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EnrollmentReportingHandbookInstructionsforthe201718SchoolYear
September2017
LisaDawnFisher,PhDChiefFinancialOfficer,FinancialResources
Preparedby:
BeckyMcLean,SupervisorofEnrollmentandCategoricalFundingBecky.McLean@k12.wa.us|3607256306
T.J.Kelly,DirectorofSchoolApportionmentandFinancialServicesThomas.Kelly@k12.wa.us|3607256301
mailto:[email protected]:[email protected]
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Thispageleftblankintentionally.
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TABLEOFCONTENTSSection1.SummaryofChangesfor201718SchoolYearandCurrentlyKnownChangefor
201819................................................................................................................................1A.
TransitionalBilingualInstructionalProgram(TBIP)byGradeCategory..............................1B.
RemoteandNecessaryandK3HighPovertyFieldsRemovedFromFormP223
.............1C. KindergartenReportingonFormP223
...............................................................................1D.
FormP223S(NonstandardSchoolYear)ReportingbyGrade............................................1E.
ChangetotheFTECalculationforthe201819SchoolYear...............................................1
Section2.EnrollmentReportingGeneralInformation................................................................2A.
Purpose.................................................................................................................................2B.
HowEnrollmentisUsed.......................................................................................................2
C.
DocumentationandAudit....................................................................................................2
D.
GettingAdditionalHelp........................................................................................................3
Section3.HowtoReport................................................................................................................4A.
ElectronicReporting.............................................................................................................4B.
PaperReportForms.............................................................................................................5
Section4.WhentoReport..............................................................................................................6A.
MonthlyCountDates...........................................................................................................6B.
MonthlyDueDates...............................................................................................................6C.
TimelyReportingRules.........................................................................................................7
Section5.WhattoReport..............................................................................................................8A.
ReportingSummary..............................................................................................................8B.
EnrolledStudent...................................................................................................................9C.
CourseofStudy....................................................................................................................9D.
EnrollmentExclusions........................................................................................................10
E.
ClaimingNonResidentStudents........................................................................................11
F.
ReportingStudentsbyResidentDistrict............................................................................12
G.
PartTimeEnrollment.........................................................................................................13
H.
GradeLevelDefinition........................................................................................................14
I.
FullTimeEquivalent(FTE)Calculation...............................................................................14
J.
FTEandAnnualAverageFTE(AAFTE)LimitationsandExceptions....................................17
Section6.TypesofEnrollment.....................................................................................................21
A.
BasicEducation...................................................................................................................21
B.
SpecialEducation................................................................................................................21
C.
TransitionalBilingualInstructionalProgram(TBIP)...........................................................22
D.
ExitedTBIP..........................................................................................................................23
E.
Vocational...........................................................................................................................23
F.
SkillCenter..........................................................................................................................24
G.
WorkBasedLearning(WBL)..............................................................................................24
H.
RunningStart......................................................................................................................27
I.
DirectFundedTechnicalColleges......................................................................................28
J.
AlternativeLearningExperience(ALE)...............................................................................29
201718EnrollmentReportingHandbook Page 1
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K.
OpenDoorsYouthReengagement.....................................................................................29
L.
NonstandardSchoolYearEnrollment................................................................................30
M.
StateInstitutionEnrollment...............................................................................................32N.
AncillaryServices................................................................................................................33
O.
HomeHospital(HH)............................................................................................................34
P.
NonhighStudents...............................................................................................................35
Section7.DetailedInformationonReportingEnrollment...........................................................37
A. FormP223,
MonthlyReportofEnrollmentEligibleforBasicSupport.............................37
B.
FormP223H,MonthlyReportofSpecialEducationEnrollment......................................37
C.
SAFSALEEnrollmentReporting.........................................................................................37
D.
K3ClassSizeReporting.....................................................................................................37
E.
FormP223RS,MonthlyReportofRunningStartEnrollment...........................................38
F.
FormP223TC,MonthlyReportofTechnicalCollegeEnrollmentEligibleforBasic
EducationSupport..............................................................................................................38
G.
FormP2231418,MonthlyReportofApprovedOpenDoors(OD)YouthReengagement
ProgramEligibleEnrollment...............................................................................................38
H.
FormE672,MonthlyReportofInstitutionalEducationProgramEnrollment..................38
I.
FormP223S,NonstandardSchoolYearAAFTEEnrollmentEligibleforBasicSupport.....39J.
FormP240,AttendanceReportofAncillaryServicestoParttimeStudentsEligiblefor
BasicSupport......................................................................................................................39
K.
FormE525,ReportofFinalHomeandHospital(HH)Services.........................................39
L. FormP213,
ReportofStudentsResidinginNonhighDistrictsandEnrolledinHigh
Districts...............................................................................................................................39
Section8.HowtoReviseReportedEnrollment...........................................................................40
Section9.DocumentationofEnrollmentandRetentionofRecords
...........................................41
Section10.Index...........................................................................................................................45
AppendicesAppendixA:PaperForms.............................................................................................................46
P223MonthlyReportofEnrollmentEligibleforBasicSupport
P223HMonthlyReportofSpecialEducationEnrollment
P223RSMonthlyReportofRunningStartEnrollment
P223TCMonthlyReportofTechnicalCollegeEnrollmentEligibleforBasicEducation
Support
P2231418MonthlyReportofApprovedopenDoors(OD)YouthReengagement
ProgramEligibleEnrollment
E672MonthlyReportofInstitutionalEducationProgramEnrollment
P223SNonstandardSchoolYearAAFTEEnrollmentEligibleforBasicSupport
P240AttendanceReportofAncillaryServicestoPartTimeStudentEligibleforBasic
Support
P213ReportofStudentsResidinginNonhighDistrictsandEnrolledinHighDistricts
E525ReportofFinalHomeandHospital(HH)Services
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Section1.SummaryofChangesfor201718andCurrentlyKnownChangefor201819
A. Transitional
BilingualInstructionalProgram(TBIP)byGradeCategoryForthe201718schoolyear,TBIP
enrollment willbereportedbygradecategory;GradesK6 andGrades
712.FormP223has beenupdatedtoincludethese new
fields.Accordingly,enrolledstudentsingradesK6whoareeligibletobeclaimedfor
TBIPfunding arereported in theTBIPK6fieldand
enrolledstudentsingrades712 whoareeligible tobeclaimedforTBIP
funding arereported in the TBIP712field.RefertoSection6.C.
ofthishandbookformoreinformationon TBIPand studentseligibility.
B.
RemoteandNecessaryandK3HighPovertyFieldsRemovedFromFormP223Startingwiththe201718schoolyear,the
K3HighPovertyand RemoteandNecessaryfields(bothheadcount
andfulltimeequivalent(FTE))havebeen removedfromFormP223.
Sinceenrollmentisreportedat theschoollevelnowintheNEW
enrollmentapplication,thedata neededto
fundRemoteandNecessaryenrollmentcanbe determined
basedonthenumbersreportedateacheligibleRemoteandNecessaryschools.Additionally,since
the 201718funding forgradesK3 is identicalfor
highpovertyandnonhighpovertyschools,reportingK3enrollmentseparatelyinhighpovertyschoolsisnotneeded.However,ifhighpoverty
enhancementsareprovidedinfutureschoolyears,
enrollmentathighpovertyschoolscanbeextractedfrom
theschoollevelNEWenrollment application.
C.
KindergartenReportingonFormP223Startingwiththe201718schoolyear,FormP223willcollect
allkindergartenenrollment inone grade category.
Theprevioustwokindergarten
gradecategories;halfdaykindergartenandfulldaykindergartenhavebeenconsolidatedintoone
Kindergarten.Students enrolledinkindergarten forless than1,200
weeklyminutes(or20weekly
hours)wouldbereportedasapartialFTEinthekindergarten
gradecategory.
D. FormP223S(NonstandardSchool
Year)ReportingbyGradeFormP223Susedtoreporteligible
studentsnonstandardschoolyearenrollmenthaschangedfromreportingbygradecategories
to
reportingbyspecificgrades.SeethepaperFormP223Satthebackofthishandbook.
E. Change
totheFTECalculationforthe201819SchoolYearTheFTEcalculationwillchange
forthe201819schoolyear.Forallgrades,1,665weeklyminutes(or27
hoursand45minutes)
willequal1.00FTE.Currently,1.00FTEequals1,200weeklyminutes
forgradesK3and1,500 weeklyminutesforgrades412.
201718EnrollmentReportingHandbook Page 1
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Section2.EnrollmentReportingGeneralInformation
A. PurposeThishandbookcontainsinstructionsforreporting
enrollmentto
theSchoolApportionmentandFinancialServices(SAFS)sectionof OSPI.The
enrollmentreporteddeterminesstatefunding.Byfollowingtheguidanceofthishandbook,youwillsecurethemaximumstatefunding
andavoidauditproblems.
B. HowEnrollmentisUsedThefollowingmonthlyapportionmentreports
usethereportedenrollmentinstatefunding formulas.
Report1191EDdisplaysgradesK12enrollmentreportedonForm
P223whichis
usedtodeterminegeneralapportionmentfundingforbasiceducation
includingvocationalandskillcenter.
Report1191SNdisplaysenrollmentreportedonFormP223which is
usedforlearningassistanceprogram,TransitionalBilingualInstruction
Program(TBIP),ExitedTBIP,andhighlycapableprogramallocations.
Report1159displaysenrollment reportedon FormP223whichis
usedtodetermine theK12staffcompliance.
Report1220displaysenrollment reportedon
FormP223Hwhichisusedtodeterminespecialeducation funding.
ReportF483displays enrollment
reportedonFormP213whichisusedfornonhighbillingandlevyauthority
transfers.
September throughDecemberstate apportionmentpayments
toschoolsarebasedon thebudgetedenrollmentreported
intheF203.Beginning inJanuary,monthly apportionmentpaymentsarebased
onactualyeartodate average enrollmentreported toOSPI.Beginning
inJanuary, enrollmentreflectedon themonthlyapportionment
reportswillmatchwiththedistrictsmostrecentenrollmentreports.Avarietyofotherstate
andfederalgrantsand programsuseenrollmentdatatodetermine
allocations oreligibilityforfunding.
C. DocumentationandAuditSinceenrollmentisusedtodeterminestate
funding, enrollment reportedto
OSPImustbecarefullydocumented.Errorsshouldbecorrectedpromptly.Documentationmustbeavailable
forauditbytheWashingtonStateAuditorsOffice(SAO).SeeSection 9
ofthishandbookfordetailsonwhat recordsmustberetained.
Auditfindingscanresultinthe allocationadjustmentaftertheendof
theschoolyear.Manyenrollmentaudit
issuesresultfromthefollowingerrors: Documentationforenrollmentnot
beingretained.SeeSection9 ofthishandbookfor
requirements. 201718EnrollmentReportingHandbook Page 2
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Improperlycountingspecialeducationenrollment
forstudentswithoutofdateIndividualizedEducationPlans(IEPs)orevaluations,or
studentsnot receivingspeciallydesignedinstruction.
Improperlycountingvocationalenrollmentwhentheclassisnot
anapprovedvocationalclass,isnottaughtbyavocationalendorsedteacher,oris
anAlternativeLearningExperience(ALE)course.
ImproperlycountingALEandOpenDoorsFTEbaseduponalackof
understandingoftheprogramandreportingrules.
Improperlycountingstudentsfor
theSeptembercountwhodidnotparticipateonorbeforetheSeptembercountday.
Improperlycountingsummerschool
enrollmentforstudentswhohaveexceededthe1.00annualaverageFTE(AAFTE)limitation.
D. GettingAdditionalHelpEnrollment
reportingquestionsshouldbereferred firstto the
EducationalServiceDistrict(ESD)fiscalstafflistedbelow.SincetheESDfiscal
staffisthe
primarycontactresponsibleforansweringquestions,itisimportanttheyknow
thekindsandnumberofquestionstheirdistricts
have.IftheESDisunabletoanswer thequestion,contactBeckyMcLeanat
3607256306.Shewillmakean efforttokeeptheESD fiscalstaffincludedin
theresponsetoquestions.
