin grate elevations shall be set to the satisfaction of the Engineer.

All catch basin grates shall be fastened to the new catch basins.

All catch basins shall have heavy duty birdcage grates.

Knockouts shall be provided in all catch basins.

All catch basins shall be installed on 150mm crushed stone bedding.

Structures within the road allowances shall have 300mm minimum M.T.O. Granular ‘B’ backfill around all sides up to the underside of the topsoil layer.

Structures on private property shall be backfilled using approved native material up to the underside of the topsoil layer.

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Page | 4 All backfill material shall be placed and thoroughly compacted evenly around each structure in lifts not exceeding 300mm so as to minimize settlement around the structures.

The Contractor shall place quarry stone rip-rap material around all sides of the catch basin for a width of 1m and shall be placed on an approved geo-textile filter material. All stone rip-rap material shall be quarry stone 150 mm to 300 mm dia. and placed to a depth of 450 mm. All rip-rap material shall be placed on geo-textile filter material (Mirafi 180N).

Lifts (modulocs) shall be placed by the Contractor on all catch basins if necessary to achieve the desired elevation when field setting the structures.

All holes for catch basin pipe connections to be cored by the manufacturer.

The Contractor shall be responsible to repair or reapply grout for all grouted connections into any catch basin or manhole for a period of one year after the completion certificate has been issued.

All existing catch basins to be removed shall be disposed of off-site by the Contractor.

H.8 EXISTING DRAINS/TILE CONNECTIONS

The Contractor shall make all tributary tile drain connections in accordance with the Typical Tile Connection Detail included in the attached drawing set.

The Contractor shall be responsible for all tile connections for a period of one year after the issuance of the completion certificate. The tile connections required to be made within this warranty period shall be made at the same rate as defined on the Form of Tender and Agreement. After construction, the Contractor will be given the option to make any subsequent tile connections or have the Municipality make said connections and have the costs of which deducted from the holdback.

H.9 ROAD RIGHT-OF-WAYS

The Contractor shall be responsible to arrange all traffic control signals, signs and devices that are required for safe and proper traffic management during the installation of the drainage system. The Contractor shall contact Perth County for specified local procedures, guidelines and timelines. Traffic control shall meet the standards of Book 7 of the Ontario Traffic Manual.

The Contractor shall grade the road ditches to the new catch basins. All disturbed areas within the municipal road allowances shall be top soiled and seeded.

Trees and brush removed from road right-of-ways shall be either mulched or disposed of offsite by the Contractor.

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CARTHAGE

CONCESSION 13

CONCESSION 14

CONCESSION 13

CONCESSION 14

LOT 6

LOT 7

LOT 8

LOT 6

LOT 7

LOT 5

PLAN

TOWNSHIP OF PERTH EAST(MORNINGTON WARD)

COUNTY OF PERTH


Plan

MARCH 1, 2018

S.B. S.B. R.U. S.B.


DETAIL

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MAIN DRAIN PROFILE


Profiles

MARCH 1, 2018

S.B. S.B. R.U. S.B.


BRANCH 'A' PROFILE

TYPICAL TILE CONNECTION DETAIL

TYPICAL H.D.P.E PIPE INSTALLATION

ON STONE BEDDING DETAILTYPICAL OUTLET DETAIL

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ITEM No. 8.1.1

COUNCIL REPORT

TO: Council PREPARED BY: Scott Puillandre - Planner DATE: March 20, 2018 FILE CODE: D12 SUBJECT: Luckhurst Court Assumption (Sebringville) ATTACHMENTS: Report Map, Plan 44R-5088, By-law, Schedule “A”,

Schedule “B”

RECOMMENDATION: THAT the Council of the Township of Perth East received the report dated March 20, 2018 prepared by the Planner, entitled Luckhurst Court Assumption (Sebringville) for information; AND THAT Council APPROVE By-law No. 14-2018 Being a By-law to assume the Public Services on Luckhurst and to assume Luckhurst Court as a public highway; AND THAT Council proceed with the adoption of the By-law No. 14-2018.

BACKGROUND: Angela and Kevin Hurst entered into a Consent Servicing Agreement with the Township of Perth East on September 3rd, 2013 under By-law No. 48-2013 regarding the construction of Luckhurst Court in Sebringville. All services and works along Luckhurst Court have been completed to the satisfaction of the Township’s engineer and the developer is now requesting that the Township assume these services and assume Luckhurst Court as a public highway. Section 6.2 of the Consent Servicing Agreement outlines the requirements to be completed prior to final acceptance of works. All requirements of the agreement have been met to the satisfaction of Perth East Staff and the Township’s Engineer. COMMENTS: A draft By-law with Schedule “A” indicating the lands on which services are assumed pursuant to the Consent Servicing Agreement and Schedule “B” indicating the lands assumed by the Township of Perth as a highway for public use. Part 3 on Plan 44R-5088 is a 0.30-metre reserve. Part 3 on Plan 44R-5088 will not be assumed as a highway for public use. This is intended to control future development on the properties immediately to the west. Pending council’s approval, this by-law will be registered at the Perth County Land Registry Office.

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BUDGETARY IMPACT Approval of the recommendation as outlined in this report will not impact the approved Corporate Budget. CORPORATE VISION, MISSION, AND CORE VALUES The information and responses provided in this report are consistent with and in keeping with the Municipality’s stated Corporate Vision, Mission, and Core Values. CORPORATE STRATEGIC PLAN The information and responses provided in this report are consistent with and in keeping with the Municipality’s approved Strategic Plan. Prepared By: Scott Puillandre, Planner Reviewed By: Glenn Schwendinger, CAO

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BY-LAW NO. 14-2018 Being a By-law to assume the Public Services on Luckhurst and to assume Luckhurst Court as a public

highway.

WHEREAS The Corporation of the Township of Perth East entered into a Consent Servicing

Agreement registered as Instrument No. PC113798, with the owners, Angela Margaret Hurst and Kevin

Joseph Hurst affecting lands as set out in Schedule “A” attached hereto;

AND WHEREAS the public services, as described in said Consent Servicing Agreement, have been

completed, and the Corporation of the Township of Perth East has agreed to assume said public

services, as provided in the aforementioned Consent Servicing Agreement;

AND WHEREAS section 31(2) of the Municipal Act, 2001, S.O. 2001, c.25 states that after January 1,

2003 land may only become a highway by virtue of a by-law establishing the highway;

AND WHEREAS the Council of the Corporation of the Township of Perth East deems it expedient and

in the public interest that certain lands be assumed as a public highway.

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF PERTH EAST

ENACTS AS FOLLOWS:

1. The public services on Luckhurst Court as contained in the lands described in Schedule “A” attached hereto, are hereby assumed pursuant to the Consent Servicing Agreement registered as Instrument No. PC113798.

2. The lands described in Schedule “B” attached hereto are assumed by the Township of Perth as a highway for public use.

3. This By-law comes into force upon final passing thereof.

READ A FIRST AND SECOND TIME THIS 20th DAY OF MARCH, 2018.

READ A THIRD AND FINAL TIME AND FINALLY PASSED THIS 20th DAY OF MARCH, 2018. _______________________________ __________________________________ Bob McMillan, Mayor Theresa Campbell, Clerk

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- 2 -

BY-LAW 14-2018

SCHEDULE “A”

PIN 53171-0179 (LT) Part of Lot 81, Registered Compiled Plan 511, being Parts 3, 4, 11 and 12, Plan 44R-5088, Ellice Ward, Township of Perth East

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- 3 -

BY-LAW 14-2018

SCHEDULE “B”

Part of PIN 53171-0179 (LT) Part of Lot 81, Registered Compiled Plan 511, being Parts 4, 11 and 12, Plan 44R5088, Ellice Ward, Township of Perth East

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HURON ROAD

RED

MAPL

E LA

NEHOMLAN COURT

TOWNSHIP OF PERTH EASTEllice Ward

- Sebringville -

0 25 50Meters

0 125 250Feet

ROAD TO BE OPENED(LUCKHURST COURT)

G:\Municipal Addressing 911\Road Openings and Changes\Perth East\LuckhurstCourt\LUCKHURST COURT REPORT PHOTO.mxd

PHOTO DATE: 2015March 15, 2018

TOWNSHIP OF PERTH EASTEllice Ward

TOWNSHIP OF PERTH SOUTHDownie Ward

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ITEM No. 8.1.2

REPORT

TO: Council PREPARED BY: Scott Puillandre – Planner DATE: March 20th, 2018 FILE CODE: D12 SUBJECT: Region of Waterloo – Proposed Amendment to the Region of

Waterloo Official Plan LOCATION; ROW – New Hamburg and Baden Township Urban Areas ATTACHMENTS: Request for Comments Dated February 27th, 2018; Notice of

Public Meeting; Regional Official Plan.

RECOMMENDATION: THAT the Council of the Township of Perth East receive the report prepared by the Planner dated March 20th entitled Region of Waterloo – Proposed Amendment to the Region of Waterloo Official Plan, for information. AND THAT Council direct staff to respond to the Region of Waterloo with no concerns or comments. COMMENTS: The subject notice was received by the Township and forward to the Planner for review in accordance with Policy No. PL – 1.07. The proposed amendment to the ROW Official Plan, which has been initiated by the ROW is intended to rationalize the boundaries of the Baden and New Hamburg Township Urban Areas, and the Countryside Line applicable to these areas. The intent is to redirect growth to locations that can be developed more efficiently and cost effectively on full municipal services. The change is intended to implement Wilmot Township Council’s preferred growth management strategy to physically connect Baden and new Hamburg over time. The ROW is seeking a response from the Township of Perth East through a circulation response form which is an attachment to this report. This proposed amendment is not expected to have any negative impacts on the Township of Perth East. As such the Planner has no concerns with the proposed changes. BUDGETARY IMPACT Approval of the recommendation as outlined in this report will not impact the approved Corporate Budget.

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CORPORATE VISION, MISSION, AND CORE VALUES The information and responses provided in this report are consistent with and in keeping with the Municipality’s stated Corporate Vision, Mission, and Core Values. CORPORATE STRATEGIC PLAN The information and responses provided in this report are consistent with and in keeping with the Municipality’s approved Strategic Plan. Prepared By: Scott Puillandre, Planner Reviewed By: Glenn Schwendinger, CAO

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This document is available in alternate formats, upon request.

Report to Council

Item No.: 8.1.3

To: Township of Perth East Council Date: Tuesday, March 20, 2018 Prepared By: Mark Swallow, County Planner Subject: Application for an Amendment to the County Official

Plan by BBG Acres Ltd. Location: Lot 16, Concession 2 and Part of Lot 16, Concession 1,

(Ellice Ward) Township of Perth East Attachments: Report Photo and Application

Recommended Action: THAT Council receives the report titled “Application for an Amendment to

the County Official Plan by BBG Acres Ltd.”; and

THAT Council recommend to County Council that the Application for an

Amendment to the County Official Plan by BBG Acres Ltd. be approved.

Executive Summary: The Planning Department has considered the merits of the subject application against

the Provincial Policy Statement and applicable County Official Plan policies and

recommends that Perth East Council recommend to County Council that the application

be approved.

Background Information: The Official Plan Amendment application has been submitted for the purpose of

allowing the severance of a surplus farm dwelling (SFD) which is not a minimum of ten

(10) years old at the date of application for consent and not currently habitable.

The subject property is irregular in shape with a lot frontage along Line 36 of 406 metres

(1,332 feet), a flankage along Road 130, and has an area of approximately 71.2 ha (176

acres). A farm dwelling was located with associated out buildings on Road 130, just

south of the Ehgoetz Drain. This dwelling was lost to a fire in 2017. The balance of the

property is agricultural land.

Provincial Policy Statement (PPS): Decisions on Official Plan Amendment applications are required to be consistent with the

PPS. Section 2.3.4.1of the PPS states that lot creation in prime agricultural areas is

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discouraged and may only be permitted for (amongst other things) a residence surplus to

a farming operation as a result of farm consolidation, provided that:

1. the new lot will be limited to a minimum size needed to accommodate the use and

appropriate sewage and water services; and

2. the planning authority ensures that new residential dwellings are prohibited on any

remnant parcel of farmland created by the severance. The approach used to ensure that

no new residential dwellings are permitted on the remnant parcel may be recommended

by the Province, or based on municipal approaches which achieve the same objective.

The PPS defines surplus farm dwellings as an existing habitable farm residence that is

rendered surplus as a result of farm consolidation (the acquisition of additional farm

parcels to be operated as one farm operation).

Official Plan (County of Perth): The subject property is designated “Agriculture” on Schedule ‘A’ of the County Official

Plan. Section 5.6.3.1 of the County OP is of particular relevance. This policy states the

criteria and requirements necessary to sever dwellings made surplus as a result of a farm

consolidation.

Amongst all of the criteria, Section 5.6.3.1 d) states:

“(d) The surplus farm dwelling must be a minimum of ten (10) years old at the date

of the application for consent, and must be habitable, as determined by the local

Chief Building Official;”.

Comments: The OPA process affords the applicant the opportunity to seek relief from County

Council’s generic OP policies to consider a special circumstance that the OP policies do

not otherwise address. In its decision, County Council needs to consider the PPS, the

intent of the OP, past precedencies or precedence to be set, and the sensibleness of

the request.

An Amendment to the County Official Plan is necessary as the desired severance does

not meet the County’s policy on SFD severances for two reasons:

i. The applicant is currently rebuilding the dwelling and it will therefore not be at

least 10 years old at the date of the application for consent, and,

ii. The dwelling is not currently (of the date of this report) habitable,

as such does not conform with Section 5.6.3.1 d).

The policy that the dwelling is at least 10 years old at the date of the application for

consent was established by County Council to act, in part, as a governor to the SFD

policy to ensure that dwellings were not constructed on vacant farm parcels and then

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immediately severed from the farm through the SFD policies. This policy goes beyond

the minimum standard of the PPS; but remains consistent with the PPS.

During the pre-consultation process with County Planning Staff it was determined that

the existing dwelling would be eligible, under the policies of Section 5.6.3.1 of the

County Official Plan, to be severed as a surplus farm dwelling. Unfortunately after the

pre-consultation meeting, and prior to the filing of the consent application, the dwelling

was totally lost to a fire.

The fact that the fire loss occurred during the planning process is given considerable

weight by the Planning Office when the merits of the subject application are considered.

The applicant is required to replace the dwelling (for insurance reasons) and the

replacement dwelling will still be surplus to the applicant’s needs. The waiving of the 10

year age requirement, if applied only under the circumstances of this application, will set

a very narrow precedence that staff can support.

With respect to the habitability of the dwelling, the current OP policies were established

to ensure that dilapidated structures could not be severed as a SDF. In this situation,

Planning Office advises that the dwelling will be habitable upon its completion, which is

expected by the summer of 2018, but not at the date of the consent application. To

maintain the intent of the OP, the proposed OPA policy will direct the Land Division

Committee to impose a condition of consent approval that the dwelling is habitable

before the deed is stamped and the property transferred.

If the OPA is approved, all other policies normally considered with a SFD severance,

including the requirement for a Zoning By-law Amendment, will continue to apply.

Prepared By: Mark Swallow, County Planner

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ROAD

130

PERTH LINE 36

HURON ROAD

TOWNSHIP OF PERTH EASTLot 16, Concessions 1-2, Ellice Ward

Application for Official Plan Amendmentby BBG Acres Ltd.

0 125 250Meters

0 250 500Feet

AREA SUBJECT TO PROPOSEDOFFICIAL PLAN AMENDMENT

G:\County OP Amendments\#168 BBG Acres Ltd. (Groenestege) - PE\GIS\OPA 168 REPORT PHOTO.mxd

PHOTO DATE: 2015February 26, 2018

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Application for Official Plan Amendment

perth to

CuLtivating Opportunity tJ

Instructions:Prior to making an application a proponent is required to pre-consult with the CountyPlanning and Development Department to determine the appropriateness of the requestand review submission requirements. Each application must be accompanied by theapplication fee in the form of either cash or a cheque payable to the County of Perth. Adrawing of the proposal, consistent with Section 13.0 of this form, must also besubmitted with the application.

If the applicant is not the owner of the subject land, a written statement by the ownerwhich authorizes the applicant/agent to act on behalf of the owner as it relates to thesubject application, must accompany the application (See Section 15.0).

In accordance with Section 22(5) of the Planning Act RSO 1990, additional informationand studies may be required by the County to evaluate the proposed Amendment. Therequirements for additional information are identified in the Official Plan. The type andscope of studies that are required will be determined through the required preconsultation process with the County Planning and Development Department. If therequired additional information is not provided the application cannot be deemed to becomplete and will not be processed.

In accordance with the Clean Water Act, 2006, a number of Source Protection Planshave been developed that apply within the various watersheds within Perth County.The policies of these Source Protection Plans may affect this Planning Act application.More information about the applicable Source Protection Plans is available at:

1. Maitland Valley Source Protection Plan sourcewaterinfo.on.ca2. Ausable Bayfield Source Protection Plan sourcewaterinfo.on.ca3. Thames-Sydenham and Region Source Protection Plan sourceprotection.on.ca4. Grand River Source Protection Area sourcewater.ca

Application Checklist:• One Copy of Completed Application Form• Application drawing (See Section 13.0)

Application fee, payable to the County of Perth

For Help:For help completing the application form, please contact the County of Perth Planningand Development Department at (519) 271-0531 (ext. 415) and ask for the Planner thathandles your municipality.

Mapping information for your property is available at maps.perthcounty.ca/PublicThe County Official Plan can be found at www.perthcounty.ca

Information for Applicants

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County of Perth Official Plan Amendment Process Flowchart

(Pre-application meetinNJ Submit application (form,

____________

with staff (required) drawing, fee, and reports/studiesj4 Resubmit

Application Application AppealComplete Incomplete 4.

[ 0MB hearing_J

I Agency/department circulation! 4 [Appeal upheldNotice of Public Meeting

Qpeal refused)

( Planning Advisory Committee Iapphcab) I

Recommendation

0 7)

tuarMUniaipal Council Meeting

Planning Report toCounty Council Recommendation

County Council Meeting!Formal Public Hearing

1

j Appeal ] I )1

Appeal

Information for Applicants II

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County of Perth Official Plan Amendment

1.0 Applicant InformationOwner(sJName: BBG ACRES LTD

Address:4942 LINE 39 RR1 SEBRINGVILLE Postal Code: NOK 1XOPhone: 51 9-393-5526 Email: bob.brendaquadro.netApplicant (complete if applicant is not the owner)Name: Bob Groenestege

Address: same Postal Code:

Phone: Email:Agent (if applicable)Name:

Address: Postal Code:

Phone: Email:1.1 Which of the above is correspondence to be sent to? (check one)

Owner D Applicant Agent El2.0 Location and Size of the Subject LandLocal Municipality: Perth East Ward: Ellice

Concession: 1 and 2 Lot: 16 Reg. Plan: Lot/Block:

Ref. Plan: Part: Street Address:4136 Road 130

Lot Frontage (m): 402 m Lot Area (m2 or ha): 72 ha2.1 Name and address of mortgages or charges: (if applicable)

farm credit2.2 Description of any easements or covenants and their effects: (if applicable)

none2.3 Date the subject lands were acquired by the current owner:

July 13, 20173.0 Current and Proposed Land UseCurrent Use:Agriculture Proposed Use: Agriculture4.0 StatusCounty Official Plan Designation: Agriculture

Local Official Plan Designation (ListoweUMilvertonlMitchell):

Current Zone:A with AL overlay

Application Form 1

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l.I’I—Mflrnc.i •ihIlL.Ji

Existing Proposed Existing ProposedBuildings Buildings Buildings Buildings

Front Yard: m m Height: m m

Rear Yard: m m Dimensions: m x m m x m

Side Yard: m m Date Built:

Side Yard: m m • See attached drawing6.0 Proposed Official Plan Amendment6.1 Does the Proposed Official Plan Amendment:Add a land use designation to the Official Plan? Yes U No

Change a land use designation to the Official Plan? Yes U No •Replace a policy in the Official Plan? Yes U No

Delete a policy from the Official Plan? Yes U No

Add a policy to the Official Plan? Yes No El

Add a land use designation to the Official Plan? Yes U No6.2 If applicable, please provide the policy section number to be changed and the

suggested policy wording on a separate page.

Provide an exception to Section 5.6.3.1 of the OP to permit a SF13 severence on a property with a recent fire loss.

6.3 What is the purpose of the Official Plan Amendment and land uses that would bepermitted by the proposed Official Plan Amendment?

To continue with the consent process that was at the early preconsulation stage whenthe proposed surplus farm dwelling was totally loss to a fire.

7.0 Previous Industrial or Commercial Uses7.1 Has there previously been an industrial or commercial

Yes U Nouse on the subject land or adjacent land?

________

If Yes, please specify the uses and dates:

7.2 Is there reason to believe the subject land may have beenYesU Nocontaminated by former uses on or near the site?

What information did you use to determine the answers to the above questions?

The land has alway been used for farming.If Yes to (7.1) or (7.2), a previous use inventory showing all former uses of the subjectland, or if appropriate, the adjacent land, is needed. This study must be prepared by aqualified consultant.

Is the previous use inventory attached? Yes U No

Application Form 2

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Consent Yes - File #: B02/1 8 No

Plan of Subdivision/Condominium Yes fl - File #: No

Minor Variance Yes - File #: No

Site Plan Yes - File #: No

Yes E -FHe#: NoZoning By-law Amendment

9.1 Indicate the existing/proposed sewage disposal type.Existing Proposed Existing Proposed

Public piped Individual septicsewage system system(s)Public or private Other (specify):communal system9.2 Indicate the existing/proposed water supply type.Pubhc piped water D El Individual well(s)

Public or private Other (specify):communal well(s)9.3 Indicate the existin / roposed storm drainage type.Storm sewers Other (specify):Ditches orswales /9.4 Indicate the existing/proposed road access type.

. . . Public road, seasonalProvincial Highwaymaintenance

Public road, full Other (specify):maintenance V VI(,J,W!Tflt11t!U.1,.Explain how the application is consistent with the Provincial Policy Statement (2014).

Prior to the fire the dwelling would have been considered a Surplus Farm Dwelling inaccordance with the Policies of Section 2.3.4.1 c) of the PPS but with the loss due to thefire additional consideration is been sought from County Council to allow the consentapplication to proceed.

Is the subject land also the subject of an application for:8.0 Status of Other Applications under the Planning Act

9.0 Servicing

Application Form 3

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12.0 Other Information

13.0 Application DrawingPlease submit an accurate, scaled drawing of the proposal showing the followinginformation:

a) The subject land, including its boundaries and dimensions, and the location, andnature of any easement or restrictive covenants which affect the subject land;

b) The uses of adjacent and abutting land;c) The location of all existing as well as proposed buildings and their dimensions,

uses, and setbacks from lot lines;d) The location of all natural and man-made features on the land and the location of

these features on adjacent and abutting lands; andel Scale and north arrow.

14.0 Applicant Affidavit or Sworn DeclarationI, Bob Groenestege of the Township of Perth East in theCounty/Region of Perth make oath and say (or solemnlydeclare) that the information contained in the documents that accompany this

11.0 Wellhead Protection Area (WHPA)

Is any part of the subject lands within a WHPA? Yes C No•

application is true. Sworn (or declared) before me at the City of Stratford

the CokffIty/Region of Perth this

CommissioiLoh Wolfe, Commissioner ftcAffidavits ki and for the courts of Onhano byvkUie a County Clerk.

in2018

County/Region of

Applicant15.0 Authorization ot Owner tor Agent to Make the ApplicationI/We,

__________________

of the

____________________

in the

the subject of this application and I/we hereby authorizeact as my/our agent in the application.

am/are the owner(s) of the land that is

Name of Owner Signature Date

to


Application Form 4

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16.0 Acknowledgement

________

With the filing of this application, the applicant is aware of, and agrees, that if thedecision of the Council of the County of Perth regarding this application is appealed bya third party (a party other than the applicant), all costs incurred by the Corporation ofthe County of Perth for legal counsel and other associated costs to represent theCounty in defending the decision before the Ontario Municipal Board will be solely theresponsibility of, and paid for by the applicant.Dated at the Cityof Stratford in the County/Region ofPerth this 30 day of January , 2018

I Annhienf Applicant17.0 Consent to Use and Disclose Personal InformationWith the filing of this application, I/we Bob Groenestege

the owner(s)/applicant/authorized agent authorize and consent to the use by or thedisclosure to any person or public body of any personal information that is collectedunder the authority of the Planning Act for the purposes of processing this applicationfor the urpps1of the Freedom of Information and Privacy Act.

_________

-

_________ ______

Signature Date Signature Date

Application Form 5

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(GEOGRAPHICNOW IN PIE

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Report to Council Item No. 8.1.4

To: Warden McKenzie and Members of Council Date: Tuesday, March 20, 2018 Prepared By: Mark Swallow, County Planner Subject:

Location:

Application for Official Plan Amendment by BBG Acres Ltd. (OPA 168) (Report PL-03-2018) Lot 16, Concession 2 and Part of Lot 16, Concession 1, Ellice Ward, Township of Perth East

Recommended Action: THAT Perth County Council receives the “Application for County Official

Plan Amendment by BBG Acres Ltd. (OPA 168) (Report PL-03-2018)” for

information; and

THAT Council approve the Application for an Official Plan Amendment by

BBG Acres Ltd. for property described as Lot 16, Concession 2 and Part of

Lot 16, Concession 1, Ellice Ward, Township of Perth East; and

THAT a By-law be passed, being a By-law to adopt Amendment No. 168 to

the County of Perth Official Plan

Background Information: The Official Plan Amendment application has been submitted for the purpose of

allowing the severance of a surplus farm dwelling (SFD) which is not a minimum of ten

(10) years old at the date of application for consent and not currently habitable.

The subject property is irregular in shape with a lot frontage along Line 36 of 406 metres

(1,332 feet), a flankage along Road 130, and has an area of approximately 71.2 ha (176

acres). A farm dwelling was located with associated out buildings on Road 130, just

south of the Ehgoetz Drain. This dwelling was lost to a fire in 2017. The balance of the

property is agricultural land.

Provincial Policy Statement (PPS): Decisions on Official Plan Amendment applications are required to be consistent with

the PPS. Section 2.3.4.1of the PPS states that lot creation in prime agricultural areas is

discouraged and may only be permitted for (amongst other things) a residence surplus

to a farming operation as a result of farm consolidation, provided that:

1. the new lot will be limited to a minimum size needed to accommodate the use and

appropriate sewage and water services; and

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2. the planning authority ensures that new residential dwellings are prohibited on any

remnant parcel of farmland created by the severance. The approach used to ensure

that no new residential dwellings are permitted on the remnant parcel may be

recommended by the Province, or based on municipal approaches which achieve

the same objective.

The PPS defines surplus farm dwellings as an existing habitable farm residence that is

rendered surplus as a result of farm consolidation (the acquisition of additional farm

parcels to be operated as one farm operation).

Official Plan (County of Perth): The subject property is designated “Agriculture” on Schedule ‘A’ of the County Official

Plan. Section 5.6.3.1 of the County OP is of particular relevance. This policy states the

criteria and requirements necessary to sever dwellings made surplus as a result of a

farm consolidation.

Amongst all of the criteria, Section 5.6.3.1 d) states:

“(d) The surplus farm dwelling must be a minimum of ten (10) years old at the date

of the application for consent, and must be habitable, as determined by the local

Chief Building Official;”.

Comments: The OPA process affords the applicant the opportunity to seek relief from County

Council’s generic OP policies to consider a special circumstance that the OP policies do

not otherwise address. In its decision, County Council needs to consider the PPS, the

intent of the OP, past precedencies or precedence to be set, and the sensibleness of

the request.

An Amendment to the County Official Plan is necessary as the desired severance does

not meet the County’s policy on SFD severances for two reasons:

i. The applicant is currently rebuilding the dwelling and it will therefore not be at

least 10 years old at the date of the application for consent, and,

ii. The dwelling is not currently (of the date of this report) habitable,

as such does not conform with Section 5.6.3.1 d).

The policy that the dwelling is at least 10 years old at the date of the application for

consent was established by County Council to act, in part, as a governor to the SFD

policy to ensure that dwellings were not constructed on vacant farm parcels and then

immediately severed from the farm through the SFD policies. This policy goes beyond

the minimum standard of the PPS; but remains consistent with the PPS.

During the pre-consultation process with County Planning Staff it was determined that

the existing dwelling would be eligible, under the policies of Section 5.6.3.1 of the

County Official Plan, to be severed as a surplus farm dwelling. Unfortunately after the

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pre-consultation meeting, and prior to the filing of the consent application, the dwelling

was totally lost to a fire.

The fact that the fire loss occurred during the planning process is given considerable

weight by the Planning Office when the merits of the subject application are considered.

The applicant is required to replace the dwelling (for insurance reasons) and the

replacement dwelling will still be surplus to the applicant’s needs. The waiving of the 10

year age requirement, if applied only under the circumstances of this application, will set

a very narrow precedence that staff can support.

With respect to the habitability of the dwelling, the current OP policies were established

to ensure that dilapidated structures could not be severed as a SDF. In this situation,

Planning Office advises that the dwelling will be habitable upon its completion, which is

expected by the summer of 2018, but not at the date of the consent application. To

maintain the intent of the OP, the proposed OPA policy will direct the Land Division

Committee to impose a condition of consent approval that the dwelling is habitable

before the deed is stamped and the property transferred.

If the OPA is approved, all other policies normally considered with a SFD severance,

including the requirement for a Zoning By-law Amendment, will continue to apply.

Public Meeting Notice:

The Public Meeting for the subject application and proposed OPA is scheduled for

March 20, 2018 at 7:00 p.m. Notice of Public Meeting was given by 1st class pre-paid

mail, and on-site posting in accordance with the Planning Act, as well as the County’s

website on February 27, 2018.

As of the writing of this report, the following correspondence has been received:

1. none.

Any written comments received following the preparation of this report will be referred to

at the Public Meeting.

Financial Implications: None

Connection to Strategic Plan: GOAL 1: Ensure residents are being served by an efficient, cohesive, accessible and

comprehensive service delivery model.

Attachments: (i) Report photo; (ii) Application Sketch; (iii) Draft OPA.

PE-167

ROAD

130

PERTH LINE 36

HURON ROAD

TOWNSHIP OF PERTH EASTLot 16, Concessions 1-2, Ellice Ward

Application for Official Plan Amendmentby BBG Acres Ltd.

0 125 250Meters

0 250 500Feet

AREA SUBJECT TO PROPOSEDOFFICIAL PLAN AMENDMENT

G:\County OP Amendments\#168 BBG Acres Ltd. (Groenestege) - PE\GIS\OPA 168 REPORT PHOTO.mxd

PHOTO DATE: 2015February 26, 2018

PE-168

Application for Official Plan Amendment

perth to

CuLtivating Opportunity tJ

Instructions:Prior to making an application a proponent is required to pre-consult with the CountyPlanning and Development Department to determine the appropriateness of the requestand review submission requirements. Each application must be accompanied by theapplication fee in the form of either cash or a cheque payable to the County of Perth. Adrawing of the proposal, consistent with Section 13.0 of this form, must also besubmitted with the application.

If the applicant is not the owner of the subject land, a written statement by the ownerwhich authorizes the applicant/agent to act on behalf of the owner as it relates to thesubject application, must accompany the application (See Section 15.0).

In accordance with Section 22(5) of the Planning Act RSO 1990, additional informationand studies may be required by the County to evaluate the proposed Amendment. Therequirements for additional information are identified in the Official Plan. The type andscope of studies that are required will be determined through the required preconsultation process with the County Planning and Development Department. If therequired additional information is not provided the application cannot be deemed to becomplete and will not be processed.

In accordance with the Clean Water Act, 2006, a number of Source Protection Planshave been developed that apply within the various watersheds within Perth County.The policies of these Source Protection Plans may affect this Planning Act application.More information about the applicable Source Protection Plans is available at:

1. Maitland Valley Source Protection Plan sourcewaterinfo.on.ca2. Ausable Bayfield Source Protection Plan sourcewaterinfo.on.ca3. Thames-Sydenham and Region Source Protection Plan sourceprotection.on.ca4. Grand River Source Protection Area sourcewater.ca

Application Checklist:• One Copy of Completed Application Form• Application drawing (See Section 13.0)

Application fee, payable to the County of Perth

For Help:For help completing the application form, please contact the County of Perth Planningand Development Department at (519) 271-0531 (ext. 415) and ask for the Planner thathandles your municipality.

Mapping information for your property is available at maps.perthcounty.ca/PublicThe County Official Plan can be found at www.perthcounty.ca

Information for Applicants

PE-169

County of Perth Official Plan Amendment Process Flowchart

(Pre-application meetinNJ Submit application (form,

____________

with staff (required) drawing, fee, and reports/studiesj4 Resubmit

Application Application AppealComplete Incomplete 4.

[ 0MB hearing_J

I Agency/department circulation! 4 [Appeal upheldNotice of Public Meeting

Qpeal refused)

( Planning Advisory Committee Iapphcab) I

Recommendation

0 7)

tuarMUniaipal Council Meeting

Planning Report toCounty Council Recommendation

County Council Meeting!Formal Public Hearing

1

j Appeal ] I )1

Appeal

Information for Applicants II

PE-170


1.0 Applicant InformationOwner(sJName: BBG ACRES LTD

Address:4942 LINE 39 RR1 SEBRINGVILLE Postal Code: NOK 1XOPhone: 51 9-393-5526 Email: bob.brendaquadro.netApplicant (complete if applicant is not the owner)Name: Bob Groenestege

Address: same Postal Code:

Phone: Email:Agent (if applicable)Name:

Address: Postal Code:

Phone: Email:1.1 Which of the above is correspondence to be sent to? (check one)

Owner D Applicant Agent El2.0 Location and Size of the Subject LandLocal Municipality: Perth East Ward: Ellice

Concession: 1 and 2 Lot: 16 Reg. Plan: Lot/Block:

Ref. Plan: Part: Street Address:4136 Road 130

Lot Frontage (m): 402 m Lot Area (m2 or ha): 72 ha2.1 Name and address of mortgages or charges: (if applicable)

farm credit2.2 Description of any easements or covenants and their effects: (if applicable)

none2.3 Date the subject lands were acquired by the current owner:

July 13, 20173.0 Current and Proposed Land UseCurrent Use:Agriculture Proposed Use: Agriculture4.0 StatusCounty Official Plan Designation: Agriculture

Local Official Plan Designation (ListoweUMilvertonlMitchell):

Current Zone:A with AL overlay

Application Form 1

PE-171


l.I’I—Mflrnc.i •ihIlL.Ji

Existing Proposed Existing ProposedBuildings Buildings Buildings Buildings

Front Yard: m m Height: m m

Rear Yard: m m Dimensions: m x m m x m

Side Yard: m m Date Built:

Side Yard: m m • See attached drawing6.0 Proposed Official Plan Amendment6.1 Does the Proposed Official Plan Amendment:Add a land use designation to the Official Plan? Yes U No

Change a land use designation to the Official Plan? Yes U No •Replace a policy in the Official Plan? Yes U No

Delete a policy from the Official Plan? Yes U No

Add a policy to the Official Plan? Yes No El

Add a land use designation to the Official Plan? Yes U No6.2 If applicable, please provide the policy section number to be changed and the

suggested policy wording on a separate page.

Provide an exception to Section 5.6.3.1 of the OP to permit a SF13 severence on a property with a recent fire loss.

6.3 What is the purpose of the Official Plan Amendment and land uses that would bepermitted by the proposed Official Plan Amendment?

To continue with the consent process that was at the early preconsulation stage whenthe proposed surplus farm dwelling was totally loss to a fire.

7.0 Previous Industrial or Commercial Uses7.1 Has there previously been an industrial or commercial

Yes U Nouse on the subject land or adjacent land?

________

If Yes, please specify the uses and dates:

7.2 Is there reason to believe the subject land may have beenYesU Nocontaminated by former uses on or near the site?

What information did you use to determine the answers to the above questions?

The land has alway been used for farming.If Yes to (7.1) or (7.2), a previous use inventory showing all former uses of the subjectland, or if appropriate, the adjacent land, is needed. This study must be prepared by aqualified consultant.

Is the previous use inventory attached? Yes U No

Application Form 2

PE-172


Consent Yes - File #: B02/1 8 No

Plan of Subdivision/Condominium Yes fl - File #: No

Minor Variance Yes - File #: No

Site Plan Yes - File #: No

Yes E -FHe#: NoZoning By-law Amendment

9.1 Indicate the existing/proposed sewage disposal type.Existing Proposed Existing Proposed

Public piped Individual septicsewage system system(s)Public or private Other (specify):communal system9.2 Indicate the existing/proposed water supply type.Pubhc piped water D El Individual well(s)

Public or private Other (specify):communal well(s)9.3 Indicate the existin / roposed storm drainage type.Storm sewers Other (specify):Ditches orswales /9.4 Indicate the existing/proposed road access type.

. . . Public road, seasonalProvincial Highwaymaintenance

Public road, full Other (specify):maintenance V VI(,J,W!Tflt11t!U.1,.Explain how the application is consistent with the Provincial Policy Statement (2014).

Prior to the fire the dwelling would have been considered a Surplus Farm Dwelling inaccordance with the Policies of Section 2.3.4.1 c) of the PPS but with the loss due to thefire additional consideration is been sought from County Council to allow the consentapplication to proceed.

