ENGAGE · Don’t worry, it’s not the end of the world Engage PartnersP hoenix Resourcing Services 1st Dec 2015 Saved Payroll bureau: Nicole Grimes OPO78046 12 May 2016 Basic 12.5

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ENGAGEAGENCY BACK OFFICE

FOR RECRUITMENT AGENCIES

Engage Agency Back Office (ABO) can eliminate your administrative overheads resulting in increased margins. Specifically:

Engage VMS enables its agency users to protect their end hirer client accounts against competing agency offers. The agency is able to provide VMS functionality to end hirers at no charge and establishes them on the same technology platform. This added value service gives the agency an operational advantage and demonstrates technical leadership.

CLOUD BASED SOFTWARE WITH NO LICENCE FEES

Replacing manual finance, payroll and compliance operations with a seamless software function Providing pay & bill, timesheet management, compliance documentation, credit control and management reporting in a single integrated platformReplacing your current pay & bill, CRM software licencing, hardware and ancillary office costs

FOR RECRUITMENT AGENCIES

AGENCY BACK OFFICE (ABO)

VENDOR MANAGEMENT SYSTEM (VMS)

Thus creating a single minded, front-office orientated organisation with improved business development capacity.

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EASY, LOW COSTSERVICE TRIALEngage offers several advantages over conventional industry VMS and Agency Back Office (ABO) suppliers:

Low risk, low per transaction fees and no upfront costs; it requires no Capex investment and can be trialled on a pilot basis if requiredIt provides market leading compliance technology and processesIts fresh technology is developed by a skilled team who can provide bespoke integration and development for native client systemsAs a neutral vendor it can maintain successful working relationships with all participant agencies

Engage platform key functionality screenshots follow...

WORKER REGISTRATIONWorkers are sent a system generated text message to complete all aspects of compliance. This largely removes the need for staff involvement in compliance collection, driving down costs and delivering efficiencies. Registration can be done via any internet connected device (mobile, tablet or PC).

Lucy,

5

100%8:08 AMwww.engagetech.com

Title

First name

Hi Lucy,

We require certain important information fr omyou to ensure your pay reaches your account without delay and both parties act accor ding to HMRC (tax authority) rules. Please can you therefore:

* check the personal details shown below and make additions or updates as necessary to ensure it is accurate and complet e

* check that you ar e being paid in the cor rect manner

* provide accurate bank account details (for successful transfer of funds to you)

* provide copies of ID showing your

nationality/right to work in the UK (we ar e legally required to check this for all workers)

Personal Details

Miss

Lucy

SurnameHall

WORKERCOMPLIANCEDocuments demonstrating right to work, such as passport scans, can be easily uploaded and stored in the system.

The below screenshots show the candidate view on a mobile interface.

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Agency can select required compliance documents from a menu, approve and download if required for audit purposes.

The agency can view a list of all registered workers on their platform. The list will indicate if the workers are “ok to pay” (compliant) or not. When the consultant clicks on the status indicator the dialogue box indicates what compliance items or actions are still outstanding. The example below shows compliance issues for a PSC worker.

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PORTALLOGINOnce registration is complete candidates are issued with login details to their secure unique portal pages. The portal is used to store and display timesheets, payslips and all compliance related documents.

Ernest Lane

Timesheet Status

Next Payment Statement of Earnings

Recent Payments

AmazingRecruitment

TEST SYS

Home Payments Upload My Account

Contact Us Log Out

Our records indicate you are not currently working. If this is incorrect, please indicate:

Timesheets displayed here show gross amount only. Please wait until your payslip is published for yourexact net pay.

26/02/2016

Employer:

Payment Date: 29 Jan 2016

Employer PAYEReference:

100 AM12345

Amazing Demo Recruitment Agency Ltd

ISS Facility S./Building Servi...