ESD Name Email PhoneESD101 DeAnnWagoner [email protected]
5094562718ESD105 DustinKinley [email protected]
5094543116ESD112 Christy Price [email protected]
3609523489ESD113 JulieRupe [email protected] 3604646750ESD113
JodyThompson [email protected] 3604646759ESD114 RebeccaMallillin
[email protected] 3604786854ESD121 JaneMurray
[email protected] 4259177778ESD123 LauraDonley [email protected]
5095545742ESD171 StudentCoordinators [email protected]
5096652659 ESD189 NoreenMcKinney [email protected] 3602994033
201718EnrollmentReportingHandbook Page 3
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Section3.HowtoReport
Enrollment datasubmittedmustcomplywithallrequirements,
including: Chapters 392121and
392134WAC(forbasiceducationalenrollment). Chapters 392122and
392172AWAC(forspecialeducation enrollment). Chapter 392169(for
RunningStartenrollment). Chapter 392700(for OpenDoors enrollment).
Chapter 28A.545RCW andchapter
392132WAC(fornonhighdistrictenrollment). Instructionsprovided
inthishandbook. Instructions printedontheback ofthereport forms. A.
Electronic Reporting
Alldistricts,
charterschools,tribalcompactschools,anddirectfundedtechnicalcollegesreporttheirenrollment
inthefollowingelectronicapplications.
Education Data System (EDS) NEW Enrollment application
collectsallstudentenrollment onFormsP223,P223H,P223S,andP240.
SAFS ALE application collectsALEprogramenrollment
byprogram,studentshomedistrict,andgrade.
K3 Class Size application collectsingrades
K3studentenrollmentand homeroomteacherdata.
Thesereportingapplications
areseparatereportsfromtheComprehensiveEducationDataandResearchSystem(CEDARS).
EnrollmentdatashouldbesubmittedtotheESDbytheduedates
showninSection
4.B.ofthishandbook. Reporting entitiesmust
bepreparedtoexplainanyEditmessagesgeneratedwhen
thecurrent monthsenrollmentvariessignificantlyfromthepriormonth.
Exercise careinproperlyreportingthestudentsResidentDistrict. Refer
toSection
5.F.ofthis handbookformoreinformationon Resident District.
201617revisionsmadeafter November 20,
2017,and201718revisionsmade
after November 19, 2018,mustbemadeonasignedpaperreport
form.SeeSection 8.ofthishandbook.
RefertotheUserGuidepostedontheOSPIs
201718EnrollmentReportingwebsiteforinstructionsonusingtheEDSNEWEnrollment,SAFSALE,and
K3ClassSizeapplications.Questions
notfoundintheUserGuideshouldbedirectedfirsttoyourESDenrollmentcontact.
ForquestionsandtechnicalassistancewithCEDARS,pleasecontact
OSPICustomer Supportat [email protected]
orbycalling3607256371, orthetollfree numberat18007254311.
Ifyouneedaccesstothe EDS,contactyourDistrictSecurityManager.
201718EnrollmentReportingHandbook Page 4
mailto:[email protected]
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Exceptions toelectronicreporting
maybemadeatthediscretionoftheappropriateESD.DistrictsthathaveESDpermissionmayreportenrollmentonthepaperformsattached
tothishandbook.
B. PaperReportFormsFormsP223RS,P2231418,E672,
P213,andE525arenotpart of theelectronic reportingsystemand
mustbesubmittedon paper. Form P223RS isusedbythecollegetosubmit
theirRunningStartenrollmentto
thereportingdistrict, charter
school,andtribalcompactschoolfromwhichtheyareservingstudentsbytheeighthcalendar
dayofthemonth.
Form P2231418 iscompletedbytheOpenDoorsprogramwiththe
eligibleenrollment thatcanbe claimedforthemonth.Thisformissent to
the reportingdistrict,directfunded
technicalcollege,ortribalcompactschoolon September15andthe
eighthcalendar dayofthemonthsOctoberthroughAugust.
Form E672 iscompletedbydistrictsorothereducation providers
whoprovideaninstitutionaleducation
instruction.Thisformisusedtoreporttheprogramsenrollment andisdue
toOSPIbythetenthcalendar dayofthe month.
Form P213 isanannualreportofhighschoolstudentsliving ina
nonhighdistrictandattendinganother
districtshighschool.TheformisduetoOSPI byJuly20,2018.
Form E525 isanannualreportforhomeand
hospitalservicesreimbursementand isduebyJuly6,2018.
201718EnrollmentReportingHandbook Page 5
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Section4.WhentoReport
A. MonthlyCountDatesWAC392121199definesthemonthlycountdates
asthefourthschooldayofSeptember andthe firstschooldayofOctober
throughJune (WAC
392121199).ForschoolyearsthatbegininAugust,theSeptembercountremains
the fourthschooldayofSeptember notthefourthschool
dayofthenewschoolyear.Fordistricts,directfundedtechnicalcolleges,charterschools,andtribalcompactschoolswhere
noteveryschool, program,orgradefollowsthesamecalendar
ofschooldays,thecalendarofanindividual school,program,oran
entiregradeleveldeterminesthemonthlycountdate.
Example: Anindividual schoolstartsonSeptember6andtherestofthe
districtstartsonSeptember1.The individualschoolsSeptembercountdayis
September11. Theremainingschools countday isSeptember7.
Kindergartenprogramshavetwo optionstodetermine
theSeptembercountday.Whicheveroptionischosenmust
beestablishedbefore thebeginningof the schoolyearandapplied
toallofadistrictskindergartenclasses.1.
Thethreedaysofconferencescan beconsideredschooldays.As
such,thefirst
actualdayofclasswouldbethe countdayforthekindergarten class
since itis the fourthschooldayforSeptember.
2. Disregardtheconferencedaysand
usethefourthdayofclassastheSeptembercountday.
Forsummerschoolenrollmentreporting instruction,refertoSection
6.L.ofthishandbook. RunningStartclassesdonothave
aSeptembercountdateandareonlycounted
basedontheenrollmentonthefirstschooldayofeachmonth,OctoberthroughJune.
B.
MonthlyDueDatesRefertothefollowingenrollmentreportingscheduleforthe201718duedates
forreportingthecurrent
monthsoriginalFormsP223,P233H,P240,andP223Sandanypriormonthrevisions.
Report Month Monthly Due Date September Sep.18,2017 October Oct.
13,2017November Nov.13,2017 December Dec.13,2017 January
Jan.16,2018February Feb.12,2018
Report Month Monthly Due Date March Mar.13,2018 April Apr.
13,2018May May 14,2018June Jun.13,2018July Jul.13,2018
August Aug.14,2018 201718EnrollmentReportingHandbook Page 6
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Districts,charterschools,tribalcompactschools,anddirectfunded
technicalcollegesunabletoreporttheactualenrollmentbytheduedatemustsubmitanestimate
reportandrevisetheirreportswhenthe
actualenrollmentisknown.Additionally,thepaperFormE525ReportofFinalHomeandHospital(HH)ServicesisdueJuly6,2018,
andpaperFormP213ReportofStudents ResidinginNonhighDistricts
andEnrolledinHighDistrictsisdue
July20,2018.Any201617enrollmentrevisions
submittedafterAugust14,2017,butbyNovember20,2017,andany
201718enrollmentrevisionssubmittedafter August14,2018,but
byNovember19,2018, aresubmittedelectronicallytotheESD.
Theserevisions willnot bereflected ontheapportionment
fundinguntilthefollowingJanuary andwillnot be includedin
thedistricts levybasefortheyear.
C. TimelyReportingRulesTimelyReportingRules(Chapter
392117WAC)apply.Failureto reportinthepropermanneror
bytheduedaterequiredcanresultinthereduction
ordelayofstateapportionmentpayments.
201718EnrollmentReportingHandbook Page 7
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Section5.WhattoReport
A. ReportingSummaryThetables belowdetailthetypes
ofenrollmentreported forstatefunding, theformusedtoprovide
enrollmentdata toOSPI,andtheresultingenrollmentreports. Electronic
Form Reporting
Types of Enrollment Form Enrollment
ReportBasicEducationenrollmentincluding: FormP223 Report1251 TBIP
FormP223 Report1251H ExitedTBIP FormP223 Report1251H
Vocational(grades912andmiddleschool) FormP223 Report1251
SkillCenter FormP223 Report1251 RunningStartdistrictsreport
theenrollment
providedbycollegeonFormP223RS FormP223 Report1251
OpenDoorsdistricts reporttheenrollment
providedbytheOpenDoorsprogramonFormP2231418
FormP223 Report1251 Parttimeregularscheduledenrollmentfor
homebasedandprivateschoolstudents FormP223 Report1251
ALEenrollment FormP223andSAFSALE Report1251Specialeducationservices
FormP223H Report1735 NonstandardSchoolYearenrollment FormP223S
Report1251 Ancillaryservices FormP240 Report1251 Paper Form
Reporting
Types of Enrollment Form Enrollment
ReportCollegesprovidingRunningStart enrollment FormP223RS Report
1251OpenDoorsprogramsprovidingOpenDoorsenrollment P2231418
Report1251 Directfundedtechnical
collegesprovidingbasiceducationprograms FormP223TC
Report1251InstitutionalEducationprograms FormE672
Report1191SIEducationservicesprovided tohomehospitalstudents
FormE525
Apportionmentreports
Highdistrictsprovidingservicestostudentsresiding in
nonhighdistricts FormP213 ReportF483
201718EnrollmentReportingHandbook Page 8
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B. EnrolledStudentDistrictsmustenroll,tuitionfree, anystudent
inschoolage fiveorolderandunder21whomeetthedefinitionofan
enrolledstudentperWAC392121106.Astudentmeetingthisdefinition
iseligibleto beclaimedforstate funding. Anenrolled student is
onewho: Resides the majorityof thetime in Washington stateper
WAC392137115and is
eligibletoenrollinaschooldistrictseducationprogram becausethey:
o Reside ina schooldistrictwith or withoutan address.For
homelessstudents,
eligibilitycontinues at therequest ofthestudentortheir
parentorguardian. o Resideonspecific federallands or
Indianreservationthat is contiguoustoa
Washington Stateschooldistrict. o Reside ina
districtthatdoesnotofferthe gradeinwhichtheyare eligibleto
enroll,suchasanonhighdistrict. o Reside ina homethatislocatedin
IdahobuthasaWashington addressforthe
purposesoftheUnited Statespostalservice.SeeRCW28A.225.170. o
Havebeen releasedfrom thedistrictwheretheyreside
andacceptedbyanother
districtthroughaChoiceTransfer. o
WillbeattendingadistrictthroughanInterlocalCooperative
Agreementor
InterdistrictAgreement. o Willbeattending
adistrictinanotherstateperareciprocity agreementperRCW
28A.225.260,ifthe districtispayingtuition for thestudent. o
Willbeattendingapubliccharterschool,asdefinedbyRCW28A.710.010,
locatedwithinWashingtonstate. Isenrolledinaschooldistrict,
charter,ortribalcompactschool. Isunderthe
ageof21onSeptember1stofthecurrentschoolyear.
HasparticipatedinacourseofstudyperWAC392121107and addressed in
Section5.C. ofthishandbookon orbeforethe monthlycountdayas
addressedinSection4.A. ofthishandbook.
Doesnotqualify forany oftheenrollmentexclusionsper
WAC392121108andaddressedinSection 5.D.ofthishandbook.
C. CourseofStudyStudentsenrollmentinaCourse
ofStudyperWAC392121107can be claimedfor statefunding.ACourseofStudy
is defined asoneofthe following: ClassroomInstructionteaching
andlearning instruction conductedbyaschool
districtstaffasdirectedbytheadministrationandthe board of
directorsorconductedbyacharterschoolstaffasdirectedbyacharterschooladministrationandthecharterschoolboard,includingteacherparentconferencesthatareplannedandscheduleand
intermissionsforclasschangeand recessbut exclusiveof timefor
meals.
201718EnrollmentReportingHandbook Page 9
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Alternative LearningExperiences(ALE)enrollmentper
WAC392121182wherethestudentsenrollmentinwholeorinpartoccursoutsideof
theclassroom.RefertoSection6.J.ofthishandbook
formoreinformationregarding ALEenrollment.