Is the subject land also the subject of an application for:8.0 Status of Other Applications under the Planning Act

9.0 Servicing

Application Form 3

PE-173


12.0 Other Information

13.0 Application DrawingPlease submit an accurate, scaled drawing of the proposal showing the followinginformation:

a) The subject land, including its boundaries and dimensions, and the location, andnature of any easement or restrictive covenants which affect the subject land;

b) The uses of adjacent and abutting land;c) The location of all existing as well as proposed buildings and their dimensions,

uses, and setbacks from lot lines;d) The location of all natural and man-made features on the land and the location of

these features on adjacent and abutting lands; andel Scale and north arrow.

14.0 Applicant Affidavit or Sworn DeclarationI, Bob Groenestege of the Township of Perth East in theCounty/Region of Perth make oath and say (or solemnlydeclare) that the information contained in the documents that accompany this

11.0 Wellhead Protection Area (WHPA)

Is any part of the subject lands within a WHPA? Yes C No•

application is true. Sworn (or declared) before me at the City of Stratford

the CokffIty/Region of Perth this

CommissioiLoh Wolfe, Commissioner ftcAffidavits ki and for the courts of Onhano byvkUie a County Clerk.

in2018

County/Region of

Applicant15.0 Authorization ot Owner tor Agent to Make the ApplicationI/We,

__________________

of the

____________________

in the

the subject of this application and I/we hereby authorizeact as my/our agent in the application.

am/are the owner(s) of the land that is


to


Application Form 4

PE-174


16.0 Acknowledgement

________

With the filing of this application, the applicant is aware of, and agrees, that if thedecision of the Council of the County of Perth regarding this application is appealed bya third party (a party other than the applicant), all costs incurred by the Corporation ofthe County of Perth for legal counsel and other associated costs to represent theCounty in defending the decision before the Ontario Municipal Board will be solely theresponsibility of, and paid for by the applicant.Dated at the Cityof Stratford in the County/Region ofPerth this 30 day of January , 2018

I Annhienf Applicant17.0 Consent to Use and Disclose Personal InformationWith the filing of this application, I/we Bob Groenestege

the owner(s)/applicant/authorized agent authorize and consent to the use by or thedisclosure to any person or public body of any personal information that is collectedunder the authority of the Planning Act for the purposes of processing this applicationfor the urpps1of the Freedom of Information and Privacy Act.

_________

-

_________ ______

Signature Date Signature Date

Application Form 5

PE-175

(GEOGRAPHICNOW IN PIE

TOWNSHIPCQUN7Y OF

SCALE 1:2500

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AR&4S SHOWY ON PilE PLANARE IN SQUARE MORES ANDCAN BE CONVERTED ID ACRESBY OP/ID/NO BY 4046.8564.

C4UVON:77115 IS NOT A PLAN OF SLJThC? AND SK4U NOT BE USEDEXCEPT FOR PIE PURPOSES INDICATED IN THE ITThE BLOCK.

THIS SKETCH IS PREPARED FOR BOB CROENESTECEDAlE : JANUARYI, 2078 Q COPYRIGHT 2018. UTP

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Onwn : M.M/r.S Checked : J. WEST C.S.T ‘Vt Na 43302100W4 (5)

PE-176

PART B - THE AMENDMENT

All of this document entitled “Part B - The Amendment” including the attached maps, Schedule “A-168” constitute Amendment No. 168 to the County of Perth Official Plan.

Details of the Amendment The County of Perth Official Plan is hereby amended as follows: Item 1: By adding a new Schedule, entitled Schedule “A-168" - Land Use Plan, which shall form part of Schedule “A” - Land Use Plan for the County of Perth. Item 2:

By adding a new clause to Section 5.5.20 – Exemptions, as follows: “(50) Lot 16, Concession 2 and Part of Lot 16, Concession 1, (Ellice Ward) Township

of Perth East (Schedule “A-168"):

Notwithstanding Section 5.6.3.1 d) of this Official Plan to the contrary, an application for consent to sever one single-detached dwelling as a result of a farm consolidation which is less than ten (10) years old and which is not habitable at the date of the application for consent may be approved by the County of Perth Land Division Committee. In considering any application for consent to sever one single-detached dwelling as a result of a farm consolidation the policies of Section 5.6.3.1, save and except for Section 5.6.3.1 (d), shall apply and further, the County of Perth Land Division Committee shall impose, as a condition of consent approval, a condition that has the effect that the single-detached dwelling to be severed as a result of a farm consolidation shall be habitable prior to the transfer of the property.

PE-177

ROAD

130

PERTH LINE 36

HURON ROAD LINE 34 (HWY 8)

SCHEDULE 'A-168' - LAND USE PLANAMENDMENT NO. 168 TO

THE PERTH COUNTY OFFICIAL PLAN

0 220 440Meters

0 450 900Feet

February 26, 2018G:\County OP Amendments\#168 BBG Acres Ltd. (Groenestege) - PE\GIS\OPA 168 SCHEDULE A.mxd

LOT 15CONCESSION 3

LOT 14

CONCESSION 2

ELLICE WARD

WatercourseMunicipal Boundary

Water BodyAgriculture

Natural Resource/Environment (NRE)Flood PlainVillage

Land Subject to OPA 168

CONCESSION 1

LOT 17 LOT 16LOT 18

PE-178


Page 1 of 3


ITEM No. 8.3.1

REPORT

TO: Council PREPARED BY: Theresa Campbell, Clerk DATE: March 20, 2018 SUBJECT: Council Conference Allocation ATTACHMENTS: Council Remuneration and Expenses – Policy

Number CL-1.03(A)

RECOMMENDATION:

THAT the Council of the Township of Perth East receive the Council Conference Allocation report, prepared by the Clerk, dated March 20, 2018 for information;

AND THAT Council ______________________________________________

BACKGROUND:

At the 2017 Council Visioning session, Council directed staff to compile information and report regarding Council Conference Allocations.

As per POLICY NUMBER: CL-1.03(A), Council Remuneration and Expenses, 3. Attendance at Conferences a) All members of Council may attend Conferences, Meetings or Seminars of

Associations related to municipal government within the Province of Ontario. Reimbursement will be provided to members of Council (who do not sit on Perth County Council) to a maximum amount of $3,500 per year. Reimbursement will be provided to members who do sit on Perth County Council to a maximum of $ 3000 per year. All registrations and bookings will be made through the Clerk’s Department.

b) The Mayor may, at his/her discretion, appoint another member of Council to

attend a Conference, in his/her place. c) Re-imbursement will only be provided for actual expenses incurred for

registration fees, lodging, per diem rates, transportation, kilometer rate and parking supported by receipts and/or expense claims. Expense Claim Forms must be completed, signed and submitted by members. Expense Claim Forms must include itemized receipts where applicable.

PE-179


Page 2 of 3

d) Where a companion accompanies a member, their expenses will be paid and are part of the allocation outlined in 3(a).

COMMENTS:

The table below reflects Annual Conference Allocation information provided by all Perth County member municipalities, as well as municipalities which responded to a survey in response to a request by staff.

Municipality Conference/Training Annual Allocation

Exceptions/Comments

County of Perth $4000. Per Council Member

Township of Perth East $3500. Per Council Members $3000. Per Council Members on Perth County Council

Township of Perth South No set amount for conference allowance

No set amount for conference allowance

Municipality of North Perth $3000. Per Council Member Carries over year to year for the term of Council. If at the end of the term there is a deficit, members pay the municipality the difference.

Municipality of West Perth 2 Conferences per year - Council Members 1 Conference per year – Mayor and Deputy Mayor

No set amount for conference allowance

Central Elgin $2500. Per council Member Does not include registrations (paid by the municipality/not part of conference allocation)

Haldimand County No set amount Annual budget amount for Council as a whole

Ingersoll $17000. for 7 members of Council Some members participate in conferences and some don’t.

Middlesex County $4000. per Council Member Does not include registrations (paid by the municipality/not part of conference allocation)

PE-180


Page 3 of 3

BUDGETARY IMPACT

Approval of the recommendation as outlined in this report will be incorporated into the Annual Corporate Budget.

CORPORATE VISION, MISSION, AND CORE VALUES

The information and responses provided in this report are consistent with and in keeping with the Municipality’s stated Corporate Vision, Mission, and Core Values.

CORPORATE STRATEGIC PLAN

The information and responses provided in this report are consistent with and in keeping with the Municipality’s approved Strategic Plan. Prepared By: Theresa Campbell, Municipal Clerk Review By: Glenn Schwendinger, CAO

PE-181

POLICY NUMBER: CL-1.03.01(A-2018)

SECTION: COUNCIL SUBSECTION: REMUNERATION & EXPENSES SUBJECT: REMUNERATION & EXPENSES Approved by: Council Venue approved: Council Meeting Date approved: Sept. 16, 2008 Applicable By-law: By-law 52-2008 PURPOSE: To provide for payment of remuneration to members of Council POLICY: 1. Honorarium: a) The following honorarium shall be paid to the members of the Township of

Perth East Municipal Council Mayor $25,518.58 (effective Jan. 1, 2018) Deputy Mayor $15,571.84 (effective Jan. 1, 2018) Councillors $13,787.25 (effective Jan. 1, 2018)

b) Honorariums shall be indexed to match any percentage adjustment provided

to employees. c) Honorariums shall be reduced by “Full Day per Diem Rate” per Council

meeting after a member has missed three (3) meetings during the calendar year. Special leave requests must be approved by Council.

d) Honorariums shall cover all Regular or Special Meetings of Council of the

Township of Perth East, Committees to which Members of Council have been appointed to by by-law, Sub-Committees which Members of Council choose to be appointed to on Committees and all Special Meetings Pre-Approved by Council.

2. Other Remuneration: a) Conferences, Conventions, Seminars,

Workshops, etc.: Per day $ 169.99 Per half day (Four Hours or Less) $ 113.33

b) Meals Per day $ 60.00 Per meal $ 20.00

Members may claim meals (no receipts required) at the above rate where meals are not included with Registration of the function attended.

3. Attendance at Conferences a) All members of Council may attend Conferences, Meetings or Seminars of

Associations related to municipal government within the Province of Ontario. Reimbursement will be provided to members of Council (who do not sit on Perth County Council) to a maximum amount of $3,500 per year. Reimbursement will be provided to members who do sit on Perth County Council to a maximum of $ 3000 per year. All registrations and bookings will be made through the Clerk’s Department.

b) The Mayor may, at his/her discretion, appoint another member of Council to

attend a Conference, in his/her place. c) Re-imbursement will only be provided for actual expenses incurred for

registration fees, lodging, per diem rates, transportation, kilometer rate and parking supported by receipts and/or expense claims. Expense Claim Forms must be completed, signed and submitted by members. Expense Claim Forms must include itemized receipts where applicable.

PE-182

d) Where a companion accompanies a member, their expenses will be paid and are part of the allocation outlined in 3(a).

4. Mileage:

Members may claim for Mileage, incurred for all Regular or Special Council Meetings, Committee Meetings to which Members have been appointed to, and any other pre-authorized Municipal business, at the same rate as set by Perth County Council.

In the case of the Mayor, he/she may make a claim for mileage expenses

incurred where an invitation has been extended and the Mayor is asked to represent the municipality. The Mayor shall provide Council with a monthly summary of events attended and expenses occurred. The monthly summary shall be included on the Council Agenda for the Regular Council meeting.

5. Frequency of Payment of Remuneration: a) Member Honorarium shall be paid monthly. b) Claims for conference, seminars or workshops, mileage and other eligible

expenses shall be submitted, by the member, by the tenth (10th) day of each month and shall be paid forthwith.

6. Computer Hardware, Software & Accessories

a) Provision of a Device to Council Members: Where requested and approved by resolution of Council, members of Council will be provided with one corporate standard device, software and accessories. Hardware, software and accessories will be those standard to the corporation, for use in receiving Council Agenda packages electronically, receiving corporate emails and gaining access to the internet. Maintenance of the hardware, software and accessories will be the responsibility of the Township of Perth East.

County Council Members – Should the County of Perth provide any member of County Council with computer hardware, software or accessories necessary to receive Council Agenda packages electronically, Perth East members of County Council will not be provided with the same.

b) Ownership:

The computer hardware, software and accessories will be provided at the start of the Council term, and will be considered the property of the Township of Perth East. The computer hardware, software and accessories will be returned to the care and control of the Township of Perth East immediately following the last regularly scheduled meeting of the Council term. All items must be in working order. All computer hardware, software and accessories will be recorded in the corporate information & technology asset inventory.

c) Option to Purchase Equipment:

At the end of the four year term of Council, or at the end of the lease agreement (whichever is later) a member may opt to purchase the computer hardware and accessories provided by the Township of Perth East. Software purchase (transfer) will be permitted only in compliance with any licensing agreements entered into by municipality.

PE-183

The purchase price will be determined by staff, and based on fair market value of the equipment. Immediately following the Council member’s purchase the Township of Perth East will no longer have any responsibility for the maintenance of the equipment purchased. The Township of Perth East will not be liable for any part of the purchased equipment and will not provide training or set up for the equipment or software.

Where the member is not interesting in purchasing the computer hardware and accessories at the end of the lease or term of Council, it will remain a part of the corporate information and technology asset inventory and disposed of in accordance with corporate policies.

PE-184


Page 1 of 2


ITEM No. 8.3.2

REPORT

TO: Council PREPARED BY: Theresa Campbell, Municipal Clerk Rhonda Fischer, Treasurer DATE: March 20, 2018 File Code: C00 SUBJECT: Changes to the Income Tax Act - Council One-Third Remuneration

Tax Free ATTACHMENTS: None

RECOMMENDATION: THAT the Council of the Township of Perth East receive the Council one-third tax-free remuneration report, prepared by the Municipal Clerk and Treasurer, dated March 20, 2018 for information. BACKGROUND: Members of Council currently receive one-third of their remuneration tax-free. This option was introduced in 1947 under the federal Income Tax Act. The purpose of the one-third tax-free expense allowance was to provide an allowance for expenses incidental to the discharge of the person’s duties as an elected official. Effective January 1, 2019, as a result of changes included as part of the 2017/18 Federal Budget, the existing one-third tax free provision for Councillors will be eliminated. The measure affects elected members of provincial and territorial legislatures, as well as municipalities. Elected officials of municipal utilities boards, commissions and corporations will also be subject to the rule, as will members of school boards. BUDGETARY IMPACT Approval of the recommendation as outlined in this report will have no impact on the current approved Annual Corporate Budget. CORPORATE VISION, MISSION, AND CORE VALUES The information and responses provided in this report are consistent with and in keeping with the Municipality’s stated Corporate Vision, Mission, and Core Values.

PE-185


Page 2 of 2

CORPORATE STRATEGIC PLAN The information and responses provided in this report are consistent with and in keeping with the Municipality’s approved Strategic Plan. Prepared By: Theresa Campbell, Municipal Clerk Reviewed By: Glenn Schwendinger, CAO

PE-186


Page 1 of 2

TOWNSHIP OF PERTH EAST ITEM NO. 8.3.3

REPORT

TO: Council PREPARED BY: Theresa Campbell, Clerk DATE: March 20, 2018 FILE CODE: E09 SUBJECT: Request for Repair & Improvement

Hymer Branch “A” Municipal Drain ATTACHMENTS: Request for Repair and Improvement (Section 78)

RECOMMENDATION: THAT the Council of the Township of Perth East receive the Request for Repair and Improvement (Section 78 of the Drainage Act) by property owner Ron Riddell for the Hymer Branch “A” Municipal Drain, Lot 2, Concession 5, Mornington Ward, Township of Perth East, for information;

AND THAT in accordance with Section 78(2) of the Drainage Act the appointment of an engineer will be considered at the May 1, 2018 Regular Council Meeting, subsequent to the notice advising of the proposed drainage works being sent to the secretary-treasurer of the conservation authority that has jurisdiction over the lands in the affected area.

COMMENTS: A copy of the signed request for repair and improvement and petition for drainage work is attached.

BUDGETARY IMPACT The roads drainage budget for 2018 is $82,964.00. Approval of the recommendation as outlined in this report may have an impact on the approved Annual Corporate Budget if Township roads are assessed into the drainage works.

The following table reflects the road drainage year to date capital amounts -

BUDGET IMPACT STATEMENT for Clerk’s Drain Reports to Council

The roads drainage assessment DRAFT budget for $ 2018 is $ 82,964.00

Road assessment billed to date $

The road drain assessment to be billed under outstanding drainage reports is $ 18,758.00

The projected Road Drainage Assessment budget variance is $ 64,206.00

PE-187


Page 2 of 2

CORPORATE VISION, MISSION, AND CORE VALUES The information and responses provided in this report are consistent with and in keeping with the Municipality’s stated Corporate Vision, Mission, and Core Values.

CORPORATE STRATEGIC PLAN The information and responses provided in this report are consistent with and in keeping with the Municipality’s approved Strategic Plan Prepared by: Theresa Campbell, Municipal Clerk Reviewed by: Glenn Schwendinger, CAO

PE-188


P.O. Box 455, 25 Mill Street East Milverton, Ontario N0K 1 MO

-•=Q=--... -.. -;;;;,-;;-;•,;;:•,:•.::•.::•.:::•,:•,:•.:::J- hone(519)595-2800

ax (519) 595-2801 [email protected]

SECTION 78

NOTIFICATION UNDER SECTION 78 OF THE DRAINAGE ACT, 1975

REQUEST FOR REPAIR & IMPROVEMENT

TO: The Mayor and Council of the


DATE: dtaL t/4�/ p . 7

The undersigned, being owner(s) of lands assessed on the .-1-:\j.t"D� ... &.a.oGh ... A ... D.x-:q_,_()_, ......Municipal Drain, herewith serve notice that the condition of said drainage works injuriously affects the following lands, and that it is herewith respectfully requested, under the provisions of the Drainage Act, to have the said drainage works maintained and repaired with specific attention to:

.... c / 1:; -�- , ·10-s ..... <P. .. ? .. ])._ �"'-"' "'·. (_10 P� ':) ... 0.-::::-d .... r.q, l � <2 ........ .

.. . .. � .. .1 .. . 'r. . . W ....... . T.1. .4. L ....... £� r.1. .1s..£ ..... k:l.r P?.·-:-.J-f ... ?..� !. -� .. C�.-:':-. -��-

il.f' ..... 4. r.:�.r. � .... b.Cj. r � � .... -�- .&. ... if.'.4. (� .. :.?.co/� ..... y . .r .............................. ..

SIGNATURE OF OWNER(S) (please print name above signature)

PHONE NO.

Parties requesting this drainage project should note that should they decided not to proceed with the improvements or repairs to the drainage works su

�ointing an Engineer, all costs will be

the responsibility of the signing parties. ' " Applicants Signature(s)

Personal information contained on this form, collected pursuant to the Drainage Act, 1975 will be used for the purposes of that Act. Questions should be directed to the Municipal Clerk, Township of Perth East conducting the procedures under that Act.

PE-189

PE-190


Page 1 of 2


ITEM No. 8.4.1

REPORT

TO: Council PREPARED BY: Donna Chaffe, Human Resources Manager/Assistant to

CAO and Rhonda Fischer, Finance Manager/Treasurer DATE: March 20, 2018 FILE CODE: SUBJECT: Annual Council Remuneration and Expense Report ATTACHMENTS: Summary of 2017 Council Remuneration

RECOMMENDATION: THAT the report prepared by the Human Resources Manager/Assistant to CAO and Finance Manager/Treasurer dated March 20, 2018 entitled Annual Council Remuneration and Expense Report be received for information. BACKGROUND: Section 284(1) of the Municipal Act states that the Treasurer of the Municipality in each year on or before March 31 provide to Council of the Municipality an itemized statement on remuneration and expenses paid on the previous year to,

(A) each member of Council in respect of his or her services as a member of the Council or any other body, including a local board to which the member has been appointed by Council or on which the member holds office by virtue of being a member of Council

(B) each member of Council in respect of his or her services as an officer or employee of the Municipality or other body described in clause (A), and

(C) each member, other than a member of Council, appointed by the Municipality to service as a member of any body, including a local board, in respect of his or her services as a member of the body.

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COMMENTS: The attached report summarizes Council remuneration and expenses for fiscal year 2017.

BUDGETARY IMPACT Approval of the recommendation as outlined in this report will not impact the approved Corporate Budget. CORPORATE VISION, MISSION, AND CORE VALUES The information and responses provided in this report are consistent with and in keeping with the Municipality’s stated Corporate Vision, Mission, and Core Values. CORPORATE STRATEGIC PLAN The information and responses provided in this report are consistent with and in keeping with the Municipality’s approved Strategic Plan. Prepared By: Donna Chaffe, Human Resources Manager/Assistant to CAO

Rhonda Fischer, Finance Manager/Treasurer Reviewed By: Glenn Schwendinger, CAO

PE-192

1-110-202-2001 1-110-202-2025 1-110-210-2050 1-110-202-2050 1-110-202-2050 1-110-202-2050 1-110-202-2050 1-110-202-2060 1-110-210-3095/3025

Councilor Name Salary Benefits Per Diems

2017

Conference

Travel/Hotel

2018

Conference

Travel/Hotel

2017 Conference

/ Training

Registration

2018 Conference

/ Training

Registration

Mileage

Cellular

Telephone /

Internet /

iPads

Total

Bob McMillan 25,153.80$ 1,001.74$ 390.98$ -$ -$ 252.62$ -$ 1,191.84$ 272.01$ 28,262.99$

Rhonda Ehgoetz 15,349.32$ 571.31$ 837.82$ -$ -$ 50.00$ -$ 547.92$ -$ 17,356.37$

Don Brunk 13,590.24$ 197.70$ 1,619.75$ 402.34$ -$ 1,117.23$ 833.70$ 1,348.32$ -$ 19,109.28$

Jeff Cressman 13,590.24$ 451.80$ -$ -$ -$ -$ -$ 854.40$ -$ 14,896.44$

Helen Dowd 13,590.24$ 480.07$ 614.39$ 326.02$ -$ 50.00$ 782.82$ 168.96$ -$ 16,012.50$

Andrew MacAlpine 13,590.24$ 508.32$ 1,228.78$ 1,143.23$ -$ 1,500.61$ 1,334.40$ -$ 19,305.58$

Jerry Smith 13,590.24$ 536.58$ 1,675.61$ 1,322.25$ -$ 1,605.68$ 760.32$ -$ 19,490.68$

Total 108,454.32$ 3,747.52$ 6,367.33$ 3,193.84$ -$ 4,576.14$ 1,616.52$ 6,206.16$ 272.01$ 134,433.84$

284. (1) The treasurer of a municipality shall in each year on or before March 31 provide to the council of the municipality an itemized statement on remuneration and expenses paid in the previous year to,

(a) each member of council in respect of his or her services as a member of the council or any other body, including a local board, to which the member has been appointed by council or on which the member holds office by virtue of being a member of council;

2017 Summary Council Remuneration and Expenses

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ITEM No. 8.4.2

REPORT

TO: Council PREPARED BY: Rhonda Fischer, Treasurer DATE: March 20, 2018 FILE CODE: F05 SUBJECT: 2018 Final Budget ATTACHMENTS: 1. Corporate Budget Summary

2. Operations Budget Summary by Department 3. Capital Budget Summary by Department 4. By-law 13-2018 – Budget by-law to adopt final estimates 5. Schedule “A” By-law 13-2018 - 2018 Operations Budget 6. Schedule “B” By-law 13-2018 - 2018 Capital Budget 7. 2017 Reserve Schedule 8. 2018 Reserve Schedule

RECOMMENDATION: That the report entitled 2018 Final Budget prepared by the Treasurer be received for information and;

1. That by-law 13-2018, being a by-law to adopt the final estimates of all sums required by the Township for the year 2018, be given three readings.

2. That by-law 13-2018, being a by-law to adopt the annual tax rates for the year 2018, be given three readings.

BACKGROUND: The difference between the tax levy and the tax rate is as follows;

The tax levy is the amount of money collected through taxes. The Township can control the levy by controlling the spending through the approved Corporate Budget. The Township cannot control outside influences on the budget such as Provincial grants.

The tax rate is how the levy is distributed among the assessed properties in the Township. The tax rate varies from property class to property class based on property class ratios. For example, farmland is based on 25% of the residential tax rate with commercial property set at 125%. The residential tax rate is always 100%. Ratios will be finalized at the County once they have completed a tax

PE-194


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policy analysis. More growth or higher assessments in a reassessment year equals greater assessed values which equals a lower tax rate.

The Budget Advisory Committee approved a total general and policing levy increase for the Township of Perth East of $728,523 (10.275%), or a notional levy increase of $619,557 (8.738%) after consideration of assessment growth of $108,966. Based on the draft County and Township budgets, the combined Township, County and Education levy has increased a total of 6.75%. Prior to final tax ratio approval by the County and after the inclusion of the new property assessments and the Township levy requirements, the Perth East tax rate will decrease by 0.45%. After inclusion of the County and education rates, the total residential tax rate decrease is 2.51%. The left side of the following table outlines the Provincial share of the levy increase of $342,309 and the Municipal share of $277,248 is outlined on the right.

Ontario Municipal Partnership Fund grant

decrease234,500$ 3.307% Recreation Master Plan $42,734 0.603%

OPP Increase 31,915$ 0.450% Planning Service Agreement $70,099 0.989%

Conservation Authority Increase 4,000$ 0.056%

Vision Meeting -

Communications & Policy

Development Coordinator

Position

$42,734 0.603%

Bill 148 Salary & Benefit Changes 71,894$ 1.014% Balance of Municipal Budget $121,681 1.716%

Total Provincial Share 342,309$ 4.828% Total Township Share $277,248 3.910%

LEVY CHANGE AT A GLANCEMunicipal ShareProvincial Share

TOTAL LEVY INCREASE OF $619,557 or 8.738% after assessment growth Property assessment values are updated by the Municipal Property Assessment Corporation every four years. The 2018 property tax rates are calculated on property values as of January 1, 2016. The total Township taxation levy is summarized as follows:

Description Amount

General Property Tax Levy $6,291,766

Police Levy $1,417,992

$7,709,758

Projected revenue used to offset projected expenses is $14,609,492 for 2018. The total projected revenue in the amended 2017 budget was $13,588,851. The change between the projected revenue for 2018 versus 2017 is $1,020,641. These numbers do not include water and sewer operations.

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REVENUE2018

BUDGET2017 BUDGET VARIANCE NOTES

Operating Revenue (4,966,236)$ (4,722,481)$ (243,756)$

OMPF cut of $234,500 offset

by estimated full year of user

fee revenue for

waste/recycling. Revenue

includes Planning Shared

Services Agreement &

Ontario Community

Infrastructure Grant.

Levy (Gen + OPP) (7,818,724)$ (7,090,200)$ (728,523)$

Provincial Share equals

$342,309. Vision &

Recreation Master Plan

changes equal $85,468,

Planning Services

Agreement equals $70,099

with balance of $230,647

general municipal changes.

Perth South Levy (193,944)$ (188,688)$ (5,256)$

Perth South weighted

assessment share

decreased from 14.44% to

14.42%

Capital Revenue (1,630,588)$ (1,587,483)$ (43,106)$ Budgeted Capital grants and

revenue from asset sales.

TOTAL (14,609,492)$ (13,588,851)$ (1,020,641)$

The total expenditure estimates stated in By-law 13-2018 of $14,609,492 are summarized in the table below.

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EXPENSES2018

BUDGET2017 BUDGET VARIANCE NOTES

Operating Expenses 10,291,082 9,706,119 584,963$

Salary Plan up by $485,119

which includes $282,030 for

new positions. Planning

position offset by revenue

from participating

municipalities. Balance of

expenses increased 1.03%

Net Reserve/Trust Transfers 905,050$ 551,879$ 353,170$

Dollars transferred from

Reserves to complete

projects.

Total Unfunded Transfers (645,483)$ (1,704,946)$ 1,059,463$

2018 Budget includes

transfers for Landfill

Compactor, Fire Equipment,

Milverton Fire Hall & South

Easthope Landfill Transfer

station.

Trust Transfers - - -$

Capital Expenses 4,058,844 5,035,799 (976,955)$

The majority of the new

Milverton Firehall budgeted in

2017.

TOTAL 14,609,492 13,588,851 1,020,641 The total estimates stated in By-law 13-2018 for water and sewer operations and capital are summarized in the table below. 2018 Water and Sewage service rates are authorized under By-law 50-2017.

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REVENUE - BUDGET 2018 Budget 2017 Budget VARIANCE

Operating Revenue ($480,109) ($473,094) ($7,015)Fees set to cover operating

expenditures.

Capital Rate Revenue ($586,700) ($601,707) $15,007Fees set to cover capita

replacement/lifecycle plan.

Capital Revenue ($76,744) ($337,620) $260,876

2017 included revenue from

developers for specific

projects and CWWF grants.

TOTAL REVENUE ($1,143,553) ($1,412,421) $268,868

EXPENSES - BUDGET

Operating Expenditures $525,968 $517,806 $8,162 Expenses generally at CPI.

Unfunded Capital Transfers $46,579 $44,404 $2,175

Mill Street loan principal

payments increased - offset

by interest payments

reduced as loan schedule

progresses.

Net Reserve/Trust Transfers $219,478 $92,541 $126,937

Transfers from Reserves to

fund current year capital

projects.

Capital Expenditures $351,528 $757,669 ($406,142)

TOTAL EXPENSES $1,143,553 $1,412,421 ($268,868) COMMENTS: The following scenarios demonstrate the typical property tax bill for various property types. The scenarios include the County, Perth East and Education share of the tax bill using tax ratios from 2017. Note that the County will be reviewing tax ratios later this spring. The average or typical property in each group represents a property with an assessed value at or near the midpoint or median for the group as provided by the Ontario Online Property Tax Analysis Tool (OPTA). The comparisons use total levy requirements and tax rates for 2017 versus 2018. The scenarios incorporate the second-year phased-in assessments under the Four Year Provincial Assessment Phase-in Program (2017-2020) as well as assessment growth and property changes throughout the year.

PROPERTY TYPEASSESSMENT

CHANGE

2018

ASSESSMENT

VALUE

TAX CHANGE $ TAX CHANGE %

Typical Single Family Home 2.58% 288,500$ 18.93$ 0.73%

Typical Farm Residence 6.28% 161,150$ 61.35$ 4.36%

Typical Farmland 17.71% 1,130,950$ 347.07$ 15.58%

Typical Standard Industrial 0.00% 277,300$ (180.94)$ -2.28%

Typical Small Retail Commercial 0.00% 106,000$ (63.24)$ -2.88%

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The 2018 Capital share of the Corporate Budget is 28% with the Operations share at 72%. The 2017 Capital share of the Corporate Budget as amended was 34% with the Operations share at 66%. The 2018 Capital share of the Water and Wastewater Budget is 40% with the Operations share at 60%. The 2017 Capital share of the Water and Wastewater Budget was 58% with the Operations share at 42%. An updated Reserve Schedule is attached for information purposes with further year-end entries for 2017. The 2018 Reserve schedule activity remains unchanged with an estimated reserve total of $12,362,270. The 2017 opening accumulated amortization balance for Township assets is $24,856,397. The accumulated amortization represents the money that the Township should have set aside, at a minimum to date to fund the replacement of the assets. (covers historical cost only) The minimum target for Township Reserves is accumulated amortization. The County of Perth approves the County tax rates and tax ratios and the Minister of Finance prescribes the education rates that are included on the Township of Perth East property tax bill as described below;

Perth County Council has not approved the tax ratios for 2018 at this time. A tax ratio analysis including the farm tax ratio will be conducted this spring. County Council will see the impacts of any tax ratio changes prior to making a decision on final tax ratios.

The Minister of Finance has reported the 2018 education rates that are included in the property tax scenarios above.

The County of Perth tax levy approved by the County are included in the property tax scenarios above.

BUDGETARY IMPACT Approval of the recommendation as outlined in this report will adopt the annual estimates for 2018 and enable operation and capital plans to move forward for the Township of Perth East. CORPORATE VISION, MISSION, AND CORE VALUES The information and responses provided in this report are consistent with and in keeping with the Municipality’s stated Corporate Vision, Mission, and Core Values. CORPORATE STRATEGIC PLAN The information and responses provided in this report are consistent with and in keeping with the Municipality’s approved Strategic Plan. Prepared By: Rhonda Fischer, Treasurer Reviewed By: Glenn Schwendinger, CAO

PE-199

PROPERTY TAXATION SUMMARY

REVENUE (4,931,862.95) (4,688,166.33) (243,697) (5.20)

GENERAL PROPERTY TAX LEVY (6,400,731.65) (5,704,123.34) (696,608) (12.21)

PERTH SOUTH FIRE LEVY (193,943.84) (188,687.74) (5,256) (2.79)

EXPENSES 8,838,716.69 8,282,693.59 556,023 6.71

RESERVE TRANSFERS 579,046.45 327,875.95 251,170 76.61

TRUST TRANSFERS (8,043.77) (7,051.05) (993) (14.08)

UNFUNDED CAPITAL TRANSFERS 184,120.15 41,702.00 142,418 341.51

CAPITAL TRANSFERS 1,932,698.92 1,935,756.92 (3,058) (0.16)

NET (SURPLUS) DEFICIT 0.00 0.00 0

POLICING

REVENUE (34,373.50) (34,314.50) (59) (0.17)

EXPENSES 1,452,365.50 1,423,425.50 28,940 2.03

RESERVE TRANSFERS 0.00 (3,033.98) 3,034 100.00

POLICE LEVY (1,417,992.00) (1,386,077.02) (31,915) (2.30)

NET (SURPLUS) DEFICIT 0.00 0.00 0

WATER AND SEWER

REVENUE (480,108.89) (473,093.90) (7,015) (1.48)

CAPITAL RATE REVENUE (586,700.00) (601,707.00) 15,007 2.49

EXPENSES 525,967.68 517,805.93 8,162 1.58

RESERVE TRANSFERS 446,634.78 465,644.71 (19,010) (4.08)


CAPITAL TRANSFERS 47,627.00 46,946.00 681 1.45

NET WATER AND SEWER 0.00 0.00 0 0.00

CORPORATE REVENUE FUND BUDGET

REVENUE (6,033,045.34) (5,797,281.73) (235,764) (4.07)

GENERAL & POLICE LEVY (7,818,723.65) (7,090,200.36) (728,523) (10.28)

PERTH SOUTH LEVY (193,943.84) (188,687.74) (5,256) (2.79)

EXPENSES 10,817,049.87 10,223,925.02 593,125 5.80

RESERVE TRANSFERS 1,025,681.23 790,486.68 235,195 29.75

TRUST TRANSFERS (8,043.77) (7,051.05) (993) (14.08)


CAPITAL TRANSFERS 1,980,325.92 1,982,702.92 (2,377) (0.12)

CORPORATE REVENUE FUND TOTAL 0.00 0.00 0 0.00

2018

Budget

2017

Budget

Variance

$

Variance

%


Corporate Budget Summary

Operations Budget

Budget to Budget Summary

PE-200

GENERAL GOVERNMENT

Grants & Other Revenue

Property Tax Levy (6,400,731.65) (5,704,014.50) (5,704,123.34) (696,608) (12.21%)

Revenue (2,137,571.03) (2,293,088.11) (2,216,406.76) 78,836 3.56%

Expenses 83,948.73 72,961.21 83,924.62 24 0.03%

Reserve Transfers 361,297.25 391,576.16 221,917.72 139,380 62.81%

Capital Transfers 169,909.92 167,481.92 167,481.92 2,428 1.45%

Total Grants & Other Revenue (7,923,146.78) (7,365,083.32) (7,447,205.84) (475,941) (6.39%)

Council

Expenses 153,114.63 138,080.42 152,937.87 177 0.12%

Reserve Transfers 2,336.70 2,000.93 2,000.93 336 16.79%

Total Council 155,451.33 140,081.35 154,938.80 513 0.33%

CAO

Expenses 329,506.39 286,207.08 282,822.01 46,684 16.51%

Reserve Transfers (4,198.47) (1,863.21) (108.30) (4,090) (3,776.55%)

Capital Transfers 743.00 732.00 732.00 11 1.50%

Total CAO 326,050.92 285,075.87 283,445.71 42,605 15.03%

Donations & Special Assistance

Expenses 97,265.00 90,151.60 92,946.00 4,319 4.65%

Reserve Transfers (35,765.00) (72,661.80) (72,432.00) 36,667 50.62%

Total Donations & Special Assistance 61,500.00 17,489.80 20,514.00 40,986 199.80%

Administrative Building

Expenses 38,961.52 33,649.80 40,807.19 (1,846) (4.52%)

Total Administrative Building 38,961.52 33,649.80 40,807.19 (1,846) (4.52%)

Clerk

Revenue (7,997.00) (16,531.35) (7,931.00) (66) (0.83%)

Expenses 331,840.93 295,189.30 288,908.54 42,932 14.86%

Reserve Transfers (27,571.42) 10,698.09 10,698.09 (38,270) (357.73%)


Total Clerk 297,170.51 290,241.04 292,560.63 4,610 1.58%

Finance

Revenue (15,044.73) (17,055.40) (13,859.42) (1,185) (8.55%)

Expenses 454,667.83 450,059.22 458,032.13 (3,364) (0.73%)


Capital Transfers 1,009.00 995.00 995.00 14 1.41%

Total Finance 451,943.86 444,393.15 455,562.04 (3,618) (0.79%)

Total GENERAL GOVERNMENT (6,592,068.64) (6,154,152.31) (6,199,377.47) (392,691.17) (6.33%)

