1 EMPLOYEES’ STATE INSURANCE CORPORATION HEADQUARTERS OFFICE CIG MARG, NEW DELHI-110002 e-mail :[email protected]Tel. 011-23701096 F.No. D-11/19/RO Plant/Noida/Tender/2020-Genl. Date : 08.09.2020 NOTICE INVITING TENDER INVITING BIDS FOR “COMPREHENSIVE OPERATION AND MAINTENANCE OF REVERS OSMOSIS PLANT ALONG WITH IT’S ALLIED ACCESSORIES” INSTALLED IN PREMISES OF ESIC STAFF QUARTERS, SECTOR 56, NOIDA, UP
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EMPLOYEES’ STATE INSURANCE CORPORATION ......Colony, Sector 56, Noida which comes under scope of the CMC participating intender. The information / documents furnished along with
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EMPLOYEES’ STATE INSURANCE CORPORATION HEADQUARTERS OFFICE
F.No. D-11/19/RO Plant/Noida/Tender/2020-Genl. Date : 08.09.2020
NOTICE INVITING TENDER
INVITING BIDS FOR “COMPREHENSIVE OPERATION AND MAINTENANCE OF REVERS OSMOSIS PLANT ALONG WITH IT’S ALLIED ACCESSORIES” INSTALLED IN PREMISES OF ESIC STAFF QUARTERS, SECTOR 56, NOIDA, UP
(NIT, GENERAL TERMS & CONDITIONS, SPECIAL TERMS & CONDITIONS, TECHNICAL SPECIFICATION & BOQ)
SCHEDULE OF TENDER (SoT) F.No.: D/11/19/RO Plant/Noida/Tender/2020-Genl. Dated: 08.09.2020
NOTICE INVITING TENDER
(Through E-Procurement only) E-Tenders are invited by the Joint Director (Gen.Br.) on behalf of “EMPLOYEES’ STATE INSURANCE CORPORATION, HEADQUARTERS OFFICE, CIG MARG, NEW DELHI” under two bid system through CPP Portal i.e. http://eprocure.gov.in/eprocure/app from experienced Firms/Agencies/OEM or its Authorized agencies/Contractors for “Comprehensive Operation and Maintenance of Reverse Osmosis Plant (RO Plant) along with its allied accessories installed at the ESIC Colony, Sector 56, Noida, UP” according to terms and conditions given in tender document.
Name of the Work “Comprehensive Operation and Maintenance of Reverse
Osmosis Plant (RO Plant) along with its allied accessories installed at the ESIC Staff Quarters Colony, Sector 56,
Noida, UP”
Estimated cost Rs. 5.0 lakh
Earnest Money Deposit Rs. 10000.00 (EMD shall be paid in the form of Demand Draft)
Cost of Tender document Nil
Date of tender document available on e-tender portal
10.09.2020 at 11.00 Hrs.
Closing date & time of online e-tender for submission of Technical & Financial Bid.
30.09.2020 at 15.00 Hrs.
Date & time of opening of Techno commercial Bid
01.10.2020 at 16.00 Hrs at Room No. 101, ESIC
Headquarters office
Opening of Financial Bids Will be communicated separately to the qualified bidders through e-mail
Period of Contract One year
Validity of Tender 120 days from the closing date of online submission of e-tender.
The tender document will also be available on ESIC website ie. www.esic.nic.in for viewing/downloading. Amendments to the tender (if any) will be issued only through web site www.esic.nic.in and on e-tendering portal ie.www.eprocure.gov.in/eprocure/app.
1. The bidding firm/agency/contractor should have completed during the last seven years:
(a) One similar work costing not less than amount equivalent to 80% of the estimated
cost.
OR
(b) Two similar work costing not less than amount equivalent to 60% of the estimated
cost.
OR
(c) Three similar work costing not less than amount equivalent to 40% of the estimated
cost.
