Eng Introduction to the application form 17/10/2014 Marie von Malmborg Karin Tjulin Tytti Voutilainen.

Introduction to the application form

17/10/2014Marie von MalmborgKarin TjulinTytti Voutilainen

Ask not what Erasmus+ can do for your school. Ask what you can do for Europe, your country, your region…

Read the Programme Guide 2015!

Yesterday

• Strategic partnerships Three partners, three countries, school sector

• Cross-sectoral partnerships Three partners, three countries, different sectors

• Regional partnerships Two countries. One local/regional school authority, one

school AND one organisation in EACH country.

• School to school partnerships Two partners, two countries. ONLY schools

Strategic partnerships aiming at schools

Develop your project idea

See the whole picture. Work on your idea.• The need and background

• Added value

• Target group

• Results and impact

• European dimension

• The partner group

• The work plan

• Resources

Why? What has been done before?

What is new/innovative?

To whom?

What is the result? Who benefits from the partnership? How is the results transferred to the others? How is the impact measured?

Partners situation and needs for the partnership? European added value?

Who are involved? Knowledge of each participant? The roles?

What is done and how? Where? In which order?

How much time invested? What does it cost?

Priorities & main objecivesProgramme guide (1/2015) p. 106-108

At least one HORIZONTAL priority

OR

At least one sector specific priority

1. Low basic skills

2. Early shool leaving

3. Early childhood education and care

4. Teaching professions

Before you applyECAS, Participant Portal and PIC

1. Register in the Participant Portal2. Check compliance with programme criteria3. Check financial conditions4. Fill in and submit application form

4 steps to complete an application

1. Register in the Participant PortalI. Create an ECAS account

II. Register your organisation in the Participant Portal

=> PIC (Participant Identification Code)

III. Upload (in Participant Portal) Legal Entity form Financial Identification form (only coordinator)

2. Register in the Participant Portal

• Contact person (register) Knowledge of the project (and other projects) Add contact person

• Upload necessary document(s) Signed Annexes (when relevant)

• Keep the PIC

• Read instructions!

Pitfalls – don’t fall

1. Register in the Participant Portal2. Check compliance with programme criteria3. Check financial conditions4. Finally…

4 steps to complete an application

ApplicationHow to fill in and submit the application form

• Application form – online E-forms (pdf)

• Published on the website of the European Commission and of the National Agencies

• Specific forms for each Action –make sure you choose the right form

Example – first page application form….

Application

Application form sections (A-B)

• Before starting – save the form on your computer

• Use the Technical Guidelines on how to fill in and submit

• All the fields marked in red are compulsory

Important!• One application for the whole partnership. Submitted by the

coordinator and to the appropriate NA

• Multiple submissions of same application = rejection

• Important! Applications sent by post, courier service, fax or email will not be accepted

• Deadline for call 2015: 30th of April, 12:00 Brussels time

Application

Eight main sections in the application:1. Context2. Participating organisations3. Description of the project4. Budget5. Project summary6. Declaration of honour & Check list7. Annexes8. Submission

Parts of the application form (A-N)

A. General informationB. Context / Information about the project application (important!):1) Type of the project2) The language of the project3) Project identification – the title, start date, project duration

(2 or 3 years), end date4) National Agency of the applicant organisation

C. Applicant organisation and partners

The core of the application:Idea, preparation, implementation and follow-upD. Description of the project

E. Preparation

F. Project implementation

G. Follow up (impact, dissemination, sustainability)

H. Budget

I. Project summaryJ. ChecklistK. Data Protection NoticeL. Declaration of HonourM. AnnexesN. Submission

Applicant organisation (=the coordinator) submits the application form to the National Agency of the country in which the organisation is established

• Erasmus+ Programme Guide (1/2015): General info about Erasmus+ p. 11-30 Strategic partnerships description p. 104-122 Information for applicants p. 232-

239 Examples of Strategic partnerships p. 274-280 Dissemination and exploitation of results p. 297-

303

• Guide for experts on Quality Assessment• Guidelines how to fill in and submit electronic form

Documents to consult

What happens after submission?

• Applications are assessed by the NA receiving the application (coordinating country)

The assessment includes:

• A formal check of eligibility and exclusion criteria (p.233-234)

• A quality assessment of the content (Guide on Quality Assessment)

• Check of double funding

The evaluation procedure

Award Criteria (Programme Guide 1/2015 p.98-99)

maximum 100p., at least 60points.

Relevance (30 p. min 15p.)

Quality of the project design and implementation (20 p. min 10p.)

Quality of the project team and the cooperation arrangements (20 p. min 10p.)

Impact and dissemination (30 p. min 15p.)

Coordinating country NA makes the grant decision for the whole project on the basis of:

• Ranking after highest score

• Budget of the specific Action

Decision is sent to coordinator who informs partners

Final decision

• Multiple submission of the same application

• Submission after deadline

• Not using E-forms

• Not using the correct E-form

• Not addressing to at least one horizontal priority or at least one field-specific priority

Rejection reasons – eligibility