Enterprise respondents in focus - Enterprise data collection and quality assurance

Enterprise respondents in focus - Enterprise data collection and quality assurance

Quality in Official Statistics Rome 8-11 July 2008Hannele Orjala, Statistics Finland

16 June 2008 2Hannele Orjala

Contents of the presentation

The production process of statisticsThe use of administrative data and enterprise surveys

Electronic and automated data collection A program for developing business data collection 2007-2011 Developing respondent services and relations Conclusions

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Production process of statistics

gathering of data

Storingof data

Compilingof statistics

Disseminationof statistics viamultiplechannels – Web services – Publications

Keepers ofadministrativedata files

Enterprisesandcorporations

Individualsh ouseholds

Publicadministration

Enterprisesandcorporations

Research

Media

Ordinarypeople

Feedback and continuous, systematic improvementSuppliers andsources of data

Dataprocessing

Datausers

Production process of statistics

Metadata: Interperetation of contents, process steering, data management,statistical methods, concepts and classifications

Collection and

- Administrative and register sources

- Direct data collection

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Use of administrative and register sources The majority of the basic data for economic statistics are obtained from administrative

and register sources Principles of the Finnish Statistics Act (2004)

It is compulsory to use existing data (if suitable) Guarantees access to administrative files

Business ID widely in use Data sources Tax Administration

National Board of Patents and RegistrationNational Board of CustomsBank of FinlandPopulation Register CentreState TreasuryLocal Government Pension InstitutionConfederations of Finnish IndustriesThe Finnish Vehicle Administrationcommercial sources

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Number of enterprises

Direct Administrative collection data

Structural Business Statistics 8 000 (4%) 180 000

Business Register 25 000 (5%) over 500 000

Short Term Business Statisticsturnover 2 000 (1%) 250 000wages and salaries 93 (<1%) 110 000

For the enterprises in direct collection some data are taken from administrative sources.

Direct collection vs. the use of administrative datafrom Tax Authorities in statistics on enterprises

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Response burden: enterprises included in data collections by size category of personnel in 2007 60 independent direct data collection processes A total of some 61,000 enterprise data suppliers 18% of enterprises received at least one data collection* 66% of all enterprise data suppliers received one data collection All enterprises with over 50 employees received at least one data collection

* enterprise = liable to pay VAT on business operations, and/or employer enterprise or included in the withholding tax register

1-4 5-9 10-

Data supplier not in database 1 001Size category not known 1 329 0 0 1 329 17,90- 9 41 092 158 2 41 252 13,210-49 11 455 2 412 57 13 924 88,350-249 882 1 481 450 2 813 100,0250 - 73 221 382 676 100,0Total 54 831 4 272 885 60 995 18,0% 89,9 7,0 1,5 100,0

Percentage of active

enterprises

Size category of personnel

Total

Number of data collections

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Electronic data collection (xcola), primary objectives

Simplifies data collection process Reduces need for human resources Reduces other data collection costs Improves the quality of collected data Decreases non-response Speeds up the data accumulation Reduces response burden Enables direct individual feedback for respondents Enables previously submitted data browsing

37 % of enterprises answer using electronic data collection

STS statistics electronic submission rate exceeds 80 %

Timeliness

Cost-efficiency

Accuracy

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Automated data collection in accommodation statistics

Data is delivered directly from hotel management systems into our database

No manual work needed (except to initiate the transfer) Software vendors implement a module for the hotel’s

management software Use of Statistics Finland’s definitions for data and service

interface Technique: XML Web Services After reception, data is submitted to the standard validation

process

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Data providers’ hotel management system

Choose the month and send the report

Choose report to Statistics Finland

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Experiences of automated data collection Trade Magazine for Hotels and Restaurants: “Data reporting is now

extremely easy.” Data quality is good Data is coming faster than before, just a few days after the reference period Response burden is almost zero, previously 1-2 hours per month Costs have been reduced in terms of working hours, mailing and printing

expenses Internet form is not used widely because printing and faxing reports is easier

Co-operation with IT enterprises together with Nordic Statistical Offices

New: agriculture statistics

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Program for developing business data collection 2007-2011

ObjectivesImprove and harmonise data collection from enterprises

and service to enterprise data suppliers, especially large enterprises

Replacement of statistics-specific sample frames with a single frame (Business Register), sample co-ordination and optimisation

Standard solutions serving enterprises and treatment of data in all stages of the enterprise data collection process

Reduction of data suppliers’ response burden

Developing respondent services and relations

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http://www.tilastokeskus.fi/keruu/index_en.html

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http://www.tilastokeskus.fi/keruu/yritys_en.html

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http://www.tilastokeskus.fi/keruu/tiedonkeruupalvelu_yrityksille_en.html

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1234567-8 Enterprise name

Name of data collectionName of data supplier

Start of data collecting

Frequency of data collecting

Contact person for data supplier

Annual inquiry on foreign trade in services

Yritys Oy 2.1.2008 Yearly Satu NieminenInformation technology and electronic commerce in enterprises Yritys Oy 2.1.2008 YearlyFinancial statements inquiry for enterprises (TILKES)

Yritys Oy 2.1.2008 Yearly Jaakko MurolaEnterprises' research and development Yritys Oy 23.3.2008 Yearly Satu Nieminen

Job vacancy survey Yritys Oy, Helsinki 7.6.2008 QuarterlyBusiness Register inquiry for multi-establishment enterprises Yritys Oy 1.2.2008 Other regular interval Satu Nieminen

Enterprise data collection service - List of the data collection inquiries

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Co-operation with respondents and data providers

Co-operation with the business sector (employer’s association)Permanent working group since the early 1990sEstablishment of new statistics and revisions of existing onesChannel for the business sector’s data needs

Co-operation with large enterprisesLarge enterprise co-ordinator and the large enterprise working group

Network with administrative data providersRegister Board Committeeco-ordinators at Statistics Finland

Bilateral contacts

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Conclusions The aim is to achieve high-quality and coherent economic

statistics and reduce response burden (see Strategy for economic statistics and measures proposed for 2008-2012. Statistics Finland 2007)

Development focus ondirect data collections/automated direct data collectionservices to data providers and enterprises (large)methodological exploitation of administrative data

ToolsProgramme for the development of data collections from

enterprises 2007-2011Co-operation with data providers and respondents

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Thank you for your attention!

Contact information:Hannele Orjala

Director, Business Trends

Statistics Finland

email: [email protected]

tel: +358 9 1734 3582

Also:Jussi Heino, email: [email protected]

Johanna Leivo, email: [email protected]

www.stat.fi/index_en.html

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Appendix: Assessment of quality in statistics Evaluation of processes:

Self-assessment - incl. internal auditing of statistics

Peer reviews International evaluations

and auditing (e.g. OECD, Eurostat, IMF)

Quality Award Competition Quality of products:

Methodological descriptions Quality descriptions: available both printed and online Direct feedback from users of statistics, media

Quality with data suppliers: Co-operation, feedback