ePROMIS Trading and Distribution Brochure

ePROMIS ERP for

Trading andDistribution

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ePROMIS | TRADING AND DISTRIBUTIONBE SMART, DO BUSINESS BETTER

Accelerate your businesstransformation to boost financialand operational efficiencyToday, customers have more choice than ever before. Increased competition in the commodities market forces trading and distribution companies to survive on wafer thin margins. Compounded by soaring customer expectations and volatile supply and demand, the market demands organizations to be quick, responsive, and precise in their execution. The efficiency to rapidly respond to demands and changes isn’t a luxury; it’s a requirement.

Set your business apart from the competition with ePROMIS ERP for Trading and Distribution. The solution comprises financial, inventory, purchase, sales, transportation, human resource and customer relationship management modules to automate key processes of your business, enabling you to minimize costs, optimize resources, ensure customer satisfaction and maximize profits.

Finance &Accounting

ProcurementManagement

Transportation& Logistics

Management

HumanCapital

Management

Inventory &Warehouse Management

SalesManagement

AssetManagement

CustomerRelationship Management

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Making your business agile andresponsive to customer demands

Sales ManagementSales Enquiry

Sales QuotationSales Order

Delivery NoteInvoicing

Intercompany SalesSales Return

Cash / Credit Invoicing with Delivery Note

Inventory &Warehouse Management

Perpetual Inventory SystemAdvanced Inventory Searching

Warehouse ManagementStock Levels

Stock GroupingABC & Inventory Analysis

Stock AgeingStock Reservation

Barcoding & Serial Number Tracking

Transportation &Logistics Management

Transport InvoiceDriver and custodian Management

Vehicle Availability ReportLocation Maps

Online Delivery Tracking and Confirmation

Human Capital ManagementComprehensive Human Resource Management

Talent ManagementComprehensive Payroll Management

Employee Self ServiceEmployee Ledger

Employee Expense Analysis ReportingEmployee Document Management

End of Service / Leave Management

Asset ManagementComprehensive Asset Summary

Comprehensive Depreciation MethodsDepreciation Tracking

Asset Disposal HandlingDetach / Attach Asset

Asset ProductivityAsset Location & Ownership Tracking

Real-time Accounting & InventoryIntegration

Asset Hiring in & Hiring outAsset Tracking with Barcode

Finance & AccountingGeneral Ledger

Accounts Payable & ReceivableCash Flow Management

BudgetingBank Reconciliation

Letter of Credit (LC) SystemAnalysis System

Bank Facility ManagementMulti-currency Accounting

Extensive Financial ReportingPrepaid Management

ProcurementManagement

RequisitionPurchase Advise

BID AnalysisRequest for Quotation

Purchase OrderQuality Checking

Goods ReturnPurchase BillingPurchase Return

Goods / Asset / Resources Receipt Note

Customer Relationship ManagementLead Management

Follow-Up ManagementCorrespondence Tracking

Contact / Account InformationSales Pipeline Management

Alerts / Notifications

ePROMIS ERP is specifically designed to serve trading and distribution companies, regardless of their size, sector, or location, offering long-term values of a minimum Total Cost of Ownership and maximum Return on Investment. The flexible and adaptable nature of the system enables you to meet business challenges and respond to the changing market environment. ePROMIS ERP helps facilitate all key business processes in your organization.

Strengthening the Links of SupplyChain by Integrating BusinessProcesses

Attain business growth, satisfy customer demands, and maximize return on investment are essential for the existence of any supply chain industry. Gain end-to-end supply chain and logistics visibility with seamlessly integrated modules. With ePROMIS ERP, you’ll have greater transparency and control over your distribution management processes, enabling you to focus on your primary business without distractions and ensure supply chain efficiencies.

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While all our competitors use the same traditional ‘off the shelf' software systems, our ERP has the ability to do several things that aren't conventional. ePROMIS ERP empowers our employees with best in class functionality to work smarter, productive and keeping our customers happy. The system manages our complete delivery chain; drivers are provided with a smartphone ERP application to ensure everything is on track.

ePROMIS ERP has exceeded our expectations. The delivery notifications, audits, role-based access control, online access, navigation, BI reporting capabilities allows us to run our business better.

Austin HillChief Financial OfficerTexas Roofing Supply

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ePROMIS ERP is an efficient and user-friendly business management system, great for staying up-to-date with current market trends and building our competitive advantage. We’ve been using ePROMIS ERP for over a decade. It not only helps in demand management, stock optimization, and delivering better customer service, but also enables us to make well-informed business decisions, optimize cost, and facilitate business growth.

Mohammed RashidExecutive Director

Lutfi Trading Group’’

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Demand-Driven Inventory Planningand Optimization

In this aggressive business environment, without a full-fledged inventory management system, you will reach nowhere. Demand planning and forecasting are essential for running a trading and distribution business; for this you need a comprehensive insight into orders and inventory data, stock levels, inventory movements and shipments.

ePROMIS ERP allows you to control and safeguard your inventory utilizing advanced features such as supply chain intelligence, real-time stock update, advanced inventory search, stock grouping, stock level optimization and warehouse management.