RECREATION & CULTURAL SERVICES

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget

Summary by Department

Page No: 1Final Budget Council Approved Run Date: 14/03/18 3:49 PM

PE-201

Rostock Hall

Revenue (532.00) (630.00) (533.00) 1 0.19%

Expenses 3,363.69 4,922.05 2,864.96 499 17.42%

Reserve Transfers 1,442.00 1,442.00 (1,442) (100.00%)

Total Rostock Hall 2,831.69 5,734.05 3,773.96 (942) (24.96%)

Arena

Revenue (202,563.00) (219,038.94) (199,669.00) (2,894) (1.45%)

Expenses 455,349.07 484,981.69 449,823.22 5,526 1.23%


Capital Transfers 40,272.00 39,696.00 39,696.00 576 1.45%

Total Arena 295,862.11 308,039.87 292,251.34 3,611 1.24%

Arena Booth

Revenue (35,622.00) (30,407.75) (42,407.00) 6,785 16.00%

Expenses 40,458.00 34,565.15 42,199.00 (1,741) (4.13%)

Total Arena Booth 4,836.00 4,157.40 (208.00) 5,044 2,425.00%

Banquet Hall

Revenue (125,918.71) (181,428.14) (171,717.97) 45,799 26.67%

Expenses 171,005.19 169,140.29 174,126.23 (3,121) (1.79%)



Total Banquet Hall 59,733.84 1,907.89 16,604.00 43,130 259.76%

Bar

Revenue (54,783.00) (69,282.00) (54,000.00) (783) (1.45%)

Expenses 42,433.00 52,494.99 40,788.00 1,645 4.03%

Total Bar (12,350.00) (16,787.01) (13,212.00) 862 6.52%

PERC Pool

Revenue (25,370.00) (64,524.14) (62,240.00) 36,870 59.24%

Expenses 94,674.60 76,375.87 76,221.00 18,454 24.21%

Capital Transfers 16,762.00 49,196.52 48,827.00 (32,065) (65.67%)

Total PERC Pool 86,066.60 61,048.25 62,808.00 23,259 37.03%

Parks

Revenue (2,274.00) (2,117.50) (2,143.00) (131) (6.11%)

Expenses 40,936.62 46,206.24 45,559.49 (4,623) (10.15%)


Total Parks 40,251.62 45,654.74 44,982.49 (4,731) (10.52%)

Library

Net Operating Expenses 250,291.29 225,589.82 224,480.22 25,811 11.50%

Total Library 250,291.29 225,589.82 224,480.22 25,811 11.50%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget



PE-202

Library Board

Revenue (290,393.29) (269,588.78) (262,826.22) (27,567) (10.49%)

Expenses 285,002.66 259,316.28 254,643.36 30,359 11.92%

Reserve Transfers 6,198.63 10,272.50 8,182.86 (1,984) (24.25%)

Total Library Board 808.00 808

Perth East Recreation

Expenses 42,733.00 42,733

Total Perth East Recreation 42,733.00 42,733

Total RECREATION & CULTURAL SERVICES 771,064.15 635,345.01 631,480.01 139,584.14 22.10%

PROTECTION SERVICES

Emergency Planning

Expenses 1,784.30 943.08 1,759.30 25 1.42%

Total Emergency Planning 1,784.30 943.08 1,759.30 25 1.42%

Police

Revenue (34,373.50) (53,200.52) (34,314.50) (59) (0.17%)

Expenses 1,452,365.50 1,418,628.16 1,423,425.50 28,940 2.03%

Reserve Transfers 20,643.89 (3,033.98) 3,034 100.00%

Police Levy (1,417,992.00) (1,386,071.53) (1,386,077.02) (31,915) (2.30%)

Total Police

Crossing Guards

Expenses 7,025.00 6,180.21 6,064.00 961 15.85%

Total Crossing Guards 7,025.00 6,180.21 6,064.00 961 15.85%

Animal Control

Revenue (21,681.00) (20,246.89) (24,889.00) 3,208 12.89%

Expenses 28,924.29 26,874.50 28,546.19 378 1.32%

Total Animal Control 7,243.29 6,627.61 3,657.19 3,586 98.05%

Weed Control & Fence Viewers

Revenue (1,138.00) (1,101.00) (37) (3.36%)

Expenses 1,436.00 1,399.00 37 2.64%

Total Weed Control & Fence Viewers 298.00 298.00

Fire Department Central

Revenue (948.00) (11,440.48) (940.00) (8) (0.85%)

Perth South Levy (193,943.84) (188,687.76) (188,687.74) (5,256) (2.79%)

Expenses 395,096.10 369,742.26 385,634.64 9,461 2.45%



Total Fire Department Central 461,215.02 426,138.35 452,531.23 8,684 1.92%

Milverton Fire Station

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget



PE-203

Revenue (7,618.00) (9,262.80) (7,509.00) (109) (1.45%)

Expenses 247,103.39 226,430.05 243,530.48 3,573 1.47%



Total Milverton Fire Station 249,443.75 226,680.84 245,535.07 3,909 1.59%

Shakespeare Fire Station

Revenue (20,872.00) (26,623.80) (20,574.00) (298) (1.45%)

Expenses 229,702.93 196,117.14 219,546.31 10,157 4.63%



Total Shakespeare Fire Station 219,373.48 179,507.17 208,986.14 10,387 4.97%

Sebringville Fire Station

Revenue (6,500.00) (3,253.35) (9,702.00) 3,202 33.00%

Expenses 217,287.16 193,902.12 210,901.20 6,386 3.03%



Total Sebringville Fire Station 221,329.71 200,662.60 211,213.03 10,117 4.79%

West Perth Fire Services

Revenue (128,794.65) (125,077.64) (125,077.65) (3,717) (2.97%)

Expenses 128,794.65 125,077.64 125,077.65 3,717 2.97%

Total West Perth Fire Services

Conservation Authorities

Expenses 128,728.00 122,944.00 122,945.00 5,783 4.70%

Total Conservation Authorities 128,728.00 122,944.00 122,945.00 5,783 4.70%

By-law Enforcement

Expenses 66,689.07 44,288.68 62,354.85 4,334 6.95%


Capital Transfers 200.00 200

Total By-law Enforcement 68,057.42 45,289.15 63,355.32 4,702 7.42%

Building Department

Revenue (358,230.92) (449,208.44) (348,113.92) (10,117) (2.91%)

Expenses 338,913.00 327,081.91 335,686.69 3,226 0.96%



Total Building Department

Total PROTECTION SERVICES 1,364,497.97 1,214,973.01 1,316,344.28 48,153.69 3.66%

TRANSPORTATION SERVICES

Public Works

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget



PE-204

Revenue (716.00) (716.00)

Expenses 341,068.31 341,872.08 356,031.27 (14,963) (4.20%)



Total Public Works 714,089.07 709,511.41 722,954.60 (8,866) (1.23%)

Roads General

Revenue (17,353.00) (12,592.58) (17,105.00) (248) (1.45%)

General Payroll 264,749.00 242,323.43 249,540.00 15,209 6.09%

Gravel Surface Maintenance 830,098.00 834,520.01 819,217.00 10,881 1.33%

Winter Maintenance 328,098.00 312,600.04 272,547.00 55,551 20.38%

Shoulder Maintenance 38,679.00 19,199.06 25,984.00 12,695 48.86%

Hardtop Surface Maintenance 17,501.00 9,731.31 18,798.00 (1,297) (6.90%)

Road Safety 52,773.00 42,904.91 50,021.00 2,752 5.50%

Roadside Maintenance 87,478.00 123,914.98 92,939.00 (5,461) (5.88%)

Road Drainage 103,949.00 90,369.90 106,582.00 (2,633) (2.47%)

Road Structures 32,776.00 37,875.50 34,829.00 (2,053) (5.89%)

Sidewalks 10,793.00 5,248.06 12,439.00 (1,646) (13.23%)

Vehicle Expense 332,455.00 289,369.81 327,826.00 4,629 1.41%

Machinery & Equipment Expense 212,765.00 202,207.51 216,631.00 (3,866) (1.78%)


Capital Transfers 1,041,264.00 1,026,382.00 1,026,382.00 14,882 1.45%

Total Roads General 3,397,699.00 3,284,845.94 3,297,422.00 100,277 3.04%

Streetlights

Expenses 51,216.00 49,288.77 50,484.00 732 1.45%

Unfunded Capital Transfers 41,470.00 44,571.81 41,702.00 (232) (0.56%)

Revenue (500.00) (1,674.58) (500)

Total Streetlights 92,186.00 92,186.00 92,186.00

Gravel

Revenue (523,185.00) (478,283.72) (428,965.00) (94,220) (21.96%)

Expenses 381,408.00 307,757.48 386,023.00 (4,615) (1.20%)


Total Gravel

Storm Sewers

Expenses 10,475.00 8,192.79 8,148.00 2,327 28.56%


Total Storm Sewers 18,447.00 16,050.79 16,006.00 2,441 15.25%

Total TRANSPORTATION SERVICES 4,222,421.07 4,102,594.14 4,128,568.60 93,852.47 2.27%

ENVIRONMENTAL SERVICES

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget



PE-205

Waste Management

Revenue (514,196.50) (342,487.30) (355,106.00) (159,091) (44.80%)

Expenses 371,546.35 372,024.07 372,825.94 (1,280) (0.34%)

Unfunded Capital Transfers 142,650.15 142,650

Total Waste Management 29,536.77 17,719.94 (17,720) (100.00%)

Landfill

Revenue (139,176.00) (144,959.10) (171,687.00) 32,511 18.94%

Expenses 190,412.94 192,656.43 166,250.69 24,162 14.53%


Total Landfill 56,738.94 53,120.33 (13.31) 56,752 426,386.18%

Total ENVIRONMENTAL SERVICES 56,738.94 82,657.10 17,706.63 39,032.31 220.44%

HEALTH SERVICES

Greenwood Cemetery

Revenue (23,378.39) (29,640.69) (23,044.39) (334) (1.45%)

Expenses 29,867.81 26,575.97 28,714.97 1,153 4.02%


Trust Transfers (8,043.77) 1,684.25 (7,051.05) (993) (14.08%)


Total Greenwood Cemetery

South Easthope Cemetery

Revenue (657.00) (490.24) (655.00) (2) (0.31%)

Expenses 1,893.00 2,319.14 1,732.00 161 9.30%

Total South Easthope Cemetery 1,236.00 1,828.90 1,077.00 159 14.76%

Mornington Cemeteries

Revenue (730.00) (821.72) (720.00) (10) (1.39%)

Expenses 3,550.44 3,316.21 3,831.88 (281) (7.33%)

Total Mornington Cemeteries 2,820.44 2,494.49 3,111.88 (291) (9.35%)

Lingelbach Cemetery

Revenue (4,685.00) (1,351.14) (4,670.00) (15) (0.32%)

Expenses 1,965.36 2,949.91 5,509.48 (3,544) (64.33%)

Total Lingelbach Cemetery (2,719.64) 1,598.77 839.48 (3,559) (423.95%)

Knox Wesley United Cemetery

Revenue (4,685.00) (462.93) (4,670.00) (15) (0.32%)

Expenses 2,331.36 2,442.67 2,805.72 (474) (16.89%)

Total Knox Wesley United Cemetery (2,353.64) 1,979.74 (1,864.28) (489) (26.23%)

Total HEALTH SERVICES (1,016.84) 7,901.90 3,164.08 (4,180.92) (132.14%)

PLANNING & DEVELOPMENT

Economic Development

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget



PE-206

Expenses 5,026.35 2,500.00 (2,500) (100.00%)

Total Economic Development 5,026.35 2,500.00 (2,500) (100.00%)

Milverton Beautification Committee

Expenses 8,319.00 6,091.22 8,200.00 119 1.45%

Reserve Transfers (8,319.00) (6,091.22) (8,200.00) (119) (1.45%)

Total Milverton Beautification Committee

Planning

Revenue (199,672.73) (106,022.53) (36,081.00) (163,592) (453.40%)

Expenses 297,554.08 63,153.20 75,637.94 221,916 293.39%


Capital Transfers 1,600.00 546.00 546.00 1,054 193.04%

Total Planning 109,481.35 27,252.33 42,103.87 67,377 160.03%

Municipal Drains

Revenue (58,334.00) (84,662.29) (57,500.00) (834) (1.45%)

Expenses 116,668.00 162,228.85 115,010.00 1,658 1.44%

Total Municipal Drains 58,334.00 77,566.56 57,510.00 824 1.43%

Tile Drains

Revenue (743.00) (137.45) (717.00) (26) (3.63%)

Expenses 743.00 120.36 717.00 26 3.63%

Total Tile Drains (17.09)

Source Water Protection

Revenue (11,890.00) (11,890.00) 11,890 100.00%

Expenses 10,548.00 12,743.00 11,890.00 (1,342) (11.29%)

Total Source Water Protection 10,548.00 853.00 10,548

Total PLANNING & DEVELOPMENT 178,363.35 110,681.15 102,113.87 76,249.48 74.67%


Waterworks System

Revenue (245,107.89) (262,040.42) (242,567.91) (2,540) (1.05%)

Capital Rate Revenue (250,900.00) (248,236.02) (254,455.00) 3,555 1.40%

Expenses 270,186.72 254,394.29 263,835.90 6,351 2.41%



Unfunded Capital Transfers 22,823.92 21,758.09 21,758.09 1,066 4.90%

Total Waterworks System

Sanitary Sewer System

Revenue (235,001.00) (394,500.45) (230,525.99) (4,475) (1.94%)

Capital Rate Revenue (335,800.00) (326,902.95) (347,252.00) 11,452 3.30%

Expenses 255,780.96 241,615.55 253,970.03 1,811 0.71%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget



PE-207



Unfunded Capital Transfers 23,755.51 22,646.18 22,646.17 1,109 4.90%

Total Sanitary Sewer System

Total ENVIRONMENTAL SERVICES

Total Township of Perth East

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget



PE-208

GENERAL GOVERNMENTAsset Management Project

Expenses 20,000.00 0 0.00 20,000

Reserve Transfers (20,000.00) 0 0.00 (20,000)

Total Asset Management Project 0.00 0 0.00 0

Corporate Building Betterments

Revenue (1,152,000.00) (1,100,000) 0.00 (52,000)

Expenses 11,668.00 0 11,132.23 11,668

Revenue Fund Transfers (169,909.92) (167,482) (167,481.92) (2,428)

Reserve Transfers 1,140,332.00 1,100,000 (11,132.23) 40,332

Unfunded Capital Transfers 169,909.92 167,483 167,481.92 2,427

Total Corporate Building Betterments 0.00 1 0.00 (1)


Expenses 18,000.00 59,000 37,513.42 (41,000)

Furniture Fixtures & Small Tools & Equipment 5,398.00 12,698 9,791.99 (7,300)


Reserve Transfers (18,000.00) (68,000) (43,607.41) 50,000

Total Administrative Building 0.00 0 0.00 0

Strategic Plan Project

Expense 25,000.00 25,000 0.00 0

Reserve Fund Transfers (25,000.00) (25,000) 0.00 0

Total Strategic Plan Project 0.00 0 0.00 0

General Projects

Revenue (25,000.00) 0 0.00 (25,000)

Expense 102,000.00 57,000 53,220.48 45,000

Reserve Fund Transfers (77,000.00) (57,000) (53,220.48) (20,000)

Total General Projects 0.00 0 0.00 0

Computer Network System Replacement Plan

Expense 20,500.00 70,898 56,091.85 (50,398)

Reserve Fund Transfers (20,500.00) (70,898) (56,091.85) 50,398

Total Computer Network System Replacement Plan 0.00 0 0.00 0

Council Projects

Expense 15,000.00 0 0.00 15,000

Reserve Fund Transfers (15,000.00) 0 0.00 (15,000)

Total Council Projects 0.00 0 0.00 0

Total GENERAL GOVERNMENT 0.00 1 0.00 (1)

RECREATION & CULTURAL SERVICESPERC Capital Projects

Revenue 0.00 (1,500) (1,490.25) 1,500

Expenses 137,168.00 177,141 164,555.82 (39,973)

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-209

Revenue Fund Transfers (69,812.00) (101,118) (101,487.52) 31,306

Reserve Transfers (67,356.00) (42,023) (36,704.72) (25,333)

Unfunded Capital Transfers 0.00 (32,500) (24,873.33) 32,500

Total PERC Capital Projects 0.00 0 0.00 0

General Park Projects

Revenue 0.00 (43,334) (44,443.18) 43,334

Expenses 0.00 130,000 138,843.88 (130,000)

Reserve Transfers 0.00 (86,666) (94,400.70) 86,666

Total General Park Projects 0.00 0 0.00 0

Library Capital

Expenses 6,000.00 6,000 0.00 0

Reserve Transfers (6,000.00) (6,000) 0.00 0

Total Library Capital 0.00 0 0.00 0

Total RECREATION & CULTURAL SERVICES 0.00 0 0.00 0

PROTECTION SERVICESFire Department


Reserve Transfers (244,496.00) (30,090) 152,796.23 (214,406)

Unfunded Capital Transfers (601,070.00) (846,770) 36,747.90 245,700

Large Equipment Expenses 1,050,000.00 1,050,000 0.00 0

Small Equipment Expenses 5,000.00 23,320 395.87 (18,320)

Bunker & Furniture & Fixtures 62,200.00 71,200 83,632.18 (9,000)

Hydrant Expenses 6,400.00 6,400 2,979.07 0

Revenue 0.00 0 (2,491.25) 0

Total Fire Department 0.00 (1) 0.00 1

Arena Drive Project - Fire Component

Revenue (2,000.00) (2,000) 0.00 0

Expenses 119,778.00 1,253,957 1,134,178.82 (1,134,179)

Reserve Transfers (117,778.00) (389,597) 0.00 271,819

Unfunded Capital Transfers 0.00 (862,360) (1,134,178.82) 862,360

Total Arena Drive Project - Fire Component 0.00 0 0.00 0

Total PROTECTION SERVICES 0.00 (1) 0.00 1

TRANSPORTATION SERVICESRoads and Public Works

Revenue (451,588.29) (440,649) (415,786.43) (10,939)

Revenue Fund Transfers (1,352,628.00) (1,333,296) (1,333,296.00) (19,332)

Reserve Transfers 179,302.99 117,325 676,989.90 61,978

Total Roads and Public Works (1,624,913.30) (1,656,620) (1,072,092.53) 31,707

Roads and Public Works Expenses

Public Works Building & Equipment Projects 582,043.78 284,044 235,841.02 298,000

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-210

Furniture & Fixtures Small Tools 8,847.00 8,721 8,179.51 126

Road 129 67,500.00 0 0.00 67,500

Road 122 Paving 125,000.00 125,000 17,001.81 0

Line 67 Road Construction 72,500.00 0 0.00 72,500

Line 47 Construction 130,000.00 0 0.00 130,000

St Marys Street 2,200.00 0 0.00 2,200

Line 37 0.00 63,100 70,084.25 (63,100)

Road 140 250,000.00 250,000 238,248.78 0

Line 36 75,000.00 459,700 475,024.04 (384,700)

Road 125 0.00 62,000 21,092.44 (62,000)

Road 130 68,400.00 62,000 0.00 6,400

Cross Walk Upgrades 108,422.52 115,000 6,577.48 (6,577)

Thompson Street 8,750.00 0 0.00 8,750

William Shakespeare Street 5,750.00 0 0.00 5,750

Pacific Street 7,500.00 0 0.00 7,500

Whaley Street 6,000.00 0 0.00 6,000

Fulton Street 5,000.00 0 0.00 5,000

Crack Sealing 50,000.00 0 0.00 50,000

Line 33 52,000.00 0 0.00 52,000

Total Roads and Public Works Expenses 1,624,913.30 1,429,565 1,072,049.33 195,348

Bridges and Culverts

Revenue Fund Transfers (22,169.00) (21,852) (21,852.00) (317)

Reserve Transfers (60,000.00) (75,000) (65,096.45) 15,000

Expenses 82,169.00 96,852 86,948.45 (14,683)

Total Bridges and Culverts 0.00 0 0.00 0

Storm Sewer Projects

Reserve Fund Transfers (30,700.00) 0 (28,195.66) (30,700)

Expenses 30,700.00 0 28,195.66 30,700

Total Storm Sewer Projects 0.00 0 0.00 0

Arena Drive Project - Roads Component

Expenses 20,758.00 104,067 135,888.11 (83,309)

Reserve Fund Transfers (20,758.00) (104,067) 0.00 83,309

Unfunded Capital Transfers 0.00 0 (135,888.11) 0

Total Arena Drive Project - Roads Component 0.00 0 0.00 0

Arena Drive Project - Storm Component

Expenses 0.00 18,895 1,804.76 (18,895)

Reserve Fund Transfers 0.00 (18,895) 0.00 18,895


Total Arena Drive Project - Storm Component 0.00 0 0.00 0

Sign Projects

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-211

Expenses 21,084.00 10,926 11,118.35 10,158


Reserve Fund Transfers (10,000.00) 0 (192.35) (10,000)

Total Sign Projects 0.00 0 0.00 0

Gravel Pit

Expenses 12,000.00 0 0.00 12,000


Total Gravel Pit 0.00 0 0.00 0

Sidewalks

Expenses 258,278.00 250,000 27,884.60 8,278


Reserve Fund Transfers (235,000.00) 0 (4,896.40) (235,000)

Total Sidewalks 0.00 227,055 43.20 (227,055)

Total TRANSPORTATION SERVICES 0.00 0 0.00 0

ENVIRONMENTLandfill

Expenses 398,443.34 172,500 143,950.26 225,943

Unfunded Capital Transfers (398,443.34) (172,500) (143,950.26) (225,943)

Total Landfill 0.00 0 0.00 0

Total ENVIRONMENT 0.00 0 0.00 0

PLANNING & DEVELOPMENTSignage

Expenses 0.00 10,000 8,505.18 (10,000)

Reserve Transfers 0.00 (10,000) (8,505.18) 10,000

Total Signage 0.00 0 0.00 0

Total PLANNING & DEVELOPMENT 0.00 0 0.00 0

HEALTH & CULTURAL SERVICESGreenwood Cemetery

Expenses 386.00 380 119.38 6

Revenue Fund Transfers (386.00) (380) (380.00) (6)

Trust Fund Transfers 0.00 0 260.62 0

Total Greenwood Cemetery 0.00 0 0.00 0

Knox Wesley Cemetery

Expenses 6,000.00 0 0.00 6,000


Total Knox Wesley Cemetery 0.00 0 0.00 0

Total HEALTH & CULTURAL SERVICES 0.00 0 0.00 0

ENVIRONMENT WATERWater Furniture & Fixtures

Expenses 23,990.00 23,647 39,855.31 343

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-212


Total Water Furniture & Fixtures 0.00 0 16,208.31 0

General Water Capital

Reserve Fund Transfers (124,646.78) (113,749) (26,009.03) (10,898)

Water System Projects 20,199.28 30,000 9,800.72 (9,801)

Total General Water Capital (104,447.50) (83,749) (16,208.31) (20,699)

SCADA System

Expenses 0.00 35,000 29,459.52 (35,000)

Reserve Fund Transfers 0.00 (35,000) (29,459.52) 35,000

Total SCADA System 0.00 0 0.00 0

Arena Drive - Water Component

Expenses 0.00 18,895 1,102.36 (18,895)

Reserve Fund Transfers 0.00 (18,895) 0.00 18,895


Total Arena Drive - Water Component 0.00 0 0.00 0

General Water Project Expenses

Expenses 155,306.00 260,933 105,626.65 (105,627)

Pacific Street 7,500.00 0 0.00 7,500

Whaley Street 6,000.00 0 0.00 6,000

St Marys Street 2,200.00 0 0.00 2,200

Fulton Street 5,000.00 0 0.00 5,000

Total General Water Project Expenses 176,006.00 260,933 105,626.65 (84,927)

General Water Revenue & Transfers

Revenue (71,558.50) (177,185) (105,626.65) 105,627

Total General Water Revenue & Transfers (71,558.50) (177,185) (105,626.65) 105,627

Total ENVIRONMENT WATER 0.00 (1) 0.00 1

ENVIRONMENT WASTEWATERShakespeare Building Canada Sewer Project

Expenses 0.00 0 7,079.70 0

Total Shakespeare Building Canada Sewer Project 0.00 0 7,079.70 0

Sewer Furniture & Fixtures

Expenses 23,637.00 23,299 25,086.35 338


Total Sewer Furniture & Fixtures 0.00 0 1,787.35 0

General Projects

Sanitary Sewers 83,995.38 237,000 220,741.67 (153,005)

Shakespeare Wastewater Treatment Facility 0.00 10,000 0.00 (10,000)

Mill St W Pump Station 3,000.00 0 0.00 3,000

Reserve Fund Transfers (102,509.88) (186,565) (74,501.22) 84,055

Revenue (5,185.50) (160,436) (155,250.00) 155,251

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-213

Pacific Street 7,500.00 0 0.00 7,500

Whaley Street 6,000.00 0 0.00 6,000

Fulton Street 5,000.00 0 0.00 5,000

St Marys Street 2,200.00 0 0.00 2,200

Total General Projects 0.00 (100,001) (9,009.55) 100,001

Milverton Lagoon

Expenses 0.00 100,000 142.50 (100,000)

Total Milverton Lagoon 0.00 100,000 142.50 (100,000)

Arena Drive Project - Wastewater Component

Expenses 0.00 18,895 1,199.68 (18,895)

Reserve Fund Transfer 0.00 (18,895) 0.00 18,895


Total Arena Drive Project - Wastewater Component 0.00 0 0.00 0

Total ENVIRONMENT WASTEWATER 0.00 (1) 0.00 1

Total 0.00 (2) 0.00 2

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-214


BY-LAW NUMBER 13-2018

BEING A BY-LAW TO ADOPT THE FINAL

ESTIMATES OF ALL SUMS REQUIRED BY THE MUNICIPALITY FOR THE YEAR 2018

MARCH 20, 2018

WHEREAS Section 290 of the Municipal Act, 2001, S.O. 2001, c. 25, that a local municipality shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the municipality, AND WHEREAS the Council of the Corporation of the Township of Perth East is desirous of adopting the annual estimates for the Corporation; NOW THEREFORE the Council of the Corporation of the Township of Perth East enacts as follows: 1. The 2018 operation estimates required for Township purposes are as shown on

Schedule “A”, attached hereto, and forming a part of this by-law. The annual operating estimates as shown on Schedule “A”, attached hereto, form an integral part of the 2018 Corporate Budget for the Township of Perth East.

2. The 2018 capital estimates required for Township purposes are as shown on Schedule “B”, attached hereto, and forming a part of this by-law. The annual capital estimates as shown on Schedule “B”, attached hereto, form an integral part of the 2018 Corporate Budget for the Township of Perth East.

3. Total operating and capital revenue estimates, excluding water and wastewater for 2018 are $14,609,492.

4. Total general operating and capital expenditure estimates for 2018 excluding water and wastewater are $14,609,492.

5. Total revenue estimates for wastewater and water operations and capital for 2018 are $1,143,553.

6. Total expenditure estimates for wastewater and water operations and capital for 2018 are $1,143,553.

7. This by-law comes into force and effect upon final passage. READ A FIRST AND SECOND TIME THIS 20TH DAY OF MARCH, 2018. READ A THIRD TIME AND PASSED THIS 20TH DAY OF MARCH, 2018. __________________________________ ____________________________ Theresa Campbell, Clerk Bob McMillan, Mayor

PE-215

GENERAL GOVERNMENT

Grants & Other Revenue

Property Tax Levy

Municipal Taxes 1-030-101-0900 (6,384,945.82) (5,689,600.08) (5,689,708.81) (695,237.01) (12.22%)

Township -Assess Based Payments in Lieu 1-030-110-0957 (15,785.83) (14,414.42) (14,414.53) (1,371.30) (9.51%)

Total Property Tax Levy (6,400,731.65) (5,704,014.50) (5,704,123.34) (696,608.31) (12.21%)

Revenue

Municipal Taxes - Retained CF Education 1-030-101-0904 (21,885.76) (17,087.18) (21,572.76) (313.00) (1.45%)

Township-Linear Taxation PIL's 1-030-110-0959 (8,646.00) (8,280.95) (8,646.00)

Municipal Taxation-Supplementaries 1-030-112-0956 (143,308.73) (118,773.31) (118,308.73) (25,000.00) (21.13%)

REV - Taxes from Stratford Annexed Properties 1-030-113-0901 (40,760.10) (40,177.00) (40,177.10) (583.00) (1.45%)

PE Transportation Grant 1-050-120-1011 (72,837.00) (77,497.00) (77,497.00) 4,660.00 6.01%

REV - OMPF Funding 1-050-120-1015 (1,329,000.00) (1,563,500.00) (1,563,500.00) 234,500.00 15.00%

Ontario Community Infrastructure Grant 1-050-120-1027 (125,804.00) (88,357.00) (125,804.00)

REV - Interest Earned 1-050-120-1050 (101,605.00) (125,328.79) (90,296.00) (11,309.00) (12.52%)

REV - County POA 1-050-120-1060 (91,769.00) (71,453.00) (110,172.00) 18,403.00 16.70%

REV - Tax Penalty & Interest 1-050-120-1065 (100,766.79) (81,903.04) (99,326.79) (1,440.00) (1.45%)

CORPORATE-REVENUES-Fees & Rentals 1-050-120-3065 (86,345.65) (79,114.23) (72,279.38) (14,066.27) (19.46%)

Short Term Premiums & Benefit Adjustments 1-050-120-9813 (14,843.00) (21,616.61) (14,631.00) (212.00) (1.45%)

Total Revenue (2,137,571.03) (2,293,088.11) (2,216,406.76) 78,835.73 3.56%

Expenses

Municipal Taxes - Write Offs 1-030-112-0955 83,389.61 68,716.81 83,389.61

Municpal vacant unit rebate w/o's 1-030-112-0958 134.47 55.07 79.40 144.18%

Municipal Charitable rebate w/o's 1-030-112-0959 324.56 279.27 324.56

CORPORATE-Short Term Disability-Salaries 1-050-202-2020 3,293.14

-CORPORATE-Short Term Disability-Benefits 1-050-202-2025 516.63

Misc Property - Insurance 1-050-500-3070 100.09 155.36 155.38 (55.29) (35.58%)

Total Expenses 83,948.73 72,961.21 83,924.62 24.11 0.03%

Reserve Transfers

CORPORATE-RESERVES TR-Bldg Better 1-050-980-8041 12,272.18 11,685.25 11,685.25 586.93 5.02%

CORPORATE-RESERVES TR-Software & 1-050-980-8051 8,257.65 7,862.72 7,862.72 394.93 5.02%

CORPORATE -Insurance Reserve Disbursement 1-050-980-8100 (3,809.77)

CORPORATE-TRANSFER TO-Insurance Reserve 1-050-980-8101 14,843.00 21,616.61 14,631.00 212.00 1.45%

CORPORATE-TRANSFER TO-Corp RF Con1-050-980-8111 64,448.41

CORPORATE-TRANSFER TO-Fire Reserv1-050-980-8161 54,387.24 50,381.65 39,563.41 14,823.83 37.47%

CORPORATE-RESERVES TR-Building De 1-050-980-8191 44.30 42.18 42.18 2.12 5.03%

CORPORATE-RESERVES TR-PW Reserve 1-050-980-8211 37,552.42 35,756.43 35,756.43 1,795.99 5.02%

CORPORATE-RESERVES TR-Bridge Cap 1-050-980-8361 24,074.56 22,923.17 22,923.17 1,151.39 5.02%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget


Schedule "A" to By-law 13-2018


PE-216

CORPORATE-RESERVES TR-Arena Reser 1-050-980-8381 4,303.43 4,097.61 4,097.61 205.82 5.02%

CORPORATE-TRANSFER TO-Admin Bldg1-050-980-8431 2,921.47 5,717.90 2,858.95 62.52 2.19%

CORPORATE-TRANSFER TO-Milv Beaut Reserve 1-050-980-8471 4,000.00 5,000.00 5,000.00 (1,000.00) (20.00%)

Corporate - PE Gas Tax Reserve Fund Contribution 1-050-980-8491 72,837.00 77,497.00 77,497.00 (4,660.00) (6.01%)

CORPORATE- TR-OCIF RF Contributon 1-050-980-8601 125,804.00 88,357.00 125,804.00

Total Reserve Transfers 361,297.25 391,576.16 221,917.72 139,379.53 62.81%

Capital Transfers

Transfer to Capital Projects 1-050-990-9901 169,909.92 167,481.92 167,481.92 2,428.00 1.45%

Total Capital Transfers 169,909.92 167,481.92 167,481.92 2,428.00 1.45%

Total Grants & Other Revenue (7,923,146.78) (7,365,083.32) (7,447,205.84) (475,941) (6.39%)

Council

Expenses

COUNCIL-Honorariums 1-110-202-2001 110,016.00 104,645.36 108,440.00 1,576.00 1.45%

COUNCIL - Payroll Overhead 1-110-202-2025 3,176.00 3,747.52 3,128.00 48.00 1.53%

COUNCIL - Conf's/Seminars/Training 1-110-202-2050 15,000.00 9,386.52 15,000.00

COUNCIL - Mileage 1-110-202-2060 6,061.00 5,579.51 5,679.00 382.00 6.73%

COUNCIL - Training Per Diems 1-110-210-2020 7,763.00 6,367.33 8,602.00 (839.00) (9.75%)

COUNCIL - Training Per Diems Benefits 1-110-210-2025 246.00 267.00 (21.00) (7.87%)

COUNCIL - Telephone Cellular 1-110-210-3025 284.00 272.01 600.00 (316.00) (52.67%)

COUNCIL - Business Cards/Office Supplies 1-110-210-3030 427.35 141.40 427.35

COUNCIL-ADMINISTRATIVE-Software 1-110-210-3050 1,763.58 1,230.76 2,236.70 (473.12) (21.15%)

COUNCIL - Insurance 1-110-210-3070 1,436.58 2,229.79 2,230.05 (793.47) (35.58%)

COUNCIL - Subscriptions & Publications 1-110-210-3075 387.00 144.19 579.00 (192.00) (33.16%)

COUNCIL - Memberships 1-110-210-3080 4,337.00 4,263.87 4,176.00 161.00 3.86%

COUNCIL - Meeting Expenses 1-110-210-3090 811.00 72.16 811.00

COUNCIL - Special Events 1-110-210-3210 1,406.12 1,189.12 217.00 18.25%

Total Expenses 153,114.63 138,080.42 152,937.87 176.76 0.12%

Reserve Transfers

COUNCIL-Software & IT Reserve Contribution 1-110-980-8051 2,336.70 2,000.93 2,000.93 335.77 16.78%

Total Reserve Transfers 2,336.70 2,000.93 2,000.93 335.77 16.78%

Total Council 155,451.33 140,081.35 154,938.80 513 0.33%

CAO

Expenses

CAO - Salaries and Wages 1-115-202-2020 213,293.00 179,505.00 178,074.00 35,219.00 19.78%

CAO - Payroll Overhead 1-115-202-2025 58,249.00 46,376.22 47,153.00 11,096.00 23.53%

CAO - Conf's/Seminars/Training 1-115-202-2050 6,000.00 3,199.63 6,359.00 (359.00) (5.65%)

CAO - Mileage 1-115-202-2060 2,760.00 2,515.16 2,721.00 39.00 1.43%

CAO - Postage 1-115-210-3015 150.81 155.39 1,216.93 (1,066.12) (87.61%)

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-217

CAO - Telephone 1-115-210-3020 440.56 431.32 700.65 (260.09) (37.12%)

CAO - Telephone Cellular 1-115-210-3025 1,204.00 1,065.53 1,404.00 (200.00) (14.25%)

CAO - Office Supplies 1-115-210-3030 876.70 502.88 1,459.00 (582.30) (39.91%)

CAO - Office Equipment Mtce 1-115-210-3040 1,213.01 1,012.58 1,541.04 (328.03) (21.29%)

CAO - Comp Software 1-115-210-3050 2,559.23 2,374.67 2,882.06 (322.83) (11.20%)

CAO - Legal Fees 1-115-210-3060 15,000.00 14,898.22 15,000.00

CAO - Insurance 1-115-210-3070 3,969.08 6,160.61 6,161.33 (2,192.25) (35.58%)

CAO -Subscriptions & Publications 1-115-210-3075 60.00 50.37 60.00

CAO - Memberships 1-115-210-3080 2,000.00 1,986.59 1,600.00 400.00 25.00%

CAO - Property Sale/Title Costs 1-115-210-3086 17,443.00 15,424.69 12,937.00 4,506.00 34.83%

CAO - Meeting Costs 1-115-210-3090 966.00 931.40 558.00 408.00 73.12%

CAO - Special Events 1-115-210-3210 1,287.28

CAO - Human Resources 1-115-290-3146 2,000.00 7,758.38 1,644.00 356.00 21.65%

CAO - Health & Safety Committee Salaries 1-115-700-2020 651.00 402.75 722.00 (71.00) (9.83%)

CAO - Health & Safety Committee Benefits 1-115-700-2025 171.00 113.06 189.00 (18.00) (9.52%)

CAO--Health and Safety - Training 1-115-700-2050 500.00 55.35 500.00

Total Expenses 329,506.39 286,207.08 282,822.01 46,684.38 16.51%

Reserve Transfers

CAO-TRANSFER TO RES-Software & 1-115-980-8051 1,752.53 1,500.70 1,500.70 251.83 16.78%

CAO-Road Allow Proj Reserve Disbursement 1-115-980-8140 (17,000.00) (14,254.91) (12,500.00) (4,500.00) (36.00%)