Contracted Instruction instructionprovided underacontract
perWAC392121188or3921211885.
Washington YouthAcademyaNationalGuardhighschoolcareer
trainingprogramperChapterWAC392124.
AncillaryServicescocurricular,healthcare,oranyotherservicesprovidedbyappropriateschooldistrictorcharterschoolstaff.Referto
Section6.N.ofthishandbookformoreinformationon ancillary
services.
WorkBasedLearning (WBL)experiencesperWAC
392410315.RefertoSection6.G.ofthishandbookformoreinformationonWBL.
RunningStartdualcreditenrollmentatacollegeperChapter
392169WAC.Refer toSection6.H.ofthishandbook formoreinformationon
RunningStart.
University ofWashingtonsTransitionSchoolandEarlyEntrance
ProgramperChapter 392120WAC.
DirectFundedTechnicalCollege Programs perWAC39221187.
RefertoSection6.I.ofthishandbookformoreinformationon
directfundedtechnicalcollegeprograms.
OpenDoors YouthReengagement Programs perChapter392700WAC.Refer
to Section6.K.ofthishandbookfor moreinformationontheseprograms.
D. EnrollmentExclusionsAstudentthatmeetsthefollowing
exclusionsasdescribedinWAC 392121108onthemonthlycountdaycannotbe
claimedforstatefunding. Absences Hasmissed
twentyconsecutiveschooldayspriortothecountdayexcept
ifthereis a written agreementbetween a schoolofficial
andthestudentsparentor guardianthatagrees a students
temporaryabsenceswillnotcausea seriousadverseeffectontheir
educationalprogram.Whenthisagreement is
inplacepriortothestudentsabsences,thestudentcanbeclaimedfortwomonthlycountdatesprovidedthe
studentreturnstoschoolbytheendoftheschool year.
Dropouts Hasdroppedoutasprovided
throughanotificationbythestudentorstudentsparentorguardian.
Transfers Hastransferredto anotherpublicorprivateschool
basedonnotificationofthetransferfromanotherschool.
Graduates
Hasmettheschooldistrict,charter,ortribalcompactschoolshighschoolgraduationrequirementby
thebeginningofthe newacademicyear.
TuitionHaspaidtuitiontoattend
theschooldistrict,charter,ortribalcompact school.
StateInstitutionHas
beenclaimedasa1.0FTEbyastateinstitutionaleducationprogramwherethe
institutionscountdateoccursonorbefore
theschooldistrict,charter,ortribalcompactschool.Studentsreportedas
a parttimeFTEbythestate
201718EnrollmentReportingHandbook Page 10
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institutionalprogrammaybereportedtheschooldistrict,charterschool,ortribalcompactschoolprovidedthestudentscombinedFTEdoesnotexceed1.00.
Additionally,thefollowingprovidesclarificationonotherreasons
whyastudentcannot beclaimedforstatefunding.
OutofStateDonotreportstudentswhoresideinastateotherthanWashington,
unlessthey areattendingan approvedoutofstate nonpublicagency
forspecialeducationservices.WAC392137115defines astudent
residence.Foralistofapprovednonpublicagencies,refertothe OSPIs
Special Education website.
StateSchoolsDonotreportstudentswhoresideat eitherthe Center
forChildhoodDeafnessandHearingLoss,alsoknownasthe WashingtonSchool
fortheDeafor theWashington
StateSchoolfortheBlind.RefertoOSPIBulletinNo.03717dated
June12,2017,for moreinformation.
Seattle ChildrensHospitalDonotreportstudentswhoreside
atSeattleChildrensHospital.OSPIprovidesseparate
fundingtothehospitaltoprovide
aneducationalprogramforhospitalizedstudents.
DirectFundedTechnicalCollege Donotreportstudentsenrolled
inadirectfundedtechnicalcollegeprogram ifthereisan
InterlocalAgreementinplacethatstatesthetechnicalcollegewillbe
claimingthestudentsenrollment.
University ofWashingtonDonotreportstudents enrolledinthe
UniversityofWashingtonstransitionschoolorearlyentranceprograms.This
enrollmentis reporteddirectlytoOSPIbytheUniversityofWashington.
ForeignExchangeStudentsonF1 Visas Typically,foreignexchange
studentsdonotcomeintothecountryonF1
visas.However,U.S.immigrationlawrequirescertainstudents topay
thefullcostoftheir education,anddistricts,
charterschools,ortribalcompactschoolsarerequiredbythe
federalgovernmentto
collecttuitionfromthestudentpriortotheissuanceofanF1visa.Tuitionpayingstudentscannotbereported
forstatefunding.
Studentswhohavebeenexpelled orsuspendedcanbeclaimedfor
statefundingprovidedonthemonthlycountday,theymetthedefinitionofanenrolledstudent,haveevidenceofparticipationinacourseofstudy,anddonot
meet anyoftheenrollment exclusions.
E. Claiming
NonResidentStudentsSchooldistrictsthatprovideeducationalservicestostudents
mayclaimthosestudentsforstatefundingunderthefollowingcircumstances:
Astudentis aresident ofthedistrict,residesonfederalor triballand
thatis
contiguoustothedistrict,orresidesinadistrictthatdoes notoffera
grade inwhichthestudent iseligibleto enroll.Astudentsdistrictof
residence isone where thestudent isexpectedtolivethemajorityof the
timefor 20 consecutivedaysormore;
201718EnrollmentReportingHandbook Page 11
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Thedistrict hasaChoiceTransfer inplacewhichgivesthedistrictthe
righttoclaim astudent whoisnotaresident;
Thedistrict hasanInterdistrictAgreementin placewhichgives
thedistrict
therighttoclaimaspecificpercentageofFTE,givenbyastudentsdistrictof
residence; or
Thedistrict isthehost districtfor askillcenterprogram,
andthereisaSkillCenter ConsortiumAgreement
withapartneringskillcenterconsortium districtwhichgives
thehostskillcenterdistrict authorityto claimastudentsskillcenter
enrollmentonly.
ForInterdistrict CooperativeAgreementsbetween twodistricts,
anonresidentstudentcannotbeclaimedbya districtunlessthereis a
studentspecificChoiceTransferor
InterdistrictAgreementinplace.ForDirectFundedTechnicalCollegeprograms,technical
collegescanclaimastudentsenrollment providedthere
isanInterlocalCooperative Agreementin
placewiththestudentsdistrictofresidence.
Charterschoolsandtribalcompactschoolsarenotrequiredto have a
ChoiceTransfer orInterdistrictAgreement
inordertoclaimtheirstudentenrollment
forstatefunding.WithaChoiceTransfer, thestudent isreleased
fromthedistrictofresidence,atthestudentsrequest,and
hasbeenacceptedfromanother district
withinWashingtonstate(oftenreferredtoas theChoice District).The
ChoiceDistrict
becomesthedistrictresponsibleforallthestudentseducationalneeds,including
butnot
limitedto,basiceducation,specialeducation,homehospitalservices,
truancy, CEDARS reporting, and administrationofstate
educationalassessments.Theoriginaldistrict ofresidenceretains
noresponsibilityforprovisionofeducationservices,
orfundingforthisstudent. Formoreinformation
onChoiceTransfers,referto OSPIBulletinNo.00814datedMarch25,2014.
WithanInterdistrict Agreement,twodistricts agreetosharea
studentsenrollmentwhichcouldincludea
studentsbasiceducationFTEbutalsocouldallowthenonresidentdistricttoclaimthestudentsspecialeducationorTBIPheadcount,asapplicable.Thestudentsdistrict
ofresidence
retainstheobligationandresponsibilitiesforthestudent,unless
adifferent arrangementisspecifiedby
theInterdistrictAgreement.Formoreinformation
onInterdistrictAgreements,refertoOSPIBulletinNo. 00814 datedMarch
25,2014.
F. ReportingStudentsby
ResidentDistrictOnFormsP223,P223H,andP223S,astudentsenrollmentisreportedbytheirResidentDistrict.
A studentsResidentDistrict isdependenton the methodtheyare
enrolledin a district. Studentswholiveinthe districtwherethey
attend are reportedunder the Resident
Districtwheretheylive.
201718EnrollmentReportingHandbook Page 12
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Example 1: AstudentlivesinDistrictAbutattendsDistrict
Bsbasiceducationprogram throughaChoiceTransfer. Thestudent
isreportedbyDistrict BonFormP223under ResidentDistrictB.
Example 3:
AstudentlivesinDistrictAbutattendstheskillcenterhostedbyDistrictB.DistrictBwillreportthestudentsskillcenter
enrollment undertheResidentDistrict A.
Example 2: AstudentlivesinDistrictAbutattendsDistrict
Bforspecialeducation
servicesonlythroughanInterdistrictAgreementthatstatesDistrictBwillclaimthestudenton
theirFormP223Hfor specialeducation fundingand asa0.20FTEfor
basiceducation fundingontheirFormP223.Thestudentisreported
onFormsP223 andP223HundertheResidentDistrict A.
Studentswhoattend a nonresidentdistrictthroughaChoiceTransferare
reported undertheResidentDistrictthey havebeen acceptedto
attendthroughaChoice Transfer.
Studentswhoattend a nonresidentdistrictthroughanInterdistrict
Agreement are reportedundertheResidentDistrict where
theyreside.
Forstudentswhoattendaskillcenterwherethereportinghost
skillcenterdistrictisnottheir
districtofresidence,theirskillcenterenrollment isreportedunderthe
ResidentDistrictof the districtofresidence.
Studentswhoattend a directfundedtechnical collegeprogramare
reportedunder theResident Districtof thedistrict ofresidence.
StudentswhoattendacharterschoolortribalcompactschoolarereportedundertheResident
Districtof thecharterschoolortribalcompactschool.
G. PartTime EnrollmentPrivate
schoolandhomebasedstudentshavearightto
enrollparttimeinapublicschool(RCW28A.150.350andWAC392134010).Districts,charterschools,andtribalcompactschoolsmayclaimstate
fundingforservicestheyprovide toparttime
privateschoolandhomebasedstudents.
However,theenrollmentreportingforstatefundingmustbeinaccordance
withstatelawand the appropriaterules. Private School Students
Privateschoolstudentsare limitedtoenrollinpublic
schoolcoursesorservicesnotavailableatthe privateschool.
Statefunding
forprivateschoolstudentsisprovidedforthetimethestudents
areserveddirectlybydistrict,charterschool,ortribalcompactschoolstaffon
the schoolgroundsoron sitescontrolledbythedistrict,
charterschool,ortribalcompactschool.Instructionprovidedbyaprivate
schoolcannotbereported.
HomeBased Students Forenrollmentreportingpurposes,onlythe time
ahomebasedstudentisprovidedservices bydistrict, charterschool,
ortribalcompactschoolstaffonschoolgroundscan bereported
forstatefunding. Thetimethestudent isinstructedor
supervisedbytheparentcannot bereported.
201718EnrollmentReportingHandbook Page 13
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Parttimeenrollmentcanbereportedas eitherapartialFTEon
FormP223orthe actualhours ofservicesonFormP240. o
Reportparttimeenrollmentinregularlyscheduledclassroominstructionasa
partialFTEonFormP233.RefertoSection5.I.ofthishandbooktodetermineastudentspartialFTE.
o Reportactualhoursasancillary servicesonFormP240.Refer
toSection6.N.ofthishandbookformoreinformationonancillaryservices.
H. GradeLevelDefinitionStudentsgradelevelis determined
asfollowsperRCW28A.225.160: Kindergarten WAC39212110601defines
kindergartenasan instructional
programconductedperRCW28A.150.220forstudentswhoarefive years of
ageon September 1forthecurrentschoolyear,perchapter392335WAC.
First Grade WAC39212110602definesfirstgradeas
aninstructionalprogramconductedforstudents whoaresix
yearsofageonSeptember1
forthecurrentschoolyear,orwhomeettherequirementsfor
kindergartenexperiencequalificationforfirst
grade,perchapter392335WAC.
