Enterprise Integrated Document Capture (EIDC) using Ephesoft & Alfresco Presented by: Neil Harwani Sr. Consultant – Presales 27 th September 2011
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Enterprise Integrated Document Capture
(EIDC) using Ephesoft & Alfresco
Presented by:
Neil Harwani
Sr. Consultant – Presales
27th September 2011
AGENDA
• Enterprise Integrated Document Capture (EIDC)
– Current Scenario
– Challenges faced by Enterprises
• Ephesoft & Alfresco based EIDC
– Architecture
– Benefits
• Demo of Ephesoft & Alfresco
• Q & A
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What Does CIGNEX Datamatics Do?
3 CIGNEX Datamatics Confidential
Saving
Tim
e
In the last 10 years, CIGNEX Datamatics
helped clients save over US$ 500 Million
by adopting Commercial Open Source
Software across 200+ implementations
4
portals
intranets
extranets
e-commerce
content management
social collaboration
mobile apps.
ICMP
integration & ESB
contract management
document management
records management
digital asset management
business process/workflow
business intelligence
SAP services and more …
Open Source Center of Excellence (CoE)
CIGNEX Datamatics Confidential
DAM
Where We Can Help You
Gartner says….
CIGNEX Datamatics Confidential 5
“Don't assume that scanners
are all you need to go
paperless. Document
imaging technology has two
main components: a capture
solution and a repository in
which images are stored to
await further action.”
In 2010, Market of Enterprise Imaging was approximately $ 1 billion. It is expected to grow $1.8 billion by 2015
Document Management – Industry Perspective
• The Document Dependency
– Government, Telecommunication, Insurance and
Banking relies on documents heavily
• Client data, Tax documents, Contracts, Invoices, HR
records, Policies, Insurance, Investments ……
• Enterprise Integrated Document Capture
System
Document Capture Document Management/ Records Management
Search/ Information
Retrieval
Metadata, Classification
Version Management
Sharing/ Email
Transfer
Document Creation
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Traditional Players
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Document
Management
Records
Management
Document
Capture/OCR
EMC Documentum EMC Documentum
Records Manager
EMC Captiva
Kofax
OpenText ECM
Suite
OpenText Records
Management OpenText Capture
FileNet/ IBM ECM IBM Records Manager IBM DataCap
Laserfiche Avante/Rio Laserfiche Avante/Rio • Basic Feature
Laserfiche Avante/Rio • OOB Feature
Microsoft Office
SharePoint Microsoft Office
SharePoint
CIGNEX Datamatics recommends Ephesoft as Document Capture/OCR and Alfresco for
Document Management and Records Management Solution
Client Feedback – Traditional solutions
PROS
• Accuracy
– Document Metadata helps in classifying and organizing all documents
• Information Retrieval
– Finding documents and records are easy due to Full text and Metadata search
• Security
– Authentication at User level as well as document level helps in people receiving documents related to them
CONS
• High Cost of Ownership
– All the traditional integrated
solutions are based on
Proprietary technologies
• Vendor Lock-in
– Dependent on vendor for
upgrades, maintenance and
support
• Thick Client
– Heavy systems that work only
on traditional ecosystems
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Ephesoft + Alfresco based EIDC
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Browser Based & Cloud Ready
Supports 55 languages
Compliant to Windows, Linux, Oracle and IBM
100% Thin Client
No limitations in Volume of Document or Number of Users
3 million+ downloads of Alfresco community
1,500+ customers from 43+ countries
200+ global channel partners
19 consecutive quarters of double-digit growth revenue growth
Founded in 2005
Enterprise Integrated Document Capture
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Document Tracking
Document Ingestion
Automatic Sorting
Automatic Data
Extraction
Delivery System
Alfresco Ephesoft
TCO Comparison
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Technology EMC Documentum - Captiva
OpenText SharePoint + Kofax
Alfresco- Ephesoft IDC
Document Management
USD 863,938 USD 637,304 USD 318,738 USD 33,500
Document Capture*
> USD 100,000 > USD 100,000 > USD 100,000 USD 30,000
75
80
85
90
95
Cost Saving
Cost Saving
On a 2-3 year timeline an organization
can save up to 90% on Total Cost of
Ownership (TCO) with Alfresco +
Ephesoft EIDC
* All figures for Document Capture are approximation of License Cost only based on Market Trends
and for enterprise setup
Demo - Architecture diagram
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Steps:
1. Scan / import batch
2. Review
3. Monitoring
4. Validation
5. Export
6. Reporting
Pre-requisites
1. Define Alfresco
content model
2. Set up mapping with
Alfresco in Ephesoft
3. Configure workflow /
batch class in
Ephesoft
DEMO – Ephesoft workflow features
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Demo – Ephesoft Review, validation
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Demo - Ephesoft monitoring features
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Demo – Ephesoft Export
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Demo – Ephesoft Alfresco Share
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Are You Ready to Migrate?
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CIGNEX Datamatics makes
Open Source work for you!
Neil Harwani
+91-79-4020 7999
THANK YOU!
CIGNEX Datamatics Confidential
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