CAO-TRANSFER TO RES-Admin Bldg 1-115-980-8431 11,049.00 10,891.00 10,891.00 158.00 1.45%

Total Reserve Transfers (4,198.47) (1,863.21) (108.30) (4,090.17) (3,776.70%)

Capital Transfers

Transfer to Capital - Furniture & Fixtures CAO 1-115-887-9900 743.00 732.00 732.00 11.00 1.50%

Total Capital Transfers 743.00 732.00 732.00 11.00 1.50%

Total CAO 326,050.92 285,075.87 283,445.71 42,605 15.03%

Donations & Special Assistance

Expenses

GRANTS - Youth Programs 1-740-210-7000 12,000.00 9,989.80 12,000.00

Miscellaneous Donation 1-740-210-7002 1,000.00 36,667.00 37,681.00 (36,681.00) (97.35%)

Grants- Perth East Transportation 1-740-210-7005 42,500.00 42,500.00 42,500.00

Donation- Sebringville Athletic Association 1-740-210-7013 255.00 191.75 255.00

Donation - Milverton Ag Society 1-740-210-7018 419.55

Donation - Kinkora Athletic Association 1-740-210-7022 255.00 191.75 255.00

Donation - Rostock Athletic Association 1-740-210-7023 255.00 191.75 255.00

Union Gas Municipal Contribution 1-740-210-7024 41,000.00 41,000.00

Total Expenses 97,265.00 90,151.60 92,946.00 4,319.00 4.65%

Reserve Transfers

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-218

Donations - Seelhoff Reserve Disbursement 1-740-980-8080 (419.55)

DONATIONS &-RESERVES TR-Milv Econ Dev Reserve 1-740-980-8480 (15,000.00) (15,000.00) 15,000.00 100.00%

DONATIONS - PE Transp Gas Tax Reserve Disbursement 1-740-980-8490 (35,000.00) (35,000.00) (35,000.00)

DONATIONS- Parkland RF Disbursement 1-740-980-8500 (21,667.00) (21,667.00) 21,667.00 100.00%

Donations - Quinlan Reserve Disbursement 1-740-980-8590 (765.00) (575.25) (765.00)

Total Reserve Transfers (35,765.00) (72,661.80) (72,432.00) 36,667.00 50.62%

Total Donations & Special Assistance 61,500.00 17,489.80 20,514.00 40,986 199.80%


Expenses

ADMIN PROPERTY-Snow Removal-Salaries & Wages 1-707-030-2020 399.00 472.11 304.00 95.00 31.25%

ADMIN PROPERTY-Snow Removal- Payroll Overhead 1-707-030-2025 108.00 103.57 80.00 28.00 35.00%

ADMIN PROPE-Grass Cutti-Salaries & 1-707-035-2020 1,063.00 709.91 1,506.00 (443.00) (29.42%)

ADMIN PROPE-Grass Cutti-Payroll Ove 1-707-035-2025 226.00 124.70 266.00 (40.00) (15.04%)

ADMIN PROPERTY-Salaries & Wages 1-707-202-2020 4,922.00 3,110.57 5,812.00 (890.00) (15.31%)

ADMIN PROPERTY-Payroll Overhead 1-707-202-2025 1,794.00 600.34 1,983.00 (189.00) (9.53%)

ADMIN PROPERTY - Insurance 1-707-500-3070 2,157.52 3,348.80 3,349.19 (1,191.67) (35.58%)

ADMIN PROPERTY-Security Alarm Monitoring 1-707-500-3150 1,187.00 1,688.12 1,071.00 116.00 10.83%

ADMIN PROPERTY-utilities, water 1-707-500-4005 1,115.00 1,140.01 1,099.00 16.00 1.46%

ADMIN PROPERTY-Hydro 1-707-500-4010 16,872.00 14,246.01 16,631.00 241.00 1.45%

ADMIN PROPERTY-Propane/Natural Gas 1-707-500-4015 3,722.00 2,642.12 3,669.00 53.00 1.44%

ADMIN PROPERTY- Office Cleaning Supplies 1-707-500-4020 700.00 900.16 408.00 292.00 71.57%

ADMIN PROPERTY - Office Maintenance 1-707-500-4025 4,696.00 4,563.38 4,629.00 67.00 1.45%

Total Expenses 38,961.52 33,649.80 40,807.19 (1,845.67) (4.52%)

Total Administrative Building 38,961.52 33,649.80 40,807.19 (1,846) (4.52%)

Clerk

Revenue

CLERK REV - Admin Fees & Charges 1-120-120-1120 (1,015.00) (1,253.10) (1,000.00) (15.00) (1.50%)

CLERK REV - Vital Statistics 1-120-120-1125 (3,541.00) (3,273.15) (3,490.00) (51.00) (1.46%)

CLERK REV - Lottery License 1-120-120-1180 (3,000.00) (1,863.25) (3,000.00)

CLERK REV - Maps 1-120-120-1350 (51.00) (35.35) (51.00)

Clerk - Advertising/Marketing Revenue 1-120-120-1570 (9,900.00)

REV - SEH History Book 1-150-120-1085 (390.00) (206.50) (390.00)

Total Revenue (7,997.00) (16,531.35) (7,931.00) (66.00) (0.83%)

Expenses

CLERK Salaries & Wages 1-120-202-2020 198,860.00 191,395.21 192,569.00 6,291.00 3.27%

CLERK - Payroll Overhead 1-120-202-2025 56,438.00 49,438.90 53,048.00 3,390.00 6.39%

CLERK - Conf's/Seminars/Training 1-120-202-2050 5,194.00 4,828.56 5,120.00 74.00 1.45%

CLERK - Mileage 1-120-202-2060 975.00 1,007.59 764.00 211.00 27.62%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-219

CLERK - Advertising & Printing 1-120-210-3005 500.00 258.67 636.00 (136.00) (21.38%)

CLERK-Publications, Postage & Printing 1-120-210-3006 7,578.00 14,469.25 7,470.00 108.00 1.45%

CLERK - Postage 1-120-210-3015 780.62 696.76 1,407.30 (626.68) (44.53%)

CLERK - Telephone 1-120-210-3020 983.01 959.21 1,030.85 (47.84) (4.64%)

CLERK - Office Supplies 1-120-210-3030 1,889.93 2,413.28 2,411.00 (521.07) (21.61%)

Clerk-Office Equip Mtce 1-120-210-3040 2,668.62 2,221.18 3,082.09 (413.47) (13.42%)

CLERK - Computer Software 1-120-210-3050 7,677.69 8,701.02 8,646.17 (968.48) (11.20%)

CLERK - Legal Fees 1-120-210-3060 3,027.00 9,941.06 2,984.00 43.00 1.44%

CLERK - Insurance 1-120-210-3070 3,402.06 5,280.51 5,281.13 (1,879.07) (35.58%)

CLERK - Subscriptions & Publications 1-120-210-3075 300.00 284.77 300.00

CLERK - Memberships 1-120-210-3080 750.00 595.29 900.00 (150.00) (16.67%)

CLERK - Materials & Supplies 1-120-210-3150 1,000.00 780.00 1,158.00 (158.00) (13.64%)

CLERK-Election-Salaries 1-120-290-2020 4,500.00 4,500.00

CLERK-Election-Benefits 1-120-290-2025 540.00 540.00

CLERK - Election 1-120-290-2075 34,075.00 1,195.68 1,709.00 32,366.00 1,893.86%

ADMIN - Property Taxes 1-150-500-4040 702.00 722.36 692.00 10.00 1.45%

Total Expenses 331,840.93 295,189.30 288,908.54 42,932.39 14.86%

Reserve Transfers

CLERK-TRANSFER TO R-Software & 1-120-980-8051 5,257.58 4,502.09 4,502.09 755.49 16.78%

CLERK-Election Reserve Disbursement 1-120-980-8150 (39,115.00) (39,115.00)

CLERK-Election Reserve Contribution 1-120-980-8151 6,286.00 6,196.00 6,196.00 90.00 1.45%

Total Reserve Transfers (27,571.42) 10,698.09 10,698.09 (38,269.51) (357.72%)

Capital Transfers

Transfer to Capital - Furniture & Fixtures 1-120-887-9900 898.00 885.00 885.00 13.00 1.47%


Total Clerk 297,170.51 290,241.04 292,560.63 4,610 1.58%

Finance

Revenue

FINANCE REV - Tax Certificates 1-130-120-1100 (14,276.73) (16,224.40) (12,991.42) (1,285.31) (9.89%)

FINANCE REV - Bank Charges Collected 1-130-120-1540 (768.00) (775.60) (768.00)

FINANCE REV - Admin Misc 1-130-120-1625 (55.40) (100.00) 100.00 100.00%

Total Revenue (15,044.73) (17,055.40) (13,859.42) (1,185.31) (8.55%)

Expenses

FINANCE Salaries & Wages 1-130-202-2020 288,268.00 282,481.76 284,148.00 4,120.00 1.45%

FINANCE - Payroll Overhead 1-130-202-2025 82,053.00 80,354.56 80,361.00 1,692.00 2.11%

FINANCE - Conf's/Seminars/Training 1-130-202-2050 8,000.00 7,633.77 8,000.00

FINANCE - Mileage 1-130-202-2060 1,014.00 847.65 1,014.00

FINANCE - Advertising & Printing 1-130-210-3005 100.00 63.09 100.00

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-220

FINANCE - Courier & Delivery 1-130-210-3010 126.00 45.78 134.00 (8.00) (5.97%)

FINANCE - Postage 1-130-210-3015 11,521.70 9,600.11 12,169.46 (647.76) (5.32%)

FINANCE - Telephone 1-130-210-3020 1,204.33 1,179.09 1,914.77 (710.44) (37.10%)

FINANCE - Telephone Cellular 1-130-210-3025 1,058.00 974.86 1,258.00 (200.00) (15.90%)

FINANCE - Office Supplies 1-130-210-3030 4,678.00 5,086.53 4,611.00 67.00 1.45%

FINANCE - Office Equip Mtce 1-130-210-3040 3,315.56 2,767.44 4,212.19 (896.63) (21.29%)

FINANCE - Compt Software 1-130-210-3050 8,530.76 8,255.80 9,605.85 (1,075.09) (11.19%)

FINANCE - Audit 1-130-210-3055 28,831.00 28,795.03 28,857.44 (26.44) (0.09%)

FINANCE - Insurance 1-130-210-3070 11,469.48 17,802.34 17,804.42 (6,334.94) (35.58%)

FINANCE - Memberships 1-130-210-3080 1,625.00 1,605.26 1,552.00 73.00 4.70%

FINANCE - Debit Card Fees & Bank Charges 1-130-290-2090 2,773.00 2,566.15 2,290.00 483.00 21.09%

Bad Debt Expense 1-130-290-2091 100.00 100.00

Total Expenses 454,667.83 450,059.22 458,032.13 (3,364.30) (0.73%)

Reserve Transfers

FINANCE-TRANSFER TO-Software & 1-130-980-8051 5,841.76 5,002.33 5,002.33 839.43 16.78%

FINANCE-Admin Building Reserve Contribution 1-130-980-8431 5,470.00 5,392.00 5,392.00 78.00 1.45%


Capital Transfers

GENERAL OPERATIONS-FINANCE-Furniture & Fixtures - 1-130-887-9900 1,009.00 995.00 995.00 14.00 1.41%

Total Capital Transfers 1,009.00 995.00 995.00 14.00 1.41%

Total Finance 451,943.86 444,393.15 455,562.04 (3,618) (0.79%)

Total GENERAL GOVERNMENT (6,592,068.64) (6,154,152.31) (6,199,377.47) (392,691.17) (6.33%)

RECREATION & CULTURAL SERVICES

Rostock Hall

Revenue

REV - Rostock Hall Leases/Rental 1-704-120-1597 (630.00) (1.00) 1.00 100.00%

ROSTOCK HAL-REVENUES-OTHER REVEN 1-704-120-9813 (532.00) (532.00)

Total Revenue (532.00) (630.00) (533.00) 1.00 0.19%

Expenses

ROSTOCK HAL-Snow Remova-Salaries 1-704-030-2020 422.00 782.51 196.00 226.00 115.31%

ROSTOCK HAL-Snow Remova-Benefits 1-704-030-2025 93.00 190.00 46.00 47.00 102.17%

ROSTOCK HAL-PROPERTY EX-Salaries 1-704-500-2020 631.00 513.58 631.00

ROSTOCK HAL-PROPERTY EX-Benefits 1-704-500-2025 128.00 120.52 128.00

ROSTOCK - Insurance 1-704-500-3070 1,689.69 2,622.65 2,622.96 (933.27) (35.58%)

ROSTOCK Building Maintenance 1-704-500-4025 400.00 692.79 400.00

Total Expenses 3,363.69 4,922.05 2,864.96 498.73 17.41%

Reserve Transfers

ROSTOCK HAL-Rostock Hall Reserve Contribution 1-704-980-8411 1,442.00 1,442.00 (1,442.00) (100.00%)

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-221

Total Reserve Transfers 1,442.00 1,442.00 (1,442.00) (100.00%)

Total Rostock Hall 2,831.69 5,734.05 3,773.96 (942) (24.96%)

Arena

Revenue

REV - Arena Adult Programs 1-701-120-1445 (12,754.00) (11,887.20) (12,572.00) (182.00) (1.45%)

REV - ARENA Youth Programs (No Tax) 1-701-120-1447 (507.00) (2,571.08) (500.00) (7.00) (1.40%)

REV - Arena Advertising1-701-120-1570 (9,426.00) (8,374.41) (9,291.00) (135.00) (1.45%)

REV - ARENA General Ice Rental 1-701-120-1575 (100,623.00) (105,209.70) (99,185.00) (1,438.00) (1.45%)

REV - ARENA Minor Hockey Ice Rental 1-701-120-1576 (62,427.00) (57,445.55) (61,535.00) (892.00) (1.45%)

REV - ARENA Skating Club Ice Rental 1-701-120-1577 (2,423.00) (6,867.34) (2,388.00) (35.00) (1.47%)

REV ARENA Curling Club Ice Rental 1-701-120-1578 (9,685.00) (7,150.81) (9,547.00) (138.00) (1.45%)

REV - ARENA Auditorium Rental 1-701-120-1579 (4,718.00) (8,337.32) (4,651.00) (67.00) (1.44%)

REV ARENA Donations, Grants, Misc 1-701-120-3000 (11,195.53)

Total Revenue (202,563.00) (219,038.94) (199,669.00) (2,894.00) (1.45%)

Expenses

ARENA-Snow Removal-Salaries 1-701-030-2020 2,327.00 2,525.73 3,456.00 (1,129.00) (32.67%)

ARENA-Snow Removal-Benefits 1-701-030-2025 652.00 654.56 952.00 (300.00) (31.51%)

ARENA-Grass Cutting-Salaries 1-701-035-2020 1,666.00 2,558.66 1,126.00 540.00 47.96%

ARENA-Grass Cutting-Payroll Overhead 1-701-035-2025 351.00 503.71 199.00 152.00 76.38%

ARENA - Salaries & Wages 1-701-202-2020 188,415.00 194,352.87 167,598.00 20,817.00 12.42%

ARENA - Payroll Overhead 1-701-202-2025 50,655.00 48,521.40 44,033.00 6,622.00 15.04%

ARENA-Confs/Seminars/Training 1-701-202-2050 3,581.00 2,239.56 3,906.00 (325.00) (8.32%)

Arena- Mileage 1-701-202-2060 500.00 122.76 500.00

ARENA-Advertising/Printing 1-701-210-3005 1,750.00 1,470.87 2,113.00 (363.00) (17.18%)

ARENA-Postage 1-701-210-3015 239.91 226.22 806.67 (566.76) (70.26%)

ARENA-Telephone 1-701-210-3020 2,148.41 2,112.11 2,656.71 (508.30) (19.13%)

ARENA-Cellular Telephone 1-701-210-3025 777.00 461.19 470.00 307.00 65.32%

ARENA-Office Supplies 1-701-210-3030 1,028.94 1,199.64 1,030.00 (1.06) (0.10%)

Arena Programs 1-701-210-3031 2,043.00 4,803.31 2,014.00 29.00 1.44%

ARENA-Office Equipment 1-701-210-3035 528.00 619.55 520.00 8.00 1.54%

ARENA-Office Equipment Maintenance 1-701-210-3040 646.94 539.90 821.89 (174.95) (21.29%)

ARENA-Computer Software 1-701-210-3050 6,475.94 3,928.42 5,266.12 1,209.82 22.97%

ARENA-Insurance 1-701-210-3070 21,897.93 33,988.85 33,992.83 (12,094.90) (35.58%)

ARENA-Memberships 1-701-210-3080 500.00 561.04 619.00 (119.00) (19.22%)

Arena - Contracts/Inspections 1-701-210-3145 10,705.00 12,390.72 10,552.00 153.00 1.45%

Arena - Waste Disposal 1-701-210-3148 2,838.00 2,626.66 2,797.00 41.00 1.47%

Arena - Safety Materials and Supplies 1-701-210-3155 786.00 1,099.21 627.00 159.00 25.36%

ARENA-Grounds Maintenance 1-701-210-4028 500.00 1,236.52 1,041.00 (541.00) (51.97%)

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-222

ARENA-Programing-Salaries 1-701-212-2020 526.00 737.65 543.00 (17.00) (3.13%)

ARENA-Programing-Benefits 1-701-212-2025 94.00 133.95 82.00 12.00 14.63%

ARENA - Debit Card Fees 1-701-290-2090 672.00 288.41 367.00 305.00 83.11%

ARENA- Uncollectible Accounts 1-701-290-2091 507.00 507.00

ARENA - Materials & Supplies 1-701-290-3150 10,800.00 11,821.38 9,919.00 881.00 8.88%

ARENA - Heat 1-701-500-4005 35,000.00 27,534.09 44,046.00 (9,046.00) (20.54%)

ARENA - Hydro 1-701-500-4010 58,662.00 67,504.79 57,824.00 838.00 1.45%

ARENA-Utilities 1-701-500-4015 12,346.00 10,727.20 12,170.00 176.00 1.45%

ARENA - Building Maintenance 1-701-500-4025 15,968.00 12,712.30 19,797.00 (3,829.00) (19.34%)

ARENA - Vehicle Fuel 1-701-600-4085 1,220.00 1,369.57 1,203.00 17.00 1.41%

ARENA - Vehicle Maintenance & Repairs 1-701-600-4090 512.00 812.02 308.00 204.00 66.23%

ARENA- Equipment Maintenance & Repairs 1-701-600-4091 14,000.00 29,328.08 12,487.00 1,513.00 12.12%

ARENA-Vehicle Registration and Licence 1-701-600-4095 103.00 16.89 102.00 1.00 0.98%

ARENA - Ice Resurfacer 1-701-600-6020 3,927.00 3,251.90 3,871.00 56.00 1.45%

Total Expenses 455,349.07 484,981.69 449,823.22 5,525.85 1.23%

Reserve Transfers

ARENA-TRANSFER TO R-Software & 1-701-980-8051 2,804.04 2,401.12 2,401.12 402.92 16.78%


Capital Transfers

ARENA-Furniture & Fixtures Tsf to Capital 1-701-887-9900 9,576.00 9,439.00 9,439.00 137.00 1.45%

ARENA Transfer to Capital Fund 1-701-990-9900 30,696.00 30,257.00 30,257.00 439.00 1.45%

Total Capital Transfers 40,272.00 39,696.00 39,696.00 576.00 1.45%

Total Arena 295,862.11 308,039.87 292,251.34 3,611 1.24%

Arena Booth

Revenue

Booth Revenue 1-715-120-1580 (35,622.00) (30,407.75) (42,407.00) 6,785.00 16.00%

Total Revenue (35,622.00) (30,407.75) (42,407.00) 6,785.00 16.00%

Expenses

Concession Booth Salaries & Wages 1-715-202-2020 21,761.00 11,843.85 15,422.00 6,339.00 41.10%

Concession Booth Payroll Overhead 1-715-202-2025 2,699.00 1,624.40 1,742.00 957.00 54.94%

Arena Booth Purchases 1-715-290-3210 15,783.00 20,800.07 24,823.00 (9,040.00) (36.42%)

Arena Booth - Miscellaneous 1-715-290-3220 215.00 296.83 212.00 3.00 1.42%

Total Expenses 40,458.00 34,565.15 42,199.00 (1,741.00) (4.13%)

Total Arena Booth 4,836.00 4,157.40 (208.00) 5,044 2,425.00%

Banquet Hall

Revenue

Milverton SRA - Banquet Hall 1-030-101-0901 (54,296.91) (87,661.91) (84,460.33) 30,163.42 35.71%

Morning SRA - Banquet Hall 1-030-101-0903 (29,236.80) (45,081.72) (45,478.64) 16,241.84 35.71%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-223

REV HALL Adult Programs 1-702-120-1446 (6,065.00) (5,237.36) (5,978.00) (87.00) (1.46%)

REV HALL Youth Program 1-702-120-1447 (4,058.00) (5,306.92) (4,000.00) (58.00) (1.45%)

REV HALL Rental 1-702-120-1585 (31,723.00) (37,820.67) (31,270.00) (453.00) (1.45%)

REV HALL Music Tariffs 1-702-120-1587 (539.00) (319.56) (531.00) (8.00) (1.51%)

Total Revenue (125,918.71) (181,428.14) (171,717.97) 45,799.26 26.67%

Expenses

HALL- Salaries & Wages 1-702-202-2020 73,817.00 68,855.25 69,543.00 4,274.00 6.15%

HALL- Payroll Overhead 1-702-202-2025 19,583.00 19,939.38 19,179.00 404.00 2.11%

HALL- Conf's/Seminars/Training 1-702-202-2050 1,980.00 2,494.76 1,952.00 28.00 1.43%

HALL-Advertising/Printing 1-702-210-3005 1,726.00 1,816.99 1,701.00 25.00 1.47%

HALL-Postage 1-702-210-3015 123.81 111.26 482.00 (358.19) (74.31%)

HALL-Telephone 1-702-210-3020 926.67 967.33 1,311.87 (385.20) (29.36%)

HALL-Cellular Telephone 1-702-210-3025 240.00 245.29 237.00 3.00 1.27%

HALL-Office Supplies 1-702-210-3030 360.82 527.60 514.00 (153.18) (29.80%)

Hall - Township Programs 1-702-210-3031 3,058.00 4,660.21 3,014.00 44.00 1.46%

HALL-Office Equipment 1-702-210-3035 459.00 367.53 452.00 7.00 1.55%

HALL-Office Equipment Maintenance 1-702-210-3040 404.34 337.52 513.68 (109.34) (21.29%)

HALL- Computer Software 1-702-210-3050 4,012.02 2,592.03 3,509.74 502.28 14.31%

HALL-Insurance 1-702-210-3070 11,573.53 17,963.84 17,965.94 (6,392.41) (35.58%)

HALL-Memberships 1-702-210-3080 306.00 288.40 306.00

HALL Music Tariffs 1-702-210-3085 300.00 544.56 524.00 (224.00) (42.75%)

HALL - Contract/Inspections 1-702-210-3145 2,750.00 3,181.35 1,859.00 891.00 47.93%

HALL - Waste Disposal 1-702-210-3148 1,513.00 1,414.42 1,491.00 22.00 1.48%

Hall - Safety Materials and Supplies 1-702-210-3155 400.00 571.98 279.00 121.00 43.37%

HALL-Programing-Salaries 1-702-212-2020 2,098.00 2,312.29 2,442.00 (344.00) (14.09%)

HALL-Programing-Benefits 1-702-212-2025 374.00 398.36 369.00 5.00 1.36%

HALL-Uncollectible Accounts 1-702-290-2091 507.00 507.00

HALL- Materials & Supplies 1-702-290-3150 3,800.00 4,740.21 3,193.00 607.00 19.01%

HALL-Heat 1-702-500-4005 12,000.00 9,178.06 14,499.00 (2,499.00) (17.24%)

HALL-Hydro 1-702-500-4010 15,643.00 18,128.53 15,419.00 224.00 1.45%

HALL-Utilities 1-702-500-4015 3,704.00 3,300.69 3,651.00 53.00 1.45%

HALL-Building Maintenance 1-702-500-4025 6,156.00 1,161.07 6,068.00 88.00 1.45%

HALL-Vehicle Fuel & Oil 1-702-600-4085 603.00 496.00 594.00 9.00 1.52%

HALL-Vehicle Maintenance & Repairs 1-702-600-4090 278.00 385.50 274.00 4.00 1.46%

HALL-Equipment Maintenance & Repairs 1-702-600-4091 2,309.00 2,159.88 2,276.00 33.00 1.45%

Total Expenses 171,005.19 169,140.29 174,126.23 (3,121.04) (1.79%)

Reserve Transfers

HALL-TRANSFER TO-Software & 1-702-980-8051 1,869.36 1,600.74 1,600.74 268.62 16.78%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-224


Capital Transfers

HALL -Furniture & Fixtures - Tsf to Capital 1-702-887-9900 2,277.00 2,244.00 2,244.00 33.00 1.47%

HALL - Transfer to Capital Fund 1-702-990-9900 10,501.00 10,351.00 10,351.00 150.00 1.45%


Total Banquet Hall 59,733.84 1,907.89 16,604.00 43,130 259.76%

Bar

Revenue

Bar Revenue 1-708-120-1775 (54,783.00) (69,282.00) (54,000.00) (783.00) (1.45%)

Total Revenue (54,783.00) (69,282.00) (54,000.00) (783.00) (1.45%)

Expenses

Bar Salaries & Wages 1-708-202-2020 10,838.00 8,006.63 9,592.00 1,246.00 12.99%

Bar - Payroll Overhead 1-708-202-2025 1,710.00 1,345.68 1,738.00 (28.00) (1.61%)

Bar - Profit Share Expense 1-708-210-3085 8,537.00 5,924.21 8,415.00 122.00 1.45%

Bar - Event Security 1-708-210-3150 1,316.79

Bar Purchases 1-708-290-3215 21,348.00 35,901.68 21,043.00 305.00 1.45%

Total Expenses 42,433.00 52,494.99 40,788.00 1,645.00 4.03%

Total Bar (12,350.00) (16,787.01) (13,212.00) 862 6.52%

PERC Pool

Revenue

Pool General Admissions 1-703-120-1435 (10,989.00) (8,847.90) (15,760.00) 4,771.00 30.27%

Pool Swimming Lessons 1-703-120-1440 (14,381.00) (21,376.24) (14,175.00) (206.00) (1.45%)

Pool - Donations 1-703-120-3000 (34,300.00) (32,305.00) 32,305.00 100.00%

Total Revenue (25,370.00) (64,524.14) (62,240.00) 36,870.00 59.24%

Expenses

POOL Salaries & Wages 1-703-202-2020 51,049.00 44,898.56 44,076.00 6,973.00 15.82%

POOL Payroll Overhead 1-703-202-2025 9,559.00 7,353.31 7,655.00 1,904.00 24.87%

POOL- Conf/Seminars/Training 1-703-202-2050 1,381.00 458.46 1,361.00 20.00 1.47%

POOL-Advertising/Printing 1-703-210-3005 1,500.00 1,472.88 1,500.00

POOL-Telephone 1-703-210-3020 363.31 268.59 411.76 (48.45) (11.77%)

POOL-ADMINISTRATIVE-Office Supp 1-703-210-3030 108.00 (108.00) (100.00%)

POOL-Insurance 1-703-210-3070 1,477.29 2,292.97 2,293.24 (815.95) (35.58%)

POOL-Memberships 1-703-210-3080 245.00 233.00 213.00 32.00 15.02%

POOL Program Materials & Supplies 1-703-210-3150 1,280.00 297.22 1,262.00 18.00 1.43%

POOL - Safety Materials and Supplies 1-703-210-3155 545.00 951.32 312.00 233.00 74.68%

POOL-Heat 1-703-210-4005 2,440.00 3,036.01 2,405.00 35.00 1.46%

POOL Materials & Supplies 1-703-290-3150 4,565.00 5,044.52 4,500.00 65.00 1.44%

POOL- Hydro 1-703-500-4010 3,911.00 4,373.07 3,855.00 56.00 1.45%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-225

Pool- Utilities/water 1-703-500-4015 2,689.00 2,475.51 2,651.00 38.00 1.43%

POOL- Maintenance 1-703-500-4025 13,670.00 3,220.45 3,618.00 10,052.00 277.83%

Total Expenses 94,674.60 76,375.87 76,221.00 18,453.60 24.21%

Capital Transfers

POOL-Furniture & Fixtures Transfer to Capital 1-703-887-9900 4,315.00 4,253.00 4,253.00 62.00 1.46%

Transfer to Capital Fund 1-703-990-9940 12,447.00 44,943.52 44,574.00 (32,127.00) (72.08%)

Total Capital Transfers 16,762.00 49,196.52 48,827.00 (32,065.00) (65.67%)

Total PERC Pool 86,066.60 61,048.25 62,808.00 23,259 37.03%

Parks

Revenue

REV-Greenwood Park Rental 1-312-120-1590 (100.00) (100.00)

REV-Morningdale Park Rental 1-313-120-1590 (2,174.00) (2,117.50) (2,143.00) (31.00) (1.45%)

Total Revenue (2,274.00) (2,117.50) (2,143.00) (131.00) (6.11%)

Expenses

QUINLAN PAR-Grass Cutting-Salaries 1-311-035-2020 972.00 1,200.33 1,123.00 (151.00) (13.45%)

QUINLAN PAR-Grass Cutting-Benefits 1-311-035-2025 276.00 336.55 321.00 (45.00) (14.02%)

QUNILAN PARK - Insurance 1-311-500-3070 58.99 91.56 91.57 (32.58) (35.58%)

GREENWOOD P-Grass Cutting Salaries 1-312-035-2020 1,698.00 1,600.14 1,617.00 81.00 5.01%

GREENWOOD P-Grass Cutting-Benefits 1-312-035-2025 481.00 449.14 452.00 29.00 6.42%

GREENWOOD PARK Maint - Salaries & Wages 1-312-202-2020 969.00 1,258.32 1,218.00 (249.00) (20.44%)

GREENWOOD PARK Payroll Overhead 1-312-202-2025 261.00 261.17 356.00 (95.00) (26.69%)

GREENWOOD PARK Materials & Supplies 1-312-290-3150 661.00 672.22 652.00 9.00 1.38%

GREENWOOD PARK - Insurance 1-312-500-3070 193.13 299.77 299.80 (106.67) (35.58%)

GREENWOOD PARK Hydro 1-312-500-4010 1,094.00 1,102.54 1,078.00 16.00 1.48%

MORNINGDALE-Grass Cutti-Salaries 1-313-035-2020 2,066.00 2,105.45 2,262.00 (196.00) (8.66%)

MORNINGDALE PARK -Grass Cutting -Benefits 1-313-035-2025 583.00 585.49 646.00 (63.00) (9.75%)

MORNINGDALE PARK Salaries & Wages 1-313-202-2020 2,633.00 2,120.18 2,003.00 630.00 31.45%

MORNINGDALE PARK Payroll Overhead 1-313-202-2025 720.00 464.04 540.00 180.00 33.33%

MORNINGDALE PARK Materials & Supplies 1-313-290-3150 351.00 767.40 346.00 5.00 1.45%

MORNINGDALE PARK - Insurance 1-313-500-3070 209.85 325.72 325.76 (115.91) (35.58%)

MORNINGDALE PARK Hydro 1-313-500-4010 969.00 964.38 857.00 112.00 13.07%

MORNINGDALE PARK Building Maintenance 1-313-500-4025 1,000.00 1,000.00

MILLBANK CO-Grass Cutting-Salaries 1-314-035-2020 725.00 909.62 940.00 (215.00) (22.87%)

MILLBANK CO-Grass Cutting-Benefits 1-314-035-2025 206.00 251.14 269.00 (63.00) (23.42%)

MILLBANK CONSV AREA Salaries & Wages 1-314-202-2020 234.00 131.00 103.00 78.63%

MILLBANK CONSV AREA Payroll Overhead 1-314-202-2025 47.00 24.00 23.00 95.83%

MILLBANK CONSV AREA Insurance 1-314-500-3070 41.91 65.05 65.06 (23.15) (35.58%)

NEWTON BALL-PROPERTY EX-Insurance 1-316-500-3070 271.02 420.66 420.71 (149.69) (35.58%)

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-226

SHAKESPEAREOpt Park-Snow Remova-Salaries 1-317-030-2020 703.00 520.24 315.00 388.00 123.17%

SHAKESPEARE Opt Park-Snow Remova-Benefits 1-317-030-2025 110.00 125.80 89.00 21.00 23.60%

SHAKESPEARE-Grass Cutting-Salaries 1-317-035-2020 2,883.00 3,411.89 3,180.00 (297.00) (9.34%)

SHAKESPEARE-Grass Cutting-Benefits 1-317-035-2025 813.00 939.40 884.00 (71.00) (8.03%)

SHAKESPEARE-PROPERTY EX-Insurance 1-317-500-3070 1,192.57 1,851.06 1,851.27 (658.70) (35.58%)

General Parks - water testing 1-318-210-5075 8,931.00 6,071.06 8,803.00 128.00 1.45%

General Par-PROPERTY EX-Insurance 1-318-500-3070 6,623.15 10,280.11 10,281.32 (3,658.17) (35.58%)

General Parks - Playground Equipment Wages 1-318-630-2020 68.00 1,439.85 68.00

General Parks - Playground Equipment Benefits 1-318-630-2025 14.00 422.99 14.00

General Parks-Playground Equipment-Materials 1-318-630-3150 1,077.00 2,405.86 1,062.00 15.00 1.41%

Yost Park-Grass Cutting -Salaries 1-319-035-2020 1,410.00 1,945.94 1,600.00 (190.00) (11.88%)

Yost Park-Grass Cutting -Benefits 1-319-035-2025 391.00 541.17 456.00 (65.00) (14.25%)

Total Expenses 40,936.62 46,206.24 45,559.49 (4,622.87) (10.15%)

Reserve Transfers

General Par-TRANSFER TO-Parkland Re 1-318-980-8501 1,589.00 1,566.00 1,566.00 23.00 1.47%


Total Parks 40,251.62 45,654.74 44,982.49 (4,731) (10.52%)

Library

Net Operating Expenses

LIBRARY- Salaries 1-750-202-2020 299.00 371.03 355.00 (56.00) (15.77%)

LIBRARY Payroll Overhead 1-750-202-2025 65.00 90.79 75.00 (10.00) (13.33%)

LIBRARY Operating Grant 1-750-290-7090 249,927.29 224,050.22 224,050.22 25,877.07 11.55%

Library - Building 1-750-290-7095 1,077.78

Total Net Operating Expenses 250,291.29 225,589.82 224,480.22 25,811.07 11.50%

Total Library 250,291.29 225,589.82 224,480.22 25,811 11.50%

Library Board

Revenue

Library - SOLS Grant 9-750-120-1005 (4,103.91)

Library - Young Canada Works Summer Grant 9-750-120-1015 (1,773.00) (1,773.14) (1,720.00) (53.00) (3.08%)

Library- Canada Summer Jobs 9-750-120-1016 (4,104.00) (4,104.00) (2,678.00) (1,426.00) (53.25%)

Library - Ministry of Culture Grant 9-750-120-1020 (19,614.00) (19,614.00) (19,614.00)

Library - Donation Revenue 9-750-120-1035 (1,411.00) (1,895.00) (1,391.00) (20.00) (1.44%)

Library - Rental Income 9-750-120-1040 (1,500.00) (1,974.00) (961.00) (539.00) (56.09%)

Library - Township of Perth East Grant 9-750-120-1046 (249,927.29) (224,050.22) (224,050.22) (25,877.07) (11.55%)

Library - Interest Earned Revenue 9-750-120-1050 (1,436.00) (2,242.38) (1,415.00) (21.00) (1.48%)

Misc Grants and Revenue 9-750-120-1055 (42.03)

Library - Fines, Copies, Misc Revenue 9-750-120-1195 (5,145.00) (5,487.69) (5,071.00) (74.00) (1.46%)

Library - Used Book Sales 9-750-120-4095 (737.00) (629.51) (737.00)

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-227

Library - Friends of the Library Donations 9-750-120-7005 (1,800.00) (1,582.90) (2,243.00) 443.00 19.75%

Library - Reading Programs 9-750-120-7015 (2,521.00) (2,090.00) (2,521.00)

Library - Service Ontario Grant 9-750-120-7020 (425.00) (425.00)

Total Revenue (290,393.29) (269,588.78) (262,826.22) (27,567.07) (10.49%)

Expenses

Library - Snow Removal and Grass Contract 9-750-035-3145 636.00 627.00 627.00 9.00 1.44%

Library - General Salaries 9-750-202-2020 157,392.00 138,633.28 133,125.00 24,267.00 18.23%

Library - General Payroll Benefits 9-750-202-2025 20,906.00 15,775.83 14,615.00 6,291.00 43.04%

Library - Staff Appreciation 9-750-202-2030 107.00 113.08 105.00 2.00 1.90%

Library - Travel and Meals 9-750-202-2060 900.00 577.15 1,083.00 (183.00) (16.90%)

Library - Shipping and Postage 9-750-210-3015 193.81 142.32 207.80 (13.99) (6.73%)

Library - Telephone 9-750-210-3020 1,382.25 1,363.21 1,429.05 (46.80) (3.27%)

Library - Office Supplies, Copier Lease 9-750-210-3030 2,171.30 2,278.82 2,029.00 142.30 7.01%