Submit reimbursable expense

View all payments

Enter timesheet

I have a new job

Refresh

W/E End hirer/description Status Gross amount

Payment details Net amount

Tax Week 43

PAYE Tax Code 1060L (1)

29 Jan 2016 £320.75

22 Jan 2016 £320.75

15 Jan 2016 £320.75

Overdue

11/03/2016 ISS Facility S./Building Servi... Enter timesheetAvailable

This is a secure area of our website dedicated to you, no matter where you work

Amazing Recruitment Agency will display your payment history, expenses and tax returns here, with 24 hour access

Taxable Pay 16,528.12

1,552.52Tax Deducted

TIMESHEETCOMPLETION

AmazingRecruitment

Timesheet alertHi Ernest,

Should you have any questions about this service please do not hesitate to contact ourpayroll department on 02076 888 999.

Amazing Recruitment Payroll Team02076 888 999MyARA

Copyright © Amazing Recruitment Agency LtdPenthouse 1, The Shard, London Bridge, LondonCompany No: 6786543

Week ending: 11/03/2016End hirer: ISS Facility ServicesDescription: Building Services Engineer

Log-in to MyARA

Once an active timesheet is available the worker receives a notification from the system to log in and complete their timesheet. Automatic alerts are generated if a timesheet isn’t entered.

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Timesheets are simple and easy to complete and can be set to any pay structure. Timesheets are available on any internet connected device.

Ernest Lane

Timesheet Status

Next Payment Statement of Earnings

Recent Payments

AmazingRecruitment

TEST SYS

Home Payments Upload My Account

Contact Us Log Out

Our records indicate you are not currently working. Is this incorrect, please indicate:

Timesheets displayed here show gross amount only. Please wait until your payslip is published for yourexact net pay.

26/02/2016

Employer:

Payment Date: 29 Jan 2016

Employer PAYEReference:

100 AM12345

Amazing Demo Recruitment Agency Ltd

ISS Facility S./Building Servi...

Submit reimbursable expense

View all payments

Enter timesheet

I have a new job

Refresh

W/E End hirer/description Status Gross amount

Payment details Net amount

Tax Week 43

PAYE Tax Code 1060L (1)

29 Jan 2016 £320.75

22 Jan 2016 £320.75

15 Jan 2016 £320.75

Overdue

11/03/2016 ISS Facility S./Building Servi... Enter timesheetAvailable

This is a secure area of our website dedicated to you, no matter where you work

Amazing Recruitment Agency will display your payment history, expenses and tax returns here, with 24 hour access

Taxable Pay 16,528.12

1,552.52Tax Deducted

Timesheet Status: Not Started

Date Rate StartB reak Finish Hours

00.00hh:mm

00.00

00.00

00.00

00.00

00.00

Decimal Comment

hh:mm

hh:mm

hh:mm

hh:mm

hh:mm

hh:mm

hh:mm

hh:mm

hh:mm

hh:mm

hh:mm

hh:mm

hh:mm

hh:mm

hh:mm

hh:mm

hh:mm

Basic

Basic

Basic

Basic

Basic

Basic

Sat 25/06

Sun 26/06

Mon 27/06

Tue 28/06

Wed 29/06

Thu 30/06

00.00hh:mmhh:mmhh:mmBasicFri 01/07

Cancel Save as Draft Save and Submit

TIMESHEETAPPROVALApprovals of timesheets can be made in various ways, bulk, individual or via an email notification

Sent:Mon, 21 Dec 2015 09:23:11 +0000 (GMT)Subject:Timesheet For Your Authorisation

Dear Tony,

Please be advised that Mr Owen Wright has submitted a timesheet which is awaiting authorisation.

Timesheet ID: 118433

Period Ending: 18/12/2015

You can authorise the attached timesheet by clicking here Approve

Please click a link below if you have any reason to reject this timesheet:Reject

IMPORTANT: Please do not amend the subject line of the return email or the timesheetmay fail to approve or reject.

Purchase Orders

If you would like to add a purchase order at the same time as approval you will have to log intoyour portal at Amazing Recruitment using the user details already emailed to you and open thetimesheet up fully to add a PO. Alternatively email your PO to [email protected] and wewill add it to the invoice on your behalf.

