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Official Letters
Er.Chethan.D
Executive Engineer(E)
Joint Secretary, KEB Engineers’ Association
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An official letter is a letter written in a formal, official capacity to discuss
something with a colleague, a superior or with anybody else in the business
circle. Official letters are typically written to carry forward an alliance or discuss
some details of a deal.
They’re mostly written to and from people who know each other well in an
official capacity and wish to take some deal or agreement further. Official letters
may concern deliveries of goods, parcels or shipments, or even meetings and
conferences or budgets.
Official Letter Template
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Official Letter Template Writing Tips:
• Since most official letters are written to a person who’s known to the writer, the
tone of the letter need not be exceedingly polite. Instead, it should be practical
and concise, so that the objective of the letter is established quickly.
• Official letters rely a lot on past details, such as conversations or meetings or
receipts. Therefore it is important to mention these and also attach the relevant
documents if necessary.
• Official letters will also include plans for the future. The writer may ask the
receiver of the letter if he/she approves of so-and-so development or if he/she
is willing to go ahead with so-and-so plan.
Temp.docx
General.pdf
Ltr to firm.pdf
Meeting Notice-30.3.2017.pdf
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Official Letter Template
From,
____________
____________
____________
Date-
To,
____________
____________
____________
Subject: ___________________________________
Dear [Name/designation],
I’m writing with the intent of _____________ [asking/inquiring/informing] you that the
________________ [write about the reason of writing the letter].
The staff are also pleased to inform you that _________ has been approved and that the
____________ shall proceed with the project soon. Your participation and cooperation is highly
desired and will be well appreciated.
Awaiting your acceptance and collaboration,
Regards,
_______________
[Name and designation]
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n.
KARNATAKA POWER TRANSMISSION CORPORATION LIMITED
Fax No : 080-22292204 Phone No: 080-22210416
. ...
(!) Office of the
Chief Engineer(Electy) Planning & Co-ordination 2°d Floor, Kaveri Bhavan,
Bengaluru - 560 009.
... No: CEE (P&C)/ SEE (Plg)/EE (PSS)/KC0-94/64181/F-945 Date: -02.2017
The Chief Engineer (Ele ), Transmission zone, KPTCL, Kalaburagi
Sir,
f 7-~7r;-7g •• BJ:EB1 on L BYFAX
Sub: Mis Atria Solar Power (Chamarajanagar) Pvt Ltd request for evacuation approval
to their proposed 30 MW solar project proposed near Kogali Village,
Hagaribommanahalli taluk:, Ballari District - reg
Ref: 1. Firm's. letter no. ASPCPL-Kogali-30MW/KPTCL-03 dated 02.02.2017.
2. G.O no. EN 346 NCE 2016 (2) undated signed on 04.01.2017 with project
commissioning within 18 months from the date of order.
3. Energy Dept. GoK letter no: EN 58 VSC 2016 dated: 25.10.2016.
*******
Mis Atria Solar Power (Chamarajanagar) Pvt Ltd have been allotted 30MW solar
project proposed near Kogali ymage, Hagaribommanahalli taluk, Ballari District. The Firm
is requestfog evacuation scjieme for the project to 66/llkV Kogali substation at.,., 6.6kV
voltage class.
In this. connection, you · are requested to furnish the field I inspection report in
respect of the request made by the finn duly furnishing the details as per the Annexure
enclosed."'
Note: If the evacuation proposal to 66/llkV Ko~ali substation found not feasible, alternate
nearby substation to be proposed with details as enclosed shall be furnished.
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Any further information found necessary apart from the one listed shall be furnished
within 3 days from the date of this letter. Further the soft copy shall also be mailed to
[email protected] and [email protected] for expediting the process.
Copy for information to:
Yours faithfully,
\'.7 v-Chief Engineer Elect.
(Planning & Co-Ordination)
1. The Superintending Engineer (Elec)., Transmission Works & Maintenance Circle,
Muirabad.
2. The Executive Engineer (Elec), TL&SS Division, Ballari/ Alipura.
3. Mis. Atria Solar Power (Chamarajanagar) Pvt Ltd, No.11, 181
Floor, Commissionarate
Road, Bengaluru 560 025.
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KARNATAKA POWER TRANSMISSION CORPORATION LIMITED
Office of the Chief Engineer(Electy)
Planning & Co-ordination 2nd Floor, Kaveri Bhavan, Fax No : 080-22292204 Bengaluru – 560 009. Phone No: 080-22210416 No: CEE (P&C)/ SEE(Plg)/EE(PSS)/KCO-94/64182/F-855 Date: --6.2016
M/s Renew Saur Urja Pvt Ltd 10th Floor, DLF Square, M Block, Jacaranda Marg, DLF City, Phase II, Gurgaon-122 002
Sir,
Sub: Your request for evacuation approval for the proposed 50MW Solar plant near
Telekhan, Yerdoddi & Baggalagudda Villages, Lingasugur Taluk, Raichur district -
Reg
Ref: 1. Your letter no. Renew/2016-17/KPTCL/Maski-50MW dated 25.6.2016.