Library - Computer Software & Services 9-750-210-3050 1,114.38 1,103.47 1,093.04 21.34 1.95%

Library - Audit Expense 9-750-210-3055 1,262.00 1,221.12 1,221.00 41.00 3.36%

Library - Insurance 9-750-210-3070 6,154.92 9,553.35 9,554.47 (3,399.55) (35.58%)

Library - Periodicals 9-750-210-3075 529.00 536.66 521.00 8.00 1.54%

Library - Memberships and Education 9-750-210-3080 1,015.00 936.09 1,000.00 15.00 1.50%

Library - PCIN Contract 9-750-210-3145 26,296.00 24,079.00 24,185.00 2,111.00 8.73%

Library - Book Processing 9-750-210-3150 6,577.00 6,732.10 6,483.00 94.00 1.45%

Library - Books and References 9-750-210-3155 19,148.00 20,285.30 18,874.00 274.00 1.45%

Library - Automation & Connectivity 9-750-210-3500 3,882.00 3,663.36 3,827.00 55.00 1.44%

Library - Videos and Audios 9-750-210-4050 7,305.00 7,335.10 7,201.00 104.00 1.44%

Library - Capacity Building Grant Projects 9-750-210-6030 2,441.00 2,500.00 (2,500.00) (100.00%)

Library - Advertising and Promotion 9-750-310-1570 340.00 327.97 335.00 5.00 1.49%

Library - Fundraising 9-750-310-3150 514.00 695.39 507.00 7.00 1.38%

Library - Library Programs 9-750-310-3155 1,183.00 1,541.01 772.00 411.00 53.24%

Library - PLOW 9-750-310-3160 2,000.00 2,000.00 2,000.00

Library - Security Monitoring 9-750-500-3150 1,725.00 1,488.75 1,700.00 25.00 1.47%

Library - Water and Sewage 9-750-500-4005 1,094.00 829.93 1,078.00 16.00 1.48%

Library - Hydro 9-750-500-4010 6,593.00 5,407.04 7,090.00 (497.00) (7.01%)

Library - Propane 9-750-500-4015 4,500.00 3,116.69 4,500.00

Library - Building Maintenance 9-750-500-4025 2,508.00 1,452.76 2,472.00 36.00 1.46%

Library - Mat Rental 9-750-500-4095 715.00 731.51 705.00 10.00 1.42%

Library - Seelhoff Trust Projects 9-750-500-6030 878.19

Library Computer Purchase 9-750-886-3050 3,087.00 2,836.12 3,043.00 44.00 1.45%

Library - Furniture and Fixtures 9-750-887-3500 3,772.00 613.68 761.00 3,011.00 395.66%

Total Expenses 285,002.66 259,316.28 254,643.36 30,359.30 11.92%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-228

Reserve Transfers

Library General Reserve Contribution 9-750-980-8521 2,065.63 2,018.36 2,018.36 47.27 2.34%

Library Computer Reserve Disbursement 9-750-980-8540 (3,087.00) (2,836.12) (3,043.00) (44.00) (1.45%)

Library Computer Reserve Contribution 9-750-980-8541 7,185.00 6,619.50 6,619.50 565.50 8.54%

Library ILS Reserve Contribution 9-750-980-8551 3,435.00 5,088.00 5,088.00 (1,653.00) (32.49%)

Library Corporate Reserve Disbursement 9-750-980-8560 (3,400.00) (2,441.00) (2,500.00) (900.00) (36.00%)

Library Corporate Reserve Contribution 9-750-980-8561 1,823.76

Total Reserve Transfers 6,198.63 10,272.50 8,182.86 (1,984.23) (24.25%)

Total Library Board 808.00 808

Perth East Recreation

Expenses

Township Program Salaries 1-700-202-2020 32,637.00 32,637.00

Township Programs - Overhead 1-700-202-2025 10,096.00 10,096.00

Total Expenses 42,733.00 42,733.00

Total Perth East Recreation 42,733.00 42,733

Total RECREATION & CULTURAL SERVICES 771,064.15 635,345.01 631,480.01 139,584.14 22.10%

PROTECTION SERVICES

Emergency Planning

Expenses

Emergency Planning Cell Phone 1-285-210-3025 647.00 463.36 638.00 9.00 1.41%

Emergency-Materials 1-285-210-3150 562.30 22.40 554.30 8.00 1.44%

Emergency Planning Clerk 1-285-210-3501 575.00 457.32 567.00 8.00 1.41%

Total Expenses 1,784.30 943.08 1,759.30 25.00 1.42%

Total Emergency Planning 1,784.30 943.08 1,759.30 25 1.42%

Police

Revenue

Policing - Supplementaries 1-220-109-0956 (30,269.50) (28,317.45) (30,269.50)

Policing - Policing Grants 1-220-120-0991 (4,104.00) (7,143.00) (4,045.00) (59.00) (1.46%)

Policing - Previous Yr Adjustment 1-220-120-1210 (17,740.07)

Total Revenue (34,373.50) (53,200.52) (34,314.50) (59.00) (0.17%)

Expenses

Policing - Write Offs 1-220-109-0954 21,023.50 16,388.33 21,023.50

Policing - Vacant & Charitble rebate w/o's 1-220-109-0962 226.00 63.83 223.00 3.00 1.35%

Policing - Contract 1-220-290-3145 1,431,116.00 1,402,176.00 1,402,179.00 28,937.00 2.06%

Total Expenses 1,452,365.50 1,418,628.16 1,423,425.50 28,940.00 2.03%

Reserve Transfers

POLICE- Police Stabilization Reserve Disbursement 1-220-980-8180 20,643.89 (3,033.98) 3,033.98 100.00%

Total Reserve Transfers 20,643.89 (3,033.98) 3,033.98 100.00%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-229

Police Levy

Policing - PIL's 1-220-109-0958 (3,497.13) (3,502.44) (3,502.67) 5.54 0.16%

Police Levy 1-220-109-0991 (1,414,494.87) (1,382,569.09) (1,382,574.35) (31,920.52) (2.31%)

Total Police Levy (1,417,992.00) (1,386,071.53) (1,386,077.02) (31,914.98) (2.30%)

Total Police

Crossing Guards

Expenses

CROSSING GUARDS Salaries & Wages 1-230-202-2020 5,994.00 5,444.20 5,280.00 714.00 13.52%

CROSSING GUARDS Payroll Overhead 1-230-202-2025 931.00 736.01 684.00 247.00 36.11%

CROSSING GUARDS Materials & Supplies 1-230-290-3150 100.00 100.00

Total Expenses 7,025.00 6,180.21 6,064.00 961.00 15.85%

Total Crossing Guards 7,025.00 6,180.21 6,064.00 961 15.85%

Animal Control

Revenue

REV - Canine Control Fines 1-240-120-1230 (1,000.00) (718.54) (1,641.00) 641.00 39.06%

REV - Canine Licensing Fees 1-242-120-1185 (20,000.00) (19,528.35) (22,587.00) 2,587.00 11.45%

REV - Livestock Compensation Grant 1-243-120-1035 (681.00) (661.00) (20.00) (3.03%)

Total Revenue (21,681.00) (20,246.89) (24,889.00) 3,208.00 12.89%

Expenses

CANINE CONTROL - Advertising & Printing 1-240-210-3005 430.00 313.42 424.00 6.00 1.42%

CANINE CONTROL - Legal Fees 1-240-210-3060 500.00 2,000.00 (1,500.00) (75.00%)

CANINE CONTROL - Contract 1-240-210-3145 7,000.00 7,250.54 5,570.48 1,429.52 25.66%

CANINE CONTROL - Materials & Supplies 1-240-290-3150 200.00 (200.00) (100.00%)

CANINE LICENSING Salaries & Wages 1-242-202-2020 14,220.00 12,626.31 13,768.00 452.00 3.28%

CANINE LICENSING Payroll Overhead 1-242-202-2025 4,530.00 5,880.95 4,378.00 152.00 3.47%

CANINE LICENSING-Postage 1-242-210-3015 376.29 306.11 355.71 20.58 5.79%

CANINE LICENSING Materials & Supplies 1-242-290-3150 521.00 497.17 521.00

LIVESTOCK EVAL. Salaries & Wages 1-243-202-2020 340.00 330.00 10.00 3.03%

LIVESTOCK EVAL. Payroll Overhead 1-243-202-2025 31.00 23.00 8.00 34.78%

LIVESTOCK EVAL-Mileage 1-243-202-2060 111.00 111.00

LIVESTOCK EVAL -Damage Claims 1-243-290-3151 865.00 865.00

Total Expenses 28,924.29 26,874.50 28,546.19 378.10 1.32%

Total Animal Control 7,243.29 6,627.61 3,657.19 3,586 98.05%

Weed Control & Fence Viewers

Revenue

Fence Viewers revenue 1-245-120-1185 (1,138.00) (1,101.00) (37.00) (3.36%)

Total Revenue (1,138.00) (1,101.00) (37.00) (3.36%)

Expenses

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-230

WEED CONTROL - Advertising & Printing 1-244-210-3005 298.00 298.00

FENCE VIEWERS Salaries & Wages 1-245-202-2020 1,020.00 1,005.00 15.00 1.49%

FENCE VIEWERS Payroll Overhead 1-245-202-2025 94.00 71.00 23.00 32.39%

FENCE VIEWERS Materials & Supplies 1-245-290-3150 24.00 25.00 (1.00) (4.00%)

Total Expenses 1,436.00 1,399.00 37.00 2.64%

Total Weed Control & Fence Viewers 298.00 298.00

Fire Department Central

Revenue

REV - Inspection Fees Fire Dept. 1-200-120-1305 (400.00) (262.20) (400.00)

REV - Fire Dept. Misc. Fees/Charges 1-200-120-1710 (548.00) (7,619.26) (540.00) (8.00) (1.48%)

REV - Miscellaneous Donations & Grants 1-200-120-3000 (3,559.02)

Total Revenue (948.00) (11,440.48) (940.00) (8.00) (0.85%)

Perth South Levy

REV - Sale of Service Operations - Perth South 1-200-120-1080 (193,943.84) (188,687.76) (188,687.74) (5,256.10) (2.79%)

Total Perth South Levy (193,943.84) (188,687.76) (188,687.74) (5,256.10) (2.79%)

Expenses

FIRE DEPT CENTRAL Salaries & Wages 1-210-202-2020 170,638.00 165,666.52 156,088.00 14,550.00 9.32%

FDC - Payroll Overhead 1-210-202-2025 48,451.00 47,186.10 44,300.00 4,151.00 9.37%

Retirement/Service/Memorial Donations/Gifts 1-210-202-2030 1,647.00 1,140.00 1,623.00 24.00 1.48%

FDC - Conf's/Seminars/Training 1-210-202-2050 38,960.00 13,680.65 32,251.00 6,709.00 20.80%

FDC - Mileage 1-210-202-2060 815.00 1,182.49 731.00 84.00 11.49%

FDC - Training Salary 1-210-210-2020 17,869.00 11,886.72 17,770.00 99.00 0.56%

FDC - Training Benefits 1-210-210-2025 2,909.00 931.99 2,484.00 425.00 17.11%

FDC - Advertising/Printing 1-210-210-3005 100.00 60.04 101.00 (1.00) (0.99%)

FDC - Postage and Courier 1-210-210-3015 725.69 716.78 1,163.04 (437.35) (37.60%)

FDC - Telephone 1-210-210-3020 1,554.84 1,527.20 1,214.12 340.72 28.06%

FDC - Telephone Cellular 1-210-210-3025 1,114.00 1,439.06 1,398.00 (284.00) (20.31%)

FDC - Office Supplies 1-210-210-3030 1,400.96 1,014.29 1,399.00 1.96 0.14%

FDC - Office Equipment 1-210-210-3035 1,229.00 1,219.32 1,211.00 18.00 1.49%

FDC - Office Equipment Maintenance 1-210-210-3040 2,102.55 1,754.87 2,671.14 (568.59) (21.29%)

FDC - Computer Software Maintenance 1-210-210-3050 6,632.39 6,188.24 7,766.78 (1,134.39) (14.61%)

FDC - Insurance 1-210-210-3070 19,806.96 30,743.35 30,746.95 (10,939.99) (35.58%)

FDC - Subscriptions 1-210-210-3075 111.84 82.84 109.84 2.00 1.82%

FDC - Memberships 1-210-210-3080 3,043.00 3,022.27 3,000.00 43.00 1.43%

FDC - Miscellaneous fees and rentals 1-210-210-3085 625.00 614.38 301.00 324.00 107.64%

FDC - Public Education 1-210-210-3155 5,645.00 4,605.00 5,321.00 324.00 6.09%

FDC - Special Events 1-210-210-3210 3,173.00 3,991.17 3,128.00 45.00 1.44%

FDC-Uncollectible Accounts 1-210-290-2091 3,551.00 3,567.00 3,500.00 51.00 1.46%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-231

FDC - Materials/ Supplies & Miscellaneous 1-210-290-3150 2,596.00 2,173.44 2,559.00 37.00 1.45%

FDC - COMM Dispatch Services 1-210-310-4200 19,464.57 18,854.73 19,186.57 278.00 1.45%

FDC - Radio Equipment 1-210-310-4205 1,761.00 2,372.81 1,522.00 239.00 15.70%

FDC - Radio Licenses 1-210-310-4210 24,488.54 24,114.60 24,138.54 350.00 1.45%

FDC - VEHICLES - Insurance 1-210-600-3070 9,669.76 15,008.90 15,010.66 (5,340.90) (35.58%)

FDC - VEHICLES - Fuel & Oil 1-210-600-4085 3,855.00 3,787.00 3,800.00 55.00 1.45%

FDC - VEHICLES - Maintenance & Repairs 1-210-600-4090 1,157.00 1,210.50 1,140.00 17.00 1.49%

Total Expenses 395,096.10 369,742.26 385,634.64 9,461.46 2.45%

Reserve Transfers

FIRE DEPT C-TRANSFER TO-Software & 1-210-980-8051 5,841.76 5,002.33 5,002.33 839.43 16.78%


Capital Transfers

FDC - Tsf to Capital Furn/Fixtures Small Eq &Tools 1-210-887-9900 59,519.00 58,668.00 58,668.00 851.00 1.45%

TRANSFER TO CAPITAL - FDC 1-210-990-9900 188,930.00 186,230.00 186,230.00 2,700.00 1.45%

Transfer to Capital - Hydrants 1-210-990-9920 6,720.00 6,624.00 6,624.00 96.00 1.45%


Total Fire Department Central 461,215.02 426,138.35 452,531.23 8,684 1.92%

Milverton Fire Station

Revenue

REV - Fire Callout Fees - Milverton 1-211-120-1285 (7,618.00) (9,262.80) (7,509.00) (109.00) (1.45%)

Total Revenue (7,618.00) (9,262.80) (7,509.00) (109.00) (1.45%)

Expenses

FD M - Salaries & Wages 1-211-202-2020 172,779.00 156,515.82 167,376.90 5,402.10 3.23%

FD M - Payroll Overhead 1-211-202-2025 27,766.86 16,952.75 23,003.10 4,763.76 20.71%

FD M - Mileage 1-211-202-2060 1,094.00 548.96 1,078.00 16.00 1.48%

FD M - Telephone 1-211-210-3020 2,440.45 2,038.68 2,378.97 61.48 2.58%

FD M - Telephone Cellular 1-211-210-3025 787.00 1,078.99 976.00 (189.00) (19.36%)

FD M - Computer Software Maintenance 1-211-210-3050 2,338.30 1,808.20 2,805.73 (467.43) (16.66%)

FD M - Consultants Fees/Medicals 1-211-210-3065 4,482.00 1,016.44 2,666.00 1,816.00 68.12%

FD M - SUPPRESSION - Materials & Supplies 1-211-320-3150 8,473.00 13,904.49 8,352.00 121.00 1.45%

FD M - SUPPRESSION - Safety Clothing 1-211-320-3197 2,123.00 1,451.83 2,093.00 30.00 1.43%

FD M - Suppression Hydrant 1-211-320-3198 1,606.00 1,090.00 516.00 47.34%

FDM PROPERTY - Grass Cutting Salaries 1-211-500-2020 381.00 244.64 378.00 3.00 0.79%

FDM PROPERTY Grass Cutting - Benefits 1-211-500-2025 107.00 69.42 105.00 2.00 1.90%

FIRE DEPT --PROPERTY EX-Contract 1-211-500-3145 840.78 356.16 828.78 12.00 1.45%

FD M - PROPERTY Heat 1-211-500-4005 2,201.00 4,402.06 5,993.00 (3,792.00) (63.27%)

FD M - PROPERTY Hydro 1-211-500-4010 4,424.00 6,708.54 5,439.00 (1,015.00) (18.66%)

FD M - PROPERTY - Utilities 1-211-500-4015 836.00 839.81 725.00 111.00 15.31%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-232

FD M - PROPERTY - Caretaking/Cleaning 1-211-500-4020 396.00 142.24 390.00 6.00 1.54%

FD M - PROPERTY - Building Maintenance 1-211-500-4025 1,724.00 870.54 1,724.00

FD M - PROPERTY - Snow Removal 1-211-500-4030 2,005.00 1,119.36 1,976.00 29.00 1.47%

FD M - VEHICLES - Fuel & Oil 1-211-600-4085 3,579.00 2,819.06 3,528.00 51.00 1.45%

FD M - VEHICLES - Maintenance & Repairs 1-211-600-4090 6,720.00 13,542.06 10,624.00 (3,904.00) (36.75%)

Total Expenses 247,103.39 226,430.05 243,530.48 3,572.91 1.47%

Reserve Transfers

FIRE DEPT --TRANSFER TO-Software & 1-211-980-8051 2,336.70 2,000.93 2,000.93 335.77 16.78%


Capital Transfers

FDM - Tsf to Capital Furn/Fix Small Equip & Tools 1-211-887-9900 7,621.66 7,512.66 7,512.66 109.00 1.45%


Total Milverton Fire Station 249,443.75 226,680.84 245,535.07 3,909 1.59%

Shakespeare Fire Station

Revenue

REV - Fire Callout Fees - Shakespeare 1-212-120-1290 (20,872.00) (26,623.80) (20,574.00) (298.00) (1.45%)

Total Revenue (20,872.00) (26,623.80) (20,574.00) (298.00) (1.45%)

Expenses

FD SH - Salaries & Wages 1-212-202-2020 153,759.00 132,504.93 151,697.90 2,061.10 1.36%

FD SH - Payroll Overhead 1-212-202-2025 24,277.86 15,120.94 20,470.10 3,807.76 18.60%

FD SH - Mileage 1-212-202-2060 720.00 665.67 710.00 10.00 1.41%

FD SH - Telephone 1-212-210-3020 2,291.88 2,283.55 2,068.40 223.48 10.80%

FDM SH - Telephone Celular 1-212-210-3025 710.00 864.34 700.00 10.00 1.43%

FD SH - Computer Software Maintenance 1-212-210-3050 2,779.19 2,107.58 3,364.91 (585.72) (17.41%)

FD SH - Consultants Fees/Medicals 1-212-210-3065 4,482.00 601.44 2,666.00 1,816.00 68.12%

FD SH - Materials & Supplies 1-212-320-3150 8,785.00 10,401.42 8,659.00 126.00 1.46%

FD SH - Safety Clothing 1-212-320-3197 1,014.00 1,137.91 1,000.00 14.00 1.40%

FD SH - Suppression Hydrant 1-212-320-3198 418.00 400.00 418.00

FDSH PROPERTY - Grass Cutting Salaries 1-212-500-2020 423.00 332.28 409.00 14.00 3.42%

FDSH PROPERTY GRASS CUTTING - Benefits 1-212-500-2025 121.00 90.35 117.00 4.00 3.42%

FIRE DEPT --PROPERTY EX-Contract 1-212-500-3145 797.00 356.16 786.00 11.00 1.40%

FD SH - PROPERTY - Heat 1-212-500-4005 1,826.00 1,258.94 1,800.00 26.00 1.44%

FD SH - PROPERTY - Hydro 1-212-500-4010 4,500.00 5,249.05 4,139.00 361.00 8.72%

FD SH - PROPERTY - Utilities 1-212-500-4015 1,328.00 1,213.56 1,309.00 19.00 1.45%

FD SH - PROPERTY - Caretaking/Cleaning 1-212-500-4020 338.00 233.09 333.00 5.00 1.50%

FD SH - PROPERTY - Building Maintenance 1-212-500-4025 2,692.00 3,023.16 3,654.00 (962.00) (26.33%)

FD SH - PROPERTY - Snow Removal 1-212-500-4030 3,552.00 4,095.84 3,501.00 51.00 1.46%

FD SH - VEHICLES - Fuel & Oil 1-212-600-4085 3,044.00 2,590.13 3,000.00 44.00 1.47%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-233

FD SH - VEHICLES - Maintenance & Repairs 1-212-600-4090 11,845.00 11,586.80 8,744.00 3,101.00 35.46%

Total Expenses 229,702.93 196,117.14 219,546.31 10,156.62 4.63%

Reserve Transfers



Capital Transfers

FD SH - Tsf to Cap Furn/Fix Small Equip & Tools 1-212-887-9900 7,621.67 7,512.67 7,512.67 109.00 1.45%


Total Shakespeare Fire Station 219,373.48 179,507.17 208,986.14 10,387 4.97%

Sebringville Fire Station

Revenue

REV - Fire Callout Fees - FD SE 1-213-120-1295 (6,500.00) (3,253.35) (9,702.00) 3,202.00 33.00%

Total Revenue (6,500.00) (3,253.35) (9,702.00) 3,202.00 33.00%

Expenses

FD SE - Salaries & Wages 1-213-202-2020 148,514.00 135,440.29 146,143.90 2,370.10 1.62%

FD SE - Payroll Overhead 1-213-202-2025 23,315.86 15,314.21 19,574.10 3,741.76 19.12%

FD SE - Mileage 1-213-202-2060 600.00 977.76 420.00 180.00 42.86%

FD SE - Telephone 1-213-210-3020 2,239.11 1,772.32 1,797.29 441.82 24.58%

FD SE- Telephone Cellular 1-213-210-3025 500.00 672.05 776.00 (276.00) (35.57%)

FD SE - Computer Software Maintenance 1-213-210-3050 2,779.19 2,107.58 3,364.91 (585.72) (17.41%)

FD SE - Consultants Fees/Medicals 1-213-210-3065 4,482.00 786.44 2,666.00 1,816.00 68.12%

FD SE - SUPPRESSION - Materials & Supplies 1-213-320-3150 8,785.00 9,711.73 8,659.00 126.00 1.46%

FD SE - SUPPRESSION - Safety Clothing 1-213-320-3197 1,116.00 1,360.70 1,100.00 16.00 1.45%

FD SE -PROPERTY EX-Contract 1-213-500-3145 797.00 356.16 786.00 11.00 1.40%

FD SE - PROPERTY - Heat 1-213-500-4005 2,576.00 2,204.35 2,539.00 37.00 1.46%

FD SE - PROPERTY - Hydro 1-213-500-4010 4,649.00 4,990.77 4,583.00 66.00 1.44%

FD SE - PROPERTY - Caretaking/Cleaning 1-213-500-4020 157.00 146.04 155.00 2.00 1.29%

FD SE - PROPERTY - Building Maintenance 1-213-500-4025 2,236.00 5,027.42 4,004.00 (1,768.00) (44.16%)

FD SE - PROPERTY - Snow Removal 1-213-500-4030 4,470.00 2,442.24 4,406.00 64.00 1.45%

FD SE - PROPERTY - Grass Cutting 1-213-500-4035 1,342.00 1,323.00 1,323.00 19.00 1.44%

FD SE - VEHICLES - Fuel & Oil 1-213-600-4085 3,062.00 2,575.97 3,018.00 44.00 1.46%

FD SE - VEHICLES - Maintenance & Repairs 1-213-600-4090 5,667.00 6,693.09 5,586.00 81.00 1.45%

Total Expenses 217,287.16 193,902.12 210,901.20 6,385.96 3.03%

Reserve Transfers



Capital Transfers

FD SE Tsf to Cap Furn/Fix Small Equip & Tools 1-213-887-9900 7,621.67 7,512.67 7,512.67 109.00 1.45%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-234


Total Sebringville Fire Station 221,329.71 200,662.60 211,213.03 10,117 4.79%

West Perth Fire Services

Revenue

WEST PERTH FIRE SERV-Sale of Service 1-214-120-1080 (128,794.65) (125,077.64) (125,077.65) (3,717.00) (2.97%)

Total Revenue (128,794.65) (125,077.64) (125,077.65) (3,717.00) (2.97%)

Expenses

WEST PERTH FIRE SERVICE - Salaries 1-214-202-2020 60,655.00 56,302.22 65,589.00 (4,934.00) (7.52%)

WEST PERTH FIRE SERVICE - Benefits 1-214-202-2025 16,498.00 15,845.53 17,923.00 (1,425.00) (7.95%)

West Perth Fire Services - Materials/Admin 1-214-210-3150 51,641.65 52,929.89 41,565.65 10,076.00 24.24%

Total Expenses 128,794.65 125,077.64 125,077.65 3,717.00 2.97%

Total West Perth Fire Services

Conservation Authorities

Expenses

GRCA - Levy 1-261-210-2199 43,127.00 45,951.00 45,952.00 (2,825.00) (6.15%)

MVCA - Levy 1-262-210-3199 24,677.00 22,933.00 22,933.00 1,744.00 7.60%

UTRCA - Levy 1-263-210-3199 60,924.00 54,060.00 54,060.00 6,864.00 12.70%

Total Expenses 128,728.00 122,944.00 122,945.00 5,783.00 4.70%

Total Conservation Authorities 128,728.00 122,944.00 122,945.00 5,783 4.70%

By-law Enforcement

Expenses

By-Law Enforcement - Salaries 1-270-202-2020 41,383.00 30,653.86 43,383.00 (2,000.00) (4.61%)

By-law Enforcement - Benefits 1-270-202-2025 7,305.00 5,104.20 6,716.00 589.00 8.77%

BL - Conferences/Seminars/Training 1-270-202-2050 2,218.00 1,508.70 2,500.00 (282.00) (11.28%)

BL - Mileage 1-270-202-2060 3,058.00 2,294.24 4,000.00 (942.00) (23.55%)

Property Stds - Committee Salaries 1-270-210-2020 340.00 335.00 5.00 1.49%

Property Standards - Committee Benefits 1-270-210-2025 31.00 24.00 7.00 29.17%

Property Stds - Committee Mileage 1-270-210-2060 52.00 51.00 1.00 1.96%

By-law enforcement - Postage 1-270-210-3015 148.14 134.25 205.22 (57.08) (27.81%)

By-law Enforcement - Telephone 1-270-210-3020 232.16 228.08 280.26 (48.10) (17.16%)

Property Standards - Telephone Cellular 1-270-210-3025 618.00 878.67 609.00 9.00 1.48%

By-law Enforcement - Office Supplies 1-270-210-3030 516.68 1,112.59 1,150.00 (633.32) (55.07%)

By-law Enforcement -Office Equipment 1-270-210-3040 646.94 535.69 500.00 146.94 29.39%

BL - Computer Software Maintenance 1-270-210-3050 1,706.15 1,582.42 1,921.37 (215.22) (11.20%)

By-law Enforcment - Legal Fees 1-270-210-3060 7,500.00 7,500.00

By-law Enforcement - Memberships 1-270-210-3080 184.00 72.00 180.00 4.00 2.22%

By-law Enforcement - Materials 1-270-210-3150 750.00 183.98 500.00 250.00 50.00%

Total Expenses 66,689.07 44,288.68 62,354.85 4,334.22 6.95%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-235

Reserve Transfers

PROPERTY ST-TRANSFER TO-Software & 1-270-980-8051 1,168.35 1,000.47 1,000.47 167.88 16.78%


Capital Transfers

PROPERTY ST-Transfer to Furniture and Fixtures 1-270-887-9900 200.00 200.00

Total Capital Transfers 200.00 200.00

Total By-law Enforcement 68,057.42 45,289.15 63,355.32 4,702 7.42%

Building Department

Revenue

REV - Building Permits 1-280-120-1190 (357,132.92) (447,718.16) (347,099.92) (10,033.00) (2.89%)

REV-Sign Permits 1-280-120-1191 (1,098.00) (1,490.28) (1,014.00) (84.00) (8.28%)

Total Revenue (358,230.92) (449,208.44) (348,113.92) (10,117.00) (2.91%)

Expenses

BI - Salaries & Wages 1-280-202-2020 209,373.00 210,024.16 200,481.00 8,892.00 4.44%

BI - Payroll Overhead 1-280-202-2025 61,949.00 59,629.81 60,368.00 1,581.00 2.62%

BI - Conf's/Seminars/Training 1-280-202-2050 15,160.00 9,076.61 11,498.00 3,662.00 31.85%

BI - Mileage 1-280-202-2060 3,696.00 3,380.75 3,446.00 250.00 7.25%

BI - Advertising/Printing 1-280-210-3005 400.00 20.35 500.00 (100.00) (20.00%)

BI - Postage 1-280-210-3015 950.18 827.73 882.81 67.37 7.63%

BI - Telephone 1-280-210-3020 881.64 863.17 891.91 (10.27) (1.15%)

BI - Telephone Cellular 1-280-210-3025 1,794.00 1,215.11 3,454.00 (1,660.00) (48.06%)

BI - Office Supplies 1-280-210-3030 1,850.00 1,361.95 1,602.00 248.00 15.48%

BI - Office Equipment Maintenance 1-280-210-3040 2,426.02 2,116.39 3,082.09 (656.07) (21.29%)

BI - Computer Software Maintenance 1-280-210-3050 9,935.83 9,569.94 8,817.91 1,117.92 12.68%

BI - Legal Fees 1-280-210-3060 5,000.00 11,228.19 1,997.00 3,003.00 150.38%

BI - Insurance 1-280-210-3070 2,501.73 3,883.06 3,883.51 (1,381.78) (35.58%)

BI - Subscriptions 1-280-210-3075 100.00 100.00

BI - Memberships 1-280-210-3080 2,885.00 1,542.98 2,155.00 730.00 33.87%

BL - Contract Services 1-280-210-3145 12,856.00 6,821.74 25,712.00 (12,856.00) (50.00%)

BI - Materials & Supplies 1-280-210-3150 930.00 566.11 750.00 180.00 24.00%

BUILDING INS-VEHICLES-Insurance 1-280-600-3070 77.60 120.44 120.46 (42.86) (35.58%)

BI VEHICLE - Fuel & Oil 1-280-600-4085 3,533.00 3,836.66 3,433.00 100.00 2.91%

BI - VEHICLE Maintenance & Repairs 1-280-600-4090 2,500.00 876.76 2,500.00

BI - VEHICLE Other/Registration 1-280-600-4095 114.00 120.00 112.00 2.00 1.79%

Total Expenses 338,913.00 327,081.91 335,686.69 3,226.31 0.96%

Reserve Transfers

BUILDING IN-TRANSFER TO-Software & 1-280-980-8051 3,505.06 3,001.40 3,001.40 503.66 16.78%

-BUILDING - Building Dept Reserve Contribution 1-280-980-8191 8,434.86 112,247.13 2,547.83 5,887.03 231.06%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-236

BUILDING IN-RESERVES TR-Admin Bldg 1-280-980-8431 6,430.00 6,338.00 6,338.00 92.00 1.45%


Capital Transfers

BL - Tsf to Capital - Furniture & Fixtures 1-280-887-9900 948.00 540.00 540.00 408.00 75.56%


Total Building Department

Total PROTECTION SERVICES 1,364,497.97 1,214,973.01 1,316,344.28 48,153.69 3.66%

TRANSPORTATION SERVICES

Public Works

Revenue

REV - PW Miscell. 1-310-120-1625 (716.00) (716.00)

Total Revenue (716.00) (716.00)

Expenses

PW - Salaries & Wages 1-310-202-2020 170,738.00 170,219.29 166,092.00 4,646.00 2.80%

PW - Payroll Overhead 1-310-202-2025 47,291.00 48,947.38 45,678.00 1,613.00 3.53%

PW -Conf's/Seminars/Training 1-310-202-2050 8,138.00 8,595.97 6,050.00 2,088.00 34.51%

PW - Mileage 1-310-202-2060 507.00 130.69 507.00

PW - Advertising/Printing 1-310-210-3005 138.00 629.00 (491.00) (78.06%)

PW - Postage 1-310-210-3015 246.25 233.78 772.80 (526.55) (68.14%)

PW - Telephone 1-310-210-3020 660.75 629.41 933.86 (273.11) (29.25%)

PW - Telephone Cellular 1-310-210-3025 3,652.00 2,514.59 4,586.00 (934.00) (20.37%)

PW - Office Supplies 1-310-210-3030 1,262.08 1,395.82 2,283.00 (1,020.92) (44.72%)

PW - Office Equipment Maintenance 1-310-210-3040 1,617.35 1,347.63 2,054.73 (437.38) (21.29%)

PW - Computer Software Maintenance 1-310-210-3050 14,336.83 13,296.00 14,724.19 (387.36) (2.63%)

PW - Legal Fees 1-310-210-3060 5,518.00 5,439.00 79.00 1.45%

PW - Insurance 1-310-210-3070 22,013.41 35,042.09 34,172.10 (12,158.69) (35.58%)

PW - Memberships 1-310-210-3080 1,194.00 999.68 1,194.00

PW - Safety Materials & Supplies 1-310-210-3155 4,696.00 3,591.14 4,629.00 67.00 1.45%

PW - COMM Radio Equipment 1-310-310-4205 660.00 660.00

PW - Radio Licenses 1-310-310-4210 12,114.00 10,971.72 12,434.00 (320.00) (2.57%)

Public Works Shops - Telephone 1-310-510-3020 2,939.29 2,913.09 3,140.02 (200.73) (6.39%)

Public Works Shops - Insurance 1-310-510-3070 3,851.35 5,977.87 5,978.57 (2,127.22) (35.58%)

Public Works Shops - Materials & Supplies 1-310-510-3150 11,763.00 13,547.64 11,595.00 168.00 1.45%

Public Works Shops - Heat 1-310-510-4005 10,000.00 7,629.69 15,000.00 (5,000.00) (33.33%)

Public Works Shops - Hydro 1-310-510-4010 17,732.00 13,888.60 17,479.00 253.00 1.45%

Total Expenses 341,068.31 341,872.08 356,031.27 (14,962.96) (4.20%)

Reserve Transfers

PUBLIC WORK-TRANSFER TO-Software & 1-310-980-8051 5,841.76 5,002.33 5,002.33 839.43 16.78%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-237


Capital Transfers

PUBLIC WORKS-Furniture & Fixtures Tsf to Capital 1-310-887-9900 8,847.00 8,721.00 8,721.00 126.00 1.44%

Transfer to Capital Fund 1-310-990-9900 359,048.00 353,916.00 353,916.00 5,132.00 1.45%


Total Public Works 714,089.07 709,511.41 722,954.60 (8,866) (1.23%)

Roads General

Revenue

REV - Roads 1-320-120-1625 (17,353.00) (12,592.58) (17,105.00) (248.00) (1.45%)

Total Revenue (17,353.00) (12,592.58) (17,105.00) (248.00) (1.45%)

General Payroll

ROADS - Wages & Salaries 1-320-202-2020 208,078.00 189,307.74 197,946.00 10,132.00 5.12%

ROADS - Payroll Overhead 1-320-202-2025 56,671.00 53,015.69 51,594.00 5,077.00 9.84%

Total General Payroll 264,749.00 242,323.43 249,540.00 15,209.00 6.09%

Gravel Surface Maintenance

ROADS -GRAVEL SURFACE MTCE -Salaries 1-320-520-2020 61,051.00 66,917.76 58,811.00 2,240.00 3.81%

ROADS - GRAVEL SURFACE MTCE -Benefits 1-320-520-2025 16,024.00 16,881.90 14,672.00 1,352.00 9.21%

ROADS - GRAVEL SURFACE - Contract 1-320-520-3145 396,652.00 407,345.49 390,983.00 5,669.00 1.45%

ROADS - GRAVEL SURFACE - Materials & Supplies 1-320-520-3150 113,330.00 120,297.34 111,710.00 1,620.00 1.45%

ROADS-Calcium Expense 1-320-520-3155 243,041.00 223,077.52 243,041.00

Total Gravel Surface Maintenance 830,098.00 834,520.01 819,217.00 10,881.00 1.33%

Winter Maintenance

ROADS-WINTER MTCE-Salaries 1-320-521-2020 180,778.00 112,096.54 155,109.00 25,669.00 16.55%

ROADS-WINTER MTCE-Benefits 1-320-521-2025 41,134.00 24,804.46 27,556.00 13,578.00 49.27%

ROADS - WINTER MTCE - Contract 1-320-521-3145 529.00 521.00 8.00 1.54%

ROADS - WINTER MTCE - Materials & Supplies 1-320-521-3150 105,657.00 175,699.04 89,361.00 16,296.00 18.24%

Total Winter Maintenance 328,098.00 312,600.04 272,547.00 55,551.00 20.38%

Shoulder Maintenance

ROADS-SHOULDER MTCE-Salaries 1-320-522-2020 23,382.00 5,417.32 13,576.00 9,806.00 72.23%

ROADS-SHOULDER MTCE-Benefits 1-320-522-2025 6,489.00 1,391.41 3,726.00 2,763.00 74.15%

ROADS - SHOULDER MTCE - Materials 1-320-522-3150 8,808.00 12,390.33 8,682.00 126.00 1.45%