Anticipate and manage sudden changes in supply and demandOptimize inventory, shipping, and order fulfillmentMake real-time decisions and execute them across your supply chainReduce costs and eliminate valueless activities

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Manage Complex Financials inGlobal Trading Environment

We had difficulties in managing international financial transactions through our previous ERP system. But ePROMIS ERP automates multi location, multi currency, and inter-company transactions, improving accuracy of international trade documentation. Since all the modules, including LC System, Bill Discounting, Bank Loans are all connected with each other, cash flow and fund flow are directly generated from the system. The Cash position report gives us an “at a glance” consolidated report on the financial strength for a particular period of time.

Rajesh Kumar KrishnaExecutive Director & Chairman

Beaver Gulf Group

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To manage complex finances in today's global trading environment, your business needs more than a traditional accounts management system; it needs a solution that’s able to turn financial data into business insights that describe your trading position in detail. ePROMIS ERP features the ability to manage multiple currencies, flexible transaction options, bank reconciliations, financial intelligence reporting, LC management and global trade compliance.

Gain real-time visibility into financial and operational performanceExecute smart accounts receivable management to reduce DSO (Days Sales Outstanding)Maximize accountability and compliance to comply with global accounting standardsTrack sales contribution by salesman and calculate sales commissions accordingly

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Keep Your Warehouse Organizedand Efficient

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Warehouses play a vital role in the supply chain by controlling the storage and handling of physical goods. No matter what the size of your warehouse, ePROMIS ERP greatly simplifies centralized inventory management, allowing you to perform effective inventory audits, control labor costs and improve response times.

Identify fast-moving and slow-moving linesMaximize warehouse space utilization by improved inventory managementOrganize bins to gain better inventory visibility and traceabilityPrioritize orders according to available labor and shipment deadlinesReduce dock-to-stock time by as much as 50 per cent

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We manage hundreds of warehouses which deals with thousands of different products. We keep track of our inventory, quantity at each warehouse, movement history, and stock status with ePROMIS ERP. It gives us real-time information on the inventory, regardless of their location helping us track items with their name, serial number, type, or batch number.

Sameer Kunhu MohamedManaging Director

Jaleel Holdings’’

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Better Order Fulfillment to Gain aCompetitive Advantage

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To transform the supply chain into an information value chain you need to maintain a core competency in order management and fulfillment. ePROMIS ERP backs all aspects of your business right from the point of sales inquiry to the delivery of goods to the customer, helping you manage incoming and outgoing shipments, cost of sales and lead time.

Whether its air, road, or sea freight, all activities relating to the delivery of goods and receipts are performed, monitored, and tracked within ePROMIS ERP. Through the online delivery interface, your delivery driver or the freight carrier can update the system on the delivery status and confirm the goods delivered are in acceptable condition by attaching photos. The delivery confirmation and photo attachments are sent to the customer via email, building customer trust and confidence.

Gain real-time order status and inventory availability informationQuickly identify defects and take corrective measures to eliminate returnsMonitor delivery performance to eliminate variance between customer promise and deliveryAchieve scalable order fulfillment in an increasingly competitive environment

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Keep in Touch with Your Customers;Win Their Loyalty

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Winning customer loyalty is the life force for all customer-focused businesses. Maintaining good relationships with customers is key to the success of any trading and distribution business. ePROMIS CRM empowers your sales force with complete customer information and the tools to deliver a better customer experience. It covers every interaction with customers across the entire business, helps manage your ongoing relationship with new and existing customers, and assists you in reducing customer attrition.

Centralized database enables every member of the sales team to view customer details, previous communications and the nature of the last communicationAccess from anywhere, from any device, any time with ePROMIS Cloud and Web deployment optionsComprehensive CRM reports incorporating financial data help in monitoring sales activities and perform sales revenue forecasts

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It’s more than just a software

ePROMIS ERP runs on smartphones and tablets with dedicated applications, allowing you and your team members to gain precise business information straight away on a secured centralized hub.

Today’s dynamic market demands companies to have real-time data On the Go. With an added advantage of being a fully-integrated system, ePROMIS ERP helps the managers gain information from all relevant departments on a real-time basis.

Real-time Information Mobility

ePROMIS ERP helps you create an environment-friendly paperless office by eliminating all your printing and filing requirements. Document Attachment System (DAS) allows you to electronically attach all relevant documents to your transactions. Document Management System (DMS) ensures all your documents are secure and available according to Role-based Access Control.

Electronic Approval System (EAS) of ePROMIS ERP allows the users to electronically send documents for approval. The system works according to the nature of the processes and delegation of authorities, helping the organization to eliminate clerical errors, accelerate approval processes, improve interdepartmental communication, and to establish a clear workflow hierarchy.

ElectronicApproval System

Run a Green business(DAS, DMS)

ePROMIS’ technology deployment program not only simplifies the whole software deployment process but also gives you the freedom to select the way that works best for you. ePROMIS customers can choose deployment platform from on premise, hosted, and cloud technologies to drive their business forward.