Exceptions for Kindergarten and First Grade
Districts,charterschools,andtribalcompactschools mayadopt
regulationsthatprovideforindividualexceptionstotheuniformentryqualifications.
Other Grades Othergradeleveldefinitions
aredeterminedbythedistrict,charter
school,ortribalcompactschool.
I.
FullTimeEquivalent(FTE)CalculationStudentsFTEcalculationdiffersdependingonthetypeofenrollmenttheyareenrolled
inperWAC 392121122.PerWAC392121011,FTEisroundedtothe nearest two
decimal places.RoundingofstudentFTEshouldfollowthegeneralrule:a
decimalendingin five ormoreisrounded
up;adecimalendinginfourorlessisroundeddown. Classroom Instruction
FTEforclassroominstruction includingdirectfunded
technicalcollegeprogramsisbasedonweekly enrolledhoursor
minutesinaclassroom.Schoolwithregularscheduledlate startsor
earlyreleases mustadjust theirFTEto reflect theseshortened days. o
Grades Kindergarten3 Astudentinkindergartenthrough3rdgrade
enrolledincoursesofstudyforatleast20weeklyhoursor1,200weeklyminutesis
reported as a 1.00FTE. Ifthestudentis
enrolledforlessthantheseminimumweeklyhours(orweeklyminutes),thestudentsFTEwouldbereported
as
apartialFTEbydividingtheactualweeklyhours(orweeklyminutes)by20(or1,200).
201718EnrollmentReportingHandbook Page 14
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Example 2: A12thgradestudentisenrolledonehourperdayfivedaysa
week. Thestudentstotalweekly hoursis5.ThestudentsFTEis0.20 (5
25).
Example 1: A4thgradestudentisenrolled threehoursperdayfivedays
aweek. Thestudentstotalweekly hoursis 15.ThestudentsFTEis0.60(15
25).
Example 3: AhighschoolWednesdayschedulehasalatestart,where
theclasses thatdayareeach
45minuteslong.Fortheremainingdaysthatweek, classesare60
minuteslong.Total
weeklyminutesperclassis285minutesandeachclassFTEwouldbe0.19(((4x60)
+45) 1,500).
o Grades 412
Astudentin4thgradethrough12thgradeenrolledincoursesof studyforat
least25weeklyhoursor1,500weeklyminutesisreportedasa1.00FTE.Ifthestudentisenrolled
forlessthantheseminimumweeklyhours(orweeklyminutes),thestudentsFTE
isreported asapartial FTE bydividingtheactualweeklyhours(or weekly
minutes)by25(or1,500).
o Passing Time WAC392121122provides flexibilityto
countpassingtime forstatefunding.Theweeklyhours
andminutesusedtodeterminea studentsFTEcaninclude passing
timebetweenclassesexcludingtimefor mealsbasedonthe followingrules:
Limitation on the Passing Time Amount Forevery 50 minutesof
instruction, upto10minutesofactualpassing timecanbeclaimed.In
otherwords,20percentofthe totalinstructiontime canbeclaimed
aspassingtime.However,thepassingtime mustoccurfortheamountclaimed
andmustbepartofthescheduledschoolday wherethe
generalstudentbodyisunder thejurisdictionoftheschoolstaff.
Advisory Time
Totheextentaschooldoesnotusealloftheavailabledailypassing
timeforpassingbetweenclasses,theschoolmayapply theunused passing
timeforan advisorytime, providedthe classissupervisedbyan
instructionalstaff,allstudents presentattheschoolareexpectedto
attend, andattendanceistaken.
Before and After School Passing Time
Passingtimebeforeandaftertheschooldaymaybeclaimedif all
ofthefollowingconditionsaremet: Thepassing timeissupportedby
apublishedscheduleandother
communicationtostudents,staff,andcommunity. Allstudents
areexpectedtobe presentduringthescheduledpassing
times. Normaloperationsofschool buses
arecompletedbeforethemorning
passing timebegins,or donotstart untilaftertheendof the
daypassingtimeisover.
201718EnrollmentReportingHandbook Page 15
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Passing Time between High School and Skill Center
Forapprovedskillcenterclassesonly,amaximumof30minutes
ofpassingtimepersessioncanbeclaimed.Foreach50 minutesof
instructionaltime,10 minutesof passingtimeis allowed.Breakswithin
the50minutes ofinstructional timeareconsidered passing time.Passing
timeisreducedprorata forstudentsregularlyarrivinglate
anddepartingearly.
theestimatedlearning
hoursoutlinedintheWrittenStudentLearningPlan.Similartoclaiming
classroomFTE,1,200 estimated minutesoflearning for
gradeskindergarten3equals1.0FTEand 1,500estimatedminutesoflearning
forgrades 412equals1.0FTE.RefertoWAC392121182,Section 6.J.of
thishandbook,and attheOSPIs AlternativeLearning Departmentwebsite
for furtherinformation.
Alternative Learning Experience (ALE)
ALErulespermitoffcampusandnonseattimeinstructionto
beclaimedforstatefunding. The studentsFTEisbased on
Example 1: Ahighschoolschedulehassix classesthatare 50minutes
longwithfiveminutesof passing timebetween eachclassincludingfive
minutesof beforeschoolpassing time.Theallowed,unusedpassing
timeisnotscheduled elsewhereintheday.Eachclassdailyminutesis55
minutesand eachclassFTEis 0.18(275 1,500).
Example 2: Ahighschoolschedulehas6classesthatare50minuteslong
withsixminutesof passing timebetween eachclass.Thetotalnumberof
minutesused for passing equals30minutes(5times
passingbetween6classesx
6minutes).Thetotalavailablepassingtimeis60minutes((6classesx50minutes)
x20%). Thisscheduleoccurseachdayoftheweek.Theremainingunused
passing timeof30minutescanbe applied
toa30minutesadvisorytimewithintheschoolscheduleand thepassing
timeproratedequallytothe6classes. Fiveclasses
wouldhave60dailyor300weekly minutes; 50minutes
ofinstruction,6minutesof actualpassing,and 5 minutesof
advisorytime. The FTEfor theseclasseswouldbe0.20(300
1,500).Oneclasswouldhave55dailyor275weekly minutes;50 minutes of
instruction and5minutesof
advisorytime.TheFTEforthisclasswouldbe0.18 (275 1,500).
Example 3: Askillcenterschedulesablock periodof150
minutesofinstructionfollowedbya30minutebusride
backtothestudentshigh schooleachday.Thetotalweeklyminutesis900
minutes ((150+30)x5)andtheskillcenterclasswouldbea0.60FTE (900
1,500).
201718EnrollmentReportingHandbook Page 16
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Running Start FTEinRunningStartprograms isbased
onthenumberofcollegecredits for whichthestudentisenrolled.1.00
FTEequals15collegecredits.This isthecasefor bothcollegeswith
aquarterorsemestercalendar. Todeterminea
studentsRunningStartFTEdividethenumberofcollege creditsby 15.
Instruction Provided Under Contract
Whenadistrict,charterschool,ortribal compactschoolcontractswithan
outsideentitytoprovideinstruction,hoursofsuchinstructionmaybecounted
todetermineastudents
FTE.Whenthesecontractsarewithacommunityortechnicalcollegetoprovide
instructiontoearncredits for
ahighschooldiploma,theprogramisfocusedonservingcreditdeficientstudents,
andthestudentsserved havedroppedoutorhavenot
demonstratedsuccessinthetraditionalhigh school,theFTEcanbebasedon
theenrolledcredits.Inbothcases,therequirementsof
WAC392121106through3921211885mustbemet.Ifthe student is
receivingspecialeducationservices undercontract,
therequirementsofWAC392172A04085must bemet.
J.
FTEandAnnualAverageFTE(AAFTE)LimitationsandExceptionsAstudentsAAFTEis
the10monthaverageof themonthlyFTEclaimedfortheschoolyear. FTE and
AAFTE Limitations
o PerWAC392121136,no student,including astudent enrolledin
morethan onedistrict includingcharterschoolandtribalcompactschool
canbecountedasmorethan 1.00FTEonFormP223onanycountdate.
o PerWAC392121133,no student,including astudent enrolledin
morethan onedistrict includingcharterschoolandtribalcompactschool
canbecountedasmorethan 1.00AAFTE foranyschoolyear.
o Forastudentclaimed forbasiceducationfundingbymorethan one
reportingentity,thetotalofallenrollmentclaimsmaynotexceed 1.00
FTEonanycountdateand1.00AAFTEforanyschoolyear.
Exceptions to the FTE and AAFTE
LimitationsInthefollowingcases,astudentsFTEandAAFTEmayexceed1.0.
Oftentheseexceptions arereferredtoastheSuperFTEs. o Skill Center
Astudentenrolledinbotha highschoolandaskillcenter maybe
claimeduptoatotalcombinedFTEof1.60basedupontheir
enrolledhours.However,neitherthehighschool
northeskillcentercanclaim thestudentformorethan a1.0FTE.
201718EnrollmentReportingHandbook Page 17
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Whenastudentshighschooland
skillcenterenrollmentexceedsthe1.60combinedFTElimit,localagreementsmaydesignateasplitinFTEbetween
askillcenterandthehighschool toensurethe studentsFTEdoesnot
exceedtheallowablelimitations.
Example 1:
Astudentisenrolledintheirhighschoolforthreehoursaday,fivedaysa week
foratotalof900 weeklyminutes((3x60)x5)and also
isenrolledinaskillcenterforthreehoursaday,fivedays a weekfor
atotal900weekly minutes.Thestudents FTEisreportedasfollows:
Highschoolwouldclaima0.60FTE(900 1,500) Skillcenter
wouldclaima0.60FTE(900 1,500)
ThestudentsTotalFTE wouldbe1.20FTE(0.60+0.60). o Running Start
Astudent
enrolledinbothhighschoolandRunningStartcoursescannotbeclaimedformorethanacombined1.20FTEfor
anymonthexceptJanuary.Neither thehigh schoolnorcollegeenrollment
can individually exceed1.0 FTE,except
forstudentsenrolledinahighschoolandaskillcenter.This1.20FTElimitationalsoappliestothestudentsAAFTE,where
a RunningStartstudentmaynot beclaimed foracombinedhighschooland
collegeenrollment
thatexceeds1.20AAFTEfortheschoolyear.Studentswhoexceedthe1.20FTEorAAFTEarecharged
tuitionbythecollegeforthecreditsthat exceedthis limitation.
Whenthefirsthighschoolsemesteroverlaps withthecollegewinter
quarterinJanuary,aRunningStart student couldbeclaimedformorethan
a1.20FTEforthatmonthonly.Whenthisoccurs,thestudent
maybesubjecttoareducedFTEforthespringcollegequarter, ifthe
1.20AAFTEwouldbeexceeded. TheRunning
StartEnrollmentVerificationForm(RSEVF) mustbe completedfor
eachRunningStart student, for eachcollegetermandforeach
college.Thisformoutlineshowthestudents1.20
FTEwillbesplitandclaimedbetweenthehighschoolandthecollegeandinforms
thestudentandparentsofthe 1.20FTE limitationandwhether
tuitionwillbedue. TheSpring QuarterEligibility
AdjustmentForm(SQEAF)
iscompletedforstudentswhoareontracktoexceedthe1.20 combinedAAFTEand
whose springquarteravailablecollegeFTEis
reduced.Thisformnotifiesthestudent,parentsandguardians,highschools,and
collegesofthereducedspring quarterFTE.
201718EnrollmentReportingHandbook Page 18
http:wouldbe1.20FTE(0.60+0.60
-
Forfurther
guidance,refertotheannualbulletinregardingthe1.20RunningStartFTELimitationfor
moredetails.
o Student Enrolled in High School, Skill Center, and Running
Start Todetermine
theavailableFTEforRunningStartforastudentenrolledinbothhigh
Example 1:
A12thgradestudentisenrolledinhighschoolclassesforfourhoursaday,fivedaysaweekforatotalof
1,200weeklyminutes((4x 60)
x5)andone5creditRunningStartcollegecourse.The
studentsFTEisreportedas follows:
12thgrade FTEis0.80 (1,200 1,500) RunningStartFTEis0.33(5
15)
ThestudentstotalFTEwouldbe1.13FTE (0.80+0.33). Example 2:
An11thgradestudentisenrolledin18RunningStartcredits andno high
schoolclasses.Since thestudent is limitedtobeclaimedfor
nomorethana1.0FTEbythecollegeor15collegecredits,thestudentsFTEisreportedasfollows:
Nothingfor the11thgrade RunningStartFTEis 1.00(15 15)
ThestudentstotalFTEwouldbe1.00FTE.
schoolandskillcenter,thefollowingrulesapply:
WhenastudentscombinedhighschoolandskillcenterFTEexceeds1.0,the
availableRunningStartFTEislimitedtoa 0.20FTE.