2. Similar work means operation & maintenance of Reverse Osmosis Plant installed at any
Govt. Department/PSU/Reputed Firm/Residential Colony of any Govt. Dept./PSU/Reputed
Firm.
3. Turn over of the bidder during last 3 years should be not less than Rs. 1.5 lakh ie. 30% of
estimated cost.
4. Copies of the following documents should be uploaded with the Technical Bid.
a. Latest acknowledged copy of Income Tax Return filed.
b. Audited Profit and Loss Account / CA certificate of turnover of last three financial years
i.e., 2017-18 and 2018-19 & 2019-20.
c. GST Registration.
d. ESI and EPF Registration certificate copy with details of last payment.
e. Declaration / Documents as per Annexure ‘B’.
f. Copy of registration of propriety/company/partnership.
g. PAN Card
h. Experience certificate as per Sl.No. 1 & 2 of Eligibility criteria.
SCOPE OF WORK
1. Day to day operation of RO Plant for 14 hours daily so as to fill the RO water tank of 40000
liter capacity on alternate day.
2. Supply of RO water normally on alternate days or as per direction of authorized officer.
3. Routine maintenance and to follow daily checks.
4. Providing manpower (Operator) for RO Plant operation on all 365 days of a calendar year.
5. Preparation & Dosing Chemical Solutions of required concentration and quantity.
6. Operation of all electrical & mechanical machinery attached with the RO Plant.
8. Besides periodical cleaning of RO membrane, the maintenance and servicing of the Reverse
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Osmosis (RO) Plant shall consisting of following :
i. Micron Filter should be replaced during every servicing
ii. Cleaning of Sand filter
iii. Cleaning of Activated Carbon Filter
iv. Anti scaling dosing chemical (As per requirement)
v. Raw water pump (checking/servicing, if required)
vi. R.O. Membrane (checking/replacement, if required)
vii. High Pressure pump (checking/servicing, if required)
viii. Checking of flow rate of membrane & TDS on site
PART III
I) Instructions to Tenderers:
1. The envelope containing EMD should be superscripted as “EMD for work of COMPREHENSIVE
OPERATION AND MAINTANENCE of RO PLANT AT ESIC COLONY, SECTOR 56, NOIDA” & should
be put in the EMD box kept at Room No. 101, ESIC Headquarters office, CIG Marg, New Delhi-
110002 before the date & time of closing of online bids.
2. Tender incomplete in any form will be rejected outright. Conditional Tenders will not be
entertained.
3. In case the successful Tenderer declines to take up the contract, for whatsoever reason(s), his
EMD will be forfeited and further penal action will be initiated.
4. The successful Tenderer will have to deposit a Performance Security of 5% of the value of contract
awarded by way of Demand Draft / Fixed Deposit Receipt (FDR) / Bank Guarantee from a
nationalized bank and hypothecated in favour of “ESIC Fund A/c No.1’’with a validity of 60 days
beyond completion of work / contract and further renewable if the contract is extended. 5. The successful bidder will have to deposit the Performance Security Deposit and commence the
work within 15 days of acceptance of tender. Otherwise the contract will be cancelled and EMD
will be forfeited.
6. Each page of the Tender document should be signed and stamped by the Tenderer or an
Authorized representative of Tenderer in acceptance of the terms and conditions laid down by
ESIC and uploaded with the tender.
7. The competent authority reserves the right to accept/reject any or all tenders in whole or in
part without assigning any reason thereof.
8. For finalization of contract, the Tenderer whose rates are reasonable / economical in the
Financial Bid and is the lowest in comparison to other tenderers will be considered as the
Lowest Tenderer.
9. The agency or the Tenderer should ensure timely payment of all statutory dues like ESI, EPF etc.
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and ensure compensation as per Payment of Wages Act, Minimum Wages Act, etc. to the
manpower deployed for this work.
10. Payment of wages to the workers shall be made only through Bank transfer / ECS / RTGS and
copy of the same should be submitted for scrutiny of ESIC on demand.