If the timesheet requires splitting across multiple PO’s please also email [email protected]

Thank youAmazing Recruitment

Timesheet for Mr Owen Wright

Date14/12/201515/12/201516/12/201517/12/201518/12/2015

RateBasicBasicBasicBasicBasic

Start8:008:008:008:008:00

Hours8:008:008:008:008:00

DecimalFinish17:0017:0017:0017:0017:00

Break01:0001:0001:0001:0001:00

Timesheet ID:Submitted At:Pending Approval By:Timesheet Approval Route:Period Ending:Placement Ref:Job Title/Sector:Purchase Order Number:Agency:Client:Total Hours:Hourly Rate Total:Fixed Rate Breakdown:

118433

Client Manager Approval18/12/201586394HVAC Engineer

Amazing RecruitmentDynamic Projects40:0040:00

Timesheet Status:Submitted by:Reject Reason:Approving Manager:Timesheet Duration:Placement Period:Worker:Client Site:Consultant:Manager:Total Decimal Hours:Fixed Rate Total:

Draft

Fri25/06/2015 to 01/01/2016Mr Owen WrightWaldgrave SchoolTony DunnGemma Hockey40:000:00 (0:00 units)

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INVOICEGENERATIONInvoices are self-billed once timesheets have been approved by the hirer, eliminating the need for an agency invoicing system and saving account teams many hours each week.

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PAYMENTCOMPLIANCECHECKS

AmazingRecruitment

New Pay RunA new pay run is available for you to review:

This Pay Run was created by Hayley Corkery

Powered by Amazing Recruitment

Week ending: 15/01/2016Number of rows: 1082Gross Value £ : 303,897.60Number of issues : 3

View this Pay Run

The pay batch is entered into Engage’s platform and all par-ties are notified. The Engage system runs checks on the data to ensure requirements such as National Minimum Wage are adhered to. This ensures only valid data is entered into payroll. Any errors are reported on and corrected.

Payroll : Engage Partners : Amazing RecruitmentAmazingRecruitment

Pay RunPay runs Pay advice

AU

+

Pay run no. PR4096

You’ve only got 3 issues out of 30 data lines

Summary

Issues

Don’t worry, it’s not the end of the world

Engage PartnersP hoenix Resourcing Services 1st Dec 2015 SavedPayroll bureau:

Nicole GrimesOPO78046

12 May 2016 Basic 12.5 116.13 Incomplete bankdetails

Raymond CorkerlyOPO78068

12 May 2016 Basic 10 102.10 Below minimumwage

Gareth TrophyOPO78818

12 May 2016 Basic 40 668.40 Outstandingunapproved expenses

Showing 3 of 3 data lines

Pay dataShowing 30 of 30 data lines

Company:

1,153Workers:

30 470,102.653 886.633

Data Lines: Total:

Last updates: Status:

Summary Pay data

WORKER/IDP . ENDING/No of PERIOD

PAY COMPONENT/REFERENCE

VOLUME/RATE

TOTAL (£) ISSUE

Craig RomagueraOPO78046

12 May 2016 Basic 19.5 292.50 Saved

Saved

Saved

Fiona HesselOPO78068

12 May 2016 Basic 40 660.00

Daniel HouckOPO78818

12 May 2016 Basic 36 432.00



VOLUME/RATE

STATUSTOTAL (£)

PAY RUN APPROVALOnce the data is correct, it is ready for approval by the agency. With Engage, agency personnel no longer process the pay run, they only need to approve it.

Payroll : Engage Partners : Amazing RecruitmentAmazingRecruitment AU

+

Pay run no. PR24

Congratulations no issues with your pay data

Summary

Issues

Life couldn’t be better. You’re good to go!

Engage PartnersA mazing Demo Recruitment Agency Ltd 1st Dec 2015 Saved

544 1,082 303,897.6000 0

Summary Pay data

Approve dataPay workersMark as paid

Cancel



AU

+

Pay run no. PR24

Summary

Issues

Engage Partners AmPayroll bureau:


Co

544Workers:

1,082 303,897.6000 0

Data Lines: Total:

mary Pay data

Approve dataPay workersMark as paid

Cancel

Approve pay run

or Cancel approve pay run

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Payments are then approved by the agency and Engage, ready for processing via BACS bureau.