Total Shoulder Maintenance 38,679.00 19,199.06 25,984.00 12,695.00 48.86%

Hardtop Surface Maintenance

ROADS-HARDTOP SURFACE -Salaries 1-320-523-2020 4,716.00 4,972.67 5,753.00 (1,037.00) (18.03%)

ROADS-HARDTOP SURFACE -Benefits 1-320-523-2025 1,286.00 1,217.79 1,546.00 (260.00) (16.82%)

ROADS - HARDTOP SURFACE MTCE - Materials 1-320-523-3150 11,499.00 3,540.85 11,499.00

Total Hardtop Surface Maintenance 17,501.00 9,731.31 18,798.00 (1,297.00) (6.90%)

Road Safety

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-238

ROADS-SAFETY-Salaries 1-320-524-2020 8,854.00 7,639.38 7,228.00 1,626.00 22.50%

ROADS-SAFETY-Benefits 1-320-524-2025 2,389.00 1,920.57 1,857.00 532.00 28.65%

ROADS - SAFETY - Contract 1-320-524-3145 41,530.00 33,344.96 40,936.00 594.00 1.45%

Total Road Safety 52,773.00 42,904.91 50,021.00 2,752.00 5.50%

Roadside Maintenance

ROADS-ROADSIDE MTCE-Salaries 1-320-525-2020 17,387.00 41,750.83 22,628.00 (5,241.00) (23.16%)

ROADS-ROADSIDE MTCE-Benefits 1-320-525-2025 4,673.00 10,592.36 5,828.00 (1,155.00) (19.82%)

ROADS - ROADSIDE MTCE - Contract 1-320-525-3145 59,807.00 65,974.99 58,952.00 855.00 1.45%

ROADS - ROADSIDE MTCE - Materials & Supplies 1-320-525-3150 5,611.00 5,596.80 5,531.00 80.00 1.45%

Total Roadside Maintenance 87,478.00 123,914.98 92,939.00 (5,461.00) (5.88%)

Road Drainage

ROADS GENERAL-DRAINAGE-Salaries 1-320-526-2020 6,623.00 12,328.15 9,859.00 (3,236.00) (32.82%)

ROADS GENERAL-DRAINAGE-Benefits 1-320-526-2025 1,827.00 2,665.02 2,589.00 (762.00) (29.43%)

ROADS - DRAINAGE - Contract 1-320-526-3145 12,535.00 13,348.26 12,356.00 179.00 1.45%

ROADS - DRAINAGE - Drainage Assessment 1-320-526-3500 82,964.00 62,028.47 81,778.00 1,186.00 1.45%

Total Road Drainage 103,949.00 90,369.90 106,582.00 (2,633.00) (2.47%)

Road Structures

ROADS-STRUCTURES-Salaries 1-320-527-2020 493.00 230.44 1,591.00 (1,098.00) (69.01%)

ROADS-STRUCTURES-Benefits 1-320-527-2025 141.00 58.90 425.00 (284.00) (66.82%)

ROADS - STRUCTURES - Contract 1-320-527-3145 10,142.00 7,798.88 10,142.00

ROADS - STRUCTURES - Materials & Supplies 1-320-527-3150 10,289.00 17,385.30 10,142.00 147.00 1.45%

Road Structures - Bridge inspections 1-320-527-3155 11,711.00 12,401.98 12,529.00 (818.00) (6.53%)

Total Road Structures 32,776.00 37,875.50 34,829.00 (2,053.00) (5.89%)

Sidewalks

ROADS-SIDEWALKS-Salaries 1-320-528-2020 4,063.00 1,142.19 5,339.00 (1,276.00) (23.90%)

ROADS-SIDEWALKS-Benefits 1-320-528-2025 1,144.00 294.96 1,514.00 (370.00) (24.44%)

ROADS - SIDEWALKS - Contract 1-320-528-3145 5,586.00 3,810.91 5,586.00

Total Sidewalks 10,793.00 5,248.06 12,439.00 (1,646.00) (13.23%)

Vehicle Expense

ROADS-VEHICLES-Salaries 1-320-600-2020 39,231.00 36,344.87 41,275.00 (2,044.00) (4.95%)

ROADS-VEHICLES-Benefits 1-320-600-2025 10,488.00 9,034.38 10,813.00 (325.00) (3.01%)

PW - VEHICLES - Fuel & Oil 1-320-600-4085 154,032.00 116,467.66 151,830.00 2,202.00 1.45%

PW - VEHICLES - Maintenance & Repairs 1-320-600-4090 108,816.00 108,778.65 107,261.00 1,555.00 1.45%

PW - VEHICLES - Registration/Other 1-320-600-4095 19,888.00 18,744.25 16,647.00 3,241.00 19.47%

Total Vehicle Expense 332,455.00 289,369.81 327,826.00 4,629.00 1.41%

Machinery & Equipment Expense

ROADS-MACHINERY/EQUIPM-Salaries 1-320-620-2020 40,819.00 39,176.60 41,820.00 (1,001.00) (2.39%)

ROADS-MACHINERY/EQUIPM-Benefits 1-320-620-2025 11,238.00 9,977.58 11,215.00 23.00 0.21%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-239

ROADS - MACHINERY - Fuel & Oil 1-320-620-4085 78,044.00 69,553.53 82,843.00 (4,799.00) (5.79%)

ROADS - MACHINERY - Maintenance & Repairs 1-320-620-4090 80,597.00 79,347.19 79,445.00 1,152.00 1.45%

ROADS-SMALL EQUIPMENT-Salaries 1-320-630-2020 1,613.00 3,315.73 1,020.00 593.00 58.14%

ROADS-SMALL EQUIPMENT-Benefits 1-320-630-2025 454.00 836.88 288.00 166.00 57.64%

Total Machinery & Equipment Expense 212,765.00 202,207.51 216,631.00 (3,866.00) (1.78%)

Reserve Transfers

ROADS-PW Capital Reserve Contribution 1-320-980-8211 8,044.00 7,929.00 7,929.00 115.00 1.45%

ROADS-Bridge Capital Reserve Contribution 1-320-980-8361 53,630.00 52,863.00 52,863.00 767.00 1.45%


Capital Transfers

Tsf to Capital - Roads/Annual Allocation 1-320-990-9900 437,660.00 431,405.00 431,405.00 6,255.00 1.45%

Roads - Tsf to Capital - Hardtop Program 1-320-990-9901 547,073.00 539,254.00 539,254.00 7,819.00 1.45%

Signs - Transfer to Capital 1-524-990-9900 11,084.00 10,926.00 10,926.00 158.00 1.45%

Culverts-Tsf to Capital 1-526-990-9900 22,169.00 21,852.00 21,852.00 317.00 1.45%

Sidewalks-TRANSFER TO CAPITAL- 1-528-990-9900 23,278.00 22,945.00 22,945.00 333.00 1.45%

Total Capital Transfers 1,041,264.00 1,026,382.00 1,026,382.00 14,882.00 1.45%

Total Roads General 3,397,699.00 3,284,845.94 3,297,422.00 100,277 3.04%

Streetlights

Expenses

Street Lights -Contract 1-340-290-3145 8,034.00 8,535.20 7,919.00 115.00 1.45%

Street Lights -Hydro 1-340-290-4010 43,182.00 40,753.57 42,565.00 617.00 1.45%

Total Expenses 51,216.00 49,288.77 50,484.00 732.00 1.45%

Unfunded Capital Transfers

STREET LIGHTS-Transfer to Unfunded 1-340-991-3037 41,470.00 44,571.81 41,702.00 (232.00) (0.56%)

Total Unfunded Capital Transfers 41,470.00 44,571.81 41,702.00 (232.00) (0.56%)

Revenue

Street Lights - Energy Incentive Revenue 1-340-120-9813 (500.00) (1,674.58) (500.00)

Total Revenue (500.00) (1,674.58) (500.00)

Total Streetlights 92,186.00 92,186.00 92,186.00

Gravel

Revenue

REV - Sales - Gravel "M" 1-360-120-1385 (382,951.00) (360,735.51) (377,478.00) (5,473.00) (1.45%)

REV - Sales - Gravel "B" 1-360-120-1390 (5,470.00) (26,718.12) (5,392.00) (78.00) (1.45%)

REV - Sales - Other Mat. (Stone) Gravel Pit 1-360-120-1395 (97,354.00) (104,033.59) (26,963.00) (70,391.00) (261.07%)

Aggregate Resources Fee 1-360-120-1400 (36,520.00) (36,805.02) (18,255.00) (18,265.00) (100.05%)

Inventory Change 1-360-120-1410 50,848.52

REV - Gravel Pit Leases/Rentals 1-360-120-1600 (890.00) (840.00) (877.00) (13.00) (1.48%)

Total Revenue (523,185.00) (478,283.72) (428,965.00) (94,220.00) (21.96%)

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-240

Expenses

GRAVEL PIT Salaries & Wages 1-360-202-2020 11,742.00 5,290.45 17,459.00 (5,717.00) (32.75%)

GRAVEL PIT Payroll Overhead 1-360-202-2025 3,204.00 1,285.26 4,502.00 (1,298.00) (28.83%)

GRAVEL PIT Materials & Supplies 1-360-290-3150 2,642.00 7,549.07 2,604.00 38.00 1.46%

GRAVEL PIT Crushing 1-360-290-3810 236,533.00 155,104.91 233,152.00 3,381.00 1.45%

GRAVEL PIT-Licence Fees 1-360-290-4210 10,941.00 11,104.54 10,785.00 156.00 1.45%

GRAVEL PIT Draglining 1-360-290-6820 105,407.00 120,585.60 94,043.00 11,364.00 12.08%

GRAVEL PIT-PROPERTY Pit Rehab-Salaries 1-360-500-2020 3,631.00 366.00 13,658.00 (10,027.00) (73.41%)

GRAVEL PIT-PROPERTY EX Pit Rehab-Benefits 1-360-500-2025 925.00 76.37 3,528.00 (2,603.00) (73.78%)

GRAVEL PIT-PROPERTY EX Pit Rehab -Contract 1-360-500-3145 5,827.00 6,000.00 5,744.00 83.00 1.44%

GRAVEL PIT Hydro 1-360-500-4010 556.00 395.28 548.00 8.00 1.46%

Total Expenses 381,408.00 307,757.48 386,023.00 (4,615.00) (1.20%)

Reserve Transfers

GRAVEL PIT-Corp RF Contribution 1-360-980-8111 96,354.88 174,526.08 15,850.88 80,504.00 507.88%

GRAVEL PIT-Gravel Scale Res Contributionl 1-360-980-8241 4,250.00 4,250.00 4,250.00

GRAVEL PIT-Aggregate Res Contribution 1-360-980-8251 36,520.00 36,805.02 18,255.00 18,265.00 100.05%

GRAVEL PIT-Gravel Rehab Res Contribution 1-360-980-8281 4,652.12 5,793.66 4,586.12 66.00 1.44%

GRAVEL PIT-Gravel Pit Holding Disbursement 1-360-980-8290 (50,848.52)


Total Gravel

Storm Sewers

Expenses

STORMS SEWE-PAYROLL EXP-Salaries 1-410-202-2020 5,919.00 4,030.40 5,691.00 228.00 4.01%

STORMS SEWE-PAYROLL EXP-Benefits 1-410-202-2025 1,653.00 1,135.16 1,567.00 86.00 5.49%

ST S Materials & Supplies 1-410-290-3150 2,903.00 3,027.23 890.00 2,013.00 226.18%

Total Expenses 10,475.00 8,192.79 8,148.00 2,327.00 28.56%

Reserve Transfers

STORMS SEWER-PW Capital Reserve Contribution 1-410-980-8211 7,972.00 7,858.00 7,858.00 114.00 1.45%


Total Storm Sewers 18,447.00 16,050.79 16,006.00 2,441 15.25%

Total TRANSPORTATION SERVICES 4,222,421.07 4,102,594.14 4,128,568.60 93,852.47 2.27%


Waste Management

Revenue

GARBAGE COLLECTION-Wheelie Bin Fees 1-451-120-1185 (440,000.00) (219,255.00) (231,752.50) (208,247.50) (89.86%)

REV - Bag Tags 1-451-120-1365 (40,130.70) (69,931.00) 69,931.00 100.00%

REV - Composters 1-452-120-1355 (173.50) (470.50) (171.50) (2.00) (1.17%)

Provincial funding for recycling 1-452-120-1380 (74,023.00) (82,631.10) (53,251.00) (20,772.00) (39.01%)

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-241

Total Revenue (514,196.50) (342,487.30) (355,106.00) (159,090.50) (44.80%)

Expenses

Waste Management - Insurance 1-450-210-3070 481.77 747.78 747.86 (266.09) (35.58%)

WASTE MANAGEMENT-Memberships 1-450-210-3080 398.00 392.00 6.00 1.53%

GARBAGE COLLECTION Salaries & Wages 1-451-202-2020 11.00 (11.00) (100.00%)

GARBAGE COLLECTION Payroll Overhead 1-451-202-2025 3.00 (3.00) (100.00%)

GARBAGE COLLECTION Vendor Reimbursement 1-451-290-3000 2,130.00 3,183.50 (3,183.50) (100.00%)

GARBAGE COLLECTION Contract Costs 1-451-290-3145 368,899.08 368,688.37 363,626.08 5,273.00 1.45%

GARBAGE COLLECTION - Materials & Supplies 1-451-290-3150 173.50 457.92 827.50 (654.00) (79.03%)

Recycling - HHW contract 1-452-290-3000 1,594.00 4,035.00 (2,441.00) (60.50%)

Total Expenses 371,546.35 372,024.07 372,825.94 (1,279.59) (0.34%)


GARBAGE COL-Transfer to Unfunded 1-451-991-3045 142,650.15 142,650.15

Total Unfunded Capital Transfers 142,650.15 142,650.15

Total Waste Management 29,536.77 17,719.94 (17,720) (100.00%)

Landfill

Revenue

Landfill - Misc Revenue 1-458-120-1800 (139,176.00) (144,959.10) (171,687.00) 32,511.00 18.94%

Total Revenue (139,176.00) (144,959.10) (171,687.00) 32,511.00 18.94%

Expenses

LANDFILL- Salaries & Wages 1-458-202-2020 58,311.00 68,683.01 52,939.00 5,372.00 10.15%

LANDFILL- Payroll Overhead 1-458-202-2025 13,432.00 15,521.72 11,700.00 1,732.00 14.80%

LANDFILL- telephone 1-458-290-3020 560.17 551.51 456.42 103.75 22.73%

LANDFILL -Counsultants Fees 1-458-290-3065 39,274.00 40,673.85 35,756.00 3,518.00 9.84%

LANDFILL- Contract 1-458-290-3145 42,648.00 29,209.37 22,324.00 20,324.00 91.04%

LANDFILL- Materials & Supplies 1-458-290-3150 3,405.00 9,451.49 3,405.00

LANDFILL - Safety Supplies 1-458-290-3160 345.00 657.06 636.00 (291.00) (45.75%)

LANDFILL- Testing/Monitoring & Pest Control 1-458-290-5075 2,021.00 21.35 4,949.00 (2,928.00) (59.16%)

LANDFILL - Insurance 1-458-500-3070 804.77 1,249.13 1,249.27 (444.50) (35.58%)

LANDFILL- Hydro 1-458-500-4010 3,488.00 3,696.44 2,157.00 1,331.00 61.71%

LANDFILL - Pay in Lieu 1-458-500-4040 20,544.00 20,657.32 25,179.00 (4,635.00) (18.41%)

LANDFILL-MACHINERY/Equipment Fuel 1-458-620-4085 3,551.00 1,632.19 3,500.00 51.00 1.46%

LANDFILL-MACHINERY/EQUIPMENT- Equipment Maint 1-458-620-4090 2,029.00 651.99 2,000.00 29.00 1.45%

Total Expenses 190,412.94 192,656.43 166,250.69 24,162.25 14.53%

Reserve Transfers

LANDFILL-Landfill Reserve Contribution 1-458-980-8341 5,502.00 5,423.00 5,423.00 79.00 1.46%


Total Landfill 56,738.94 53,120.33 (13.31) 56,752 426,386.18%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-242

Total ENVIRONMENTAL SERVICES 56,738.94 82,657.10 17,706.63 39,032.31 220.44%

HEALTH SERVICES

Greenwood Cemetery

Revenue

REV - Greenwood Cemetery Trust Interest 1-510-120-1060 (2,705.87) (2,527.02) (2,666.87) (39.00) (1.46%)

REV - Seelhoff Investments Interest Earned 1-510-120-1061 (6,092.00) (5,818.47) (6,005.00) (87.00) (1.45%)

REV - Greenwood Cemetery - Plot Sales 1-510-120-1375 (2,112.52) (3,394.70) (2,082.52) (30.00) (1.44%)

REV-Cremation Niche Sales 1-510-120-1380 (1,134.00) (2,185.30) (1,118.00) (16.00) (1.43%)

REV - Greenwood Cem. - Interment Charges 1-510-120-1490 (11,334.00) (15,695.20) (11,172.00) (162.00) (1.45%)

GREENWOOD CEMETERY- donations 1-510-120-3000 (20.00)

Total Revenue (23,378.39) (29,640.69) (23,044.39) (334.00) (1.45%)

Expenses

GREENWOOD CEME-BURIALS-Salaries 1-510-031-2020 2,666.00 3,268.17 1,542.00 1,124.00 72.89%

GREENWOOD CEME-BURIALS-Benefits 1-510-031-2025 702.00 714.18 333.00 369.00 110.81%

GREENWOOD C-Grass Cutting-Benefits 1-510-035-2025 33.31

GREENWOOD CEMETERY Salaries & Wages 1-510-202-2020 12,679.00 12,485.58 12,713.00 (34.00) (0.27%)

GREENWOOD CEMETERY Payroll Overhead 1-510-202-2025 2,692.00 2,332.98 2,556.00 136.00 5.32%

GREENWOOD CEMETERY Computer Software 1-510-210-3050 2,111.11 1,953.00 2,323.33 (212.22) (9.13%)

GREENWOOD CEMETERY Materials & Supplies 1-510-290-3150 1,376.00 689.39 1,356.00 20.00 1.47%

GREENWOOD CEMETERY Fuel & Oil 1-510-290-4085 2,111.00 1,375.24 2,081.00 30.00 1.44%

GREENWOOD CEMETERY Maintenance & Repairs 1-510-290-4090 436.00 421.37 627.00 (191.00) (30.46%)

GREENWOOD CEMETERY Interments 1-510-290-5005 3,872.00 2,340.48 3,817.00 55.00 1.44%

GREENWOOD CEMETERY - Insurance 1-510-500-3070 278.70 432.59 432.64 (153.94) (35.58%)

GREENWOOD CEMETERY Hydro 1-510-500-4010 722.00 529.68 712.00 10.00 1.40%

GREENWOOD CEMETERY Building Maintenance 1-510-500-4025 222.00 222.00

Total Expenses 29,867.81 26,575.97 28,714.97 1,152.84 4.01%

Reserve Transfers

GREENWOOD C-TRANSFER TO-Software & 1-510-980-8051 1,168.35 1,000.47 1,000.47 167.88 16.78%


Trust Transfers

GREENWOOD C-Seelhoff Tr Disbursement 1-510-980-8862 (8,043.77) (7,051.05) (992.72) (14.08%)

GREENWOOD C-RESERVES TR-Seelhoff TrContribution 1-510-980-8863 1,684.25

Total Trust Transfers (8,043.77) 1,684.25 (7,051.05) (992.72) (14.08%)

Capital Transfers

GREENWOOD CEM - Tsf to Capital Furniture &Fixtures 1-510-887-9900 386.00 380.00 380.00 6.00 1.58%


Total Greenwood Cemetery

South Easthope Cemetery

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-243

Revenue

REV - SEH Cemetery Int. Earned 1-520-120-1060 (114.00) (206.19) (112.00) (2.00) (1.79%)

SEH Cem. Interment Charges 1-520-120-1490 (543.00) (284.05) (543.00)

Total Revenue (657.00) (490.24) (655.00) (2.00) (0.31%)

Expenses

SEH CEMETERY Salaries & Wages 1-520-202-2020 1,269.00 1,820.51 1,157.00 112.00 9.68%

SEH CEMETERY - Payroll Overhead 1-520-202-2025 362.00 498.63 313.00 49.00 15.65%

SEH Cemetery - Maintenance & Repairs 1-520-290-4090 262.00 262.00

Total Expenses 1,893.00 2,319.14 1,732.00 161.00 9.30%

Total South Easthope Cemetery 1,236.00 1,828.90 1,077.00 159 14.76%

Mornington Cemeteries

Revenue

North Mornington Cem Interest Rev 1-542-120-1060 (730.00) (821.72) (720.00) (10.00) (1.39%)

Total Revenue (730.00) (821.72) (720.00) (10.00) (1.39%)

Expenses

MORNINGTON -Grass Cut-Salaries 1-525-035-2020 440.00 602.55 413.00 27.00 6.54%

MORNINGTON -Grass Cutti-Benefits 1-525-035-2025 123.00 169.26 118.00 5.00 4.24%

MORNINGTON CAIRN -PAYROLL EXP-Salaries 1-525-202-2020 43.00 29.80 97.00 (54.00) (55.67%)

MORNINGTON CAIRN -PAYROLL EXP-Benefits 1-525-202-2025 12.00 8.97 28.00 (16.00) (57.14%)

MORNINGTON -OPERATIONS -Materials 1-525-290-3150 435.00 435.00

MORN. PIONEER CAIRN - Insurance 1-525-500-3070 89.36 138.70 138.72 (49.36) (35.58%)

MORNINGTON EVANGELICAL -PAYROLL EXP-Salaries 1-530-202-2020 35.00 42.00 (7.00) (16.67%)

MORNINGTON EVANGELICAL -PAYROLL EXP-Benefits 1-530-202-2025 8.00 12.00 (4.00) (33.33%)

MORN. EVANGELICAL CEM.Materials & Supplies 1-530-290-3150 266.00 266.00

MORN. EVANGELICAL CEM. - Insurance 1-530-500-3070 89.36 138.70 138.72 (49.36) (35.58%)

GRAVELRIDGE CAIRN-Grass Cutting-Salaries 1-531-035-2020 467.00 476.99 548.00 (81.00) (14.78%)

GRAVELRIDGECAIRN -Grass Cutting-Benefits 1-531-035-2025 131.00 135.20 157.00 (26.00) (16.56%)

GRAVELRIDGE-PROPERTY EX-Insurance 1-531-500-3070 89.36 138.70 138.72 (49.36) (35.58%)

Millbank Methodist Cemetery -Grass Cutti-Salaries 1-532-035-2020 368.00 465.52 318.00 50.00 15.72%

Millbank Methodist Cemetery -Grass Cutti-Benefits 1-532-035-2025 105.00 134.29 91.00 14.00 15.38%

Millbank Methodist Cem- EX-Insurance 1-532-500-3070 89.36 138.70 138.72 (49.36) (35.58%)

North Mornington Cemetery -Grass Cutti-Salaries 1-542-035-2020 593.00 580.55 585.00 8.00 1.37%

North Morninton Cemetery -Grass Cutti-Benefits 1-542-035-2025 167.00 158.28 167.00

Total Expenses 3,550.44 3,316.21 3,831.88 (281.44) (7.34%)

Total Mornington Cemeteries 2,820.44 2,494.49 3,111.88 (291) (9.35%)

Lingelbach Cemetery

Revenue

Lingelbach Cemetery-Trust Interest 1-540-120-1060 (1,078.00) (381.69) (1,063.00) (15.00) (1.41%)

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-244

Lingelbach Cemetery-Plot Sales 1-540-120-1375 (1,419.00) (1,419.00)

Lingelbach Cemetery-Interment Charges 1-540-120-1490 (2,188.00) (969.45) (2,188.00)

Total Revenue (4,685.00) (1,351.14) (4,670.00) (15.00) (0.32%)

Expenses

Lingelbach Cem-BURIALS-Salaries 1-540-031-2020 133.00 246.90 153.00 (20.00) (13.07%)

Lingelbach Cem-BURIALS-Benefits 1-540-031-2025 38.00 44.67 35.00 3.00 8.57%

Lingelbach -Grass Cutti-Salaries 1-540-035-2020 1,061.00 1,344.88 1,156.00 (95.00) (8.22%)

Lingelbach -Grass Cutti-Benefits 1-540-035-2025 302.00 377.67 330.00 (28.00) (8.48%)

Lingelbach -PAYROLL EXP-Salaries 1-540-202-2020 51.00 158.71 153.00 (102.00) (66.67%)

Lingelbach -PAYROLL EXP-Benefits 1-540-202-2025 15.00 42.07 38.00 (23.00) (60.53%)

Lingelbach Cemetery -Insurance 1-540-210-3070 89.36 138.70 138.72 (49.36) (35.58%)

Lingelbach Cemetery - Contract 1-540-210-3145 356.16 3,233.76 (3,233.76) (100.00%)

Lingelbach Cemetery - Materials & Supplies 1-540-210-3150 276.00 240.15 272.00 4.00 1.47%

Total Expenses 1,965.36 2,949.91 5,509.48 (3,544.12) (64.33%)

Total Lingelbach Cemetery (2,719.64) 1,598.77 839.48 (3,559) (423.95%)

Knox Wesley United Cemetery

Revenue

Knox Wesley - Trust Interest 1-541-120-1060 (1,078.00) (178.88) (1,063.00) (15.00) (1.41%)

Knox Wesley Cemetery-Plot Sales 1-541-120-1375 (1,411.00) (1,411.00)

Knox Wesley-Interment Charges 1-541-120-1490 (2,196.00) (284.05) (2,196.00)

Total Revenue (4,685.00) (462.93) (4,670.00) (15.00) (0.32%)

Expenses

Knox Wesley-Grass Cutti-Salaries 1-541-035-2020 1,052.00 1,369.47 1,004.00 48.00 4.78%

Knox Wesley-Grass Cutti-Benefits 1-541-035-2025 296.00 380.93 286.00 10.00 3.50%

Knox Wesley-PAYROLL EXP-Salaries 1-541-202-2020 291.00 131.68 171.00 120.00 70.18%

Knox Wesley-PAYROLL EXP-Benefits 1-541-202-2025 83.00 19.94 49.00 34.00 69.39%

Knox Wesley-ADMINISTRAT-Insurance 1-541-210-3070 89.36 138.70 138.72 (49.36) (35.58%)

Knox Wesley-ADMINISTRAT-Contract 1-541-210-3145 644.00 (644.00) (100.00%)

Knox Wesley-ADMINISTRAT-Materials 1-541-210-3150 520.00 401.95 513.00 7.00 1.36%

Total Expenses 2,331.36 2,442.67 2,805.72 (474.36) (16.91%)

Total Knox Wesley United Cemetery (2,353.64) 1,979.74 (1,864.28) (489) (26.23%)

Total HEALTH SERVICES (1,016.84) 7,901.90 3,164.08 (4,180.92) (132.14%)

PLANNING & DEVELOPMENT

Economic Development

Expenses

ECONOMIC DEVELOPMENT Salaries & Wages 1-820-202-2020 3,981.06 2,500.00 (2,500.00) (100.00%)

ECONOMIC DEVELOPMENT Payroll Overhead 1-820-202-2025 473.20

ECONOMIC DEVELOPMENT Materials & Supplies 1-820-290-3150 26.30

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-245

ECONOMIC DEVELOPMENT - Marketing & Promotion 1-820-290-3155 545.79

Total Expenses 5,026.35 2,500.00 (2,500.00) (100.00%)

Total Economic Development 5,026.35 2,500.00 (2,500) (100.00%)

Milverton Beautification Committee

Expenses

Economic Development-Milverton Beautification Comm 1-820-290-3160 8,319.00 6,091.22 8,200.00 119.00 1.45%

Total Expenses 8,319.00 6,091.22 8,200.00 119.00 1.45%

Reserve Transfers

ECON DEV - Milverton Beaut Reserve Disbursement 1-820-980-8470 (8,319.00) (6,091.22) (8,200.00) (119.00) (1.45%)

Total Reserve Transfers (8,319.00) (6,091.22) (8,200.00) (119.00) (1.45%)

Total Milverton Beautification Committee

Planning

Revenue

REV - Mun. Address. Signs 1-250-120-1720 (1,893.00) (1,976.70) (1,866.00) (27.00) (1.45%)

REV - Zoning Compliance 1-800-120-1105 (7,011.00) (8,824.90) (7,011.00)

REV - Planning Administration Fees 1-800-120-1135 (26,645.00) (27,646.20) (26,645.00)

Rev - Letters of Undertaking 1-800-120-1136 (559.00) (559.00)

Planning - Cash in Lieu of Parkland 1-800-120-1500 (67,574.73)

PLANNING - North Perth Planning Share 1-800-120-9812 (93,465.56) (93,465.56)

PLANNING-West Perth Planning Share 1-800-120-9820 (46,732.78) (46,732.78)

PLANNING-South Perth Planning Share 1-800-120-9821 (23,366.39) (23,366.39)

Total Revenue (199,672.73) (106,022.53) (36,081.00) (163,591.73) (453.40%)

Expenses

MUN ADD. Materials & Supplies 1-250-290-3150 247.00 243.00 4.00 1.65%

PLANNING - Salaries & Wages 1-800-202-2020 45,417.40 39,964.84 44,776.00 641.40 1.43%

PLANNING-Payroll Overhead 1-800-202-2025 13,389.70 11,479.66 13,119.00 270.70 2.06%

Planning-Conf/Seminars & Training 1-800-202-2050 6,000.00 6,000.00

PLANNING-mileage 1-800-202-2060 1,500.00 1,500.00

PLANNING-Shared Services-Salaries 1-800-210-2020 153,005.60 1,241.15 153,005.60

PLANNING-Shared Services-Benefits 1-800-210-2025 43,558.30 262.93 43,558.30

Planning Advertising/Printing 1-800-210-3005 1,000.00 1,000.00

Planning Postage 1-800-210-3015 733.07 669.16 2,050.76 (1,317.69) (64.25%)

Planning Telephone 1-800-210-3020 440.59 431.34 700.65 (260.06) (37.12%)

Planning-Telephone Cellular 1-800-210-3025 3,600.00 3,600.00

Planning-Office Supplies 1-800-210-3030 725.06 677.15 700.00 25.06 3.58%

Planning- Office Equipment Maintenance 1-800-210-3040 1,213.01 1,012.27 1,541.04 (328.03) (21.29%)

Planning- Computer Software Maintenance 1-800-210-3050 3,412.31 3,551.97 3,842.74 (430.43) (11.20%)

Planning- Legal Fees 1-800-210-3060 5,144.00 342.39 5,144.00

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-246

Planning-Insurance 1-800-210-3070 2,268.04 3,520.34 3,520.75 (1,252.71) (35.58%)

Planning-Memberships 1-800-210-3080 1,900.00 1,900.00

PLANNING-Administrative Support 1-800-210-3145 13,500.00 13,500.00

Planning-Materials&Supplies&Admin 1-800-210-3150 500.00 500.00

Total Expenses 297,554.08 63,153.20 75,637.94 221,916.14 293.39%

Reserve Transfers

PLANNING-TRANSFER TO-Software & 1-800-980-8051 10,000.00 2,000.93 2,000.93 7,999.07 399.77%

Planning - Contribution to Parkland Reserve 1-800-980-8501 67,574.73


Capital Transfers

PLANNING-Tsf to Capital Furniture & Fixtures 1-800-887-9900 1,600.00 546.00 546.00 1,054.00 193.04%

Total Capital Transfers 1,600.00 546.00 546.00 1,054.00 193.04%

Total Planning 109,481.35 27,252.33 42,103.87 67,377 160.03%

Municipal Drains

Revenue

REV - Munic. Drain Support Grant 1-850-120-1030 (58,334.00) (77,566.56) (57,500.00) (834.00) (1.45%)

REV - Munic. Drain Loans 1-850-120-1340 (7,095.73)

Total Revenue (58,334.00) (84,662.29) (57,500.00) (834.00) (1.45%)

Expenses

MUNICIPAL DRAINAGE Salaries & Wages 1-850-202-2020 8.00 (8.00) (100.00%)

MUNICIPAL DRAINAGE Payroll Overhead 1-850-202-2025 2.00 (2.00) (100.00%)

MUNICIPAL DRAINAGE Consulting Fees Dr Supt 1-850-290-3065 116,668.00 155,133.12 115,000.00 1,668.00 1.45%

MUNICIPAL DRAINAGE - Debenture Debt 1-850-800-8030 7,095.73

Total Expenses 116,668.00 162,228.85 115,010.00 1,658.00 1.44%

Total Municipal Drains 58,334.00 77,566.56 57,510.00 824 1.43%

Tile Drains

Revenue

REV - Tile Drain Inspection Fees 1-851-120-1300 (743.00) (137.45) (717.00) (26.00) (3.63%)

Total Revenue (743.00) (137.45) (717.00) (26.00) (3.63%)

Expenses

TILE DRAINAGE Wages & Salaries 1-851-202-2020 680.00 111.71 670.00 10.00 1.49%

TILE DRAINAGE Payroll Overhead 1-851-202-2025 63.00 47.00 16.00 34.04%

TILE DRAINAGE-Mileage 1-851-202-2060 8.65

Total Expenses 743.00 120.36 717.00 26.00 3.63%

Total Tile Drains (17.09)

Source Water Protection

Revenue

SOURCE WATER PROTECTION-GRANTS 1-815-210-9811 (11,890.00) (11,890.00) 11,890.00 100.00%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-247

Total Revenue (11,890.00) (11,890.00) 11,890.00 100.00%

Expenses

SOURCE WATER PROTECTION - Materials 1-815-210-3150 10,548.00 12,743.00 11,890.00 (1,342.00) (11.29%)

Total Expenses 10,548.00 12,743.00 11,890.00 (1,342.00) (11.29%)

Total Source Water Protection 10,548.00 853.00 10,548

Total PLANNING & DEVELOPMENT 178,363.35 110,681.15 102,113.87 76,249.48 74.67%


Waterworks System

Revenue

Milverton - Interest/Penalty Water 1-431-120-1065 (2,791.89) (2,733.60) (2,751.89) (40.00) (1.45%)

REV - Water Charges - Milverton 1-431-120-1530 (207,100.00) (204,310.03) (200,001.02) (7,098.98) (3.55%)

REV - Water Connection Charges 1-431-120-1535 (17,943.90) (1,726.00) 1,726.00 100.00%

REV-Interest/Penalty-Shakespeare Water System 1-431-170-1065 (2,116.00) (1,894.48) (2,086.00) (30.00) (1.44%)

REV-Water Charges- Shakespeare W/S 1-431-170-1530 (33,100.00) (35,158.41) (36,003.00) 2,903.00 8.06%

Total Revenue (245,107.89) (262,040.42) (242,567.91) (2,539.98) (1.05%)

Capital Rate Revenue

Milverton water Capital Surcharge 1-431-120-1540 (209,600.00) (206,424.34) (215,105.00) 5,505.00 2.56%

Shakespeare Water Capital Surcharge 1-431-170-1540 (41,300.00) (41,811.68) (39,350.00) (1,950.00) (4.96%)

Total Capital Rate Revenue (250,900.00) (248,236.02) (254,455.00) 3,555.00 1.40%

Expenses

MILVERTON W-Snow Removal-Salaries 1-431-030-2020 411.00 415.00 (4.00) (0.96%)

MILVERTON W-Snow Remova-Benefits 1-431-030-2025 119.00 120.00 (1.00) (0.83%)

MILVERTON W-Grass Cutting-Salaries 1-431-035-2020 1,080.00 1,341.59 1,281.00 (201.00) (15.69%)

MILVERTON W-Grass Cutting-Benefits 1-431-035-2025 308.00 386.87 351.00 (43.00) (12.25%)

Water System Salaries & Wages 1-431-202-2020 62,803.00 57,769.38 61,313.00 1,490.00 2.43%

Water System Payroll Overhead 1-431-202-2025 17,870.00 16,091.34 17,285.00 585.00 3.38%

Water System Conf's/Seminars/Training 1-431-202-2055 3,547.00 3,221.80 3,496.00 51.00 1.46%

Water - Mileage 1-431-202-2060 317.00 248.11 312.00 5.00 1.60%

Water - Interest expense 1-431-210-1065 17,207.53 18,273.36 18,273.36 (1,065.83) (5.83%)

WS-Printing & Advertising 1-431-210-3005 203.00 228.96 200.00 3.00 1.50%

WS-Postage 1-431-210-3015 2,777.45 2,261.60 2,262.80 514.65 22.74%

WS-Telephone 1-431-210-3020 3,672.40 3,646.76 3,400.09 272.31 8.01%

Water System Office Supplies 1-431-210-3030 311.56 183.98 320.00 (8.44) (2.64%)

WS-Office Equipment Maintenance 1-431-210-3040 161.73 137.61 205.47 (43.74) (21.29%)

WS Computer Software 1-431-210-3050 3,695.04 3,210.35 3,701.83 (6.79) (0.18%)

Water System Contract 1-431-290-3145 74,737.00 73,327.92 73,669.00 1,068.00 1.45%

Water System Materials & Supplies 1-431-290-3150 20,006.00 22,404.47 19,720.00 286.00 1.45%

Water System Hydro 1-431-290-4010 35,775.00 32,742.23 28,980.00 6,795.00 23.45%

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-248

Water System Insurance 1-431-500-3070 4,411.01 6,846.54 6,847.35 (2,436.34) (35.58%)