WhenastudentscombinedhighschoolandskillcenterFTEislessthan1.0
FTE,thestandardRunningStartcalculationapplies. Example 3:
Astudentisenrolledinaskill centerfor threehoursaday,
fivedaysaweek,for900weeklyminutes,andclaimedasa0.60
FTE.Also,thestudent
isenrolledintheirhighschoolforthreehours,fivedaysaweek,for900weeklyminutes,andclaimedasa0.60FTE.Additionally,thestudent
wants toattendRunningStart.HowmuchFTEisavailable
forRunningStart?ThestudentscombinedhighschoolandskillcenterFTEtotals
1.20FTE.SincethecombinedskillcenterandhighschoolFTEexceeds1.0,theavailableRunningStartFTEis0.20.
201718EnrollmentReportingHandbook Page 19
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Example 4: Astudentisenrolledinaskill centerfor threehoursaday,
fivedaysaweek,for900weeklyminutes,andclaimedasa0.60
FTE.Also,thestudent isenrolledintheirhighschoolforonehour,five days
a week, for 300weekly
minutes,andclaimedasa0.20FTE.Additionally,thestudent wants
toattendRunningStart.HowmuchFTEisavailable
forRunningStart?ThestudentscombinedhighschoolandskillcenterFTEtotals
0.80FTE.SincethecombinedskillcenterandhighschoolFTEislessthan1.0,the
standardRunning Startcalculationappliesand
theavailableRunningStartFTEis0.40 (1.20 0.80). Additional Cautions
Regarding to the FTE and AAFTE Limitations
o Forstudents servedin morethan
oneschoolorentity(district,charterschool,ortribalcompactschool),exercise
particularcareinreportingstudentsserved
inmorethanoneschoolorentitytoensurethe combinedenrollmentdoesnot
exceedthelimitations above.If
astudentisreportedbytwoentities,theInterdistrictAgreementmustaddresshowtheFTEwillbesplit
andreportedonFormP223.
o ForstudentsparticipatinginWBLexperiences, cautionmustbe taken
tomakesurenostudent
exceedstheFTElimitationsinanymonthwhenclaimingthestudentsactualhoursofWBLasanFTE.SeeSection6.G.ofthishandbookforadditionalguidance.
o ForRunningStartstudents
enrolledinmultiplecolleges,thecollegesmustworktogethertoensureastudentsavailableRunningStartFTEisnotexceeded.
IftheRunningStartFTEis exceeded,thecollegeswilldeterminehow
theavailableFTEwillbeclaimedandwhichcollegewillcollecttuition.
o Forastudentwhotemporarilyenrollsinaneducationcomponent
ofadrugoralcoholtreatmentprogramoperatedbyanotherdistrict,
thestudents
originaldistrict,charterschool,ortribalcompactschoolandthedistrict
operatingthe treatmentprogrammustagreeon whowillreportthestudent
for statefundingsubjecttothelimitationsofWAC 392122145.
o Forstudentswhoarereported
fulltimeonFormE672byaninstitutionaleducationprogram,no district,
charterschool,ortribalcompactschoolmayincludethe studenton
FormsP223andP223Hforthat countdate
whentheinstitutionscountdateisthe sameasorprior
tothestudentsenrolledschool.Ifthestudentsschoolcountdate is
priortothe institutionscountdateandthestudent
iseligibletobecountedbytheschool,theinstitutionmaynot
countthestudenton FormE672.Astudent reported as parttimeonForm
E672andonFormP223maynothaveacombinedenrollmentofmorethan1.00
FTEforthatmonth.
201718EnrollmentReportingHandbook Page 20
http:FormP-223maynothaveacombinedenrollmentofmorethan1.00
-
Section6.TypesofEnrollment
A. BasicEducationAstudentreported for
basiceducationfundingmustmeetthefollowingstandard: Thestudent
mustbeanenrolledstudentof the district,charterschool,ortribal
compactschoolonthecountdate. SeeSection 5.B.ofthis handbook.
Thestudent musthaveparticipatedinacourse ofstudyon orbefore
thecountdate.
SeeSection 5.Cofthishandbook. Thestudent mustnotmeet anyof
theenrollmentexclusionsset forth inSection5.D.
ofthishandbook. B. SpecialEducation
Specialeducation enrollmentis
reportedinthreeagecategories:AgeBirththrough2,Age3 through5notyet
enrolledin
Kindergarten,andKindergartentoAge21.Studentswhoareagessix
andolder,notyetenrolled
inkindergarten,andeligibleforspecialeducationservicesshouldbereportedconsistentwithWAC392121137.Specialeducation
enrollmentisreportedfor studentsmeeting
allofthefollowingrequirementsonthecount date,perWAC392122135(2):
Thestudent isan enrolledstudent
ofthedistrict,charterschool,ortribalcompact
school. Thestudent isage 321 andhasacurrent individualized
educationprogram(IEP)
orthestudentisagebirththrough2andhasanindividualized family
serviceplan(IFSP)perIDEAPartCWashingtonEarlySupportforInfantsand
Toddlers(ESIT)requirements(WAC392172A02000).
Thestudent hasbeenreevaluated everythree years. Thestudent
hasreceivedspecial education asdefinedunder WACs392172A
01175 and 392172A01155on orbefore themonthlycountdaybut
sometimeinthepriormonth.
Failureto meeteachoftheabove requirementscanresultinan
auditfindingorexceptionandarepaymentofstate apportionmentfunding.
Limitations on Enrollment Counts
Reportonlyenrolledandproperly
identifiedstudents.Countsshouldincludestudentsplacedin
nonpublicschoolagencies
onacontractualbasis.EligiblestudentsarethosewithcurrentIEPsthatcomplywiththerequirementstoprovidefreeandappropriatepubliceducation(FAPE).
Additionally,the followingcriteriamustbemet: o TheIEPcomplieswith
federaland stateproceduralrequirements.
201718EnrollmentReportingHandbook Page 21
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o Thedelivery ofspeciallydesigned
instructioncomplieswithstatestandards(regularlyscheduledteachingortrainingactivitiesprovidedordesignedby
specialeducationqualifiedstaff).
o Areasfortheprovision ofspecialeducationservicesconforms
withareasofneed identified inthestudentsevaluationmadeperWACs
392172A03035and392172A03040.
Age
DeterminationTheheadcountofindividualstudentsisreportedinthethreereportingcategories.
Determinethestudentsagefor thecategories ofAgeBirththrough2
andAge3through5basedonthe studentsageoncountdate.
Basic Education Funding for Special Education
StudentsSpecialeducationstudentswhoare enrolledingradesK12can
bereportedonFormsP223,P223S,andP240 and
cangeneratestatebasiceducationfunding.Specialeducationstudentswhoare
notenrolledingradesK12 arelimited tobe claimedonlyonFormP223Hand
generateonlystatespecialeducationfunding.Forreportingeligiblespecialeducationstudentsforbasiceducation
fundingonFormsP223,P223S,andP240,determine a
studentsgradeplacementasfollowsperWAC392121137: o Forstudents
enrolledexclusivelyinanungradedspecialeducationprogram,the
studentsgradelevelshallbebasedonthetypicalgradelevel
ofthestudentsofthesameage.Forexample,astudentwhoissixyearsoldatthebeginningof
theschoolwouldbecountedasafirstgrader.
o Forstudentsenrolledinagrade levelbelowthetypicalgrade
levelofthestudentofthesameage,thedistrict,charterschool,andtribalcompactschool
havetheoptionofcounting
thestudentinthegradeenrolledorthetypicalgrade
levelofthestudentsage.
o Studentswhoarefiveyearsold atthebeginningoftheschool
yearmaybecountedas a kindergartenstudent
onlyifthestudentisenrolledinakindergartenprogram.
RefertoSection5.I.of thishandbookforinstructionsoncalculatinga
studentsFTE. C. Transitional
BilingualInstructionalProgram(TBIP)
TBIPenhancedfunding
isgeneratedforstudentswhohavebeenidentifiedaseligibleforTBIPservices,areenrolled
inastateapprovedTBIPprogram,and received TBIPserviceson
orbeforethecountday butsometimeinthepriormonth.
Oneachmonthlycountday,reporttheenrolledTBIPstudentheadcountinthefieldprovidedonFormP223.
Forthe201718schoolyear,TBIP enrollment
willbereportedbygradecategory;GradesK6 andGrades 712.FormP223has
beenupdatedtoincludethese new
fields.Accordingly,enrolledstudentsingradesK6whoareeligibletobeclaimedfor
TBIP
201718EnrollmentReportingHandbook Page 22
-
funding arereported in theTBIPK6fieldand
enrolledstudentsingrades712 whoareeligible tobeclaimedforTBIP
funding arereported in the TBIP712field.
D. ExitedTBIPAdditional academicinstruction
supportfundingisprovidedfor
studentswhohaveexitedfromTBIPintheprevious
twoschoolyears.Aneligible studentisonewhoiscurrentlyenrolledin
thedistrict,
charterschool,ortribalcompactschoolandwhoscoredProficientoneithertheSpring2016or
Spring2017 EnglishLanguageProficiency
Assessmentforthe21stCentury(ELPA21)test.This
includesExitedTBIPstudentswhotransferfromanotherdistrict,charterschool,or
tribalcompactschool,orwhoseparentshadpreviouslywaivedTBIPservices.
This
wouldnotincludeEnglishLanguageLearners(ELL)whoscoredProficientataprivateschoolparticipatinginTitleIIIorexited
NativeAmericanstudentswhoareeligibleforTitle IIIbutwerenot
TBIP.ThisalsodoesnotincludestudentswhodidnotqualifyforTBIPservicesbecause
theyscoredLevel4ontheWELPAPlacementtestorProficient onthe
ELPA21screener. Oneachmonthlycountday,report
theenrolledExitedTBIPstudent headcountinthe
fieldprovidedonFormP223. Identifying and reporting students who
qualify to be counted as Exited TBIP for the September count, as
well as students transferring from other districts, charter
schools, or tribal compact schools during the school year is
imperative to ensure an accurate Exited TBIP count.
Formoreinformation onthestudentseligibilityanduseof
ExitedTBIPfunding,refer tothefollowingguidanceavailableatOSPIs
MigrantandBilingualEducation website.
E. VocationalEnhancedvocationalfunding isgenerated for students
enrolled inastateapproved vocationalcourseper WAC392121138.
Grade912vocationalFTEisreportedforstateapprovedvocationalcoursestaught
byaninstructorwithavalidendorsement for thesubjectarea,
offeredinhigh school,andislimited to students in grades 912.
MiddleschoolvocationalFTEisreported for
stateapprovalmiddleschoolvocationalcoursestaughtbyan
instructorwithavalidendorsementforthesubjectarea,offeredinamiddleorjunior
highschool,andislimited tostudentsingrades7and8.
TheFTEfor avocationalstudentis basedupontheenrolledweeklyminutes
ina stateapprovedvocationalcourse (1,500weeklyminutes
equal1.00FTE).
Thetime reportedfor eachcoursemaynotincludemorethanone
classchangepassing time.
Forvocationalcoursestaughtbyasubstituteteacher,toclaim
thestudentforvocationalenhancedfunding,the coursemusthavebeen
taughtbyaninstructorwithavalidendorsementforthe
subjectareasometimewithintwentyconsecutiveschooldayspriortothecountday.