Payroll : Engage Partners : Amazing RecruitmentAmazingRecruitment AU

+

Pay run no. PR24

Congratulations no issues with your pay data

Summary

Life couldn’t be better. You’re good to go!

Engage PartnersA mazing Demo Recruitment Agency Ltd 1st Dec 2015 Saved

544

234 61,291.08267,543.27

0.00550 36,781.84 295,960.76

1,082 303,897.6000 0

243,034.0352,926.73

Summary Pay data



AU

+

Pay run no. PR24

Summ

Engage ParPayroll bureau: Company:

234 61,291.08267,543.27

0.00550 36,781.84 295,960.76

PAYE

TOTAL

34.0326.73


Pay data

Approve payment

or Cancel approve pay run

AmazingRecruitment

Pay Run ApprovedYour pay run data has been approved and is now ready for processing

This Pay Run was created by Tim Jones


Week ending: 15/01/2016Number of rows: 550Gross Value £ : 295,960.76Number of issues : 0

View this Pay Run

PAY RUN OUTPUT AND REPORTINGBACS files, remittances and payslips are produced on the platform. Data can be formatted and entered into financial accounting packages for reconciliation in matter of minutes.



AU

+

Pay run no. PR24

Summary

Engage PartnersA mazing Demo Recruitment Agency Ltd

PAYE Pay Slipspdf - 533kb

LTD COMPANY 20160...xlsx - 30kb

BACS File 20160127xlsx - 46kb

PAYE 20160127xlsx - 89kb

Sub Contractor Remitt...pdf - 1087kb

Time Sheet Summary 2...xlsx - 191kb

1st Dec 2015 CompletePayroll bureau: Company:

316234 61,291.08

267,543.27

0.00

550 36,781.84

36,781.84

295,960.76

VOLUMELTD

PAYE

TOTAL

206,252.19GROSS: VAT (£):

243,034.0352,926.73

SUB TOTAL:


Summary Pay data

Pay dataShowing 30 of 30 data lines

Antonio Cruz 11 Jan 2016 Expenses (billable) 124 124.00 Complete



VOLUME/RATE

STATUSTOTAL (£)

AmazingRecruitment

Pay Run ProcessedYour pay run has now been successfully processed and payments made to workers


Processing date: 11/03/2016Number of workers: 550Net Payments £ : 295,960.76Payment method : BACS

View this Pay Run

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PAYMENTNOTIFICATIONNotifications of payments are sent to workers and remittances sent to third parties.

AmazingRecruitment

Hi Ernest,

Your latest payment has been processed and can be viewed on MyARA.

Log-in to see all your payments, expenses and tax information.

Log-in to MyARA

Should you have any questions about this service please do not hesitate to contact ourpayroll department on 02076 888 999.

Amazing Recruitment Payroll Team02076 888 999MyARA

Copyright © Amazing Recruitment Agency LtdPenthouse 1, The Shard, London Bridge, LondonCompany No: 6786543 Amazing

Recruitment

New remittance from Amazing RecruitmentHi Matthew,

You will be receiving payments from Amazing Recruitment for workers Perfect Payroll supplythem.

Amazing Recruitment operates on a self billing basis so no invoice is required for this service.

Log-in to Amazing Recruitment

Copyright © Amazing Recruitment Agency LtdPenthouse 1, The Shard, London Bridge, LondonCompany No: 6786543

These payments consist of:Number of workers: 87Total incl VAT £ : 20,786.25Paid to acc : xxx1234

Download the detailed remittance here or login to see your full history.

Many thanks, Amazing Recruitment!

Payroll02076 888 999Engage Partners

TASK SYSTEMThe Engage platform operates a tasking system which allows all parties to communicate with each other. This ensures no request is ever missed as the task can be assigned to teams not just individuals. Every task is logged and produces an audit trail of events.