11. The contractors shall visit the site to acquaint himself / themselves with the site working
condition in detail and the present condition of plant & machinery prior to tendering and no
claim will be entertained on the ground of ignorance or otherwise of the conditions under
which the work shall have to be executed.
12. The RO plant shall be handed over to the contractor on As is where is basis. The contractor
shall be liable to hand over the plant upon completion of contract period in the same
condition.
13. The Contractor shall ensure all precautionary measures for safety of Personnel engaged by him
for this work. Instructions on safety code shall be strictly followed.
14. Contractor will be solely responsible for any accident to the personnel engaged by him.
15. Only trained manpower/Operators who are experienced in the respective field shall be
deployed for this work.
16. Tenders of those tenderers who fulfill the eligible criteria are only to be considered for opening
the price bid. The incomplete / Invalid / conditional Tenders are liable for rejection and no
correspondence will be entertained in case of rejection.
17. The Tenderers are needed to consider while quoting their rates, all factors including the
present running condition of plant & equipments, any fluctuations in the Market rate of parts
/ consumables / manpower etc. and No claim will be entertained on this account after
acceptance of the tender or during the currency of the contract period.
18. The Successful Contractor shall submit the contract agreement on a non-judicial stamp paper of
Rs 100/- in a prescribed form duly signed within fifteen days of issue of Acceptance Letter to
the Joint Director (General Branch), ESIC Headquarters office, New Delhi.
19. The Contractor shall take stock of machines and make immediate assessment for repairing and
servicing of pumps / motors/ starters as soon as he takes charge.
20. If any work remains unattended within the stipulated time, the same shall be got done from
other agency at the risk and cost of the successful contractor. Any expenditure incurred in this
connection will be recovered from the bills of contractor.
21. The Contractors should supervise the working of the personnel provided by him. The rate
Quoted include element of supervision etc., and no extra claim on this account whatsoever will
be entertained later.
22. All activities shall be carried out under the general direction and guidance of officer so
authorized by Joint Director (General Branch). The Caretaker, ESIC Colony, Noida is immediate
responsible official posted by ESIC for looking after works related to ESIC Colony. The operation
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of RO plant and supply of water will be prima facie done as per directions of Caretaker.
23. The Contractor shall maintain proper record / register as required under the Contract Labour
(Regulation and Abolition) Act 1970 and Rules and other relevant enactment’s thereon. The
records / registers shall be produced for verification / inspection as and when required by Department /
Central and State Government agencies. ESIC shall have powers to conduct checks regarding payments
of wages, ESI, EPF etc. if considered necessary.
24. The contractor shall comply with all the requirement of labour laws in respect of the manpower
engaged by him in this work.
25. The contractor’s monthly bills should be supported with attendance record of manpower, daily
log sheet of operation/running of plant, supply schedule of RO water to the staff quarters. The
Caretaker/Engineer-in-Charge, ESIC Colony shall also issue certificate regarding satisfactory
completion of work every month.
26. The ESIC shall recover at source, Income Tax & other levies as applicable from time to time on the
gross bill value, payable per month to the contractor and remit the same to the concerned
authorities.
27. Any amount due or recoverable from the contractor under this contract or any other contract
shall be recoverable, from the contractor as a debit payable by the contractor.
28. It shall be the sole responsibility of the contractor to settle dispute if any, arising out of the
engagement between himself and the personnel engaged by him and the management of ESIC
shall not in any way be responsible in the event, the personnel approach to the competent
authority/court, under any Act/Rules/Regulation. The entire expenses in this behalf shall be
borne by the contractor.
29. All disputes arising out of or in connection with the performance of work under this contract
during the currency or after the end of contract, shall be resolved with mutual discussions.
However, any disputes arising out of or in any way connected with the agreement, not settled
by the mutual discussion, shall be referred to the sole arbitrator appointed by Director
General, ESIC and his decisions shall be final, conclusive and binding on both the parties.