201718EnrollmentReportingHandbook Page 23
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Whereavocationalcourseisjointlytaughtbyaninstructorholdingavocationalendorsementfor
thecourseandaninstructor
withoutsuchendorsement,onlytheportionoftheclasstimetaught
bytheinstructorwiththevocationalendorsementcanbeclaimedforenhancedvocationalfunding.
Workbasedlearning(WBL)providedaspart
ofavocationalcoursemaybeclaimedforvocationalenhancedfunding
solongastheWBLrequirements
aremet(refertoSection6.G.ofthishandbook)andthestudentsFTElimitation
is notexceeded (refertoSection5.J.of thishandbook).
Example:
Aschooloffersfive50minuteperiodsofinstructionwithfiveminutesofpassing
time.Astudentisenrolledintwovocationalclass.ThevocationalFTEfor
thisstudent is0.37FTE(((55x2)x5) 1,500).
F. SkillCenterEnhancedskillcenterfundingis provided forstudents
enrolled
inastateapprovedskillcentercourseandtaughtbyaninstructorwithavalidendorsement
forthesubjectarea. TheFTEforaskillcenterstudent
isbasedontheenrolled weeklyminutesina state
approvedskillcentercourse(1,500 weeklyminutes equal1.00FTE).
Studentsenrolledinclassesat theskillcenterandatahigh
schoolarereportedfora
maximumcombined1.60FTE.Refer toSection5.J.ofthishandbookformore
information onthisallowance.
RefertoSection5.I.of thishandbookforguidanceonclaiming
passingtimeforaskillcentercourse.
Forskillcentercoursestaught
byasubstituteteacher,toclaimthestudentforskillcenterenhancedfunding,thecoursemusthavebeentaughtbyan
instructorwithavalidendorsement for thesubjectareasometimewithin
twentyconsecutiveschooldayspriortothecountday.
Preparatory WBLprovided aspartofaskill
centercoursemaybeclaimedforskillcenterenhancedfundingsolong
astheWBLrequirementsaremet (refertoSection6.G.ofthishandbook)
andthestudentsFTElimitation is not exceeded(refertoSection5.J.
ofthishandbook).
G. WorkBasedLearning (WBL)WBLexperiencesareopportunities
forstudentstoearnadditionalcredit forwork
performedapartfromaclass.For additionalclarificationand
guidanceregarding WBL,refertoOSPIs WBLwebsite.
WAC392410315definesthe two categories ofWBL,cooperative and
instructional.InstructionalWBListaughtbya certified
instructionalstaff. CooperativeWBLis
coordinatedbyacertifiedinstructionalstaff, istypicallyan
employeremployee relationship,andcouldincludeasalaryfor thestudent.
WBLisreportedforstudentswhenallofthefollowingrequirementsaremet:
201718EnrollmentReportingHandbook Page 24
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Acompletedlearningplan, Anagreementbetween thedistrict,
charterschool,ortribalcompactschoolandthe
workplace,and Thestudent participatesinaprogramorientation.
InstructionalWBL
Example 1: Astudentobtainsemploymentin
thefall.InJanuary,thestudent enrollsina WBLprogram.Canthe
schoolrevisethefallenrollmentreported to reflectthestudents
workhours? Answer: No
AstudentsWBLhoursthatoccurbeforealearningplan,workplaceagreement,
andstudent orientationareinplacecannotbeclaimedforstatefunding.
WBLcanbeclaimedforvocationalenhancedfundingprovided the
WBLisassociatedwithastateapprovedvocational
courseandtheinstructorwho
iseitherteachingorcoordinatingthevocationalWBL experiencehasavalid
vocationalendorsementforthesubjectarea.Additionally, preparatory
WBLprovidedaspartof astateapprovedskillcentercoursecanbeclaimedfor
skillcenterenhanced funding
andtheinstructorhasavalidvocationalendorsementforthesubjectarea.ThemaximumnumberofWBLhours
thatcanbeclaimedforone earnedcredit islimitedto:
180hoursofeachcreditofinstructionalWBL,and
360hoursforeachcreditofcooperativeWBL. Claiming WBL
FTEWBLFTEiscalculatedbasedontheactualhoursofWBLexperience.
PerWAC392121124,FTEis calculateddifferently foreachtype
ofWBLcategory. Divide the monthly actualhours of
instructionalWBLby100. Divide the monthly actualhoursof
cooperativeWBLby200.
Example 2: CooperativeWBL StudentsDocumentedMonthlyActualHours
15 42
DivideBy 100 200MonthlyFTE 0.15 0.22
WBLFTEisreported inthemonththeWBLoccurs.Accordingly,reporting
WBLenrollment willrequirerevising a priorsubmittedFormP223. Example
3: Astudentperforms20hoursofcooperative
WBLinOctoberwhichequals0.10FTE.Thedistrict
mustrevisetheirOctoberFormP223and reporttheWBLFTEinthisfile
themonththeWBLoccurred. FTE Limitation for Claiming WBLPrior
toclaimingastudentWBL forstatefunding,itis important tomakesurethe
limitationonastudentsFTEisnot exceededinanymonth,and
theAAFTEisnot
201718EnrollmentReportingHandbook Page 25
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exceededfor theschoolyear.Refer
toSection5.J.ofthishandbookformoreinformationontheselimitations.
HighSchoolWBL:When theWBLis associated withahigh school
course,astudents
highschoolFTEcannotexceed1.0 FTE.Accordingly,ifthestudentis
beingclaimedasa1.0FTEbythehighschoolforhishighschoolclasses,theWBLcannotbeclaimedfor
additionalbasiceducationfundinginthegradecategoryon
FormP223.OnlystudentswhosemonthlyFTEislessthana1.0couldhavetheirWBLhoursclaimedfor
basiceducationfundingandonlytothelimits soasnotto exceed1.0FTE.
IfthehighschoolWBLqualifies for enhancedvocationalfunding, the
WBLhourscouldbeclaimedin the FormP223Grade912Vocationalfield
providedthestudentsvocationalFTEdoesnotexceed1.0FTE.
Example 4: Astudent isenrolledin25weekly
hoursofhighschoolclasses.Five
oftheseweeklyhoursareforavocationalclass.Thehighschoolreportsthestudentas
a 1.0FTE(25 25)for basiceducationfundinganda0.20FTE(5
25)forenhancedvocationalfunding for thatmonth.Thestudent
performs30hoursofcooperative
vocationalWBLthatmonthwhichequal0.15FTE(30 200).TheWBLFTEcannotbe
claimedfor basiceducation
funding,sincethestudenthasalreadybeenclaimedasa1.0FTE.
However,theWBLFTEcanbe claimed in the Grade
912Vocationalfieldmaking the studentstotalvocational FTE
0.35(0.20+0.15). SkillCenterWBL:When theWBLispreparatoryand
associated with a state
approvedskillcentercourseprogram,the1.60SkillCenterFTE
applies.Astudentcouldbeclaimedforuptoa1.60FTEbyboththehighschoolandskillcenter
inanymonth,but
neitherthehighschoolorskillcentercanclaimmorethea1.0FTE.Whenreportingastudentsskill
centerWBL,carefulattention must
bepaidtoensurereportingthestudentsskillcenterWBLdoesnotexceed
thislimitation.
201718EnrollmentReportingHandbook Page 26
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SummerWBL:ClaimingWBLexperiencesthatoccuroverthesummer
months(July
andAugust)mustnotexceedthe
AAFTElimitations.SimilartothemonthlyFTElimitations,
nostudentsWBLhoursforahigh
schoolcoursecanexceedthe1.0AAFTE.PriortoclaimingthesummerWBLhours,theavailableAAFTEmustbedeterminedandthesummerWBLhourscannotexceedtheavailable
AAFTE.Similarly,nostudents WBLhoursforaskillcenterclasscan exceed
the1.0AAFTEattheskillcenterandwhencombinedwiththe
studentshighschoolAAFTE,cannotexceed1.60
AAFTE.RefertoSection6.L.ofthishandbookformoreinformationon
claimingsummerenrollment.
Example 5: Astudent isenrolledin15weekly
hoursatthehighschooland15
weeklyhoursattheskillcenter.ThestudentshighschoolFTEis0.60(15
25)andhisskillcenterFTE is0.60(15 25)withatotalFTEof1.20.Thestudent
performs25hoursofcooperative skillcenter
WBLthatmonthwhichequal0.13FTE(25
200).TheWBLFTEcanbeclaimedforbasiceducationfunding, sincethe
studentsskill
centerFTEis0.60forthatmonthandhistotalFTEis1.20.The0.13
WBLFTEwillnotexceedtheFTElimitation.Additionally,theWBLFTEcanbeclaimedin
the SkillCenter fieldfor theenhancedSkillCenterfunding.
Additional Guidance for WBL
VocationalWBLhoursoccurringinassociationwithanALEcoursecangeneratevocationalenhancedfunding.
WBLhoursthatareperformedthroughanOpenDoorsprogramcannotbeclaimedasanadditionalFTEorforadditionalfunding.
H.
RunningStartAllcommunityandtechnicalcolleges,aswellasCentralWashington
University,EasternWashington University,TheEvergreenState
College,NorthwestIndian College,SpokaneTribalCollege,
andWashingtonState UniversitycanparticipateinRunning Startifthey
choosetooffertheprogram.Districts,charterschools,andtribalcompactschoolsmustenrolleligible11thand
12thgradestudentswhorequestattendanceincoursesat thesecolleges.
Asageneralrule,astudentseligibilityfor RunningStartprogram
terminatesatthe endofthestudents12thgrade
regularacademicyear.AdditionalyearsofRunningStartappliesonlyforthosecoursesneeded
tomeetthe
district,charterschool,ortribalcompactschoolshighschoolgraduation
requirements.SeeWAC392169055.RCW28A.600.385 allowsWashington
schooldistrictsin bordercountiesandcommunity collegesin Oregon and
Idahotoenterintocooperative agreementsunderchapter39.34RCWto
allow11thand12thgradestudentswhoare enrolledin a district,
201718EnrollmentReportingHandbook Page 27
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charterschool,ortribalcompactschooltoearnhighschoolandcollegecreditconcurrently.EnrollmentinRunningStartislimitedtothehighschools
standardschoolyearandthe
collegesfall,winter,andspringterms.CollegesreportRunningStartenrollmentonFormP223RStothe
districts,charterschools,ortribalcompactschoolsfromwhichstudents
earnhighschoolgraduationcredit.Districts,charterschools,ortribalcompactschoolsreportRunningStartenrollment
toOSPIon FormP223.OSPIallocatesstatebasiceducationfunding
todistricts,charterschools,ortribalcompactschoolsandcanretainuptosevenpercentofthefunds
generated. TheremainingRunning Start funds (93percent)mustbe
transmitted tothecollege. College Reports to District, Charter
School, or Tribal Compact School
InstructionsforFormP223RSare includedintheannual
RunningStartEnrollmentReportingbulletinand
canbefoundonthebackoftheform.Collegesmayusealternative
monthlyreportformsifthereport: o Displaysallinformation
requiredonFormP223RSexcept fordistricts,charter
schools,ortribalcompactschools
whodonotrequirethestudentsgradelevelinformation,
o Issignedbytheauthorizedcollegeofficial,and o
Isacceptabletothedistrict,charterschool,ortribalcompactschool.Faxedreportsarepermitted
ifacceptabletothedistrict, charterschool,ortribalcompactschool.
District, Charter School, or Tribal Compact School Reports to
OSPIAfterreviewingthecollegesreport,thedistrict,charterschool,ortribalcompactschoolreportstheRunningStart
nonvocationalandvocationalenrollment separately
onFormP223.Thecountdates forRunningStart enrollment arethe first
collegeday
ofthemonths,OctoberthroughJuneforallcollegesexceptWashingtonState
University.ForWashington StateUniversity,the
countdatesarethefirstinstructionaldayof
themonths,SeptemberthroughMay;however,theenrollmentisrestatedontheOctoberthroughJuneFormP223.