New task

AU

+

Due: Today

Gareth Larson says:

Engage Partners

Tim JonesWorker:

Last update: an hour ago Status: Open

Task list

Task no. 460445

a few seconds ago

Missing Bank Details

Comments (2)

Acitvity log

Following

Comments Activity log

0

11 Mar 2016Due Date:

OpenStatus:

HighImportant:Company:

GL

GL

GL

Hi Tim, we haven’t been able to get hold of Nicolae Lle Grimes and his bank detailsare unfortunately incomplete.

Tim Jones says:

Tim Jones posted a comment

Tim Jones started following the task

Gareth Larson started following the task

Gareth Larson posted a comment

11 Mar 2016

11 Mar 2016

11 Mar 2016

11 Mar 2016

TG

TG

TG

You say:TG

We sure do, Lloyds Bank, 30-24-89, 67854321


New task

AU

+

Tasks

My tasks

Showing 23 of 23 Hide completed tasks Sort by: Creation date

All tasksTasks I follow

Due:Today

Last update:a minute ago

1 TJMissing Bank Details

2 TJPay Batchc: Engage Partners

Overdue by:3 days ago

Last update:3 days ago

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MANAGEMENTINFORMATIONEngage offers a vast suite of detailed reporting for all parties in the supply chain including intermediaries reporting.

Reports : Engage Partners : Amazing RecruitmentAmazingRecruitment

Labour cost Worker compliance AWRPay runs Intermediary report

TJ

Intermediary report no. IR00928

Oh dear, you’ve got 427 issues out of 10,682 data lines

Summary

Comments

That’s pretty bad but don’t worry, we are here to help

Fabulous Pay Ltd

6 July - 5 Oct 2015

Amazing Recruitment Ltd 1st Dec 2015Payroll bureau:

Period:

McDonough, GordonOPO78046

Limited Co. +44 788 290 [email protected]

+44 788 290 [email protected]

+44 788 290 [email protected]

116.13 Incomplete detailsaddress & UTR

Incomplete detailsNI

Wrong formatSurname

Wrong format Surname

Magnanini, SebastianoOPO78068

PAYE 102.10

Gareth TrophyOPO78818

Umbrella PAYE 668.40


Company:

10,682DATA LINE:

455 219,043.96427Issues 5,916.7738

WORKERS: TOTAL:

Last updates:

Time left to submit to HMRC

DAYS

7HOURS

21MINS

48

Summary Issues Comments Activity Log

WORKER/ID ENGAGEMENTTYPE

MOBILE/EMAIL

TOTAL (£) ISSUE

Intermediary report43kb

Acitvity log

The system initially generated the report11 Mar 2016 S

You say:TG

Reports : Engage Partners : Amazing RecruitmentAmazingRecruitment

Labour cost Worker compliance AWR Intermediary report

TJ

Worker compliance

Filter by: Workers

Provider: Any Start date: Any

Finish date: AnySite: Any

Filter non compliant workers only

There are 34 non-compliant of 327 workersThat is 10.3% of the overall

Showing 25 of 34 Non-compliant workers

ID

0.6% 5.8% 2.1% 1.5% 7.0% 10.3%

2IMMIGRATION CONTRACT TAX STATUS

19 75EMPLOYMENT OVERALL

23 34/327

WORKERP ROVIDER SITE OVERALLCOMPLIANCE

MISSINGITEMS

Magnanini, Sebastiano Perfect Payroll Ltd Blackfriars Crown Court 85% ID, Contract and incomplete tax status

Zhelyazkov, Borislav Ship Shape Pay Blackfriars Crown Court 92% Employment Status

Navarro Reuda, Juan Giant Group Blackfriars Crown Court 85% Incomplete immigration info

McDonough, Gordon Ship Shape Pay Blackfriars Crown Court 92% Pay type, Tax status

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CONTACT ENGAGE FOR A DEMONSTRATION FACE TO FACE, OR VIA WEBINAR

WHAT USERS SAY ABOUT ENGAGE:

Engage Technology Partners LimitedTelephone 020 8068 290011 London Mews,London, W2 1HYwww.engagetech.com

“Our whole organisation is forward facing now. We’ve significantly reduced our administration across the board…(and) produced higher profits.” - PRS (agency)

Engage provides the visibility we have been missing in our frenetic agency supply” - Bilfinger (end hirer)