En pm in_the_cloud_intro_v0.1

| 01-08-2011 | AC E&U

01-08-2011

Your business technologists. Powering progress © Confidential

PM in the Cloud

Improve

- Project management

- Project communicatie

- Project informatie

- Project collaboratie

With an Online Platform as your Single Gateway

| 01-08-2011 | AC E&U

Trends impacting the World of Projects

2

Project

Management

Projects & Organization

Increase in % of working in

projects in organizations

Knowledge Economy

Teambased collaboration with

changing, temporary, knowled

ge intensive roles

Technology

Has become the driver of

work, instead of the being

a facilitator

Complexity Project Environment

Globalization, speed of

change, overorganized companies

New Way of Working

Changes in the way people

work in projects, virtually

organized

New Generation of People

Internet and Social Media shaped the new

generation Project Members

Open Innovation

Open all knowledge and

intelligence to improve and

innovate interactively

Open Source & On Demand

SaaS and Open Source solutions

increase the options to get on-

Demand what is required

World of Projects

| 01-08-2011 | AC E&U

New Generation of People in Projects

3

“I am interested in Technology and have an experimental attitude”

“I want to stay in touch with other people, any moment of the day”

“I share information and ideas in a 2-way communication”

“I am visual minded, and like colours, images and videos”

“I have a mentality of doing and fixing things right away”

| 01-08-2011 | AC E&U

Different Target Groups in a Project

4

» Each Targetgroup can benefit separately from cloud opportunities, or integral

Improve Project Management & Collaboration

PM, PMO, PM Team

Improve Project Information & Communication

Private Project Environment

Improve Project Communication

Public Project Environment

Get the Benefits, separately of integral

| 01-08-2011 | AC E&U

Project Management, PMO and Project Team

5

Target Group, roles like …• Project Managers• Program Managers• PMO• Implementation Managers• Project Members

The core people of the Project

Performing activities like …• Planning & forecasting• Budget & expenses• Risk management• Resource management• Document management

How to benefit from the Cloud?

| 01-08-2011 | AC E&U

Issues & Benefits

6

Project Management, PMO and Project Team

Do you recognize some of these issues?• Insufficient alignment of people’s activities

with planning from PM• Difficult to collaborate due to missing tools• Interaction options between various layers

in the project low• External people face difficulties to

onboard quickly• Lack of real-time project information• Risks and issues are not properly shared

and mitigated• Delay in decision-making due to

incomplete steering information• PM has difficulties to track and monitor

progress of project• Cost reduction in project not optimal

managed due to other priorities• Documents are not stored in 1 central

place, not up-to-date and not structured

FINANCIAL ORGANIZATION

INFORMATION COLLABORATION

ISSUES BENEFITS

Lower Cost

More Commitment

Better Transparancy

Improved

Collaboration

Reduced Leadtime

Better Decision-

makingIncreased Agility

Higher Quality

Increase Project Effectiveness

| 01-08-2011 | AC E&U

Transfer your project to the Cloud

7

An indicative example

X

Portal

PM ToolAS-IS TO-BE

• No IT-worries• Connecting in- and external Users

CloudApplication

CloudApplication

CloudApplication

CloudApplication

CloudApplication

CloudApplication

| 01-08-2011 | AC E&U

Organization & Environment

8

Target Group• End-users• Employees in the company (non end-users)• Stakeholders• Suppliers• Public

The people around the project, with influence on the results of the Project

Performing activities like …• Accepting project results• Decision-making• Reviewing & Rating• Consulting• Communication

How to benefit from the Cloud?

| 01-08-2011 | AC E&U

Issues & Benefits

9

Organization & Environment

Do you recognize some of these issues?• Difficulties to communicate and interact

with specific target groups in various locations

• Who is who in a large project• Social media is not used for creating a

positive effect for the project• High communication cost• Overload of email to be sure that

everybody has the right information• Suppliers are receiving not enough

information, or too much• Councils and unions are putting pressure

on business to receive information• People in organization have question

marks about the project (status)• People in organization are not able to

share their knowledge and ideas

FINANCIAL ORGANIZATION

INFORMATION COLLABORATION

ISSUES BENEFITS

Lower

Communication CostHigher Satisfaction

Better connected

players/units

More

Innovation

More Efficiency

More ActualBetter Knowledge

& Idea Sharing

More Target-group

specific

Improve Change and Acceptance

| 01-08-2011 | AC E&U

The Cloud will empower your Project

10

An indicative example

AS-IS TO-BE

• Despite lots of email an incompleteness of information

• No direct information contact between local users/people

• Power of social media not used

PROJECT PROJECT

• Cloud is central place for communication, information and collaboration

• Information targeting mad easy• Information sharing is stimulated

| 01-08-2011 | AC E&U

Cloud features, available in a ProjectPortal offered by Atos

11

| 01-08-2011 | AC E&UYour business technologists. Powering progress

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