I. DirectFundedTechnicalCollegesTechnicalcollegesmay
receivefundingdirectly fromOSPI forstudentsservedunderan
interlocalagreementperRCW28B.50.533.Thetechnical college
willreportonly studentswho:
Wereunder21asofSeptember1stoftheschoolyear, Are enrolledtuition
free,
201718EnrollmentReportingHandbook Page 28
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Are enrolledinadistrictwithwhichthetechnicalcollegehas
asignedinterlocalagreement onfilewith OSPI,are enrolledin
thetechnical collegefor thepurposeof earning
ahighschooldiplomaorcertificate,and
Haveactuallyparticipatedininstructionalactivity within the
previous20consecutiveschooldaysofthemonthlycountday.
Enrollment claimedfor statebasic education
fundingbythetechnicalcollegewillbeforcoursesfor
whichthestudentisearning highschoolgraduation creditthroughthe
districtorthetechnical
college.DirectfundedenrollmentisreportedbythetechnicalcollegeonFormP223TC
and is not reported by the district. However,thetechnicalcollege
maychoosetocontinuetoreceivestatefundingthroughthedistrict,in
whichcasethedistrictcontinuestoreporttheenrollment.RefertoWAC
392121187 forrulesgoverningdirect technicalcollege funding.
InstructionsforFormP223TC
areincludedintheannualDirectFundingtoTechnical Collegesfor High
SchoolStudentsbulletin.
J. Alternative Learning Experience(ALE)ThedefinitionofALEis
provided inWAC392121182(3)(i)and is:
"Alternativelearning experience" meansacourse,orfor
gradeskindergartenthrougheight,gradelevelcoursework,thatisadelivery
methodfortheprogramofbasiceducationandis:(A)Providedinwhole
orinpart independently
fromaregularclassroomsettingorschedule,butmayincludesomecomponents
ofdirectinstruction;(B)Supervised,monitored,assessed,evaluated,anddocumented
byacertificatedteacher
employedbytheschooldistrictorundercontractaspermittedby
applicablerules;and(C)Providedinaccordancewitha
writtenstudentlearningplan
thatisimplementedpertheschooldistrict'spolicyand thischapter.
StudentsenrolledinALEclasses canbeclaimedforstatebasic
educationfundingprovidedthe programcomplies
withWAC392121182.Duetothe lengthofthe WAC, thetext is notincluded
herebutis availableat the WashingtonState Legislature WAC website.
Foradditionalclarificationand guidanceregardingALE,refer toOSPIs
Alternative LearningDepartment website
whereupdatesonrulechanges,anannotatedguidetotheALErules,andcommonlyaskedquestions
areavailable.
K. OpenDoors YouthReengagementOpenDoors YouthReengagement
programsperchapter 392700WAC providereengagement
instructionforstudents that: Areundertheageof 21 butatleast
16asofSeptember1,
201718EnrollmentReportingHandbook Page 29
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Havenotmetthehighschoolgraduationrequirementsof thedistrict,
charterschool,tribalcompactschool,or directfundedtechnical
collegeorwhohavenot earnedacollegedegree,and
Aresignificantlybehind incredits basedonthe
studentscohortgraduationdate asoutlinedin WAC392700035(1)(c)
andafter acreditdeficiency
calculationisrun.Iffoundnottobecreditdeficient,havebeenrecommendedtoenrollbyacasemanagerfromtheDepartmentofSocialandHealthServicesorthejuvenilejusticesystem,adistrictdesignatedschoolpersonnel,orstafffromcommunity
agencieswhichprovideeducationaladvocacy services.
OpenDoorsprogramsandthereportingdistricts,charterschools,tribalcompactschools,ordirectfundedtechnicalcollegesmustreceiveapprovalfromOSPItooperateanOpenDoorsYouthReengagement
program beforeenrollmentmay bereportedfor
statefunding.Rulesforreporting
enrollmentandcalculatingFTEforOpenDoorsprogramsaresignificantlydifferent
thanothertypesofprograms.Students
enrolledinbelow100levelclassesareclaimedbased
ontheOpenDoorsprogramstotalhoursofinstruction.Studentsenrolledincollegelevelclassesareclaimedbasedon
theenrolledcollegecredits.
Studentswhohavemetthefollowingrequirementscan becounted
forstatefunding: Attendance periodper WAC392700015(3).
WeeklyStatuscheckperWAC392700015(24).
Forbelow100levelclasses,academicprogress within threemonths
ofbeing
counted,maybecounted.WhenthethreemonthsspanSeptember,
programshaveanadditionalmonthtomeetthe
academicprogressrequirement.
Enrollment isreported onForm P2231418by theprogramtothe
reportingdistrict,tribalcompactschool,
ordirectfundedtechnicalcollege.The
OpenDoorsenrollmentisincludedonthereportingentitysmonthlyFormP223.Julyand
Augustenrollment
isreportedonamonthlyFormP223availableonlyforreportingentitiesthatareapprovedtoreportOpenDoorsenrollment.Formoredetailedinformationon
OpenDoors programs,referto OSPIs OpenDoors website.
L. NonstandardSchoolYearEnrollmentSeeRCW28A.150.420andWAC
392121123and133
forrules.Districts,charterschools,andtribalcompactschoolsprovidinginstructionduringthenonstandardschoolyearmayclaimbasiceducationfundingonFormP223Sif
allofthefollowingrequirementsaremet: Thestudent isenrolledtuition
free inacourse ofstudy,as defined inSection5.C. ofthishandbook.
201718EnrollmentReportingHandbook Page 30
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Nonstandardschoolyear(JulyandAugust)enrollmentis inlieu of
enrollmentduring thestandard
schoolyear(SeptemberthroughJune)forwhichthe
studentwaseligibletoenroll.Whenthestudentsnonstandardschoolyear
enrollmentiscombinedwiththeenrollmentin
thestandardschoolyears10monthsincludingprivateschoolorhomebasedinstruction,theAAFTEcannotexceedthelimitationsdescribed
inSection
5.J.ofthishandbook.Followthestepsbelowtocalculateastudentsavailablenonstandard
AAFTE.
Allnonstandardschoolyear enrollment,except
OpenDoorsprograms,isbasedon thetotalnumberofhoursforwhich a student
isenrolledand reportedon FormP223S.Theformcalculatesan
AAFTEbasedonthereportednumberofhoursenrolled.
Sevenhundredtwentyhours ofenrollmentforgradesK3and
ninehundredhoursofenrollment
forgrades412equal1.00AAFTE.ForOpenDoorsenrollment,programsreport
theeligiblestudent FTEbasedonthefirstinstructionaldayforthemonths
JulyandAugust,andcomplete
aFormP2231418foreachofthesemonths.Theprogramssubmittheformtotheirreporting
district,tribalcompactschool,ordirectfunded
technicalcollegewhowillincludethisenrollmentonaJulyandAugustFormP223.Open
Doorsprogramsarefundedbasedona10monthaverageof
the12monthsofreportedenrollment. Determining Available Nonstandard
AAFTEThefollowingstepsshouldbetakentodetermineastudentsavailableAAFTE:1.
Foreacheligiblestudent,total thestudentsFTEenrollmentclaimed
onthemonthly
FormP223foreach10countdatesofthestandardschoolyear
(SeptemberthroughJune),includingenrollmentreportedbyotherdistricts,charterschools,tribalcompactschools,anddirectfundedtechnical
colleges,as well
asenrollmentinaprivateschoolorhomebasedinstruction.Forthemonthsofprivateschoolandhomebasedinstruction,students
FTEwouldbe1.0.Dividethe resultby10.
2. Determine eacheligiblestudentsnonstandardAAFTEenrollment.
Example 1:
AstudentwashomeschooledfromSeptemberthroughFebruary.OnMarch1,thestudentenrolledinthedistrictfortheremainderof
theschoolyear.The
studentshomeschooledFTEwouldbe1.0forsixmonths.Thestudentsenrollmentin
adistrictwouldbe1.0 forfourmonths.This studentsSeptemberto June
AAFTE equals1.00(10 10).ThisstudentcannotbereportedonFormP223S.
Example 2:
Astudentdroppedoutofschoolandwasnotenrolledinanyschoolfortwoenrollment
countdates. Thestudentwasreported foreightmonthsasa1.0FTE. This
studentsSeptemberto JuneAAFTE equals0.80(8 10).Thestudentsavailable
AAFTE forthesummermonthsis0.20.
201718EnrollmentReportingHandbook Page 31
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o ForallenrollmentexceptOpenDoorsprograms,divide
thestudentsnonstandardschoolyearenrolledhoursbyeither720 for grades
K3 or900for grades 412.
o ForOpenDoorsprograms,determinethestudentsFTEoneachof the
Example 3: Aneligible highschoolstudentattended 30daysfor five
hoursperdayduringJulyandAugust. Thestudentsnonstandardschoolyear
AAFTEequals0.17((30x5) 900).
nonstandardschoolyearsmonthlycountday(JulyandAugust).
3. Evaluatethe combinedAAFTE. o
ForallenrollmentexceptOpenDoorsprograms,totaltheAAFTE
calculatedin
Steps1.and2.above. IfthestudentscombinedAAFTEislessthan
orequalto1.00, reportthe
nonstandardschoolyearAAFTEcalculatedinStep2.in
theappropriategradeon FormP223S.
IfthestudentscombinedAAFTEisgreater than1.00,subtract the
studentsSeptember throughJune AAFTEcalculatedinStep1.from
1.00andreporttheresultintheappropriategradeonFormP223S.
o ForOpenDoorsprograms,addthestudentsJulyandAugustFTE and
divideby10todeterminethe nonstandardschoolyearAAFTE.Thenaddthe
standardschoolyearAAFTEcalculatedinStep1.
IfthestudentscombinedAAFTEislessthan orequalto1.00, reportthe
studentsmonthlyFTEforJulyandAugust.
IfthestudentscombinedAAFTEisgreater than1.00, adjusttheJulyand
AugustmonthlyFTEsothestudentstotalAAFTEdoes notexceed the
limitations underSection5.J.ofthishandbook.
4. Iftheenrollmentis ina stateapprovedvocationalcourse,reportthe
AAFTEintheGrade912VocationalfieldonFormP223S.Iftheenrollmentisinastateapprovedskillcenter
courseprogram,report theAAFTE intheSkillCenterfieldonForm
P223S.
M. StateInstitutionEnrollmentSeeWAC392122221forstateinstitution
rules.StateinstitutionenrollmentisreportedonFormE672andis
notreportedon FormP223orP223H.
Example 4: AstudentsSeptemberthroughJuneAAFTE
equals0.44andthestudentsnonstandardschoolyearAAFTEequals0.28.Report0.28onForm
P223S. Example 5: AstudentsSeptemberthroughJuneAAFTE
equals0.89andthestudentsnonstandardschoolyearenrollmentequals0.28.Report
0.11(1.00 0.89).
201718EnrollmentReportingHandbook Page 32
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Studentsconfinedto a stateinstitutiononcountday that may
bereceiving educationalservicesat boththestateinstitution
andatadistrict,charterschool,ortribalcompactschoolmaybeclaimedasapartial
FTEonFormsE672andP223 butthecombined FTEcannotexceed1.00.Aparttime
confinedstudentcannotbe claimedonFormP223H.
Theinstitutionanddistrict,charter school,ortribalcompact
schoolmustworktogethertoensure theenrollmentreported onFormE672is
notreported on FormsP223and P223H.To ensurestudents are not
reportedbothforinstitutioneducation fundingandforbasiceducationand
specialeducation
funding,thedistrict,charterschool,ortribalcompactschoolreceivingnoticeanindividual
wasreportedonFormE672fora certaincountdate
mustrevisetheirFormsP223and P223Hto exclude this
studentsenrollmentforallsuch countdates.Enrollmentreporting
onFormsP223and P223Hshouldnot
resumeuntilthestudentreturnstoschool.
Example: Adistrictreportsastudenton FormP223for theOctober
countdate. A weeklaterthe district
isnotifiedthestudentwasactuallyinthe
countyjuveniledetentioncenteronthatdate
andwaseligibleforreportingonFormE672.Thedistrict
mustrevisetheOctoberFormP223toexclude
thestudent.ThestudentwouldnotbereportedontheNovemberFormP223unlessthe
studentreturnedtothedistrictsschoolonor beforetheNovembercountdate.
TheannualInstitution Enrollment bulletinwillbesentto the
districtsandESDsoperatinga stateinstitutioneducationprogram.
