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Oct 23, 2016

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  • RFP: Volume II Bidding Terms and Conditions, IIT Bombay

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    Request for Proposal for

    Implementation of ERP and Web- based ERP- like Solutions

    Volume II - Bidding Terms and Conditions

    Indian Institute of Technology Bombay

    Disclaimer:

    This document contains confidential information about Indian Institute of Technology

    Bombay (IITB) which is provided for the sole purpose of permitting the bidder to make a

    proposal. In consideration of receipt of this document, the bidder agrees to maintain such

    information confidential and to not reproduce or otherwise disclose this information to any

    person outside the group directly responsible for evaluation of its contents, except that

    there is no obligation to maintain the confidentiality of any information which was known to

    the bidder prior to receipt of such information from IITB or becomes publicly known

    through no fault of bidder or is received without obligation of confidentiality from a third

    party owing no obligation of confidentiality to IITB.

  • RFP: Volume II Bidding Terms and Conditions, IIT Bombay

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    Table of Contents 1. Tender Notification .............................................................................................................5

    2. Abbreviations / Acronyms ................................................................................................7

    3. RFP Structure ......................................................................................................................8

    4. Bidding Process .................................................................................................................9

    4.1 Instructions to Bidders ......................................................................................................... 9

    4.1.1 Eligible Bidders ............................................................................................................... 9

    4.1.2 Ethical Standards ............................................................................................................ 9

    4.1.3 Cost of Bidding .............................................................................................................. 10

    4.1.4 Documents Accompanying the Bid .......................................................................... 10

    4.1.5 Sealing and Marking of Bids ...................................................................................... 11

    4.1.6 Tender Fees and EMD .................................................................................................. 12

    4.1.7 Language of Bid ............................................................................................................ 13

    4.1.8 Deadline for Submission of Bids............................................................................... 13

    4.1.9 Late Bids.......................................................................................................................... 14

    4.2 Bid Opening Process ........................................................................................................... 14

    4.2.1 Pre-Bid Meeting ............................................................................................................. 14

    4.2.2 Opening of Bids by IITB ............................................................................................... 14

    4.2.3 Preliminary Examinations of Bids............................................................................. 15

    4.2.4 Clarification on Bids ..................................................................................................... 15

    5. Pre-qualification Process ................................................................................................. 16

    5.1 Pre-qualification Criteria for Bidder ................................................................................. 16

    5.2 Pre-qualification Proposal .................................................................................................. 21

    6. Technical Bid Submission and its Evaluation ............................................................... 25

    6.1 Technical Bid Submission ................................................................................................. 25

    6.2 Technical Evaluation Criteria ............................................................................................ 31

    7. Price Bid and its Evaluation............................................................................................. 34

    7.1 Price Bid Submission - Reverse Auction ........................................................................ 34

    7.2 Price Bid Evaluation ............................................................................................................ 39

  • RFP: Volume II Bidding Terms and Conditions, IIT Bombay

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    8. Award of Contract ............................................................................................................. 41

    8.1 Award Criteria ........................................................................................................................ 41

    8.2 IITBs Right to Accept or Reject Any or All Bids .......................................................... 41

    8.3 Notification of Award ........................................................................................................... 41

    8.4 Signing of Contract .............................................................................................................. 42

    8.5 Performance Bank Guarantee (PBG) ............................................................................... 42

    8.6 Transfer of Bid Document .................................................................................................. 43

    8.7 Compliance with Company Law ....................................................................................... 43

    8.8 Exit Clause ............................................................................................................................. 43

    8.9 Blacklisting ............................................................................................................................ 44

    9. Payment Terms and Schedule ......................................................................................... 45

    9.1 Payment Schedule and Milestones .................................................................................. 45

    10.General Condition of the Tender Document .................................................................. 46

    10.1 Validity of the Proposal..................................................................................................... 46

    10.2 One Bidder One Combination ......................................................................................... 46

    10.3 Publicity ................................................................................................................................ 46

    10.4 Cost of Responses ............................................................................................................. 46

    10.5 Discrepancies, Omission and Additional Information .............................................. 47

    10.6 Relationship to the Parties ............................................................................................... 47

    10.7 Confidentiality ..................................................................................................................... 47

    10.8 RFP Ownership ................................................................................................................... 48

    10.9 Proposal Ownership .......................................................................................................... 48

    10.10 Bid Pricing Information ................................................................................................... 48

    10.11 Intellectual Property Rights ........................................................................................... 48

    ANNEXURE IV FORMATS FOR BID SUBMISSION (SEPARATE DOCUMENT) ............. 49

  • RFP: Volume II Bidding Terms and Conditions, IIT Bombay

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  • RFP: Volume II Bidding Terms and Conditions, IIT Bombay

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    1. Tender Notification

    Name of the Project Work Implementation of ERP and Web-based ERP like-

    solutions at IITB

    Tender No

    Tender Date

    Indent No. 201301078

    17th October 2013

    Availability of Tender document IITB Website

    www.iitb.ac.in/stores/tender/index.html

    No. of Covers One (1) main cover with six (6) sub-covers

    Nature of bid process Pre-qualification Three stage technical evaluation Reverse auction

    Tender Fees:

    INR 10,000/- (INR Ten Thousand Only/-) in the form of

    Demand Draft payable to The Registrar, IIT Bombay

    payable at Mumbai (Nonrefundable)

    Earnest Money Deposit INR 20,00,000/- (INR. Twenty Lakhs Only/-) in the form

    of Bank Guarantee

    Issue of Request for

    Proposal(Tender) documents

    17th October 2013

    Email id for clarifications on ERP

    tender

    erptender_response@iitb.ac.in

    Last date and time for seeking

    clarifications on ERP tender through

    e-mail

    28th October 2013 by 1:00 pm

    Date and time of Pre-bid conference 30th Octob