2. NOC issued vide G.O no. EN 142 NCE 2016 dated 18.6.2016.
*******
With reference to above subject, for processing the evacuation scheme proposal for
your proposed 50MW Solar plant near Telekhan, Yerdoddi & Baggalagudda Villages,
Lingasugur Taluk, Raichur district which is allotted vide letter cited under ref (2), you are
requested to furnish the following pre-requisite documents:
1. Copy of DPR.
2. Copy of toposheet marking project location and nearby KPTCL S/s along with
distances.
Soon after furnishing above documents your request will be processed further.
Yours faithfully,
Chief Engineer, Electy (Planning & Co-Ordination)
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KARNATAKA POWER TRANSMISSION CORPORATION LIMITED Office of the Chief Engineer(Electy)
Planning & Co-ordination 2nd Floor, Kaveri Bhavan, Fax No : 080-22292204 Bengaluru – 560 009. Phone No: 080-22210416
No: CEE (P&C)/ SEE(Plg)/EE(PSS)/KCO-94/64182/F-855 Date: --7.2017 M/s Renew Saur Urja Pvt Ltd 10th Floor, DLF Square, M Block, Jacaranda Marg, DLF City, Phase II, Gurgaon-122 002
Anent to the above, provisional interconnection approval for 50MW solar power plant near
Telekhan, Yerdoddi & Baggalagudda Villages, Lingasugur Taluk, Raichur district was communicated
vide T.O letter cited under ref (4) with validity up to 19.07.2017 with a condition to furnish work
completion report & CEIG approval of plant end to the Chief Engineer, Transmission Zone,
KPTCL, Kalaburagi before interconnecting the plant with the Grid. Now, you are requesting to
issue extension of time period for provisional interconnection approval and have furnished CEIG
approval for 25MW out of 50MW capacity vide letter cited under ref (3). In this context, I am
directed to obtain the CEIG approval before considering your request for extension of time period for
provisional interconnection approval. Further, you are requested to comply all the conditions
stipulated in provisional interconnection approval communicated vide letter cited under ref (4) in case
of seeking regular interconnection approval.
This is for information & needful action.
Yours faithfully,
Chief Engineer, Electy (Planning & Co-Ordination)
Sub: Extension of time period for provisional interconnection approval for 50MW solar
power plant near Telekhan, Yerdoddi & Baggalagudda Villages, Lingasugur Taluk,
Raichur district -Reg
Ref: 1. Your letter no. RSUPL/Solar/KPTCL/IC17-18 dated 13.07.2017.
2. CEIG approval for line & TB vide no. CEIG/TEC/KLB-16/17-18/5475-81 dated
16.05.2017.
3. CEIG approval accorded for plant end for 25MW out of 50MW vide no.
CEIG/TEC/KLB-16/17-18/6385-84 dated 24.05.2017.
4. Provisional interconnection approval communicated vide T.O letter no. 3103-18
dated 20.05.2017 valid up to 19.07.2017.
5. T.O note approved by D(T), KPTCL on 28.07.2017.
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KARNATAKA POWER TRANSMISSION CORPORATION LIMITED
Fax No : 080-22292204 Phone No: 080-22210416
Office of the Chief Engineer(Electy)
Planning & Co-ordination 2nd Floor, Kaveri Bhavan,
Bengaluru - 560 009.
Date: ---/3/2017 No: CEE (P&C)/ SEE (Plg)/EE (PSS)/KC0-94/64187/F-911 . 2-1)C/1--2-J202 , tJF~Ar 2017 MEETING NOTICE
Sub: Sparing of KPTCL land to IPP/EHT-Reg
Ref: C.O. No: KPTCL/B28 (a)/32543/12-13 dated 17/08/2012.
A meeting is convened to examine the feasibility of developing necessary
infrastructure for evacuation request received from following IPP project on 30th March
2017 at 11:00 A.Min the O/o the Chief Engineer (Ele), P&C, Kaven Bhavan, Bengaluru
regarding sparing ofKPTCL land as per Corporate Order No: KPTCL/B28 (a)/32543/12-13
dated 17/08/2012.
Kalaburagi Transmission Zone:
SI.No Name of Firm Type of Capacity Voltage Name of
Generation inMW Class in Interconnecting
kV Sub-Station
1 Mis. Embassy Solar 100 220 220/6611 lkV Ittagi
Services Pvt Ltd substation
~- \
~ · 2 Mis Shorapur Solar Solar 10 ~' 33 110/33/llkV . . Power Ltd Kembhavi
substation
3 M/s Acme Kaithal Solar:, 40 110 110/llkV . Solar Power Pvt Ltd Chit~guppa
substation
It is requested tO make it convenient to attend the meeting along with necessary
SLD I layout of the aforesaid substations.