However, the contractor shall continue to perform its obligations under this agreement during
the arbitration period.
30. Rates quoted shall be firm or fixed during the period of contract and are inclusive of cost of
manpower, materials/consumables, maintenance of machines/equipments, tools and plants,
transportation and insurance etc. excluding GST which will be paid as applicable from time to
time. No escalation of whatsoever nature or any extra cost/charge shall be payable during the
period of contract.
II) Terms &Conditions:-
1. RO Plant operation shall be ensured on all the days ie. 365 days in one calendar year for
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supply of sufficient water as required.
2. Contractor should provide all Tools & Tackles as required for proper functioning of RO Plant.
3. Contractor Should provide all safety kits to its manpower.
4. Arrangement for field testing of water i.e. Hardness, PH, Turbidity, Color should be always
available at the site for that testing kit and instrument is to be provided by contractor.
5. The contractor should provide Preventive Maintenance service periodically i.e. once in 3
months through offering a visit by a Engineer/Chemist to ensure the overall health of plant,
the report to be submitted to Joint Director (General Branch) through Caretaker.
6. All the materials, spare parts, consumable will be arranged by contractor/agency.
7. The instructions given to the Contractor from time to time should be properly carried out
and necessary records of action taken should be maintained in a Log Book.
8. Any damages caused by the Contractor in existing facilities / machine while carrying out the
work shall be made good by the contractor to entire satisfaction of ESIC at their own risk and
cost.
9. The contractor should fulfill all statutory requirements pertaining to satisfactory
performance of the job etc.
10. The firm/ agency/ contractor shall fulfill the requirement of various law enforcing agencies /
local authorities, such as Pollution Control Board, Directorate of Electricity Safety, fire etc.,
by taking their approvals wherever needed.
11. In case any of staff/manpower deployed by contractor/agency is not found up to mark or not
able to perform work properly or found medically unfit or found indulged in indiscipline, he
will have to be changed as per the instruction of ESIC.
12. No advance payment will be made to the Contractor. Monthly payment/s will be released
after submission of bill complete in all respect after the end of the month and satisfactory
completion of job, which is to be certified by the Caretaker/Engineer In-charge. The bill will
be submitted on monthly basis ie. within seven days of next month for every completed
month. Delay in submission of bill will attract levy of penalty @1% of actual bill for per week
subject to maximum 5%.
13. Service provider must provide one (01) year comprehensive on-site warranty for all the
items which shall be replaced and it will be started from the date of the satisfactory
installation of the item against any defect, workmanship and poor quality. The replaced
component/s will be handed over to ESIC Caretaker/Engineer in-charge or its representative.
14. All the contractor’s employees posted and working in ESIC premises for the above-
mentioned work should be covered under ESIC making statutory contribution under ESIC Act
as per Govt. laws.
15. The Contractor at all times should indemnify ESIC against all claims, damages or
compensation under the provisions of Payment of Wages Act, 1936; Minimum Wages Act,
Act, 1947; Maternity Benefit Act, 1961; or any modification thereof or any other law relating thereto
and rules made there under from time to time. ESIC will not own any responsibility in this regard.
16. The Caretaker shall be at liberty to object to and advice the Contractor to remove forthwith
from the work any person provided by the Contractor, who in the opinion of the Caretaker,
misconducts himself, or is incompetent or negligent in the proper performance of his duties,
or whose presence on Site is otherwise considered by the Caretaker to be undesirable, and
such person shall not be again allowed upon the work without the consent of the Caretaker.
Any person so removed from the work shall be replaced as soon as possible by a
trained/skilled person approved by the ESIC.