The powerful audit trail system keeps record of everything accomplished in ePROMIS ERP software from requests for information and internal email communications, to approval of change orders and daily reports, holding all your team members accountable for their work.

Accountabilityin Workspace

Choose YourDeployment Option

Your business is unique with its own systems, structures, and ways of working. Through ePROMIS’ customization services, organizations gain the rewards of solutions tailor-made to suit their unique requirements

Built-in business intelligence capabilities of ePROMIS ERP provide a clear picture of how your financial and operational performances affect your business growth and goals. Improve your decision-making skills and judgements by monitoring business performance and profitability.

Business IntelligenceCustomizable to FitYour Organization

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ePROMIS ERPDESIGNED TO TAKE THESHAPE OF YOUR BUSINESS

Contact us for more information on ePROMIS Products and Serviceswww.epromis.net [email protected]

The contents of this document are for informational purposes only. This document and its contents, including the functional content, viewpoints and dates expressed herein are believed to be accurate as of its date of publication, August 2016. The information, products and services described herein are subject to change at any time without notice. ePROMIS makes no guarantee, warranties or representations with regard to the enclosed information provided in this document. ePROMIS specifically disclaim any liability with respect to this document and no contractual obligations are formed either directly or indirectly by this document. Each user of ePROMIS Software is likely to be distinctive in their requirements in the use of such software, therefore users of this document are always advised to discuss the content of this document with their ePROMIS account manager. Usage of the ePROMIS software solution(s) described in this document with other ePROMIS software solution(s) or third party products may require the purchase of licenses of these respective products and solution(s). This document may not be reproduced or transmitted in any form or by any means, for any purpose, without the prior written consent of ePROMIS Solutions Inc. Copyright © 2016 ePROMIS Solutions Inc. All rights reserved. ePROMIS, the ePROMIS logos, mentioned herein are registered trademarks or trademarks of ePROMIS Solutions Inc.

ePROMISSOLUTIONSFOR GLOBAL EXCELLENCEePROMIS Solutions Inc. is an international company dedicated to building close relationships with clients. We have everyday interactions with the dynamic global marketplace, building an enviable understanding of business in every cultural, economic and political region of the world. No matter where you are in the world, we are there for you.

With offices spanning the globe, providing a comprehensive, dynamic range of business software and services, ePROMIS has established a reputation for exceptional value, excellent business relations, steadfast reliability and absolute integrity.

USAePROMIS Solutions Inc.12 Greenway Plaza, Suite 1100Houston, TX 77046USATel: +1 281 751 7794Fax: +1 281 941 2063

BAHRAINePROMIS - Alliance Computers Suite 31, Road: 5124Al Suwayfiyah, ManamaBahrainTel: +973 17593131Fax: +973 17727010

CANADAePROMIS Solutions Inc.One Executive Place, Suite 700Calgary, AB, T2M 3Y7CanadaTel: +1 403 730 4564Fax: +1 403 220 1389

UKePROMIS - Digitech London LTD68 Lombard StreetLondon, EC3V 9LJUKTel: +44 207 096 0498Fax: +44 700 602 5250

UAEePROMIS Solutions LLCP.O.Box: 21203DubaiUAETel: +971 4 370 6000Fax: +971 4 370 6066

KSAePROMIS – SkitnetP.O.Box: 8789JeddahKSATel: +966 12 6764996Fax: +966 13 3622287

QATARePROMIS – Ebtisamath DohaTrading & ServicesP. O. Box: 19675, DohaQatarTel: +974 4467 7625Fax: +974 4432 1013

OMANePROMIS – Ozone UnitedP.C:112, RuwiP.O.Box:1581, MuscatOmanTel: +968 24703469 Fax: +968 24703336

AUSTRALIAePROMIS – inSynchro303 Collins Street, Melbourne VIC 3000AustraliaTel: +61 3 9678 9262Fax: +61 3 8677 7637

MALAYSIAePROMIS – inSynchroPlaza Mont’ Kiara, No. 2, Jalan KiaraPostcode:50480, Kuala LumpurMalaysiaTel: +60 3 6203 5518Fax: +60 3 6203 5528

SINGAPORE ePROMIS – inSynchroSuntec Tower Three, 8, Temasek Blvd.Postcode:038988SingaporeTel: +65 6866 3851Fax: +65 6866 3636

KSAePROMIS - Green DoT Computer& Software Programming Est.P.O.Box: 30819, DammamKSATel: +966 13 3630465Fax: +966 13 3622287

KUWAITePROMIS –Aelia Co.Ibn Khaldoun StrP.O.Box: 7264, HawallyKuwaitTel: +965 22630601Fax: +965 22630601

DR CONGOePROMIS- Distribution ETServices (DS)P.O.Box : 11256, Kin 1Kinshasa-Gombe, CongoTel: +234 99 99 70080 Fax: +180 19 96 1259

KENYAePROMIS – Software Dynamics Titan Complex, HurlighamP.O.Box 56465, NairobiKenya Tel: +254 20 248 56 96Fax: +254 20 248 56 96

ePROMIS Trading and Distribution Brochure

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