Thisbulletin provides theinstructionsforreportingenrollmentfor
institutionaleducationalprograms onFormE672.
N.
AncillaryServicesAncillaryservicesforstudentsingradesK12arereportedon
FormP240forbasiceducation funding.Theseservices aredefined inWAC
392121107(1)(e)whichstates:
(e)Ancillaryserviceanycocurricularserviceoractivity, anyhealth
careserviceoractivity,andanyotherservicesoractivities,fororinwhichenrolledstudents
areservedbyappropriateschooldistrictorcharterschoolstaff. Theterm
shallinclude,butnotbelimitedto,counseling,psychologicalservices,testing,
remedialinstruction, speechand hearingtherapy,health careservices,
and ifsuchservice isprovidedbythedistrict orcharter
school,certificatedcontacttimeperRCW 28A.225.010 (4)(a)withstudents
whoarein a
homebasedinstructionprogram.Thetermshallexcludeallextracurricularactivitiesandall
othercoursesofstudy defined inthissection.
InconformancewithWAC392134025,schooldistricts
andcharterschoolreporttheactual
numberofstudentcontacthoursofancillaryserviceforparttime,privateschool,andhomebasedstudents
tothesuperintendentofpublicinstruction.
201718EnrollmentReportingHandbook Page 33
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InconformancewithWAC392134025,districts,charterschools,andtribalcompactschoolsreporttheactualnumberofstudentcontacthoursofancillaryservicesforparttime,privateschool,andhomebasedstudents.Whenastudentsancillaryenrollment,includingspecial
educationservicesisregularlyscheduled,reporttheparttime
enrollmentasapartialFTEon FormP223. Enrollment Counts
LimitationsAllenrollmentreportedonFormP240aresubjecttothefollowing
limitations: DonotreportsameenrollmentonFormsP223andP240.
Reportonlystudentswhoare enrolledingradesK12.
Reportactualhoursofservices, not estimates.Donotinclude absences.
Maintaindocumentation oftheactualhoursof
ancillaryservices.Theinformation reportedonForm
P240reflectstheactualhoursof
servicesandcanbeaggregatelyreportedeachmonthintheannualform.Actualhours
arenot enteredontheformuntilafter the service
hoursoccurandcanbesummarized. Exceptforservicestostudents with
adisability,onlythoseservicesprovidedbydistrict,charterschool,ortribalcompactschoolstaffonschoolgroundsorfacilitiescontrolledbythedistrict,charterschool,ortribalcompactschoolcanbecounted.
O.
HomeHospital(HH)HHinstructionisprovidedtostudentswhoaretemporarilyunabletoattendschoolforanestimatedperiodof
atleast four weeksbutnomorethan18
weeksbecauseofaphysicalormentaldisabilityorillness.Weeks ofabsences
may beconsecutiveorintermittent.Districts, charter
schools,andtribalcompactschoolsareresponsibletoprovideservicesbased
onthestudentsneeds andtheirpolicy.HHallocationsaremadein
twocategories.Thisdistinguishing factor isrelatedto economies
ofscalefor mileage.HHservices atsiteswith a
singleenrolledstudent,suchasinthestudentshome,generates
$60perweekinHHprogram allocations.Thisallocationincludesafactorfor
mileage.HHservices atsites
withmultipleenrolledstudentssuchasinachildrens
wardofahospitalorresidentialtreatmentcentergenerates$55perweekinHHprogramallocations.Aneligible
student isonewho hasanotice fromaqualifiedmedicalpractitioner
statingthestudent isexpected tobeabsentforatleastfourschoolweeksand
whohasreceivedHHservices.HHreimbursement maynotbe claimedfor
weekswhen astudentisatSeattle ChildrensHospitalbecausethehospital
isdirectlyfundedfor thosestudents. HHservices
arereportedonFormE525,whichisdueat OSPIbyJuly6,2018. Weeks of
Enrollment
CalculationsReportonlytotalweeksofHHservicescalculatedthroughthe
followingprocess:
201718EnrollmentReportingHandbook Page 34
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1. Determinethefirstday ofHHservicesonwhichthestudentwas both
eligiblefor HH servicesand begantoreceiveHHservices.
2. Determinethelastdaythestudent receivedHH services.3.
Countthenumberofmissedschool
days,asdefinedinWAC392121033,between
thefirstdayandlast dayofHHservices.4. Divide the
numberofmissedschooldaysbyfivetodeterminethenumberofweeks
ofHHservices.5. UsethelesserofthecalculatedHHweeksor 18weeks.
TotalweeksofHHservices
tobereimbursedperstudentcannotexceed18.6.
TotaleachstudentsHHweeksand reportthe totalnumberofHH
weeksroundedto
onedecimalplace.Studentswhobegantheschoolyearparticipating
ataschoolbutwhohasbeenabsentandreceivingHHservicescanbeclaimedfor
basiceducationfundingonFormP223fortwomonthsperWAC392121108(1)(a),providedthestudent
returnstoschoolpriortotheendoftheschoolyear.Studentseligibletobeclaimedforspecialeducationfundingon
FormP223Hcanbeclaimedfortheduration
oftheHHservices,providedtherequirementsofSection6.B.ofthishandbookaremet.RefertoSecondaryEducationandStudentSupportsannualbulletin
regardingeligibilityforHHservices,additionalguidance,
andfrequentlyasked questions.
P. NonhighStudentsDistricts are
eitherahighdistrictoranonhighdistrict.Chapter28A.545.040definesastudent
residingina nonhighdistrictas:
anycommonschoolageperson
withorwithoutdisabilitieswhoresideswithintheboundariesofanonhighschooldistrict
thatdoesnotconducttheparticularkindergartenthroughgradetwelvegradewhichthepersonhasnotyetsuccessfullycompletedandis
eligibletoenrollin,notincludingstudents enrolledinaninnovation
academycooperative established underRCW
28A.340.080through28A.340.090.
Insomedistricts, thisincludes
juniorhighormiddleschoolstudents.Highdistrictscompleteaseparate
FormP213foreachnonhigh
districtservedandsendsignedform(s)totheirESDby June 22,
2018.ESDsforward eachFormP213to thenonhighdistrict for
aconcurringsignature.Nonhighdistrictsreview andsignthe
formandreturnittotheESDby July 6, 2018.FormsaredueatOSPIby July 20,
2018.
FormP213enrollmentisusedtocalculatepaymentsfromnonhighdistricts
tohighdistrictsandlevyauthoritytransferfromhigh districts
tononhighdistricts.Eligibility forlocaleffortassistance(LEA)
isalsoaffected.Refer tochapter28A.545RCWandchapter392132WAC
fordetailsaboutnonhighpaymentstohigh districts.SeeRCW84.52.0531
andWAC 392139340fordetails aboutlevyauthority transfers.
201718EnrollmentReportingHandbook Page 35
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Allenrollment includedonFormP213aresubjecttothefollowing
limitations: Studentsmustreside within the boundaries
ofthenonhighdistricts.Thestudents
mustbeinagradethenonhighdistrictdoesnotconduct.They
mustbeeligibleforthatgrade,
andtheymustnotpreviouslyhavesuccessfullycompletedthatgrade.Includespecialeducationandvocationalstudentsfromthe
nonhighdistrict.
RunningStartstudentsare includedonlyif theyarealso
attendingthehighschool.Reportonly theAAFTE enrollment
atthehighschool.Donotinclude theRunningStartAAFTE.
Astudentreported fulltimeon FormP223(fivehoursormore each
schoolday for10months,September
throughJune)is1.00AAFTE.AstudentreportedonFormP223lessthanfivehoursperdayor
fewerthan 10monthsiscountedasapartial AAFTE.
201718EnrollmentReportingHandbook Page 36
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Section7.DetailedInformationonReportingEnrollment
Thissection provides
detailedinformationoneachenrollmentcollectionincludingthemethodtoreportandthedatacollected.
The following reports are submitted electronically each month in
EDS. Refer to Section 4.B. of this handbook for the monthly due
dates:
A.
FormP223,MonthlyReportofEnrollmentEligibleforBasicSupportOneachcountdate
fromSeptemberthroughJune,theservingdistrict,charterschool,ortribalcompactschoolsubmitsFormP233reporting
the followingenrollmentbyresidentdistrict:
GradesK12totalbasiceducation
Headcount(HC)andFTE,includingenrollmentin
ALEprograms. Inseparatecolumns,ALEHCandFTEingradesK12.
RunningStartFTEfor nonvocationalandvocationalfunding.
TotalFTEinvocationalclasses;for grades7and8and
forgrades912separately,
andinseparatefields,anyALEFTEinthesevocationalclasses.
TotalSkillCenterFTE, andinaseparatefield, anyALEFTEin
SkillCenterclasses. TBIPHCandExitedTBIPHC. OpenDoors
YouthReengagement HCandFTE. OpenDoorsenrollment forthe
summermonthsisreportedonFormP223forJulyandAugust.B.
FormP223H,MonthlyReportofSpecialEducationEnrollment
Oneachcountdate, theserving
district,charterschool,tribalcompactschool,or ESA112Special
Education Cooperative submitseligiblespecialeducationstudents
onFormP223H.Completeaseparaterow foreachresidentdistrictserved.
C.
SAFSALEEnrollmentReportingDistricts,charterschools,andtribalcompactschoolsclaiming
ALEenrollmentforstatebasiceducationfundingonForm
P223arerequiredtoreportseparatelytheirALEenrollmentintheEDSSAFSALEapplicationasfollows:
Byprogram, Bygrade, Bymonth,and
Byhomedistrictdefinedasthedistrictthestudentlivesin
regardlessofchoice.
D.
K3ClassSizeReportingDistricts,charterschools,andtribalcompactschoolsreporttheirgradeK3studentHCandhomeroomteacherFTEmonthly
intheK3ClassSizeReporting.
201718EnrollmentReportingHandbook Page 37
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The following reporting is submitted monthly by paper form:
E. FormP223RS,MonthlyReportofRunningStartEnrollmentTheserving
collegereportsstudentsenrolled incollegelevel
(100levelorabove)coursesonFormP223RS.ThecollegereportstheFTEinnonvocational
orstateapprovedvocationalcourses,aswellasthetotalheadcount.ThecountdaysforRunningStartclassesarethefirstinstructionaldaysforthemonthsofOctoberthroughJune.Aseparate
FormP223RSisrequiredforeachresidentdistrict,
charterschool,andtribalcompactschoolservedbythe
reportingcollege.FormP223RSisduetothestudentsdistrict,charterschool,ortribalcompactschool
on
orbeforetheeighthcalendardayofthemonth.SeeSection6.H.ofthishandbookforfurtherinformation.
F. FormP223TC,Monthly Reportof Technical
CollegeEnrollmentEligibleforBasic
EducationSupportStateapproveddirectfundedtechnicalcollegesreportstudents
enrolledinnoncollegelevel(below100level)nonvocationalorstateapproved
vocationalcoursesonFormP223TC.AseparateFormP223TC is required
foreachresidentdistrictservedbythereportingtechnicalcollegeand
acopyofeachformshouldbesentto eachresident
districttoensurestudentsare notreportedfor morethana1.0FTE.
Theseformsare inturnreported
bythetechnicalcollegeontheelectronicFormP223andsubmittedtotheESDaccordingtotheduedatesshowninSection
4.B.ofthishandbook.SeeSection
6.I.ofthishandbookforfurtherinformation.
G. FormP2231418,MonthlyReportofApprovedOpenDoors(OD)Youth
Reengagement
ProgramEligibleEnrollmentApprovedOpenDoorsYouthReengagementprogramsreporttheir
eligibleenrollmentoneachcountdatetothereportingdistrict,tribalcompactschool,ordirectfundedtechnicalcollegeonFormP2231418.Thispaperformis
dueto thereportingentitybySeptember 14and the eighthcalendarday of
themonth,October throughAugust.See Section6.K. ofthishandbook
forfurtherinformation.
H.
FormE672,MonthlyReportofInstitutionalEducationProgramEnrollmentOneachcountdateforthemonthsofSeptemberthroughJuly,institutionaleducationp