17. The Contractor shall, throughout the execution and completion of the works and the
remedying of any defects therein:
a) Have full regard for the safety of all persons entitled to be upon the site and keep the site
(so far as the same in under his control) and the Works (so far as the same are not completed
or occupied by the Employer) in an orderly state appropriate to the avoidance of danger to
such persons, and
b) Take all reasonable steps to protect the environment on and off the site and to avoid
damage or nuisance to persons or to property of the public or others resulting from
pollution, noise or other causes arising as a consequence of his methods or Repair.
18. During the Comprehensive Operation and Maintenance period for loss or damage to
property and life arising from a cause for which contractor is responsible. For loss or damage
occasioned by the Contractor in the course of any Repairs carried out by him for the purpose
of complying with his obligations. It shall be responsibility of contractor to notify the
Insurance Company of any change in the nature and extent of the works and to ensure the
adequacy of the insurance cover all times during the period of contract.
19. The Contractor shall, except if and so far as the Contract provides otherwise, indemnify the
Employer against all losses and claims in respect of:
a) death of or injury to any person, or
b) loss or damage to any property (other than the works)
20. The Comprehensive Operation and Maintenance work shall be for a period of One Year or as
mentioned in the letter of commencement and shall start from the date of issue of letter of
commencement and shall stand terminated after the expiry of one year if not extended.
21. Contractor may terminate the operation and maintenance contract by giving one month
prior notice. However, he will not leave the work till ESIC makes any alternate arrangements
for operation and maintenance of RO plant.
22. In case of default on the part of the Contractor in carrying out defect rectification works, the
ESIC shall be entitled to employ and pay other persons / contractor to carryout
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the same and if such work, in the opinion of the ESIC, the Contractor was liable to do at his
own cost under the Contract, then all costs consequent thereon or incidental thereto shall
be determined by the ESIC and shall be recoverable from the Contractor by the Employer,
and may be deducted by the Employer from any amount due or to become due to the
Contractor.
23. The bidders are required to visit the plant site to see the actual installations themselves to
assess the quantum of work involved before submitting the tender. Once the tender is
submitted, it will be presumed that the tenderer has seen and understood the complete
work involved for each of the system.
24. The firm shall rectify any breakdown within 24 hours failing which penalty for non-
performance @ 0.5 % of monthly bill amount per day of delay subject to a maximum of 10%
of the contract price will be imposed and in the event of any damage to the property or life
or any machinery and installation in the RO arising out of non-performance or negligence of the
workers, contractor will be solely responsible. The contractor shall be responsible for proper
maintenance of decorum, punctuality, discipline and work out put etc.
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III) TECHNICAL DETAILES OF RO :
Details of RO:-
• Source of water: Underground bore-well and water supply from Noida Authority
• Reverse Osmosis Plant
LIST OF INSTALLATION 2m3/HR R.O. PLANT (MAKE ION EXCHANGE INDIA LTD.)
1. Raw Water Pump KIRLOSKAR MODEL 2 Nos.
2. Chlorination Dosing System Model CDS-1 1 No.
3. Multigrade filter Model NGMF-40 1 No.
4. Manual Activated Carbon Filter Model NGMA-45 1 No.
5. Antiscalent dosing system 1 No.
6. Ph correction dosing system 1 No.
7. RO System Cap. 2m3/hr with 8040 RO Membrane with 1 No.
High Pressure Pump
8. Electrical Panel 1No.
9. Set of frontal Pipe & Valves 1 Set
10. RO membrane cleaning Pump 1No.
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PART - IV DUTIES AND OBLIGATIONS
1. Duties of Operators & Staff Employed:
The Contractor should submit the names of the persons engaged for the work and they have to
report to the Engineer-In-Charge on day-to-day basis. Persons employed should not be changed
frequently. In case of change the same will be intimated to the employer.
Operation and the maintenance of RO and WTP system comprising of various pumps, motors,
booster pump, pipelines, softener feed pump, filter feed pump, treated tank, etc. together with the
electrical panels and connections. The Contractor has to keep the area of plant neat and clean.
