ePractice: eProcurement Workshop 25 May 2011 - João Frade-Rodrigues

the European e-Procurement platform

Value Proposition

Myth-Buster

The European Commission is

switching to e-Procurement since 2007

This presentation will focus on Post-Award

European

Commission

Supplier

ApproveInvoice

Process Order Billing

Order Good or Service

Produce Quotation/ Offer/ Bid

Select Good or Service

Check availability and Price

Request

Provide Catalogue

Catalogue

ConfirmDelivery

Pre-Award

Notification Submission Awarding

Post-Award

CatalogueCatalogue

RequestRequest

Framework

Contract

Framework

Contract

OrderOrder Receipt **Receipt **

InvoiceInvoiceInvoice

** in development

Agenda

• Context

• e-PRIOR Solution

• Benefits: e.g. e-Invoicing

• Conclusion

Agenda

• Context

• e-PRIOR Solution

• Benefits: e.g. e-Invoicing

• Conclusion

Project timeline

Q4 2009 Q1 2010 Q2 2010 Q3 2010 Q4 2010 2011 …

e-INVOICING

e-REQUEST

e-ORDERING

e-CATALOGUEe-FULFILLMENT

(delivery note & goods receipt)

e-SOURCING

(requests & quotations for goods)

European Wide Initiatives for e-Procurement

Supporting Programs:

Projects:

European Standards

and cross-border

e-Procurement network

e-Procurement solution

For Public Administra

tions

Agenda

• Context

• e-PRIOR Solution

• Benefits: e.g. e-Invoicing

• Conclusion

e-Procurement Solution

First e-Invoice received through PEPPOL

In ProductionIn Production In Pre-productionIn Pre-production

Suppliers connected to

In ProcessIn Process

and more …

Customers: DGs and Agencies

In productionIn production OngoingOngoing InterestedInterested

DG Employment, Social Affairs and

Inclusion CDT

DG Translation

DG Education And Culture

Joint Research Centre

DG Economic and Financial Affairs

…

is freely available in Open Source

http://www.osor.eu/projects/openeprior

Agenda

• Context

• e-PRIOR Solution

• Benefits: e.g. e-Invoicing

• Conclusion

What is the added value for EC/Agency?

No data encoding and no scanning of attachments

Better data quality

Faster time line

No lost invoices

Faster registration

Transparency for the suppliers

“Paperless e-Commission”

2,20€2,00€

0,80€1,10€

2,50€

4,80€

3,00€

4,00€

0,00€ 0,00€

2,00€

1,20€

0,00€

2,50€

5,00€

ReceiveEntering

CodificationValidation &

MatchingDispute

Management

Payment &Cash

Management Archiving

Research shows that e-Invoicing generates significant cost reductions - receiver

The receiver of the invoice may reduce the cost of invoice handling, per transaction, by more than 60% Billentis 2009

= 17,6€ paper

= 6,7€ e-Invoice+ 0,7€ Processing

3,90€

2,20€

0,80€

4,50€

0,50€

3,00€

0,40€0,00€0,00€

2,50€

5,00€

Print, Envelope, Send Payment RemindersRemittance & Cash

Management Archiving

= 11,1€ paper

The issuer of the Invoice (e.g. Suppliers) may reduce the cost of invoicing, per transaction, by more than 50% Billentis 2009

= 4,2€ e-Invoice+ 0,5€ Processing

Research shows that e-Invoicing generates significant cost reductions - sender

Conclusion

e-PRIOR is worth 3+ years of analysis, development and

testing

Fully operational

Ready to be implemented in any Public Administration

Direct connection with PEPPOL

Start by sharing your challenge with us

Explore what is already available

Exploit what is interesting for you

To know more – ask us

• Any enquiries can be sent to e-PRIOR’s functional mailbox:[email protected]

• Technical Specifications of e-PRIOR are available on:http://circa.europa.eu/

• e-PRIOR case:http://www.epractice.eu/cases/ePRIOR

• OSOR artefacts:http://www.osor.eu/projects/openeprior

Thank you for your attention