ENVIRONMENTAL / NATURAL-CULTURAL RESOURCES / NEPA ON …

CITY OF PHOENIX

REQUEST FOR BIDS

STREET TRANSPORTATION DEPARTMENT

CLOSED CIRCUIT TV (CCTV) EXPANSION

DESIGN-BID-BUILD

PROJECT: ST89360025

FEDERAL AID NO.: PHX-0(360)D

ADOT TRACS NO.: T022801C

PROCUREPHX PRODUCT CATEGORY CODE: 912000000

RFX NUMBER: 6000000904

MARCH 26, 2020

PRE-SUBMITTAL MEETING

WELCOME AND INTRODUCTIONSCity of Phoenix Representatives

Debra Russell, Contracts Specialist – Team LeadPoint of Contact for Submittals and QuestionsOffice of the City [email protected] (602) 256-3444

Patrick Cardenas, Equal Opportunity SpecialistPoint of Contact for DBE Requirements and QuestionsEqual Opportunity [email protected] (602)-495-0887

Jose Rodriguez Diaz, Project Manager

Street Transportation Department

AGENDA

Meeting Overview

EOD Overview and DBE Program Requirements

Project Description

Scope of Work

Submittal Requirements

Grounds for Disqualification

Vendor Registration and Procurement Websites

ProcurePHX for RFx

Questions

MEETING OVERVIEW

Sign-in please

It is your responsibility as a RFB holder to determine, prior to submittal, if any Addendums have been issued.

This is your ONLY opportunity to discuss this solicitation with City staff.

MEETING OVERVIEW

Sign-in sheet and PowerPoint will be posted on:

City of Phoenix’s ProcurePHX system (RFx: 6000000904):

https://eprocurement.phoenix.gov/irj/portal

AND posted on:

City of Phoenix’s Procurement’s website:

https://solicitations.phoenix.gov/

Click on respective project, then select one of the following:

■ RFB ■ Addendum (if applicable)■ Bidders Handbook – Step-by-step Guide to RFx Submittals

PROCUREPHX

All Firms MUST be registered in the Vendor Management System to SUBMIT a Proposal

If your firm is already registered with the City of Phoenix’s ProcurePHX system, visit https://eprocurement.phoenix.gov/irj/portal to login and access the electronic solicitation

Product Category Code is: 912000000RFx Number is: 6000000904

The VENDOR NUMBER is to be included on P.S. - 1

EQUAL OPPORTUNITY

DEPARTMENT

Patrick Cardenas, Equal Opportunity Specialist

Equal Opportunity Department

[email protected]

(602) 262-7716

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The City of Phoenix strives to advance the economic

growth of small businesses through its Disadvantaged

Business Enterprise (DBE) Program.

DISADVANTAGED BUSINESS

ENTERPRISE REQUIREMENTS

The City receives Federal

Highway Administration

(FHWA) funding through

the Arizona Department of

Transportation (ADOT).

In partnership with ADOT’s Business Engagement and

Compliance Office (BECO), City of Phoenix is responsible for

ensuring contractors and consultants achieve full compliance with

all applicable federal regulations related to the Disadvantaged

Business Enterprise (DBE) Program:

DISADVANTAGED BUSINESS ENTERPRISE REQUIREMENTS

• Solicitation

• Bid Verification

• Subcontractors Approval

• Compliance Monitoring

• Sanctions and Penalties

This project is in part funded by the USDOT

and is subject to 49 CFR Part 26 and the

USDOT DBE Program.

DBE PROGRAM REQUIREMENTS

A Disadvantaged Business Enterprise goal of

0.00 percent has been established for this

project.

Submittal Requirements (Due at time of submittal)

DBE PROGRAM

FORM 3102C: ADOT DBE Assurance

form

Submit in a separate sealed envelope

Failure to submit = Non-Responsive

Post-Bid Submittal Requirements

DBE PROGRAM REQUIREMENTS

APPARENT LOW BIDDER MUST PROVIDE

WITHIN FIVE (5) CALENDAR DAYS AFTER BID

OPENING DATE BY 4:00 P.M.

Online Bidder’s List

Failure to submit = Non-Responsive

Eligible DBEs can be found at:

www.adot.dbesystem.com

To participate in this opportunity as a Prime Contractor, you MUST be registered in

AZ UTRACS at https://utracs.azdot.gov

All proposed DBE Subcontractors must also be listed in AZ UTRACS and certified in specified scopes of work to be considered in calculating DBE participation.

DBE PROGRAM

DBE FIRMS & BIDDERS LIST

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EQUAL OPPORTUNITY

DEPARTMENT

For more information, please contact:

Email:

[email protected]

The CCTV Expansion project will allow the City

to:

Continuously monitor traffic conditions.

Real-time signal timing plan changes via

remote access

Traffic levels of service be maintained at

their highest potential.

PROJECT DESCRIPTION

LOCATION MAP

A total of 59

intersections will be

upgraded with the

CCTV Equipment.

SCOPE OF WORK

A total of 10 intersections with new LM Poles for camera

installation.

Modification of existing signal poles at other 49

intersections.

Removal of existing Type A poles and foundations.

Installation of new conduit at new pole locations

Furnishing and Installing CCTV Field Equipment.

SCOPE OF WORK

Contractor will provide Traffic control and other ancillary

items.

