Erin Hogbin Student Professional Activities Committee Chair Kristi Brooks Region 4 S-PAC Coordinator

Erin HogbinStudent Professional Activities Committee Chair

Kristi BrooksRegion 4 S-PAC Coordinator

http://www.ieeeusa.org/volunteers/committees/spac/

S-PAC Fundamentals

26 April 2008 Indianapolis, IN IEEE-USA Annual Meeting

Wouldn’t It Be Great If… Every IEEE Student Branch in your Region Was

Active And Successful? Student Branches Had Financial Resources For

Quality Programs? Students Felt IEEE Was Valuable To Their

Education And Career? All Graduates in Your Region Retained Their

IEEE Membership and were Active?

“Students are the Regions and Sections Future Volunteers”

Benefits of Good Relationships Increased interaction between a Section

and Branch

Leads to…. More successful section and region

events/meetings with increased attendance

Open doors for joint/shared meetings Future skilled volunteers for the Section Potential increase in number of active

Chapters

How is this done…

What is Professional Awareness?

As defined within IEEE:“Professional awareness is the emphasizing of the importance of the non-technical aspects of engineering to engineers and future engineers.”

Professional awareness categories: Career Growth Working Professional Ethics and Social Responsibility Self-Management Engineers and Public Policy Importance of the Professional Society

Examples of Issues Related to Professional Awareness

Career Growth Continuing Education Effective Communication

Working Balancing Work With Personal Life “Expectations vs. Reality”

Professional Ethics & Social Responsibility

Individual and Corporate Responsibility Coping with Ethical Dilemmas

Self-Management Managing Your Career Time Management

Engineer and Public Policy Grassroots Activism Understanding How Government Works

Importance of the Professional Society Networking Benefits

Examples of Issues Related to Professional Awareness

How Does IEEE Promote Professional Awareness to Students?

Student Professional Awareness

Conferences (S-PACs)

Student Leadership Training Workshops

Student Professional Awareness Ventures

(S-PAVes)

What are S-PACs? Student-Professional Awareness

Conferences Students plan and run the event Presentation or panel format related to

professional awareness categories Topics are selected by students in

consultation with SPAC Regional Coordinators (Regions 1-6) who will advise on finding speakers

What are S-PAVes? Student-Professional Awareness Ventures Venture can take on any form except

presentation format Student Branch submits proposal based on

the professional awareness categories with budget and schedule

The students do all project management Start-up funds are available to initiate

venture

Examples of S-PAVe Formats

Mock Interviews Resume Writing Skill Development Role Playing and Videotaping of an

Ethical Dilemma/Situation Networking/Etiquette Dining Creating a Skit Depicting Expert

Testimony in a Courtroom

Benefits to Students Students gain insight into topics pertinent to

their careers, such as financial planning and career growth

Attendees leave with a continuous consciousness of non-technical aspects that will be useful for the rest of their lives

Student conference committee members gain valuable management and planning skills

Student Branches build momentum for holding regular events in the future

Potential growth and income opportunity for Branch“S-PACs and S-PAVes Teach

Students to be Leaders”

Benefits to Regions/Sections

Students begin to understand how IEEE works for engineers and what resources are available

Students are retained as members after graduation

Students learn to become active IEEE Section and Region Volunteers

“Many current IEEE members started as Student members!”

Steps for Organizing an

S-PAC or S-PAVe

STEP 1. Contact the SPAC Coordinator when the Branch has Decided on the Event Date

• R5 – Kristi Hummel• R5 – Nolan Wright

• R6 – Erin Hogbin• R6 – Kim Motonaga• R4 – Kristi Hummel• R4 – Kristi Brooks

• R3 – James Howard• R3 – James Howard

• R2 – John Paserba• R2 – Joe Burns

• R1 – Vishnu Pandey• R1 – Bala Prasanna

SPAC Contacts Chair Erin Hogbin [email protected] Vice-Chair Kristi Hummel [email protected] Past-Chair John Paserba [email protected] IEEE USA Staff Sandra Kim [email protected]

Region 1 Bala Prasanna [email protected] Region 2 Joe Burns [email protected] Region 3 Jim Howard [email protected] Region 4 Kristi Brooks [email protected] Region 5 Nolan Wright [email protected] Region 6 Kim Motonaga [email protected] Region 7-10 Marko Delimar &

[email protected] Region 7-10 John Paserba [email protected] Student Member Krenar Komoni [email protected] Student Member Aisha Yousuf [email protected]

STEP 2. Decide on Topics (~ 2 or 3) and Inform SPAC Coordinator

Example Topics Industry Life as Told by a “Survivor” Grad School vs School of Life Multitalented: The Swiss Army Engineer Pros and Cons of Large vs Small Companies Consulting - Is it for Me? Others

STEP 3. Review List of Potential Speakers - Seek Approval from SPAC Coordinator To

Invite

www.ieeeusa.org/volunteers/committees/spac/speaker_topic.asp

STEP 4. Fill out the Budget Sheet and send it to your SPAC Coordinator

www.ieeeusa.org/volunteers/committees/spac/files/

NEW_spac_PlanGuide_rev2.xls

STEP 4. Fill out the Budget Sheet and send it to your SPAC Coordinator (cont’d)

www.ieeeusa.org/volunteers/committees/spac/files/

NEW_spac_PlanGuide_rev2.xls

S-PAC/S-PAVe Budget Considerations

Potential Income Sources Ticket Sales Industry Donation University IEEE Local

Section/Region IEEE Societies/Chapters

Minimize Expenditures Forego spending on

elaborate meals and refreshments

No need for catering halls (large classrooms are fine)

Note that the SPAC Committee will pay for the approved National Speakers travel expenses, and are “off-budget” to the students planning process

STEP 5. Publicize the event

STEP 6. Prepare for event

STEP 7. After event, collect feedback from attendees and submit S-PAC Final Report to your Coordinator

STEP 8. Document lessons learned for the next S-PAC

Remaining Steps for Organizing the S-PAC or S-PAVe

Challenges for Regions/Sections

Proactively promote Student-Professional Awareness Activities

Help identify good local speakers Take the time to contact your Regional

SPAC Coordinator Encourage joint professional

awareness activities Support student events

Visit http://www.ieeeusa.org/volunteers/committees/s

pac/

Questions?

Erin HogbinStudent Professional Awareness Committee Chair

http://www.ieeeusa.org/volunteers/committees/spac/

[email protected]