Implementation, Management and Auditing World Class ERP System Munir Ahmad – FCMA – MBA Softax (Private) Limited Institute of Personnel and Professional Development
Implementation, Management and Auditing World Class ERP System
Munir Ahmad – FCMA – MBASoftax (Private) Limited
Institute of Personnel and Professional Development
Welcome
Introduction
Course Agenda• Registration• Welcome• Introduction• Organizations• Business Environment• Computer Basics
Agenda Continued• Business Basics-Core Areas• Computer Basics- Hardware/Software• Business Process Analysis• Generic / Standard Application Vs Customised Application• Nomination of Steering Committee• Nomination of Project Team• Appointment of Project Consultants• Project Planning• Application Analysis
Agenda Continued • Software Development Life Cycle (SDLC)• Application Selection• Selection of Reseller• Project Team Training• Hardware / Software Scaling and Acquisition• Gap Analysis• Customization• Configuration • Testing• End User Training
Agenda Continued• Documentation – User Manual, Technical Reference Manual• Accesses and Privileges• Data Preparation – Computer Integrated Migration• Data Validation – Master Records• Verification of results, Forms, Processes, Reports, Queries • Cut Over and Go Live• Operations and Support• User Help Desk• Back up, Recovery, Disaster Recovery Planning• Up Grading, • Auditing ERP Environment (Brief)• Validation Session• Distribution of certificates
Organizations• Individual• Partnership• Company-Types• Public Sector Organization
Objectives of Organization• Vision• Mission• Goals• System• Organization
Business Environment• Business Organization– Manufacturing– Service
• Non Government Organization Not for Profit• Public Sector Organization
Computer Basic-Hardware• Main Frame• Mini• Personal Computer• Personal Data Assistant
Computer Basics - Hardware• CPU – Central Processing Unit • Mother Board• Power Supply• Ports• Key Board• Mouse• Monitor• Printer
Computer Basic - Hardware• Scanner• Plotter• Modems• Routers• Switches
Computer Basic - Software• Operating Systems– Single User - Windows– Multi Users – Servers• Windows, Unix, Xenix, OS/400 etc
• Languages• Data Bases• Applications
ENTERPRISE RESOURCE PLANNING SYSTEMS
Enterprise Resource Planning Systems• Integrated applications providing functionality
to complete or major functions of the organization. Commonly comprising of :
• Financial • Supply Chain Management• Manufacturing• Human Resource Management
Types• Standard Applications developed by major
companies like:• SAP• Oracle• Microsoft• Sage• EPICORE• Customized Purpose written applications
Standard Vs Customized Application • Standard• Customized
Business Process Analysis• Review and analysis of information flow within
the organization.
Nomination of Steering Committee • Nomination at least two Director Level
Nominees• Approval From the BOD
Nomination of Project Team• Project Manager• Team Members
Appointment of Project Consultants• Scope• Time Line• Cost
Project Planning• Planning Activities• Planning Schedule
Application Analysis• Environment-Technology• Functionality
Environment - Technology• Operating System• Security• Internet• Data Bases• Language• Server• Client
Functionality• System Administration• Financials• Supply Chain • Manufacturing• Human Resource Management• Data Ware House• Business Intelligence• Input / Output• Data Import / Export• Online Vs Batch Processing
File Types• Master Files• Transaction File
Financials• General Ledger• Accounts Receivables• Accounts Payables• Banks• Asset Management• Inventory Management• Treasury
General Ledger• Fiscal Calendar• Multi Currencies• Multiple Books• Chart of Account• Budget• Normal Journal Entries• Recurring Entries• Reversing Entries• Transaction Translations• Postings • Reports/Queries
Accounts Receivables • Receipts• Debit Memo• Credit Memo
Accounts Payables• Supplier / Vendor Invoice• Payments• Debit Memo• Credit Memo
Banks• Transfers
Assets Management• Defining Item in CWIP• Completion• Transfer to Assets• Depreciation• Retirement
Inventory Management• Receipts• Issues• Returns
Treasury• Short Term Investment• Encashment• Return
Supply Chain Management• Sales Forecasting• Order Analysis and Acceptance• Order Execution• Billing• Purchasing• Ware Housing• Logistice
Manufacturing• Capacity Planning• Master Production Scheduling• Material Requirement Planning• Shop Order Control• Quality Management• Maintenance Management
Human Resource Management• Organization Structure• Hiring• Induction• Training• Performance Planning• Performance Management• Payroll and Allied Matters• Employee Portal
SOFTWARE DEVELOPMENT LIFE CYCLE
SDLC• Business Process Analysis• Work Flow Diagram• Data Structure Design• Entity Relationship Diagram• Form, Report and Process Design• Coding• Testing• Debugging• Documentation• CASE Tools
Application Selection• Alignment with Organization Processes• Business Best Practices
Selection of Reseller• Licencing • Value Added Reselling
Project Team Training• Implementation Level Training
Hardwar / Software Scaling and Acquisition
• Software Scaling• Hardware Scaling• Acquisition
Gap Analysis• Gaps in application and organization
processes. • Business Process Re-Engineering• Change Management
Customization• Reports• Forms• Processes
Configuration • Configuration of Master Records• Data Migration Through CIM
TestingTesting InputTesting ProcessTesting Output
End User Training• Functional• Technical• Internal Auditors• External Auditors
Documentation• User Manual• Technical Reference Manual• Using Standard user Guides
Accesses and Privileges• User Access Control• Password Change
Data Preparation • Product Server Configuration
Data Validation• Master Record
Validation of Results• Forms, Transaction, Processes, Reports,
Queries
Cut Over – Go Live• Switching to new system.
Operation and Support• Operation• Support
User Help Desk• Champion Users• Project Team Members
Backup and Recovery• Daily• Weekly• Son• Father• Grand Father• Recovery
Disaster Recovery Planning• Operations Restoration
Up-Grading• Up-Grading to new version
Auditing ERP Environment• Implementation Audit• Operations Audit– Test of Controls• Preventive• Detective
• CAT – Computer Aided Auditing Techniques
Implementation Audit• Audit of Policies and Procedures• Audit of Alignment with business objectives
Operation Audit• Risk Assessment• Test of Controls– Detective– Preventive
Computer Aided Audit • ACL• IDEA