Water System Payment in Lieu 1-431-500-4040 818.00 699.53 806.00 12.00 1.49%

WS-Consulting 1-431-500-4055 10,425.00 3,301.18 10,425.00

Water Syste-VEHICLES-Fuel and Oil 1-431-600-4085 2,573.00 2,544.00 2,536.00 37.00 1.46%

Water Systems-VEHICLES- Repairs & Maintenance 1-431-600-4090 2,073.00 2,931.48 2,536.00 (463.00) (18.26%)

Water Systems-VEHICLES-Registration/Other 1-431-600-4095 312.00 308.00 308.00 4.00 1.30%

Water Syste-MACHINERY/Fuel & Oil 1-431-620-4085 2,573.00 926.24 2,536.00 37.00 1.46%

Water Systems-MACHINERY/EQUIP- Registration/Other 1-431-620-4090 2,000.00 1,360.99 2,536.00 (536.00) (21.14%)

Total Expenses 270,186.72 254,394.29 263,835.90 6,350.82 2.41%

Reserve Transfers

Water Syste-TRANSFER TO-Software & 1-431-980-8051 1,694.11 1,450.68 1,450.68 243.43 16.78%

Water Systems - Water Reserve Contribution 1-431-980-8311 177,313.14 209,026.38 186,331.24 (9,018.10) (4.84%)


Capital Transfers

WATER S-Furniture & Fixtures Tsf to Capital 1-431-887-9900 23,990.00 23,647.00 23,647.00 343.00 1.45%



Water Systems-Unfunded Contribution Principle Paym 1-431-991-3019 22,823.92 21,758.09 21,758.09 1,065.83 4.90%

Total Unfunded Capital Transfers 22,823.92 21,758.09 21,758.09 1,065.83 4.90%

Total Waterworks System

Sanitary Sewer System

Revenue

REV - Sewer Charges - Milverton 1-420-120-1525 (150,800.00) (142,998.79) (155,020.99) 4,220.99 2.72%

REV - Sewer Connections 1-420-120-1535 (8,902.80)

Shksp Sewer Connection Rev 1-420-120-1536 (166,091.00)

REV - Sewer Works Leases/Rentals 1-420-120-1605 (1,801.00) (1,816.64) (1,775.00) (26.00) (1.46%)

Rev - Sewer Charges Shakespeare 1-420-170-1525 (82,400.00) (74,691.22) (73,730.00) (8,670.00) (11.76%)

Total Revenue (235,001.00) (394,500.45) (230,525.99) (4,475.01) (1.94%)

Capital Rate Revenue

Milverton Sewer Capital Surcharge 1-420-120-1540 (216,700.00) (210,652.47) (227,073.00) 10,373.00 4.57%

Shakespeare Sewer Capital Surcharge 1-420-170-1540 (119,100.00) (116,250.48) (120,179.00) 1,079.00 0.90%

Total Capital Rate Revenue (335,800.00) (326,902.95) (347,252.00) 11,452.00 3.30%

Expenses

-SHAKESPEARE Sewer Collection Plant -Salaries 1-420-170-2020 20,764.00 23,662.49 20,185.00 579.00 2.87%

SHAKESPEARE Sewer Collection Plant-Benefits 1-420-170-2025 5,978.00 5,334.27 5,776.00 202.00 3.50%

SHAKESPEARE Sewer Collectin Plant - Telephone 1-420-170-3020 1,788.10 1,609.81 1,357.03 431.07 31.77%

SHAKESPEARE Sewer Collection Plant -Insurance 1-420-170-3070 3,984.04 6,183.83 6,184.55 (2,200.51) (35.58%)

SHAKESPEARE Sewer Collection Plant-Contract 1-420-170-3145 13,360.00 10,267.60 13,360.00

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-249

Shakespeare Wastewater Collection Plant-Materials 1-420-170-3150 9,374.00 13,081.39 9,240.00 134.00 1.45%

SHAKESPEARE Sewer Collectino Plant- Hydro 1-420-170-4010 21,323.00 20,732.74 19,540.00 1,783.00 9.12%

SANITARY SEWERS Salaries & Wages 1-420-202-2020 32,384.00 32,351.86 30,815.00 1,569.00 5.09%

SANITARY SEWERS - Payroll Overhead 1-420-202-2025 9,328.00 8,370.20 8,815.00 513.00 5.82%

Wastewater-Conferences/Seminars/Training 1-420-202-2055 2,029.00 1,798.47 2,000.00 29.00 1.45%

Sewer - Interest Expense 1-420-210-1065 17,909.88 19,019.21 19,019.21 (1,109.33) (5.83%)

Sanitary Sewers-Postage 1-420-210-3015 3,353.54 2,842.86 2,262.80 1,090.74 48.20%

Sanitary Sewers-Office Supplies 1-420-210-3030 99.75 93.36 195.00 (95.25) (48.85%)

SANITARY SEWERS-Office Equipment Maintenance 1-420-210-3040 161.73 135.14 205.47 (43.74) (21.29%)

Sanitary Sewers- Computer Software 1-420-210-3050 2,605.54 2,271.00 2,628.00 (22.46) (0.85%)

SANITARY SEWERS - Telephone 1-420-290-3020 1,535.13 1,610.99 2,510.09 (974.96) (38.84%)

SANITARY SEWERS - Contract 1-420-290-3145 10,436.00 63.99 10,287.00 149.00 1.45%

SANITARY SEWERS - Materials & Supplies 1-420-290-3150 24,792.00 26,527.01 24,438.00 354.00 1.45%

SANITARY SEWERS - Hydro 1-420-290-4010 24,464.00 20,596.49 24,114.00 350.00 1.45%

SANITARY SEWERS - Lagoons supplementary treatment 1-420-290-5086 5,318.00 5,318.00

SANITARY SEWERS - Insurance 1-420-500-3070 6,220.25 9,654.75 9,655.88 (3,435.63) (35.58%)

SANITARY SEWERS - Building Maintenance 1-420-500-4025 1,049.00 1,017.60 1,049.00

Sanitary Sewers- Payment in Lieu 1-420-500-4040 16,963.00 15,291.90 14,749.00 2,214.00 15.01%

Sewer Repairs following inspection 1-420-500-4056 10,464.00 5,296.60 10,314.00 150.00 1.45%

Wastewater-VEHICLES-Fuel and Oil 1-420-600-4085 2,066.00 5,961.16 2,036.00 30.00 1.47%

Wastewater-VEHICLES-Repairs & Maintenance 1-420-600-4090 2,573.00 2,655.29 2,536.00 37.00 1.46%

Wastewater-VEHICLES-Registration/Other 1-420-600-4095 312.00 308.00 308.00 4.00 1.30%

Wastewater-MACHINERY/Equip- Fuel & Oil 1-420-620-4085 2,573.00 2,959.98 2,536.00 37.00 1.46%

Wastewater-MACHINERY/EQUIPMEN- Repairs& Maint 1-420-620-4090 2,573.00 1,917.56 2,536.00 37.00 1.46%

Total Expenses 255,780.96 241,615.55 253,970.03 1,810.93 0.71%

Reserve Transfers

Wastewater-TRANSFER TO-Software & 1-420-980-8051 1,226.77 1,050.49 1,050.49 176.28 16.78%

SANITARY SEwers - Wastewater Reserve Contribution 1-420-980-8301 266,400.76 432,792.18 276,812.30 (10,411.54) (3.76%)


Capital Transfers

SEWERS-Tsf to Capital - Furniture & Fixtures 1-420-887-9900 23,637.00 23,299.00 23,299.00 338.00 1.45%



Wastewater-Unfunded Contribution Mill St Prin 1-420-991-3020 23,755.51 22,646.18 22,646.17 1,109.34 4.90%

Total Unfunded Capital Transfers 23,755.51 22,646.18 22,646.17 1,109.34 4.90%

Total Sanitary Sewer System

Total ENVIRONMENTAL SERVICES

Total Township of Perth East

2018

Budget

2017

Actuals

2017

Budget

Budget

Variance

Budget

Variance


Operations Budget




PE-250

GENERAL GOVERNMENTAsset Management Project

Expenses

Asset Management Project 2-130-001-3150 20,000.00 0 0.00 20,000

Total Expenses 20,000.00 0 0.00 20,000

Reserve Transfers

FINANCE--AMP Gas Tax RF Disbursement 2-130-980-8510 (20,000.00) 0 0.00 (20,000)

Total Reserve Transfers (20,000.00) 0 0.00 (20,000)

Total Asset Management Project 0.00 0 0.00 0

Corporate Building Betterments

Revenue

Building Betterment Proj - Revenue Sale of Assets 2-050-004-9813 (1,152,000.00) (1,100,000) 0.00 (52,000)

Total Revenue (1,152,000.00) (1,100,000) 0.00 (52,000)

Expenses

Building Betterment - Milverton Firehall 2-050-004-2012 11,668.00 0 11,132.23 11,668

Total Expenses 11,668.00 0 11,132.23 11,668

Revenue Fund Transfers

Corp Building Betterment -Transfer from Rev Fund 2-050-004-9814 (169,909.92) (167,482) (167,481.92) (2,428)

Total Revenue Fund Transfers (169,909.92) (167,482) (167,481.92) (2,428)

Reserve Transfers

CORPORATE--Bldg Better RF Disbursement 2-050-004-8040 0.00 0 (11,132.23) 0

CORPORATE- -Bldg Better RF Contribution 2-050-004-8041 1,140,332.00 1,100,000 0.00 40,332

Total Reserve Transfers 1,140,332.00 1,100,000 (11,132.23) 40,332


Transfer to Drainage Unfunded 2-050-004-3034 0.00 47,242 47,241.65 (47,242)

Transfer to Line 61 Shop Unfunded 2-050-004-3038 0.00 73,631 73,630.89 (73,631)

Transfer to Arena Drive Unfunded (Pre-project) 2-050-004-3039 0.00 14,070 14,069.72 (14,070)

Transfer to Arena Drive Fire Unfunded 2-050-004-3044 169,909.92 32,540 32,539.66 137,370

Total Unfunded Capital Transfers 169,909.92 167,483 167,481.92 2,427

Total Corporate Building Betterments 0.00 1 0.00 (1)


Expenses

Capital-ADMIN PROPERTY- -Contract 2-707-001-3145 6,000.00 6,000 0.00 0

Council Chambers - contract2-707-006-3145 0.00 35,000 35,686.72 (35,000)

ADMIN PROPERTY-Improvements -Contract2-707-007-3145 12,000.00 18,000 1,752.43 (6,000)

ADMIN PROPERTY - Office Furnishings & Fixtures 2-707-887-3150 0.00 0 74.27 0

Total Expenses 18,000.00 59,000 37,513.42 (41,000)

Furniture Fixtures & Small Tools & Equipment

CAO-Furniture & Fixtures TCA Cla-Materials 2-115-887-3150 743.00 732 298.10 11

Clerk - Furniture & Fixtures 2-120-887-3150 898.00 885 274.95 13

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget

Schedule "B" to By-law 13-2018

Capital BAC All

PE-251

FINANCE-Furniture & Fixtures TCA-Materials 2-130-887-3150 1,009.00 995 747.34 14

-PROPERTY STANDARDS-Furniture & F-Materials 2-270-887-3150 200.00 0 0.00 200

BUILDING INSPECTION-Furniture & -Materials 2-280-887-3150 948.00 540 467.00 408

PLANNING-Furniture & Fixtures TC-Materials 2-800-887-3150 1,600.00 9,546 8,004.60 (7,946)

Total Furniture Fixtures & Small Tools & Equipment 5,398.00 12,698 9,791.99 (7,300)


Transfer from Revenue CAO - Furniture & Fixtures 2-115-120-9814 (743.00) (732) (732.00) (11)

Transfer from Rev Fund - Clerk Furniture & Fixture 2-120-120-9814 (898.00) (885) (885.00) (13)

Capital-FINANCE-REVENUES-Transfer from Rev Fund 2-130-120-9814 (1,009.00) (995) (995.00) (14)

PROPERTY STANDARDS-REVENUES-Revenue Fund T 2-270-120-9814 (200.00) 0 0.00 (200)

Building - Tsf from Revenue Fund 2-280-120-9814 (948.00) (540) (540.00) (408)

PLANNING-REVENUES-Transfer from Rev Fund 2-800-120-9814 (1,600.00) (546) (546.00) (1,054)


Reserve Transfers

ADMIN PROPERTY-Admin Bldg Reserve Disbursement 2-707-980-8430 (18,000.00) (59,000) (36,148.81) 41,000

PLANNING--Admin Bldg RF Disbursement 2-800-980-8430 0.00 (9,000) (7,458.60) 9,000

Total Reserve Transfers (18,000.00) (68,000) (43,607.41) 50,000

Total Administrative Building 0.00 0 0.00 0

Strategic Plan Project

Expense

Strategic Plan Project 2-050-005-3145 25,000.00 25,000 0.00 0

Total Expense 25,000.00 25,000 0.00 0

Reserve Fund Transfers

CORPORATE- -Corp RF Disbursement 2-050-005-8110 (25,000.00) (25,000) 0.00 0

Total Reserve Fund Transfers (25,000.00) (25,000) 0.00 0

Total Strategic Plan Project 0.00 0 0.00 0

General Projects

Revenue

CORPORATE-REVENUES-GRANTS 2-050-120-9811 (25,000.00) 0 0.00 (25,000)

Total Revenue (25,000.00) 0 0.00 (25,000)

Expense

CORPORATE-Solar Project -Contract2-050-008-3145 36,000.00 0 0.00 36,000

CORPORATE-Website -Contract2-050-009-3145 0.00 57,000 53,220.48 (57,000)

Corporate- Community Energy Plan2-050-010-3145 25,000.00 0 0.00 25,000

Corporate - Joint GHG Reduction Plan Project2-050-011-3145 10,000.00 0 0.00 10,000

CORPORATE-Strategic Planning/Reporting Software2-050-012-3145 31,000.00 0 0.00 31,000

Total Expense 102,000.00 57,000 53,220.48 45,000


Website -Software & IT Disbursement 2-050-009-8050 0.00 (57,000) (53,220.48) 57,000

CORPORATE-RESERVES TRANSFER-Bldg Better RF 2-050-980-8040 (36,000.00) 0 0.00 (36,000)

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-252

CORPORATE-RESERVES TRANSFER-Corp RF Disbur 2-050-980-8110 (41,000.00) 0 0.00 (41,000)

Total Reserve Fund Transfers (77,000.00) (57,000) (53,220.48) (20,000)

Total General Projects 0.00 0 0.00 0

Computer Network System Replacement Plan

Expense

Computer Network System Replacement Plan 2-050-007-3150 20,500.00 9,159 3,967.37 11,341

Accounting Software Upgrades 2-130-005-3150 0.00 61,739 52,124.48 (61,739)

Total Expense 20,500.00 70,898 56,091.85 (50,398)


Computer Network Syste- Software & IT Disbursement 2-050-007-8050 (20,500.00) (9,159) (3,967.37) (11,341)

Capital-FINANCE- -Software & IT Disbursement 2-130-005-8050 0.00 (61,739) (52,124.48) 61,739

Total Reserve Fund Transfers (20,500.00) (70,898) (56,091.85) 50,398

Total Computer Network System Replacement Plan 0.00 0 0.00 0

Council Projects

Expense

COUNCIL- Computer & Software Projects 2-110-001-3150 15,000.00 0 0.00 15,000

Total Expense 15,000.00 0 0.00 15,000


COUNCIL-Software & IT Reserve Disbursement 2-110-980-8050 (15,000.00) 0 0.00 (15,000)

Total Reserve Fund Transfers (15,000.00) 0 0.00 (15,000)

Total Council Projects 0.00 0 0.00 0

Total GENERAL GOVERNMENT 0.00 1 0.00 (1)

RECREATION & CULTURAL SERVICESPERC Capital Projects

Revenue

-BANQUET HALL- -GRANTS 2-702-013-9811 0.00 (1,500) (1,490.25) 1,500

Total Revenue 0.00 (1,500) (1,490.25) 1,500

Expenses

Arena Building Components 2-701-002-3150 30,000.00 0 0.00 30,000

ARENA-Water Softener -Materials 2-701-020-3150 0.00 7,500 6,950.00 (7,500)

Arena - Popcorn Machine2-701-022-3150 0.00 1,000 1,056.25 (1,000)

Arena - HVAC 2-701-023-3150 0.00 16,200 12,436.67 (16,200)

Recreation Master Plan 2-701-024-3145 0.00 50,000 50,845.28 (50,000)

ARENA- -Contract 2-701-025-3145 83,500.00 0 0.00 83,500

ARENA-Softwares-Materials 2-701-886-3150 0.00 10,000 10,119.30 (10,000)

ARENA-Furniture & Fixtures TCA 2-701-887-3150 16,076.00 11,639 7,330.15 4,437

BANQUET HALL-HVAC Unit -Materials 2-702-011-3150 0.00 32,500 24,873.33 (32,500)

Banquet Hall - Spot Lights 2-702-013-3150 0.00 9,500 11,550.00 (9,500)

Banquet Hall-Furniture & Fixtures TCA-Materials 2-702-887-3150 2,277.00 2,244 2,891.28 33

Pool Slide - Salaries 2-703-011-2020 0.00 0 1,581.26 0

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-253

Pool Slide - Benefits 2-703-011-2025 0.00 0 361.50 0

Pool - Slide 2-703-011-3150 0.00 32,305 30,731.76 (32,305)

POOL-Furniture & Fixtures TCA 2-703-887-3150 5,315.00 4,253 3,829.04 1,062

Total Expenses 137,168.00 177,141 164,555.82 (39,973)


ARENA-Furniture & Fixtures -Transfer from Rev Fund 2-701-120-9814 (9,576.00) (9,439) (9,439.00) (137)

ARENA-REVENUES-Revenue Fund Transfer 2-701-120-9815 (30,696.00) (30,257) (30,257.00) (439)

(Former) Hall -Furniture & Fixt Tsf from Rev Fund 2-702-120-9814 0.00 0 (2,244.00) 0

Transfer from Revenue Fund 2-702-210-9814 (10,501.00) (10,351) (10,351.00) (150)

BANQUET HALL-Furniture/Fixtures Tsf from Rev Fund 2-702-210-9815 (2,277.00) (2,244) 0.00 (33)

POOL-Furniture & Fixtures-Transfer from Rev Fund 2-703-120-9814 (4,315.00) (4,253) (4,253.00) (62)

POOL-REVENUES-Revenue Fund Transfer 2-703-120-9815 (12,447.00) (44,574) (44,943.52) 32,127

Total Revenue Fund Transfers (69,812.00) (101,118) (101,487.52) 31,306

Reserve Transfers

ARENA-RESERVES TRANSFER-Bldg Better RF Dis 2-701-980-8040 (80,000.00) (2,200) 0.00 (77,800)

ARENA-Software & IT Disbursement 2-701-980-8050 (1,500.00) (10,000) (10,119.30) 8,500

ARENA-Corp RF Disburseme 2-701-980-8110 0.00 (50,000) (50,845.28) 50,000

ARENA-Arena Reserve Disbursement 2-701-980-8380 (7,804.00) 0 0.00 (7,804)

ARENA-Arena Reserve Contribution 2-701-980-8381 0.00 5,557 11,699.61 (5,557)

BANQUET HALL-Seelhoff RF Disbursement 2-702-980-8080 0.00 (7,600) (7,637.91) 7,600

BANQUET HALL-Banq Hall Reserve Contribution 2-702-980-8391 10,501.00 9,951 7,929.16 550

POOL-Pool Reserve Contribution 2-703-980-8401 11,447.00 12,269 12,269.00 (822)

Total Reserve Transfers (67,356.00) (42,023) (36,704.72) (25,333)


BANQUET HALL-Transfer to Unfunded- 2-702-991-3032 0.00 (32,500) (24,873.33) 32,500

Total Unfunded Capital Transfers 0.00 (32,500) (24,873.33) 32,500

Total PERC Capital Projects 0.00 0 0.00 0

General Park Projects

Revenue

GENERAL PARKS-Grants 2-318-120-9811 0.00 (43,334) (42,694.00) 43,334

GENERAL PARKS-REVENUES-Sale of Assets 2-318-120-9813 0.00 0 (1,749.18) 0

Total Revenue 0.00 (43,334) (44,443.18) 43,334

Expenses

Mill Street Park - salaries 2-318-006-2020 0.00 0 2,076.65 0

Mill Street Park - benefits 2-318-006-2025 0.00 0 437.86 0

Mill Street Park - contract 2-318-006-3145 0.00 65,000 69,582.80 (65,000)

Quinlan Park - Salaries 2-318-007-2020 0.00 0 3,045.01 0

Quinlan Park - benefits 2-318-007-2025 0.00 0 632.48 0

Quinlan Park - contract 2-318-007-3145 0.00 65,000 63,069.08 (65,000)

Total Expenses 0.00 130,000 138,843.88 (130,000)

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-254

Reserve Transfers

GENERAL PARK-Parkland Reserve Disbursement 2-318-980-8500 0.00 (86,666) (94,400.70) 86,666

Total Reserve Transfers 0.00 (86,666) (94,400.70) 86,666

Total General Park Projects 0.00 0 0.00 0

Library Capital

Expenses

Capital-LIBRARY- -Contract 2-750-001-3145 6,000.00 6,000 0.00 0

Total Expenses 6,000.00 6,000 0.00 0

Reserve Transfers

LIBRARY-RESERVES TRANSFER-Library Bldg RF 2-750-980-8440 (6,000.00) (6,000) 0.00 0

Total Reserve Transfers (6,000.00) (6,000) 0.00 0

Total Library Capital 0.00 0 0.00 0

Total RECREATION & CULTURAL SERVICES 0.00 0 0.00 0

PROTECTION SERVICESFire Department


Transfer from Revenue Fund 2-210-120-9814 (188,930.00) (186,230) (186,230.00) (2,700)

Transfer from Revenue Fund/Hydrants 2-210-120-9816 (6,720.00) (6,624) (6,624.00) (96)

FDC Transfer from Revenue Fund - Small Equip 2-210-887-9814 (59,519.00) (58,668) (58,668.00) (851)

MILVER Tsf from Rev Fund Furniture & Fixtures 2-211-887-9816 (7,621.66) (7,513) (7,512.66) (109)

Shakespeare St Tsf From Rev Fund - Furniture & Fi 2-212-887-9818 (7,621.67) (7,513) (7,512.67) (109)

SEBRIN-Tsf from Rev Fund - Furniture & Fixtures 2-213-887-9816 (7,621.67) (7,513) (7,512.67) (109)


Reserve Transfers

FIRE DEPT CENTRAL- Fire Reserve Disbursement 2-210-980-8160 (260,000.00) (30,090) 0.00 (229,910)

FIRE DEPT CENTRAL-TRANSFER TO -Fire Reserv 2-210-980-8161 15,504.00 0 152,796.23 15,504

Total Reserve Transfers (244,496.00) (30,090) 152,796.23 (214,406)


FIRE DEPT - Transfer to Unfunded 2-210-991-3012 (601,070.00) (846,770) 36,747.90 245,700

Total Unfunded Capital Transfers (601,070.00) (846,770) 36,747.90 245,700

Large Equipment Expenses

Large Equipment - Milverton Station Project 1 2-211-003-3150 525,000.00 525,000 0.00 0

Sebringville Station - Large Equipment 2-213-004-3150 525,000.00 525,000 0.00 0

Total Large Equipment Expenses 1,050,000.00 1,050,000 0.00 0

Small Equipment Expenses

FDC - Small Equipment Purchases/Furniture & Fixt 2-210-887-3150 5,000.00 23,320 395.87 (18,320)

Total Small Equipment Expenses 5,000.00 23,320 395.87 (18,320)

Bunker & Furniture & Fixtures

FDC - Bunker Gear/Furniture & Fixtures 2-210-887-3197 13,300.00 13,300 16,462.32 0

Capital-FDC - Radios/Furniture & Fixtures 2-210-887-4205 0.00 24,500 21,430.24 (24,500)

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-255

Capital-FIRE Dept Mil Furn Fix & Sm Equip 2-211-887-3150 13,300.00 18,800 20,345.17 (5,500)

Capital-FIRE DEPT - SHK Furn Fix & Sm Equip 2-212-887-3150 22,300.00 7,300 16,014.79 15,000

Capital-FIRE DEPT - SEB-Furn Fix & Sm Equip 2-213-887-3150 13,300.00 7,300 9,379.66 6,000

Total Bunker & Furniture & Fixtures 62,200.00 71,200 83,632.18 (9,000)

Hydrant Expenses

Capital - Fire Hydrants & Water Supply 2-210-006-3150 6,400.00 6,400 2,979.07 0

Total Hydrant Expenses 6,400.00 6,400 2,979.07 0

Revenue

Fire Department - Sale of Assets 2-210-120-9813 0.00 0 (2,491.25) 0

Total Revenue 0.00 0 (2,491.25) 0

Total Fire Department 0.00 (1) 0.00 1

Arena Drive Project - Fire Component

Revenue

MILVERTON STATIO-Arena Drive Proj -Other Revenue 2-211-824-9813 (2,000.00) (2,000) 0.00 0

Total Revenue (2,000.00) (2,000) 0.00 0

Expenses

Arena Drive Fire Component - Salaries 2-211-824-2020 0.00 0 13,618.98 0

Arena Drive Fire Component - Benefits 2-211-824-2025 0.00 0 2,672.69 0

MILVERTON STATION-Arena Drive Project -Contract 2-211-824-3145 94,733.00 1,214,510 1,085,885.65 (1,119,777)

MILVERTON STATION-Arena Drive Project -Materials 2-211-824-3150 25,045.00 39,447 32,001.50 (14,402)

Total Expenses 119,778.00 1,253,957 1,134,178.82 (1,134,179)

Reserve Transfers

MILVERTON STATIO-Arena Drive Project -Bldg Better 2-211-824-8040 (117,778.00) (389,597) 0.00 271,819

Total Reserve Transfers (117,778.00) (389,597) 0.00 271,819


MILVERTON STAT- Arena Drive Proj Unfunded Cap Tsf 2-211-824-3044 0.00 (862,360) (1,134,178.82) 862,360

Total Unfunded Capital Transfers 0.00 (862,360) (1,134,178.82) 862,360

Total Arena Drive Project - Fire Component 0.00 0 0.00 0

Total PROTECTION SERVICES 0.00 (1) 0.00 1

TRANSPORTATION SERVICESRoads and Public Works

Revenue

PUBLIC WORKS- -OTHER - SALE OF ASSETS 2-310-008-9813 0.00 0 (43,623.00) 0

PUBLIC WORKS-REVENUES-GRANTS 2-310-120-9811 (20,021.89) 0 0.00 (20,022)

Capital-ROADS- Federal Gas Tax Grant 2-320-003-9811 (383,103.29) (372,164) (372,163.43) (10,939)

ROADS-REVENUE - Grants 2-320-120-9811 (48,463.11) (68,485) 0.00 20,022

Total Revenue (451,588.29) (440,649) (415,786.43) (10,939)


PUBLIC WORKS-REVENUES-Transfer from Rev Fund 2-310-120-9814 (359,048.00) (353,916) (353,916.00) (5,132)

PUBLIC WORKS-Tsf From Rev Fund - Furniture & Fixtu 2-310-120-9816 (8,847.00) (8,721) (8,721.00) (126)

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-256

Transfer from Revenue Fund 2-320-120-9814 (437,660.00) (431,405) (431,405.00) (6,255)

Roads Hardtop Program - Transfer from Revenue Fund 2-320-120-9815 (547,073.00) (539,254) (539,254.00) (7,819)

Total Revenue Fund Transfers (1,352,628.00) (1,333,296) (1,333,296.00) (19,332)

Reserve Transfers

PUBLIC WORK-PW RF Disbursement 2-310-980-8210 (182,952.00) (218,654) (48,256.91) 35,702

PUBLIC WORKS-PE Transp Reserve Disbursement 2-310-980-8490 (20,021.89) (20,022) 0.00 0

ROADS-RESERVES TRANSFER-PW RF Disbursement 2-320-980-8210 (129,356.12) 0 33,327.61 (129,356)

ROADS-PW Reserve Contribution 2-320-980-8211 501,633.00 346,001 681,919.20 155,632

ROADS-RESERVE - Contribution to -Gas Tax RF 2-320-980-8511 10,000.00 10,000 10,000.00 0

Total Reserve Transfers 179,302.99 117,325 676,989.90 61,978

Total Roads and Public Works (1,624,913.30) (1,656,620) (1,072,092.53) 31,707

Roads and Public Works Expenses

Public Works Building & Equipment Projects

Public Works - Pickup Purchases 2-310-001-3150 36,500.00 54,000 50,051.94 (17,500)

Public Works Other Equipment- -Contract 2-310-004-3145 7,500.00 134,000 132,776.20 (126,500)

PUBLIC WORKS- Grader Purchases 2-310-005-3150 450,000.00 0 0.00 450,000

PUBLIC WORKS Other Equipment- -Materials 2-310-011-3150 6,000.00 20,000 19,014.87 (14,000)

NEH Shop - contract2-310-012-3145 20,000.00 4,000 3,480.19 16,000

PUBLIC WORKS-Other Equipment -Materials2-310-013-3150 22,000.00 32,000 30,517.82 (10,000)

PUBLIC WORKSVehicle Purchase 2-310-014-3150 40,043.78 40,044 0.00 0

Total Public Works Building & Equipment Projects 582,043.78 284,044 235,841.02 298,000

Furniture & Fixtures Small Tools

PUBLIC WORKS-Furniture & Fixture-Materials 2-310-887-3150 8,847.00 8,721 8,179.51 126

Total Furniture & Fixtures Small Tools 8,847.00 8,721 8,179.51 126

Road 129

Road 129 Salaries 2-320-129-2020 2,000.00 0 0.00 2,000

Road 129 Benefits 2-320-129-2025 500.00 0 0.00 500

Road 129 2-320-129-3150 65,000.00 0 0.00 65,000

Total Road 129 67,500.00 0 0.00 67,500

Road 122 Paving

Capital-ROADS-Road 122-Salaries 2-320-122-2020 0.00 0 1,219.66 0

Capital-ROADS-Road 122-Benefits 2-320-122-2025 0.00 0 220.13 0

Road 122 - Contract 2-320-122-3145 125,000.00 125,000 15,562.02 0

Total Road 122 Paving 125,000.00 125,000 17,001.81 0

Line 67 Road Construction

Line 67 Road Reconstruction Contract 2-320-005-3145 72,500.00 0 0.00 72,500

Total Line 67 Road Construction 72,500.00 0 0.00 72,500

Line 47 Construction

Line 47 - Contract 2-320-014-3145 130,000.00 0 0.00 130,000

Total Line 47 Construction 130,000.00 0 0.00 130,000

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-257

St Marys Street

St Marys Street Contract 2-320-815-3145 2,200.00 0 0.00 2,200

Total St Marys Street 2,200.00 0 0.00 2,200

Line 37

Line 37 -Salaries 2-320-037-2020 0.00 12,000 21,669.69 (12,000)

Line 37 -Benefits 2-320-037-2025 0.00 3,600 4,172.00 (3,600)

Line 37 -Contract 2-320-037-3145 0.00 12,500 11,990.38 (12,500)

Line 37 -Materials 2-320-037-3150 0.00 35,000 32,252.18 (35,000)

Total Line 37 0.00 63,100 70,084.25 (63,100)

Road 140

Road 140 -Salaries 2-320-140-2020 0.00 0 332.67 0

Road 140 -Benefits 2-320-140-2025 0.00 0 57.33 0

Road 140 -Contract 2-320-140-3145 250,000.00 250,000 237,858.78 0

Total Road 140 250,000.00 250,000 238,248.78 0

Line 36

Line 36 -Salaries 2-320-036-2020 0.00 4,000 5,032.85 (4,000)

Capital-ROADS- -Benefits 2-320-036-2025 0.00 1,200 996.70 (1,200)

Line 36 - Contract 2-320-036-3145 75,000.00 450,000 459,337.06 (375,000)

Line 36 - Materials 2-320-036-3150 0.00 4,500 9,657.43 (4,500)

Total Line 36 75,000.00 459,700 475,024.04 (384,700)

Road 125

Road 125 - Contract 2-320-125-3145 0.00 62,000 21,092.44 (62,000)

Total Road 125 0.00 62,000 21,092.44 (62,000)

Road 130

Road 130 - Contract 2-320-130-3145 68,400.00 62,000 0.00 6,400

Total Road 130 68,400.00 62,000 0.00 6,400

Cross Walk Upgrades

ROADS-Crossw Walk Upgrades -Contract2-320-826-3145 108,422.52 115,000 6,577.48 (6,577)

Total Cross Walk Upgrades 108,422.52 115,000 6,577.48 (6,577)

Thompson Street

Thompson Street -Salaries 2-320-827-2020 1,000.00 0 0.00 1,000

Thompson Street -Benefits 2-320-827-2025 250.00 0 0.00 250

Thompson Street -Contract 2-320-827-3145 7,000.00 0 0.00 7,000

Thompson Street -Materials 2-320-827-3150 500.00 0 0.00 500

Total Thompson Street 8,750.00 0 0.00 8,750

William Shakespeare Street

William Shakespeare Street -Salaries 2-320-828-2020 1,000.00 0 0.00 1,000

William Shakespeare Street -Benefits 2-320-828-2025 250.00 0 0.00 250

William Shakespeare Street -Contract 2-320-828-3145 4,000.00 0 0.00 4,000

William Shakespeare Street -Materials 2-320-828-3150 500.00 0 0.00 500

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-258

Total William Shakespeare Street 5,750.00 0 0.00 5,750

Pacific Street

Pacific Street -Contract 2-320-829-3145 7,500.00 0 0.00 7,500

Total Pacific Street 7,500.00 0 0.00 7,500

Whaley Street

Whaley Street -Contract 2-320-830-3145 6,000.00 0 0.00 6,000

Total Whaley Street 6,000.00 0 0.00 6,000

Fulton Street

Fulton Street -Contract 2-320-831-3145 5,000.00 0 0.00 5,000

Total Fulton Street 5,000.00 0 0.00 5,000

Crack Sealing

Crack Sealing -Contract 2-320-832-3145 50,000.00 0 0.00 50,000

Total Crack Sealing 50,000.00 0 0.00 50,000

Line 33

Line 33 -Salaries 2-320-033-2020 8,000.00 0 0.00 8,000

Line 33 -Benefits 2-320-033-2025 2,000.00 0 0.00 2,000

Line 33 -Contract 2-320-033-3145 27,000.00 0 0.00 27,000

Line 33 -Materials 2-320-033-3150 15,000.00 0 0.00 15,000

Total Line 33 52,000.00 0 0.00 52,000

Total Roads and Public Works Expenses 1,624,913.30 1,429,565 1,072,049.33 195,348

Bridges and Culverts


Culverts - Transfer from Rev Fund 2-526-120-9814 (22,169.00) (21,852) (21,852.00) (317)

Total Revenue Fund Transfers (22,169.00) (21,852) (21,852.00) (317)

Reserve Transfers

PW Bridge Reserve Disbursement 2-527-980-8360 (60,000.00) (75,000) (65,096.45) 15,000

Total Reserve Transfers (60,000.00) (75,000) (65,096.45) 15,000

Expenses

TCA - Culverts 2-526-887-3150 22,169.00 21,852 21,252.38 317

Bridges - General -Contract 2-527-000-3145 30,000.00 30,000 20,696.07 0

Structure 22 - Contract 2-527-022-3145 20,000.00 0 0.00 20,000

Bridge 42B- Road 101 - Contract2-527-042-3145 0.00 45,000 45,000.00 (45,000)

Structure 87 - Contract 2-527-087-3145 10,000.00 0 0.00 10,000

Total Expenses 82,169.00 96,852 86,948.45 (14,683)

Total Bridges and Culverts 0.00 0 0.00 0

Storm Sewer Projects


STORMS SEWERS-RESERVES TRANSFE-PW RF Disbu 2-410-980-8210 (30,700.00) 0 (28,195.66) (30,700)

Total Reserve Fund Transfers (30,700.00) 0 (28,195.66) (30,700)

Expenses

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-259

STORMS SEWERS-Fraser Trachsel St -Contract 2-410-001-3145 0.00 0 28,195.66 0

St Marys Street -Contract 2-410-815-3145 2,200.00 0 0.00 2,200




Lifecycle Event Hole Repairs -Contract 2-410-832-3145 10,000.00 0 0.00 10,000

Total Expenses 30,700.00 0 28,195.66 30,700

Total Storm Sewer Projects 0.00 0 0.00 0

Arena Drive Project - Roads Component

Expenses

ROADS-Arena Drive Project -Salaries 2-320-824-2020 0.00 4,000 8,443.70 (4,000)

ROADS-Arena Drive Project -Benefits 2-320-824-2025 0.00 1,200 1,630.52 (1,200)

ROADS-Arena Drive Project -Contract 2-320-824-3145 20,758.00 94,867 25,445.04 (74,109)

ROADS-Arena Drive Project -Materials 2-320-824-3150 0.00 4,000 100,368.85 (4,000)

Total Expenses 20,758.00 104,067 135,888.11 (83,309)


ROADS-Arena Drive Proj -Bldg Better RF Disburse 2-320-824-8040 (20,758.00) (104,067) 0.00 83,309

Total Reserve Fund Transfers (20,758.00) (104,067) 0.00 83,309


ROADS-Arena Drive Project -Unfunded Capital Transf 2-320-824-3040 0.00 0 (135,888.11) 0