Copv to :
S~r~~in~l~ (Planning)
(Member & Convener)
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> H/c_
I) The Chief Engineer Electy., (P&C), KPTCL, Bengaluru & Chairman for the committee. 54 C,ojG 2) The Chief Engineer Electy., Transmission Zone, KPTCL, Kalaburagi, & Member of the committee.
3) The Chief Engineer Electy., (RT& R&D), KPTCL, Bengaluru & Member of the committee.
~Head Clerk, O/o the Chief Engineer Elect., (P&C), KPTCL, 3rd Floor, Kaveri Bh~van, Bengaluru with a request to make arrangement for Refreshments /Coffee.
5) O/C
,..,
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Demi-Official letter
• Demi-Official letter: This form is generally used in correspondence
between Officers to. supplement or explain matter which has been referred
officially or is proposed to be referred officially.
DO.pdf
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' ' m~~~ ~~0'6', t;r.it:S~e .•
J ~mru~ ~~~ ~zd~ Nlf~ No:b~3
Karnataka Power Transmission Corporation Limited
Kaveri Bhavan, Bengaluru - 560 009.
~~ajw N'def'"'l'lllru
Jawaid Akhtar, IAS. , Managing Director Office: 080-22244556 / 22214342
Fax: 91-80-22213526 e-mail : [email protected]
D.O. No. KPTCL/MD/PS/2015-16/28 10th July 2015.
Dear
Sub: Financing of projects proposed to be taken up under "Green Energy Corridor" as-approved by CEA - Regarding.
Ref: 1. Your Letter No. EN 13 VSC 2015, dated 2nd May 2015 addressed to the Secretary, MoP, Go! with a copy to this office.
2 . Your Letter No. EN 66 VSC 2013, dated 30th June 2014 addressed to this office.
Anent to the above, KPTCL had proposed seven projects costing
Rs.90619 Lakhs to be taken up under "Green Energy Corridor" wherein, the
funding pattern would be in the ratio of 40:40:20 with 40% to be sourced as
loan from KfW', Germany, 40% to be released as grant from 'National Clean
Energy Fund' from Govt. of India through Ministry of New and Renewable
Energy (MNRE) and the remaining 20% being equity contribution from the
Government of Karnataka.
0 In this context, in the letter no. cited under reference, a request has been placed from your office to the Secretary to Government, Govt. of India,
Ministry of Power, New Delhi, to lend the loan from KfW, Germany directly to . .
KPTCL. It is learnt that the said request has not been accepted by Ministry of
MNRE.
Further, in your office letter no. cited under ref (2), it has been informed
that the equity portion of 20%. of the project cost has to be made by KPTCL
itself.
I I
Name Written by hand
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u
These projects are to be taken up on top priority considering the
Renewable Generation projects that would be coming up in the near future
and for augmenting the existing network capacity for smooth evacuation of
Renewable Power. And as such, tendering of works has to happen in the next
two months.
Since the State Government is not inclined to give its concurrence for
availing loan from KfW, Germany, the KPTCL is intending to go ahead with
these projects by borrowing loan from financial institutions/ commercial
Bank~. Under these circumstances, KPTCL expects that the below appended
proposals be approved / taken up with the Ministry concerned as. the case
may be, in order to provide much needed comfort on KPTCL's investment
considering the volume of the project cost. This would help to expedite taking .
up of the identified projects under 'Green Energy Corridor" without further
delay.
a) Allotment and release of Rs.18200Lakhs by the Govt. of Karnataka towards 20% of the project cost as equity contribution instead of KPTCL bearing the equity.
b) Release of 40% of the project cost amounting to Rs.362.4 76crores as grant directly to KPTCL by Ministry of MNRE. Government of India,may be requested to delink the grant portion from the KfW loan and pass it on to KPTCL.
c) AlsoMinistry of power may be requested to permit KPTCL to go ahead with tendering activities in anticipation of grant from MNRE and execute the works as approved by CEA.
Early action in the matter is kindly solicited.
With
Shri. P. Ravi Kumar, IAS., Additional Chief Secretary to Government, Energy Department, GoK, Vikaksa Soudha, Bengaluru-560001.
-Co.py to:
Yours sincerely, Sd/-
1) The Director(Transmission)/Director (Finance), KPTCL for information. $The Chief Engineer Electy, P&C, KPTCL, Bengaluru.
Man~irector, KPTCL, Bengaluru.
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Circulars
• Circular letter is a written document that is addressed for circulation to a
group of people. It is usually formal and official. It may be for a closed
group or general distribution. It may be an effective substitute for a
personal visit.
CO-17.8.12.pdf
amendment-17.08.12.pdf
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