2. Repairs:
Under no circumstances plant should remain under breakdown for more than 03 hours. In the event
of breakdown/shut down the onus of attending to the problem in the shortest possible time will
rest on the Contractor failing which ESIC is empowered to get the breakdown/shut down any defect
rectified from any outside agency at the risk and cost of the Contractor and make necessary
deductions from their bills. The Contractor has to keep all the area and surroundings at the site neat
and clean and dump the scrapped materials at the scrap yard.
It will be Contractor’s responsibility to maintain RO Plant in healthy state of operation all the time,
to plan and undertake preventive maintenance of RO at regular intervals and attend routine repair
& maintenance activity as & when required. Contractor should make a service report for all the
maintenance jobs carried out and get it counter signed by the Caretaker/Engineer in-charge. The
ESIC will provide necessary registers.
Contractor has to carry out testing of water at the regular interval of every three month and
whenever felt necessary as instructed to do so by the ESIC from reputed lab and furnish the test
reports to the Joint Director (General Branch) through Caretaker. The bills of water testing will be
reimbursed by ESIC on production of invoice of laboratory & test report. Contractor should keep
logbook, on site test reports etc. up to date.
3. Default of Contractor
(a) If the performance of the contractor is not satisfactory and not corrected within 15 days
of receiving notice, then employer shall be at liberty to terminate the contract and get the
work executed through other means at the risk and cost of the Contractor.
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(b) In the event of termination of the contract, the employer shall be at liberty to get
balance work done at the risk and cost the contractor and due payment of the contractor, if
any shall be released after the completion of whole of the works.
4. Force Majeure:-
For purposes of this clause, “Force Majeure” means an event beyond the control of the service
provider and not involving the contractor/service provider’s fault or negligence and not foreseeable.
Such events may include, but are not limited to, acts of the service provider either in its sovereign or
contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight
embargoes.
If a Force Majeure situation arises, the contractor/ service provider shall promptly notify the ESIC in
writing of such conditions and the cause thereof. Unless otherwise directed by the employer in
writing, the service provider shall continue to perform its obligations under the contract as far as is
reasonably practical, and shall seek all reasonable alternative means for performance not prevented
by the force majeure event.
Joint Director (Gen.Br.) ESIC, Headquarters office
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Tenderers’ Profile Form
ANNEXURE-A
Sl Particulars Details No
1 Name of the Bidder/Firm/Agency
2 Address
3 Telephone No. / Mobile No
4 Email ID
5 Name of Contact Person
6 The bidder must have experience of similar work for Maintaining RO Plant for at least last two years required. Documentary proof submitted.
YES/NO
7 GST Registration details
8 Annual Turnover for last three years 2017-18= 2018-19= 2019-20=
9 Certificate accepting all the terms and conditions unconditionally of the tender on the Tenderer’s letter head on the format as given at Annexure-A.
Enclosed
YES / NO
10 PAN, ESIC and EPF No
Details of Work Experience
Sl. No.
Name and Address of the organization
Details regarding the contract including manpower deployed
Value contract
Duration of the Contract
1
2
3
AUTHORISED SIGNATORY &COMPANY SEAL
Note: All fields are mandatory.
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ANNEXURE ‘B’
DECLARATION
1. I,______________________________ Son/Daughter of Shri _____________________ ,
Proprietor/Partner/ Director/Authorized Signatory, am competent to sign this declaration and execute
this tender document.
2. I have carefully read and understood all the terms and conditions of the tender and hereby convey
my acceptance of the same.
3. I have visited the site and after being acquainted with the quantity and condition of RO Plant of ESIC
Colony, Sector 56, Noida which comes under scope of the CMC participating intender.
The information / documents furnished along with the above application are true and authentic to
the best of my knowledge and belief. I/We, am/are well aware of the fact that furnishing of any
false information / fabricated document would lead to rejection of my tender at any stage besides
liabilities towards prosecution under appropriate law.