Total Unfunded Capital Transfers 0.00 0 (135,888.11) 0

Total Arena Drive Project - Roads Component 0.00 0 0.00 0

Arena Drive Project - Storm Component

Expenses

Capital-STORMS SEWERS-Arena Drive Project-Contract 2-410-824-3145 0.00 18,895 368.82 (18,895)

STORMS SEWERS-Arena Drive Project -Materials 2-410-824-3150 0.00 0 1,435.94 0

Total Expenses 0.00 18,895 1,804.76 (18,895)


STORMS SEWERS-Arena Dr Pro -Bldg Better RF Disburs 2-410-824-8040 0.00 (18,895) 0.00 18,895

Total Reserve Fund Transfers 0.00 (18,895) 0.00 18,895


STORMS SEWERS- Arena Dr Proj- Unfunded Cap Tsf 2-410-824-3041 0.00 0 (1,804.76) 0


Total Arena Drive Project - Storm Component 0.00 0 0.00 0

Sign Projects

Expenses

Capital-SIGNS- -Contract 2-524-001-3145 10,000.00 0 0.00 10,000

TCA - Signs 2-524-887-3150 11,084.00 10,926 11,118.35 158

Total Expenses 21,084.00 10,926 11,118.35 10,158


2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-260

Signs Transfer from Rev Fund 2-524-120-9814 (11,084.00) (10,926) (10,926.00) (158)



SIGNS-RESERVES TRANSFER-PW RF Disbursement 2-524-980-8210 (10,000.00) 0 (192.35) (10,000)

Total Reserve Fund Transfers (10,000.00) 0 (192.35) (10,000)

Total Sign Projects 0.00 0 0.00 0

Gravel Pit

Expenses

GRAVEL PIT- Scale2-360-001-3150 12,000.00 0 0.00 12,000

Total Expenses 12,000.00 0 0.00 12,000


GRAVEL PIT-RESERVES TRANSFER-Gravel Scale 2-360-980-8240 (12,000.00) 0 0.00 (12,000)


Total Gravel Pit 0.00 0 0.00 0

Sidewalks

Expenses

TCA Sidewalks - contract 2-528-887-3145 235,000.00 250,000 23,493.17 (15,000)

TCA - Sidewalks - materials 2-528-887-3150 23,278.00 0 4,391.43 23,278

Total Expenses 258,278.00 250,000 27,884.60 8,278


Sidewalks - Tsf from Revenue Fund 2-528-120-9814 (23,278.00) (22,945) (22,945.00) (333)



SIDEWALKS-RESERVES TRANSFER-PW RF Disburse 2-528-980-8210 (235,000.00) 0 (4,896.40) (235,000)

Total Reserve Fund Transfers (235,000.00) 0 (4,896.40) (235,000)

Total Sidewalks 0.00 227,055 43.20 (227,055)

Total TRANSPORTATION SERVICES 0.00 0 0.00 0

ENVIRONMENTLandfill

Expenses

Landfill - Equipment Purchases 2-458-002-3150 0.00 138,500 138,393.60 (138,500)

Landfill - contract2-458-003-3145 28,443.34 34,000 5,556.66 (5,557)

LANDFILL-Transfer Station -Salaries 2-458-004-2020 40,000.00 0 0.00 40,000

LANDFILL-Transfer Station -Benefits 2-458-004-2025 10,000.00 0 0.00 10,000

LANDFILL-Transfer Station -Contract 2-458-004-3145 260,000.00 0 0.00 260,000

LANDFILL-Transfer Station -Materials 2-458-004-3150 60,000.00 0 0.00 60,000

Total Expenses 398,443.34 172,500 143,950.26 225,943


LANDFILL-Transfer to Unfunded2-458-991-3045 (398,443.34) (172,500) (143,950.26) (225,943)

Total Unfunded Capital Transfers (398,443.34) (172,500) (143,950.26) (225,943)

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-261

Total Landfill 0.00 0 0.00 0

Total ENVIRONMENT 0.00 0 0.00 0

PLANNING & DEVELOPMENTSignage

Expenses

ECONOMIC DEVELOPMENT-Signs -Salaries 2-820-001-2020 0.00 750 0.00 (750)

ECONOMIC DEVELOPMENT-Signs -Benefits 2-820-001-2025 0.00 250 0.00 (250)

ECONOMIC DEVELOPMENT-Signs -Contract2-820-001-3145 0.00 9,000 8,505.18 (9,000)

Total Expenses 0.00 10,000 8,505.18 (10,000)

Reserve Transfers

ECONOMIC DEVELOPMENT-Corp RF Disbursement 2-820-980-8110 0.00 (10,000) (8,505.18) 10,000

Total Reserve Transfers 0.00 (10,000) (8,505.18) 10,000

Total Signage 0.00 0 0.00 0

Total PLANNING & DEVELOPMENT 0.00 0 0.00 0

HEALTH & CULTURAL SERVICESGreenwood Cemetery

Expenses

GREENWOOD CEMETERY-Furniture & F-Materials 2-510-887-3150 386.00 380 119.38 6

Total Expenses 386.00 380 119.38 6


GREENWOOD CEMETERY - Tsf from Rev Fund 2-510-120-9814 (386.00) (380) (380.00) (6)

Total Revenue Fund Transfers (386.00) (380) (380.00) (6)

Trust Fund Transfers

GREENWOOD CEMETERY -Seelhoff Trust Contri 2-510-970-8863 0.00 0 260.62 0

Total Trust Fund Transfers 0.00 0 260.62 0

Total Greenwood Cemetery 0.00 0 0.00 0

Knox Wesley Cemetery

Expenses

Knox Wesley Cemetery - contract2-541-001-3145 6,000.00 0 0.00 6,000

Total Expenses 6,000.00 0 0.00 6,000


KNOX WESLEY UNITED CHURCH-Cemetery Reserve Disburs 2-541-980-8350 (6,000.00) 0 0.00 (6,000)


Total Knox Wesley Cemetery 0.00 0 0.00 0

Total HEALTH & CULTURAL SERVICES 0.00 0 0.00 0

ENVIRONMENT WATERWater Furniture & Fixtures

Expenses

WATER SYST-Furniture &-Materials 2-431-887-3150 23,990.00 23,647 39,855.31 343

Total Expenses 23,990.00 23,647 39,855.31 343

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-262


WATER SYSTE- Tsf from Revenue Furniture & Fixtures 2-431-120-9814 (23,990.00) (23,647) (23,647.00) (343)


Total Water Furniture & Fixtures 0.00 0 16,208.31 0

General Water Capital


WATER SYSTEMS-Water RF Disbursement 2-431-980-8310 (124,646.78) (113,749) (26,009.03) (10,898)

Total Reserve Fund Transfers (124,646.78) (113,749) (26,009.03) (10,898)

Water System Projects

Water - contract2-431-013-3145 20,199.28 30,000 9,800.72 (9,801)

Total Water System Projects 20,199.28 30,000 9,800.72 (9,801)

Total General Water Capital (104,447.50) (83,749) (16,208.31) (20,699)

SCADA System

Expenses

Water SCADA Systems- -Materials 2-431-009-3150 0.00 35,000 29,459.52 (35,000)

Total Expenses 0.00 35,000 29,459.52 (35,000)


Water SCADA Systems- -Water RF Disbursement 2-431-009-8310 0.00 (35,000) (29,459.52) 35,000

Total Reserve Fund Transfers 0.00 (35,000) (29,459.52) 35,000

Total SCADA System 0.00 0 0.00 0

Arena Drive - Water Component

Expenses

WATER SYSTEMS-Arena Drive Project -Contract 2-431-824-3145 0.00 18,895 224.81 (18,895)

WATER SYSTEMS-Arena Drive Project -Materials 2-431-824-3150 0.00 0 877.55 0

Total Expenses 0.00 18,895 1,102.36 (18,895)


WATER SYSTEMS- Arena Dr Proj-Bldg Better RF Disbur 2-431-824-8040 0.00 (18,895) 0.00 18,895

Total Reserve Fund Transfers 0.00 (18,895) 0.00 18,895


WATER SYSTEMS- Arena Dr Proj-Unfunded Cap Tsf 2-431-824-3043 0.00 0 (1,102.36) 0


Total Arena Drive - Water Component 0.00 0 0.00 0

General Water Project Expenses

Expenses

Capital-WATER SYSTEMSShakespeare Well- -Salaries 2-431-012-2020 0.00 0 689.22 0

Capital-WATER SYSTEMS-Shakespeare Well -Benefits 2-431-012-2025 0.00 0 134.88 0

WATER SYSTEMS-Shakespeare Well - Materials 2-431-012-3150 155,306.00 260,933 104,802.55 (105,627)

Total Expenses 155,306.00 260,933 105,626.65 (105,627)

Pacific Street


2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-263


Whaley Street



St Marys Street



Fulton Street



Total General Water Project Expenses 176,006.00 260,933 105,626.65 (84,927)

General Water Revenue & Transfers

Revenue

WATER SYSTEMS- Shakespeare Well-OTHER REVENUE 2-431-012-9813 (66,373.00) (171,999) (105,626.65) 105,626

WATER SYSTEMS-REVENUES-GRANTS 2-431-120-9811 (5,185.50) (5,186) 0.00 1

Total Revenue (71,558.50) (177,185) (105,626.65) 105,627

Total General Water Revenue & Transfers (71,558.50) (177,185) (105,626.65) 105,627

Total ENVIRONMENT WATER 0.00 (1) 0.00 1

ENVIRONMENT WASTEWATERShakespeare Building Canada Sewer Project

Expenses

Shakespeare Sewer Building - Materials 2-420-003-3150 0.00 0 7,079.70 0

Total Expenses 0.00 0 7,079.70 0

Total Shakespeare Building Canada Sewer Project 0.00 0 7,079.70 0

Sewer Furniture & Fixtures

Expenses

SEWERS-Furniture & Fixt-Materials 2-420-887-3150 23,637.00 23,299 25,086.35 338

Total Expenses 23,637.00 23,299 25,086.35 338


SEWERS-Transfer from Revenue - Furniture & Fixture 2-420-120-9814 (23,637.00) (23,299) (23,299.00) (338)


Total Sewer Furniture & Fixtures 0.00 0 1,787.35 0

General Projects

Sanitary Sewers

Sanitary Sewers -salaries 2-420-001-2020 0.00 0 119.20 0

Sanitary Sewers - benefits 2-420-001-2025 0.00 0 24.58 0

Sanitary Sewers - Contract 2-420-001-3145 65,000.00 207,000 209,593.27 (142,000)

Wastewater - Contract 2-420-013-3145 18,995.38 30,000 11,004.62 (11,005)

Total Sanitary Sewers 83,995.38 237,000 220,741.67 (153,005)

Shakespeare Wastewater Treatment Facility

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-264

Shakespeare Sewer Building -Contract 2-420-003-3145 0.00 10,000 0.00 (10,000)

Total Shakespeare Wastewater Treatment Facility 0.00 10,000 0.00 (10,000)

Mill St W Pump Station

WASTEWATER-Mill St W Pump Stat -Contract 2-420-008-3145 3,000.00 0 0.00 3,000

Total Mill St W Pump Station 3,000.00 0 0.00 3,000


WASTEWATER-Wastewater RFDisbursement 2-420-980-8300 (102,509.88) (186,565) (74,501.22) 84,055

Total Reserve Fund Transfers (102,509.88) (186,565) (74,501.22) 84,055

Revenue

WASTEWATER-REVENUES-GRANTS 2-420-120-9811 (5,185.50) (160,436) (155,250.00) 155,251

Total Revenue (5,185.50) (160,436) (155,250.00) 155,251

Pacific Street



Whaley Street



Fulton Street



St Marys Street



Total General Projects 0.00 (100,001) (9,009.55) 100,001

Milverton Lagoon

Expenses

Capital-Wastewater Milverton Lagoon- -Salaries 2-420-006-2020 0.00 0 119.20 0

Capital-Wastewater Milverton Lagoon - -Benefits 2-420-006-2025 0.00 0 23.30 0

Capital-Wastewater Milverton Lagoon- -Contract2-420-006-3145 0.00 100,000 0.00 (100,000)

Total Expenses 0.00 100,000 142.50 (100,000)

Total Milverton Lagoon 0.00 100,000 142.50 (100,000)

Arena Drive Project - Wastewater Component

Expenses

WASTEWATER-Arena Drive Project -Contract 2-420-824-3145 0.00 18,895 242.38 (18,895)

WASTEWATER-Arena Drive Project -Materials 2-420-824-3150 0.00 0 957.30 0

Total Expenses 0.00 18,895 1,199.68 (18,895)

Reserve Fund Transfer

WASTEWATER-Arena Drive Pro -Bldg Better RF Disburs 2-420-824-8040 0.00 (18,895) 0.00 18,895

Total Reserve Fund Transfer 0.00 (18,895) 0.00 18,895


2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-265

WASTEWATER-Arena Dr Proj - Unfunded Cap Tsf 2-420-824-3042 0.00 0 (1,199.68) 0


Total Arena Drive Project - Wastewater Component 0.00 0 0.00 0

Total ENVIRONMENT WASTEWATER 0.00 (1) 0.00 1

Total 0.00 (2) 0.00 2

2018

Budget

2017

Budget

2017

Actuals

Budget

Variance


Capital Budget


Capital BAC All

PE-266

From Capital From Op From Capital From Op Intrafund Interest

Balance Contribution

2017

Contribution

2017

Disbursements

2017

Disbursements 2017 Transfers 2017 Earned 2017 Ending

Forward Actuals Actuals Actuals Actuals Actuals Actuals Balance

Building Betterment 180,528.31 0.00 11,685.25 -11,132.23 0.00 -104,703.41 1,165.48 77,543.40

Software and IT 214,138.67 0.00 51,382.98 -119,431.63 0.00 0.00 949.59 147,039.61

Dunbar Log Cabin 1,931.14 0.00 0.00 0.00 0.00 0.00 12.43 1,943.57

Seelhoff Community Development 8,057.46 0.00 0.00 -7,637.91 -419.55 0.00 0.00 0.00

Legal Fees 49,229.73 0.00 0.00 0.00 0.00 0.00 0.00 49,229.73

Insurance 89,597.38 0.00 21,616.61 0.00 -3,809.77 0.00 0.00 107,404.22

Corporate Reserve 809,775.51 0.00 238,974.49 -59,350.46 0.00 0.00 0.00 989,399.54

Working Reserve 909,524.18 0.00 0.00 0.00 0.00 0.00 0.00 909,524.18

Road Allowance Title Project 75,283.88 0.00 0.00 0.00 -14,254.91 0.00 484.54 61,513.51

Election 27,999.71 0.00 6,196.00 0.00 0.00 0.00 0.00 34,195.71

Fire Deprtment Capital 12,431.00 152,796.23 50,381.65 0.00 0.00 0.00 1,403.61 217,012.49

Police Stabilization 5,854.11 0.00 20,643.89 0.00 0.00 0.00 26,498.00

Building Department 217,380.49 0.00 112,289.31 0.00 0.00 0.00 1,399.38 331,069.18

Public Works Capital 2,989,028.91 681,919.20 51,543.43 -48,213.71 0.00 69,312.06 23,639.01 3,767,228.90

Winter Control Stabiliation 60,000.00 0.00 0.00 0.00 0.00 0.00 0.00 60,000.00

Calcium Stabilization 67,017.75 0.00 0.00 0.00 0.00 0.00 0.00 67,017.75

Gravel Pit Scale 55,305.69 0.00 4,250.00 0.00 0.00 0.00 383.31 59,939.00

Aggregate Resource Fee 320,539.17 0.00 36,805.02 0.00 0.00 0.00 2,063.07 359,407.26

SEH Gravel Pit 25,748.17 0.00 0.00 0.00 0.00 0.00 165.72 25,913.89

NEH Gravel Pit 38,622.67 0.00 0.00 0.00 0.00 0.00 248.58 38,871.25

Gravel Pit Rehabilitation 13,148.18 0.00 5,793.66 0.00 0.00 0.00 84.62 19,026.46

Gravel Pit Holding 142,960.66 0.00 0.00 0.00 -50,848.52 0.00 0.00 92,112.14

Wastewater 1,518,045.32 0.00 432,792.18 -74,501.22 0.00 0.00 9,290.99 1,885,627.27

Water System 539,572.98 0.00 209,026.38 -55,468.55 0.00 0.00 3,115.81 696,246.62

Landfill 370,707.10 0.00 5,423.00 0.00 0.00 0.00 2,420.86 378,550.96

General Cemeteries 13,429.54 0.00 0.00 0.00 0.00 0.00 86.44 13,515.98

Bridge Capital 275,204.68 0.00 75,786.17 -65,096.45 0.00 0.00 1,836.22 287,730.62

Arena Capital 12,983.24 11,699.61 4,097.61 0.00 0.00 0.00 185.24 28,965.70

Banquet Hall 4,397.86 7,929.16 0.00 0.00 0.00 0.00 79.34 12,406.36

Pool Capital 37,942.23 12,269.00 0.00 0.00 0.00 0.00 323.17 50,534.40

Rostock Hall Capital 0.00 0.00 1,442.00 0.00 0.00 0.00 0.00 1,442.00

Administration Building Capital 159,135.03 0.00 28,338.90 -43,607.41 0.00 0.00 925.96 144,792.48

Library Building 20,802.52 0.00 0.00 0.00 0.00 0.00 0.00 20,802.52

Economic Development 559.50 0.00 0.00 0.00 0.00 0.00 3.60 563.10

Milverton Beautification Committee 18,108.60 0.00 5,000.00 0.00 -6,091.22 0.00 0.00 17,017.38

Milverton Economic Development 41,567.26 0.00 0.00 0.00 -15,000.00 0.00 170.99 26,738.25

RESERVE CONTINUTIY REPORT - 2017 YEAR END

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2017

Contribution

2017

Disbursements

2017

Disbursements 2017 Transfers 2017 Earned 2017 Ending

Forward Actuals Actuals Actuals Actuals Actuals Actuals Balance

RESERVE CONTINUTIY REPORT - 2017 YEAR END

PE Transportation Gas Tax Obligatory 315,177.67 0.00 77,497.00 0.00 -35,000.00 0.00 4,467.13 362,141.80

Parkland Obligatory 157,205.68 0.00 69,140.73 -94,400.70 -21,667.00 0.00 959.95 111,238.66

Federal Gas Tax Obligatory 10,047.88 10,000.00 0.00 0.00 0.00 0.00 298.97 20,346.85

Library General 34,261.66 0.00 2,018.36 0.00 0.00 0.00 233.51 36,513.53

Library Computer 11,635.79 0.00 6,619.50 0.00 -2,836.12 0.00 117.50 15,536.67

Library ILS 25,379.41 0.00 5,088.00 0.00 0.00 0.00 196.10 30,663.51

Library Corporate 124,030.31 0.00 1,823.76 0.00 -2,441.00 0.00 782.58 124,195.65

General Contingency 190,930.15 0.00 0.00 0.00 0.00 0.00 0.00 190,930.15

Quinlan Park Reserve 122,259.04 0.00 0.00 0.00 -575.25 0.00 1,150.68 122,834.47

Ont Community Infrastructure Fund Reserve 0.00 0.00 88,357.00 0.00 0.00 0.00 568.69 88,925.69

Total 10,317,486.22 876,613.20 1,624,012.88 -578,840.27 -152,943.34 -35,391.35 59,213.07 12,110,150.41

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2018

Contribution 2018 Disbursements 2018 Disbursements 2018 Transfers 2018 Earned 2018 Ending

Forward Version 3 Version 3 Version 3 Version 3 Version 3 Version 3 Balance

Building Betterment 77,543.40 1,140,332.00 12,272.18 -254,536.00 0.00 -897,093.80 0.00 78,517.78

Software and IT 147,039.61 0.00 66,744.24 -37,000.00 0.00 0.00 0.00 176,783.85

Geographic Information System 1,943.57 0.00 0.00 0.00 0.00 0.00 0.00 1,943.57

Seelhoff Community Development 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Legal Fees 49,229.73 0.00 0.00 0.00 0.00 0.00 0.00 49,229.73

Insurance 107,404.22 0.00 14,843.00 0.00 0.00 0.00 0.00 122,247.22

Corporate Reserve 989,399.54 0.00 96,354.88 -66,000.00 0.00 0.00 0.00 1,019,754.42

Working Reserve 909,524.18 0.00 0.00 0.00 0.00 0.00 0.00 909,524.18

Road Allowance Title Project 61,513.51 0.00 0.00 0.00 -17,000.00 0.00 0.00 44,513.51

Election 34,195.71 0.00 6,286.00 0.00 -39,115.00 0.00 0.00 1,366.71

Fire Deprtment Capital 217,012.49 15,504.00 54,387.24 -260,000.00 0.00 0.00 0.00 26,903.73

Police Stabilization 26,498.00 0.00 0.00 0.00 0.00 0.00 0.00 26,498.00

Building Department 331,069.18 0.00 8,479.16 0.00 0.00 0.00 0.00 339,548.34

Public Works Capital 3,767,228.90 501,633.00 53,568.42 -588,008.12 0.00 0.00 0.00 3,734,422.20

Winter Control Stabiliation 60,000.00 0.00 0.00 0.00 0.00 0.00 0.00 60,000.00

Calcium Stabilization 67,017.75 0.00 0.00 0.00 0.00 0.00 0.00 67,017.75

Gravel Pit Scale 59,939.00 0.00 4,250.00 -12,000.00 0.00 0.00 0.00 52,189.00

Aggregate Resource Fee 359,407.26 0.00 36,520.00 0.00 0.00 0.00 0.00 395,927.26

SEH Gravel Pit 25,913.89 0.00 0.00 0.00 0.00 0.00 0.00 25,913.89

NEH Gravel Pit 38,871.25 0.00 0.00 0.00 0.00 0.00 0.00 38,871.25

Gravel Pit Rehabilitation 19,026.46 0.00 4,652.12 0.00 0.00 0.00 0.00 23,678.58

Gravel Pit Holding 92,112.14 0.00 0.00 0.00 0.00 0.00 0.00 92,112.14

Wastewater 1,885,627.27 0.00 281,756.75 -102,509.88 0.00 0.00 0.00 2,064,874.14

Water System 696,246.62 0.00 183,784.16 -129,832.28 0.00 0.00 0.00 750,198.50

Landfill 378,550.96 0.00 5,502.00 0.00 0.00 0.00 0.00 384,052.96

General Cemeteries 13,515.98 0.00 0.00 -6,000.00 0.00 0.00 0.00 7,515.98

Bridge Capital 287,730.62 0.00 77,704.56 -60,000.00 0.00 0.00 0.00 305,435.18

Arena Capital 28,965.70 0.00 4,303.43 -7,804.00 0.00 0.00 0.00 25,465.13

Banquet Hall 12,406.36 10,501.00 0.00 0.00 0.00 0.00 0.00 22,907.36

Pool Capital 50,534.40 11,447.00 0.00 0.00 0.00 0.00 0.00 61,981.40

Rostock Hall Capital 1,442.00 0.00 0.00 0.00 0.00 0.00 0.00 1,442.00

Administration Building Capital 144,792.48 0.00 25,870.47 -18,000.00 0.00 0.00 0.00 152,662.95

RESERVE CONTINUITY REPORT - 2018 BUDGET

PROJECTIONS BASED ON DRAFT BUDGETS TO DATE

AND ESTIMATED 2017 YEAR END BALANCES.

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2018

Contribution 2018 Disbursements 2018 Disbursements 2018 Transfers 2018 Earned 2018 Ending

Forward Version 3 Version 3 Version 3 Version 3 Version 3 Version 3 Balance

RESERVE CONTINUITY REPORT - 2018 BUDGET

PROJECTIONS BASED ON DRAFT BUDGETS TO DATE

AND ESTIMATED 2017 YEAR END BALANCES.

Library Building 20,802.52 0.00 0.00 -6,000.00 0.00 0.00 0.00 14,802.52

Economic Development 563.10 0.00 0.00 0.00 0.00 0.00 0.00 563.10

Milverton Beautification Committee 17,017.38 0.00 4,000.00 0.00 -8,319.00 0.00 0.00 12,698.38

Milverton Economic Development 26,738.25 0.00 0.00 0.00 0.00 0.00 0.00 26,738.25

PE Transportation Gas Tax Obligatory 362,141.80 0.00 72,837.00 -20,021.89 -35,000.00 0.00 0.00 379,956.91

Parkland Obligatory 111,238.66 0.00 1,589.00 0.00 0.00 0.00 0.00 112,827.66

Federal Gas Tax Obligatory 20,346.85 10,000.00 0.00 -20,000.00 0.00 0.00 0.00 10,346.85

Library General 36,513.53 0.00 2,065.63 0.00 0.00 0.00 0.00 38,579.16

Library Computer 15,536.67 0.00 7,185.00 0.00 -3,087.00 0.00 0.00 19,634.67

Library ILS 30,663.51 0.00 3,435.00 0.00 0.00 0.00 0.00 34,098.51

Library Corporate 124,195.65 0.00 0.00 0.00 -3,400.00 0.00 0.00 120,795.65

General Contingency 190,930.15 0.00 0.00 0.00 0.00 0.00 0.00 190,930.15

Quinlan Park Reserve 122,834.47 0.00 0.00 0.00 -765.00 0.00 0.00 122,069.47

Ont Community Infrastructure Fund Reserve 88,925.69 0.00 125,804.00 0.00 0.00 0.00 0.00 214,729.69

Total 12,110,150.41 1,689,417.00 1,154,194.24 -1,587,712.17 -106,686.00 -897,093.80 0.00 12,362,269.68

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Page 1 of 2


ITEM No. 8.6.1

REPORT

TO: Council PREPARED BY: Grant Schwartzentruber, Chief Building Official DATE: March 6, 2018 SUBJECT: Property Standards Officer Appointment ATTACHMENTS: Appointment By-law 15-2018 (Repeal By-law 11-2016)

RECOMMENDATION: THAT the Council of the Township of Perth East receive the report entitled Property Standards Officer Appointment prepared by the Chief Building Official, dated March 6th, 2018 for information;

AND THAT Council approve appointing Jan Weeden as a Property Standards Officer;

AND THAT Council approve giving three readings to By-law 15-2018; being a by-law to appoint Jan Weeden as Municipal Law Enforcement Officer / Property Standards Officer and repeal By-law 11-2016.

BACKGROUND: The Municipal Law Enforcement Officer was appointed (By-law 11-2016) on February 2, 2016 and is responsible for carrying out a wide range of enforcement associated with applicable policies and by-laws of the Township of Perth East. Although the enforcement of Property Standards is included with the Municipal Law Enforcement Officer’s current job description the status of a Property Standards Officer within the appointment by-law gives a higher level of authority. Property Standards Officers are appointed through S.15.1 of the Building Code Act.

The appointment under the Building Code Act as an Officer/Agent, gives the authority to

enter onto a property without a warrant and to write “Orders” to comply under the

Building Code Act. Orders are official documents that can be taken to court and even

go as far as the Appeals Court of Ontario

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Page 2 of 2

BUDGETARY IMPACT Approval of the recommendation as outlined in this report will have no impact on the current approved Annual Corporate Budget. CORPORATE VISION, MISSION, AND CORE VALUES The information and responses provided in this report are consistent with and in keeping with the Municipality’s stated Corporate Vision, Mission, and Core Values. CORPORATE STRATEGIC PLAN The information and responses provided in this report are consistent with and in keeping with the Municipality’s approved Strategic Plan. Prepared By: Grant Schwartzentruber, CBO Reviewed By: Glenn Schwendinger, CAO

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BY-LAW NUMBER 15-2018

BEING A BY-LAW TO APPOINT A MUNICIPAL LAW ENFORCEMENT OFFICER / PROPERTY STANDARDS

OFFICER and Repeal BY-LAW 11-2016

MARCH 20, 2018

WHEREAS Section 8 of the Municipal Act, S.O., 2001, Ch 25 as amended, provides that the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considered appropriate and to enhance the municipality`s ability to respond to municipal issues; AND WHEREAS Section 227 of the Municipal Act, S.O., 2001, Ch 25 authorizes Councils to pass by-laws for appointing such officers and employees as may be necessary for the purposes of the Corporation, for carrying into effect the provisions of any by-law of Council; AND WHEREAS Section 15.1 (3) of the Building Code Act, S.O. 1992, c23, provides that a by-law may be passed the Council of the municipality prescribing the standards for the maintenance and occupancy of property within the municipality; AND WHEREAS it is deemed necessary to appoint a Municipal Law Enforcement Officer / Property Standards Officer for the purpose of carrying out or enforcing regulations in accordance with the applicable legislation, policies and by-laws of the Township of Perth East; NOW THEREFORE be it enacted by the Council for the Corporation of the Township of Perth East as follows:

1. THAT Jan Weeden be appointed a Municipal Law Enforcement Officer / Property Standards Officer for the Corporation of the Township of Perth East; 2. THAT this By-law comes into force and effect on the date of final passing.

3. THAT By-law Number 11-2016 is hereby repealed.

READ A FIRST AND SECOND TIME THIS 20TH DAY OF MARCH, 2018. READ A THIRD TIME AND PASSED THIS 20TH DAY OF MARCH, 2018. _____________________________ ________________________ Theresa Campbell, Municipal Clerk Bob McMillan, Mayor

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Integrity Teamwork Service Continuous Improvement Fiscal Responsibility Page 1 of 4


ITEM No. 8.8.1

REPORT

TO: PERTH EAST COUNCIL

PREPARED BY: Bill Hunter, Fire Chief

DATE: March 20, 2018

SUBJECT: TENDER RESULTS FOR TWO FIRE TANKERS AND BUDGET AMENDMENT

ATTACHMENTS: NONE

Recommendation: That Perth East Council receive the report entitled Tender Results for Two Fire Tankers and Budget Amendment, dated March 20, 2018 and prepared by Fire Chief Bill Hunter for information,

And

That Council approve Option #____ Option #1 - That Council award the tender to ResQTech of Woodstock as presented and that the contract is funded in 2018. Option #2 - That Council award the tender to ResQTech of Woodstock and amend budget to phase this project in over two fiscal periods utilizing the 2019 Large Equipment Capital Reserve transfers. Option #3 - That Council not award the tender to ResQTech of Woodstock and further direct staff to review / revise the specifications and attempt to delete $100,000.00 from each truck cost. Table #1

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Background:

A total of nine tender packages were downloaded by prospective bidders.

The Township of Perth East received two tenders for three (3) fire tankers (two for Perth East and one for West Perth) until its closing time of 2:00 pm Friday, March 2, 2018. The electronic Bids and Tenders was used including an electronic two-envelope tender opening/evaluation process.

The submissions were opened on Monday March 5, 2018. The two submitted proposals were carefully reviewed to determine whether they met the required specifications. One tender proposal was determined as not meeting the specification and the second envelope of that tender was not opened.

The remaining tender was publicly opened at 11 am in the Perth East Council Chambers. Staff in attendance during the time of opening were Fire Chief Bill Hunter, Station Chiefs Newbigging, Depatie and Tubb. Administrative Assistant Bettridge and Treasurer Fischer also assisted.

ResQTech, Woodstock:

$1,412,895.50 Total cost to the Township:

$1,279,800.00

Dependable, Brampton:

Did not meet specifications

The tender that was opened met all specifications however it was $639,900.00 per truck. Our budgeted amount was $525,000.00 per truck. (Both of these amounts are after the chassis prepay discount and the multi vehicle discount were subtracted).

Comments:

The reorganization of the fire department apparatus began in 2013 with the planning for the new Milverton Station Aerial. A report was presented to the Perth East Fire Department Joint Advisory Committee in September of 2012. It included relocating the existing Milverton Engine to Shakespeare, selling the existing Shakespeare Engine and purchasing two utility trucks for both stations. The plan also included future requirements for replacing the Milverton and Sebringville Tankers. The two utility (rescue) trucks were purchased and placed in service in 2014. The Milverton Aerial was delivered in February of 2016 and the Milverton Engine was relocated to Shakespeare that spring. The former Milverton Aerial and the former Shakespeare Engine were disposed of on Govdeals.com. The final piece of the plan was the replacement of the Sebringville and Milverton Tankers. This tender specification dealt with both of those trucks. Actual costing for these tankers began in the fall of 2015 in preparation for the 2016 budget process. Since then the components (engine, transmission, drivetrain, emergency lights, etc.) for the trucks have increased in price by $48,175.00 / truck. The US dollar exchange has resulted in $42,000.00 / truck increase. These tankers were designed to transport water, firefighters and equipment safely anywhere in the Township. Based on our staffing and water requirements for structure fires we automatically dispatch two stations.

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Example of a structure fire response in Shakespeare:

Table #2

Second station response from Sebringville: 2 Tankers + 1 Engine

This level of response provides us with the necessary additional water to mount an initial attack; the tankers can begin a water shuttle process; Sebringville Engine provides additional staff and another rated pump.

The downside to this response is that we rely on Milverton to cover, or a request for mutual aid, in the event of an incident in the Sebringville area.

The new tanker specification resolves this as it carries the water, pump, staff and equipment allowing the Engine to remain in Sebringville to protect that area.

With the tendered amount being over budget staff reviewed the trucks, and our planned capital purchases, to see what could be done. Staff has prepared three options for council’s consideration. Option #1 This option would have staff proceed with the tender as presented and increase our unfunded position to $795,871.00 in 2018. Our unfunded balance would return to a positive in 2021 and continue to grow until 2018. Option #2 Amend budget to utilize future Large Equipment Capital Reserve transfers to cover the additional cost. Staff has reviewed our Large Equipment requirements for the next ten years. Due to the apparatus reorganization, the 2019 replacement of the Shakespeare Engine (estimated at $675,000.00) was delayed to 2028. The next Large Equipment purchases will be a pick-up truck in 2024 and a tanker in 2025. If we were to split this purchase over two fiscal years (2018 and 2019) our unfunded balance would return to a positive in 2021 and continue to grow until 2028. Using this funding formula would not affect the established levy. Treasurer Fischer has worked closely with staff on this option. Option #3 Staff put many hours into the specifications for these trucks so that they would meet the needs of the Township for the next 25 years while also meeting the intent of the apparatus reorganization. Major reductions in crew capacity, pumping abilities or total water carried could be made to reduce the cost of the apparatus. To make a reduction of this amount the entire truck would have to be specified

PE-276


again which will result in a vehicle that meets our existing budget but does not meet our existing needs nor our needs for the future. A reduction in crew size & equipment storage could result in the need for an additional pick-up truck to be purchased for each station. Based on the life of the tanker we could actually require 3 pick-up trucks per tanker. Additional revenue from asset disposal Staff also realized that they had neglected to include the revenue from the sale of the two existing tankers. The Township sold the former Shakespeare Engine for $18,000.00 using Govdeals.com. It was a similar age as these two trucks. Based on that, we could project between $30,000.00 and $40,000.00 in potential revenue from the sale. Regardless of the option that Council chooses these revenues would offset some of the cost. Recommendation Staff is recommending that Option #2 be selected. The specified trucks will serve the community, protect our firefighters and maintain the service delivery that our residents expect for the next 25 years. Based on the life expectancy of the trucks the additional cost equates to $4525.00 per year. Although these trucks are more expensive than originally projected they have extensive warranty coverages, solid workmanship and are backed by a company with over 150 years of manufacturing experience. By spreading the cost over 2018 and 2019, this option would cushion our unfunded position while allowing us to take advantage of our 2019 capital reserve transfer. Designing trucks that will not meet our current needs will only increase the cost to the Township in the future as additional vehicles would need to be added to the fleet Budgetary Impact Approval of the recommendation as outlined in this report will reduce the 2018 Fire Unfunded position by spreading the project over a two year period. Corporate Vision, Mission, and Core Values The information and responses provided in this report are consistent with and in keeping with the Municipality’s stated Corporate Vision, Mission, and Core Values. Corporate Strategic Plan The information and responses provided in this report are consistent with and in keeping with the Municipality’s approved Strategic Plan. Prepared By: Bill Hunter, Fire Chief Reviewed By: Glenn Schwendinger, CAO

PE-277

Perth Harvest Pathway - G2G Rail Trail

March 05, 2018

Re: Request for Signs

To Municipality of Perth East,

We are beginning to plan work projects to continue the development of the G2G Rail Trail

through Perth County in 2018 and would like to make the following request for your support.

Signage is critical to the accessibility of the trail, providing trail users with information of their

whereabouts and advance notice of any hazards that may exist along the trail.

We request for these signs to be provided at no cost to help to improve accessibility on the G2G

Rail Trail through Perth East:

1. Perth East points of interest signs on main streets of Milverton & Millbank to indicate

access points for the trail

○ Add G2G Rail Trail to any existing or new wayfinding signs on Main St in

Milverton and roads 121 or 72 in Millbank

2. Perth East road intersections, 2 of each road signs that would be placed on each side of

the crossing so trail users would know which road they are approaching, as well as

provide the nearest contact point in emergency situations for first responders to locate

○ Roads 140, 136, 129, 124, 121, 116

○ Line 61, 72

○ Main St N, Mill St W

3. Safety signs, to be placed at locations of hazards such as bridges, ditches, uncontrolled

lane crossings

○ Yellow/Black Striped Delineator signs, 12 each left and right slant

○ Stop signs, 6 each smallest size

4. No Littering bylaw enforcement signs, to be placed at road access points closest to

Milverton to help deter dumping and littering

○ 4 No Littering signs

Thank you for your support and consideration.

Regards,

Joel Phelan - Chair of Perth Harvest Pathway - G2G Rail Trail

email: [email protected]

phone: 226-749-4638

CORRESPONDENCEITEM NO. 9.1MARCH 20, 2018

PE-278
