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Enterprise Information Systems

ERP Report Requirements

Project No: 99999

DISCLAIMERDISCLAIMERDISCLAIMERDISCLAIMER

This business requirements document is based on an actual information systems

project. In order to maintain confidentiality and operational security, all references

to company names, financial and operation data, and names of real people (with the

exception of the author) have been either removed or replaced with fictitious names.

Any relationship to existing people is strictly coincidental.

Project No.:

Project Name:

Priority:

Target Date:

Title Department

Asst Controller Accounting & Finance

A/P Supervisor Accounting

Director IT _Finance EIS

IT Bus Analyst EIS

Section 1: APPROVALSSection 1: APPROVALSSection 1: APPROVALSSection 1: APPROVALS

Name

1. Robert Hammond

2. Dora Jar

3. Dan Level

Prepared by:

A. Marsiglia

99999

Voucher Analysis Explorer Query

High

1/15/2014

Approved by:

Date

12/15/2013

12/15/2013

12/15/2013

12/15/2013

Epicor Explorer Query Creation/Modification Specifications

Report Name:

Department Name:

Contact Name:

Date Prepared:

Yes

Monthly

Mock-up Attached?

OPTIONAL Information To Be Completed by REQUESTORTo Be Completed by MIS

Legend:

Work Item#:

AP

Hammond Egger

99999

REQUIRED Information To Be Completed by REQUESTOR

1/9/2013 R1: 01/15/2013Due Date:

Voucher Analysis

NOTE: Please complete all 3 REQUIRED worksheets named "Specs" with report request general information,

"ReportSheet" with an example report and "TechSpecs" with requested report parameters, fields, grouping, and sort

order.

Section 2: REPORT SPECIFICATIONSSection 2: REPORT SPECIFICATIONSSection 2: REPORT SPECIFICATIONSSection 2: REPORT SPECIFICATIONS

The Voucher Analysis Explorer View retrieves detailed voucher data by vendor and voucher while displaying associated monetary

data. Data can be retrieved by a wide array of selection criteria as shown in The TechSpecs tab of this document. In preparation

for FY2013 AP1099 processing, The AP supervisor requested the Voucher Analysis Epicor Explorer query bemodified to display

the vendor 1099 code as well as the 1099 code for each voucher record.

Report Description:

Additional Info:

Will use data in other process?

Replacement or New Report?

Justification:

Yes

The additional 1099 code data enables the AP accountants to check the 1099 status of vendors and their associated vouchers in

order to confirm the correct 1099 codes are assigned to vendors & vouchers as well as identifying records that are missing 1099

codes. The company has close to 250,000 vendor records that must be checked.

No

Modify Existing

Anticipated frequency (i.e.

One-time, weekly,

monthly, unknown)?

Required Real Time data?

Workbook: ERP Query Requirements AM.xlsx

Tab: Specs Page 4 of 15


Work Item#: 99999

Voucher Analysis

Section 2: REPORT SPECIFICATIONSSection 2: REPORT SPECIFICATIONSSection 2: REPORT SPECIFICATIONSSection 2: REPORT SPECIFICATIONS

Assumptions:


Tab: Specs Page 5 of 15


99999

Integer

Decimal

Number Varchar

Text Float

Vendor/Status Vendor Name Text Concentra Date Date

Vendor Code Text CON15975

Tax ID Text 88-12345432

Hold Status Text All All

Posted Status Text All All

Docs/Dates Apply Date Date 4/4/2012

Invoice Date Date 3/16/2012

Due Date Date 3/17/2012

Voucher Num Text VCH5555

Invoice Num Text CON159753

PO Num Text PO4321

Classification Expense Acct Text 7512100001000

Acct Description Text Employee Screening left

Item Desc Text drug screen center

Pmt Doc No Text AMC159753 right

Pmt Date Date 4/6/2012

Vendor Code 1099 Text Medical

Amounts Voucher Amt Number 25.00

Amt Paid Number 25.00

Amt Open Number 335

Unit Price Number 69.15

Amt Extended Number 69.15

Notes Text W-9

Columns:Align Source Table Format

left apmaster VarcharVendor Name

Legend:

NOTE: Please complete all 3 REQUIRED worksheets named "Specs" with report request general information, "ReportSheet" with an example report and "TechSpecs" with requested report

REQUIRED Information To Be Completed by REQUESTOR

OPTIONAL Information To Be Completed by REQUESTOR

To Be Completed by EIS

.address_name)

Report Parameters: (up to 6 parameters per tab)

Filter test valuesDefault

value, if any

Calendar Button

Tab Name Parameter Name

Report Name:

Work Item#:

Voucher Analysis

Source FieldCalculation, if applicable

Type List values (for drop down)

Section 3: TECHNICAL SPECIFICATIONSSection 3: TECHNICAL SPECIFICATIONSSection 3: TECHNICAL SPECIFICATIONSSection 3: TECHNICAL SPECIFICATIONS

All, Not On Hold, On Hold

All, Unposted Posted

Calendar Button

Calendar Button

Calendar Button

Heading

Workbook:ERP Query Requirements AM.xlsx

Tab: TechSpecs Page 6 of 15


99999

Report Name:

Work Item#:

Voucher Analysis


left apvohdr Varchar

center apmaster Varchar

center apvohdr Varchar



right apvohdr Float

right apvohdr Float

center appyhdr Varchar

center appyhdr Date

right appyhdr Float

center appyhdr Date

center appyhdr Date

center appyhdr Date


left apvodet Varchar

right apvodet Float

right apvodet Float

right apvodet Float

center apvodet Varchar

left glchart Varchar

center apvodet Varchar

center apmaster Varchar

left apvodet Varchar

left apvohdr Varchar

leftprodctrl..comments

com Varchar

Order of rows:

Column sort

Related Views = Right Click and open another report, Drill To = Double Click to open another report

Related Views: (please list reports that you would like to see linked to this report)

note

date_doc

date_applied

date_due

doc_ctrl_num

line_desc

qty_received

unit_price

amt_extended

gl_exp_acct

account_description

code_1099

tax_id_num

po_ctrl_num

pay_to_code

Received

Unit Price

Amt Ext

Expense Acct

Acct Description

Voucher 1099 Code

Tax ID

PO Num

Remit To Code

Notes

Invoice Date

Apply Date

Due Date

Invoice Num

Item Desc

amt_net & amt_paid_to_date

vendor_code

code_1099

trx_ctrl_num

payment_hold_flag

posted_code

amt_net

Amt_paid_to_date

doc_ctrl_num

date_entered

amt_net - Amt_paid_to_date

Vendor Code

Vendor 1099 Code

Voucher Num

Hold

Posted Status

Voucher Amt

Amt Paid

Pmt Doc No

Pmt Date

Amt Open

Other

Comments

A-Z & Z-A




99999

Report Name:

Work Item#:

Voucher Analysis


Source

ParameterTarget Parameter Source Field Target Field

Vendor Code Vendor Code vendor_code vendor_code




Drill To: (limited to 1 per report)Source

ParameterTarget Parameter Source Field Target Field


Entered

By

Approved

By

Date

View Vendor Details

View Vendor Activity

Adjustments and Clarifications

Description / Comments

Report Name

Vendor Details

Vendor Activity

Voucher Settlement

Voucher LinesNotes and Links

Display Text

List Payments

List Voucher Lines

Notes and Links

Report Name

Voucher Lines




4.1 Tab 1: Vendor Status

Section 4: REPORT MOCKUPSection 4: REPORT MOCKUPSection 4: REPORT MOCKUPSection 4: REPORT MOCKUP


Tab: Report Mockup Page 9 of 15



4.2 Tab 2: Docs/Dates





4.3 Tab 3: Classification





4.4 Tab 4: Amounts





4.5 Retrieved Data Grid - Part 1, Left Section





4.5 Retrieved Data Grid - Part 2, Middle Section





$.5 Retrieved Data Grid - Part 2, Right Section



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