Enhanced Fund Accounting

….financial management software for New York State municipal governments and non-profit organizations….

Click mouse to advance to next slide

Enhanced Business Systems, LLC P.O Box 13804 Albany, NY 12212 888-853-1024

•All modules are fully integrated

● Point & click screen layout allows those with minimal computer experience to immediately use the system

•Fully compatible with generally accepted accounting principles prescribed by the Office of the State Comptroller

• Creating comprehensive reports are extremely user friendly

• Generate reports for all funds or specific funds and accounting period

• Our system contains hundreds of user defined reports

● Hundreds of reports are available - all are printed to the screen for your review prior to sending the report to the

printer!● Reporting criteria is user defined and can include any

accounting period – opened or closed!

● Annual Fund Report and Check Register Report

• Accounts Payable allows multiple fund assignments when entering supplier invoices

• Drill down feature provides easy access to G/L numbers

• Ability to display previously entered invoices

● Display all invoices previously entered during a voucher session

● Ability to edit invoices at any time prior to posting

● Automatic Voucher Numbering

● Abstract of Vouchers Reports can be sorted by date, by voucher, by specific fund or by all funds.

● Run these series of reports for paid or unpaid, or one fund or for all funds!

•Multiple selection criteria for payment of supplier invoices

•Pay all supplier, a single supplier or a group of suppliers

•All selections can be viewed prior to proceeding

● Prior to printing a check - drill down on any supplier invoice for a quick review

● Ability to drill down on supplier invoices is available whether paid or unpaid – for the current accounting period or for past

accounting periods!

•A key feature of Accounts Payable is the ability to enter Handwritten Checks and “pre or post” date as required

•All a/p checks are recorded in the general ledger and presented on the Abstract of Vouchers report by data range

and/or alphabetically

● Our “Auto Void Supplier Invoice” feature maintains complete accountability

● Once an invoice is entered into the system, it can not be “deleted” only removed (which generates a formal audit trail)

● Payroll starts with the basic employee information, including optional allocated vacation, sick hours and misc. allocations and related “HR”

information.

● The system automatically maintains last paycheck number, date of check and period to name a few. Employees can be updated anytime …

even during a payroll run!

● Multiple pay rates, deductions, pay frequencies and fund assignments can be entered for respective employees

● Individual earning records (like snow removal) can be marked “inactive” until needed.

● Payroll checks are very detailed, yet easy to read.● Complete Y-T-D history for all earning / deduction records as

well as an overview of hours worked, rates and pay period.

•Start using payroll anytime during the year! Respective employee Y-T-D earnings and deductions are “initialized” on

one screen!

•Past and present pay checks issued to each employee can also be displayed anytime.

•We have the most comprehensive and easy to use payroll reports

•All reports are user defined and based on date ranges

•Select all employees or individual employees

•Payroll Tax Liability, NYS-45 , W2 forms and Hours/Category worked are but a few reports found in this fully integrated

module

•Certified Payroll Report can be used internally to verify hours worked or can be submitted as certification for a given

payroll(s)

•Traditional hard copy and Electronic file format of the NY State Retirement Report and NYS-45 employee

attachment

•Payroll can be processed by one or more pay periods

•Employees can be paid as a group or individually

•All pay frequencies are available

● Payroll features Direct Deposit capability● Employees can elect to deposit their entire paycheck or only a

part● Setup is fast, easy and secure

● The “Undo Payroll” feature is a safety net against mistakes

● Instead of restoring from a backup when mistakes are made, simply click a few buttons and start over!

● Keep the program’s data file clean and streamlined using the System Tool Box

● Easily make adjustments to employee hours worked, rates of pay and deductions – all on one screen!

Enhanced Fund Accounting is unlike any other competing product:

The software is very graphic and user friendly – we don’t use plain “drop down” menus and drab looking gray screens that are “cluttered” with information.

Our software utilizes Microsoft Access – the largest and most widely used database software in the country.

Enhanced Fund Accounting is a true Windows product – not an old DOS program disguised to be used within a Windows environment.

Multiple accounting years can be opened at the same time – we don’t force you to close prior to opening a new year!

Annual updates provides you with a current product that keeps getting better and better……you’ll never outgrow the program!

Thank you for taking the time to review our suite of municipal software.

We hope that this brief overview has given you a flavor for the operation of Enhanced Fund Accounting and the ease of use

inherent in it’s design.