Signature of authorized person
Date:
Place:
Name:
Seal:
N.B. : The above declaration, duly signed and sealed by the authorized signatory of the company, should be enclosed with Technical tender.
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ANNEXURE'C'
FINANCIAL BID
Name of Work : Comprehensive Operation & maintenance of Reverse Osmosis Plant 2m3/hr. at ESIC, Sector-56, Noida, UP
S.No. Description of Item Unit Rate (In Rs.) per month (without tax)
Total Amount (In Rs.) for one year (without tax)
1. Operation & maintenance of Reverse Osmosis Plant (2m3/hr.)(Ion Exchange India Ltd. make) comprising of Raw Water Pumps, Chlorine Dosing multigrade filters, Activated Carbon Filter R.O. SKIDS, Cartridge filters, high pressure Pumps, Pressure Tubes with Membranes, Chlorination, Anti-scalent Dosing Systems, PH Correction Systems, Digital Conductivity Meters, Piping. Three times RO Chemical cleaning in a year and upkeep the complete system in good working condition at all times as per scope of work and direction of ESIC representative should be adhered to (spares, chemical & consumable) shall be supplied by contractor. The RO Plant shall be operated normally for 14 hrs./day (including normal break of 30 minutes once in every three hour) and/or as & when required on all days of month including holidays.
01 Nos.
Consumables / Chemicals Required for RO Plant 1. NaOCI
2. Antiscalent Chemical
3. pH Correction chemical
4. Micron Cartridge
5. Membrane cleaning chemical
6. RO Operator – for 14 hrs. every day ie. all 365 days of a calendar year
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1. The bidders have to take into consideration latest minimum wages declared by the Central
Government as the minimum bench mark for calculating the rates for manpower deployment. Comprehensive maintenance includes supply of chemicals/consumables as per requirement and repair/replacement of parts/machines of RO plant to keep it in operational condition all the times.
2. Testing of water sample from reputed lab for drinking purpose (before & after treatment)
shall be done by the bidder once in every three month and/or as per direction and its charges will be reimbursed separately.
Signature of Bidder:
Date: Place:
Full Name:
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CONTRACT AGREEMENT
This Contract (Hereinafter called the “Contract”) is made on ______________________ day of
the month of ________________2019 between Joint Director (Gen. Br.), Employees’ State Insurance
Corporation, Hqrs. Office, Panchdeep Bhawan, CIG Marg, New Delhi – 110 002, on the one hand
(hereinafter called the employer) and on the other hand
______________________________________ (hereinafter called Contractor).
Whereas a) The Employer has accepted the offer of the Contractor to provide certain services for
maintenance of RO Plant at ESIC Staff Colony, Sector-56, Noida.
b) The contractor, having represented to the Employer that they have the required professional
skill, personnel and technical resources, have agreed to provide the services on the terms and
conditions set forth in this Contract Agreement.
Now therefore the parties hereto hereby agree as follows:-
1. The following documents attached hereto shall be deemed to form an integral part of this
contract.
1. Schedule of Work and Consumables Chemicals for RO Plant
Annexure-“A”
2. List of Installation 2m3/hr RO Plant, Make-Ion Exchange India Ltd.
Annexure-“B”
3. Terms & Conditions Annexure-“C”
2. The mutual rights and obligations of the Employer and the Contractor shall be as set forth in
the contract, in particular:
a) The Contractor shall carry out the services in accordance with the provisions of
Contract; and
b) The Employer shall make payment to the Contractor in accordance with the provisions
of Contract.
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SCHEDULE OF WORK Name of Work : Operation & maintenance of Reverse Osmosis Plant 2m3/hr. at ESIC, Sector-56, Noida S.No. Description of Item Qty. Unit Rate (Rs.) Amount (Rs.)