Federal Aid Project requires compliance with Buy America

and Environmental Mitigation Measures.

Work to be completed within 180 Calendar Days from NTP.

QUESTIONS?

QUESTIONS?

QUESTIONS?

BIDDERS SHOULD REVIEW

• Information for Bidders (IFB) Section:

Bid Submittal Checklist

Items due at time of bid submittal

Post-Bid Submittal Checklist

Items due within 5 calendar days after bid opening by 4:00 p.m.

Hand deliver to Debra Russell or

E-mail to: [email protected]

SUBMITTAL REQUIREMENTS

Acknowledge all Addenda P-1

Bid Proposal P-1 to P-4 & P.S.-1

DBE Assurance Form 3102C

List of Major Subcontractors & Suppliers - L.O.S. 1

Buy America Certificate Form B.A.C – 1

Non-Collusion Affidavit Form N.C.A – 1

Submit in a separate sealed envelope

Failure to submit = Non-Responsive

Bid Bond – S.B. – 1

POST SUBMITTAL

REQUIREMENTS

APPARENT LOW BIDDER MUST PROVIDE WITHIN

FIVE (5) CALENDAR DAYS AFTER BID OPENING

DATE BY 4:00 P.M.

Online Bidder’s List

List of All Subcontractors and

Suppliers – Form L.O.S. 2

Bidders Disclosure Statement (B.D.S. 1 to 4)

Affidavit of Identity (A.O.I 1) – if needed

Failure to submit = Non-Responsive

GROUNDSFOR

DISQUALIFICATION

Receipt of Bid after the specifiedcut-off date and time

Deposit of Bid in the wrong location

Violating the “Contact with City Employees” policy

BIDS DUE DATE

• 2:00 P.M. Phoenix time

• Tuesday, April 14, 2020

• City Hall, 200 W. Washington Street, 5th Floor, Submittal Box

PROCUREMENT WEBSITEhttps://www.phoenix.gov/streets/procurement-opportunities/

CITY OF PHOENIX

SOLICITATIONS WEBSITE

1. Project-specific RFQs, Notifications, Sign-in Sheets, PowerPoint Presentations

2. Link to “Tabulations, Awards and Recommendations” web page

https://solicitations.phoenix.gov

VENDOR REGISTRATIONAll Firms MUST be registered in the Vendor Management System PRIOR TO submitting a Proposal

New Firms – After registering, the City will send an e-mail with a vendor number in approx. 2 days

Information on how to register with the City is available at:

https://www.phoenix.gov/finance/vendorsreg

RFX HINTS & TRICKSBrief overview

RFX OVERVIEW

Vendor Registration

Login

Viewing Solicitations

Subscribe to Notifications

If your firm is already registered with the City of Phoenix’s ProcurePHX system, visit https://eprocurement.phoenix.gov/irj/portal to login and access the electronic solicitation

LOGIN TO PROCUREPHX

Product Category Code is: 912000000RFx (Event) Number is: 6000000904

Note: The VENDOR NUMBER is to be included on the cover of the Statement Of Qualifications

RFX HOME SCREEN

Once you are logged in to ProcurePHX portal:

https://eprocurement.phoenix.gov/irj/portal

Select RFx and Auctions tab on the Ribbon

You will be taken to the RFx Overview (Event) Page

FINDING SOLICITATIONS

Click Refresh Button on the RFx Overview (Event) Page to see the most current information.

Find the solicitation you’d like to view from the list, by RFx (Event) Number.

For this solicitation, your RFx (Event) Number is: 6000000904

VIEW SELECTED SOLICITATION

1. Click the gray box next to the RFx (Event) Number you’d like to view. Then,

2. Click Display Event

This will open a new window to view the selected RFx

If you don’t see the new window, check your POP-UP BLOCKER.

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2

WOULD YOU LIKE UPDATES ON THIS SOLICITATION?

Update your Participation Status accordingly

1. Click Participate. This will ensure you to get email notifications regarding your RFx Event, i.e. Notifications, New Attachments.

2. Review RFx Information Tab for Start/Due dates/ Title of Solicitation

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PROCUREMENT WEBPAGEHTTPS://WWW.PHOENIX.GOV/STREETS/PROCUREMENT-OPPORTUNITIES/

Current Opportunities

Project-specific RFQ / CFB, Notifications/Addenda, Sign-in Sheets, Presentations

Project Interviews

Bid Results and Project Selections

Sign up for Procurement’s Weekly e-Newsletter

Submitters Handbook – Step-by-Step Guide to RFx Submittals

The ProcurePHX online portal will be used for Professional Services solicitations, Construction solicitations and Design-Bid-Build. https://eprocurement.phoenix.gov/irj/portal

HTTPS://WWW.PHOENIX.GOV/STREETS/PROCUREMENT-OPPORTUNITIES/

Procurement Newsletter

Submitter’s Handbook

HTTPS://SOLICITATIONS.PHOENIX.GOV

• Project-specific RFQ / CFB, Notifications/Addenda, “CIP Submitters RFX Handbook”, Sign-in Sheets, PowerPoint Presentations

• Link to “Tabulations, Awards and Recommendations” web page

QUESTIONS AFTER

TODAY?

Email all questions to:[email protected] call: 602-256-3444

Reference RFx Number: 6000000904in your email subject line

Thank You for Interest and Attending!!!