1. Operation & maintenance of Reverse Osmosis Plant (2m3/hr.) comprising of Raw Water Pumps, Chlorine Dosing multigrade filters, Activated Carbon Filter R.O. SKIDS, Cartridge filters, high pressure Pumps, Pressure Tubes with Membranes, Chlorination, Anti-scalent Dosing Systems, PH Correction Systems, Digital Conductivity Meters, Piping. Three times RO Chemical cleaning in a year with testing of water sample from reputed lab for drinking purpose as & when required and upkeep the complete system in good working condition as per scope of work and direction of ESIC representative should be adhered to (spares, chemical & consumable) shall be supplied by contractor. The operation of the entire system shall be done generally for two shifts i.e. 16 hrs./day and/or as & when required including holidays.
Consumables Chemicals for RO Plant 1. NaOCI
2. Antiscalent Chemical
3. pH Correction chemical
4. Micron Cartridge
5. Membrane cleaning chemical
6. RO Operator – for 16 hrs.
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LIST OF INSTALLATION 2m3/HR. R.O. PLANT MAKE ION EXCHANGE INDIA LTD.
1. Raw Water Pump KIRLOSKAR MODEL 2 Nos.
2. Chlorination Dosing System Model CDS-1 1 No.
3. Multigrade filter Model NGMF-40 1 No.
4. Manual Activated Carbon Filter Model NGMA-45 1 No.
5. Antiscalent dosing system 1 No.
6. Ph correction dosing system 1 No.
7. RO System Cap. 2m3/hr with 8040 RO Membrane with 1 No.
High Pressure Pump
8. Electrical Panel 1No.
9. Set of frontal Pipe & Valves 1 Set
10. RO membrane cleaning Pump 1No.
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Terms &Conditions:-
1. Contractor shall deploy personnel for operation & maintenance of RO Plant generally for 14
hours daily as & when required including holidays (all days in a month) at the agreed rates as
per agreement & to the satisfaction of the ESIC representative. Nothing extra shall be paid on
this account.
2. Contractor shall record all breakdowns, readings in Log Book and arrange to attend the
breakdowns promptly. The O&M work of the installation shall be carried out with the help of
Technical Staff and RO cleaning system shall be used for the cleaning of Membranes as & when
required.
3. All spares, chemicals & consumables required for smooth operation of the system shall be
supplied by contractor.
4. Contractor shall deploy adequate Technical Staff, so as to attend the breakdowns and ensure
smooth operation and running of the R.O. Plant.
5. Contractor shall maintain record of reading of various metering system and other records as
may be desired by ESIC from time to time.
6. Unjustified delay in running of services and rectification of breakdown shall be treated as
breach of contract. The contractor shall be liable for deduction from its Running Bill/Final bill a
reasonable amount as may be assessed by ESIC representative and will be binding on to the
contractor.
7. All tools required for carrying out the work shall be arranged by the Contractor at its own cost
and shall always be available at site.
8. Contractor shall abide by all labour laws as enforced by the Government from time to time.
9. For all disputes regarding labour, the contractor shall be responsible and must maintain
discipline and peace at place of work.
10. Contractor shall regularly test R.O. water sample at site with required parameters as per norms
and keeping the plant in operation with antiscalent Chemical and PH Correction System, etc.
11. Contractor shall be responsible for operation & maintenance of complete RO plant for 14 hours
daily. Sufficient quantity of water should be stored well in advance before opening of the
supply of water.
12. The maintenance of RO plant without electrical panel/High pressure pump should not be done.
13. Terms of Payment:
Monthly payment on account of job executed will be released on receipt of bill.
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14. Termination of Contract:
The contract can be terminated anytime during the contract period by giving one month’s
notice on account of unsatisfactory services by the contractor.
15. Period of Contract
The contract shall be valid for 1 year w.e.f._____________. The contract can be further
extended subject to satisfactory services by the contractor.
In witness whereof, the parties hereto have agreed this contract to be signed in their respective
names as of the day and year first above written.
FOR AND ON BEHALF OF EMPLOYER FOR AND ON BEHALF OF CONTRACTOR