EMPLOYEE DRIVERS MANUAL - safety.boeteams.comsafety.boeteams.com/files/sds/Vehicle Equipment Documents/^Insur… · EMPLOYEE DRIVERS MANUAL DOT Safety Department REVISED DECEMBER

BOE GROUP

Northern Concrete Construction

Movin Materials

Big Ox Energy

Big Ox Energy Riceville

Big Ox Energy Siouxland

NEW Organic Digestion

N-Tech Consulting

N-Corp Services

RC Ag Ventures

EMPLOYEE DRIVER’S MANUAL

DOT Safety Department REVISED DECEMBER 2019

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Table of Contents

SAFETY ........................................................................................................................................................... 2

GENERAL SAFETY ....................................................................................................................................... 2

PERSONAL SAFETY..................................................................................................................................... 2

SEAT BELT .................................................................................................................................................. 6

SMOKING .................................................................................................................................................. 6

MOBILE COMMUNICATION DEVICE .......................................................................................................... 6

VEHICLE THEFT .......................................................................................................................................... 6

FUELING A COMPANY VEHICLE ................................................................................................................. 6

DRIVER QUALIFICATIONS .............................................................................................................................. 7

DRIVER RECORD CLASSIFICATION ............................................................................................................. 7

HIGH RISK DRIVERS ................................................................................................................................... 8

PROBATIONARY DRIVER PROGRAM ......................................................................................................... 8

FINES / PENALTIES / CITATIONS: ............................................................................................................... 9

ACCIDENT REPORTING REQUIREMENTS ....................................................................................................... 9

DEFINITION OF ACCIDENT ......................................................................................................................... 9

CDL (DOT) OPERATORS ............................................................................................................................... 12

CELL PHONE USAGE ................................................................................................................................ 12

ROADSIDE INSPECTIONS ......................................................................................................................... 13

CARGO SECUREMENT ............................................................................................................................. 13

DOT PHYSICALS ....................................................................................................................................... 14

HOURS-OF-SERVICE/LOGGING ................................................................................................................ 14

DRUGS & ALCOHOL ................................................................................................................................. 16

FEDERAL MOTOR CARRIER SAFETY REGULATIONS ................................................................................. 17

MOTOR VEHICLE CITATIONS AND/OR VIOLATIONS POLICY ................................................................... 17

OPERATIONS & PROCEDURES ................................................................................................................. 19

MAINTENANCE ........................................................................................................................................ 19

VEHICLE INSPECTIONS ............................................................................................................................. 20

ENTERING/EXITING EQUIPMENT ............................................................................................................ 22

LEGAL LOAD/VEHICLE LIMITS .................................................................................................................. 23

PREVENTATIVE MAINTENANCE .............................................................................................................. 23

SAFETY DEVICES/EQUIPMENT................................................................................................................. 23

DISCIPLINARY POLICY .............................................................................................................................. 24

ACKNOWLEDGEMENT AND RECEIPT OF EMPLOYEE/DRIVER’S HANDBOOK .............................................. 28

ACKNOWLEDGEMENT AND RECEIPT OF PROBATIONARY DRIVER PLEDGE ................................................ 29

ACKNOWLEDGEMENT AND RECEIPT OF COMPANY VEHICLE ..................................................................... 30

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The Employee Driving Manual applies to all employees authorized to operate a vehicle in course and

scope of their employment within the BOE family of companies to include Northern Concrete

Construction, Movin Materials, Big Ox Energy, Big Ox Energy Riceville, Big Ox Energy Siouxland, NEW

Organic Digestion, N-Tech Consulting, N-Corp Services, RC Ag Ventures, and Village Meats (BOE).

Management retains the right to modify, revise, change, suspend, and enforce, this policy at any time,

with or without notice to employees. Management reserves the right to revoke/suspend any

employee’s ability to operate a vehicle on behalf of BOE at any time for any reason including no reason

at all.

SAFETY

GENERAL SAFETY

The efficiency of our operations is correlated by your ability to prevent accidents. Accidents result in

costs to people and property that can go beyond money and time.

At BOE safety is: 1. our top priority! 2. paramount to employees, the general public, and the BOE operations. 3. the reason all employees will comply with BOE, Municipal, State, and Federal; rules, policies,

procedures, laws and regulations in the course of their operation of a motor vehicle. As a BOE employee you are expected to demonstrate attitudes and actions that reflect this policy.

PERSONAL SAFETY

You must report every work-related injury to the company as soon as possible. To avoid personal injury,

you should observe carefully the following safety rules:

1. Always use a flashlight at night while walking around checking equipment. Keep the running board, fenders and bumpers free of diesel oil, grease and ice to avoid slipping while entering or leaving the cab, or when checking the equipment.

2. Do not jump from the equipment, platform or loading dock to the ground, regardless of height. Always use the hand holds when climbing into or out of the cab.

3. Wear proper protective gloves and clothing when handling rough freight. 4. Lift heavy objects by standing as close to the object as possible, lifting with a straight back,

bending your knees and using your leg muscles. 5. Pay attention to where you are walking. When walking in the garage, yard, docks, warehouse,

or customer’s property, choose a path to avoid pot holes, ruts, wheel chocks, oil spills, water or ice, or any other hazard on the ground. As a pedestrian, be alert for moving vehicles, forklifts, and any other equipment in these areas.

6. Wear proper footwear to prevent slips and falls. Make sure you have a solid footing and maintain your balance while cranking landing gears, handling hoses, or any other operating accessories on the tractor or trailer.

7. Maintain good housekeeping within the tractor to prevent injury and clean out debris after and during your trip as necessary.

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Modifications: Modifications to a company vehicle are prohibited.

Defensive Driving: All employees are encouraged to conduct themselves as a professional driver. A professional driver is a defense driver, an alert driver, and they do not get “trapped” by the poor manners of other drivers. Good driving results from a combination of knowledge, skill and attitude. Keep a good attitude toward other drivers on the road and drive to save a life. Be in the constant practice of defensive driving by recognizing and avoiding potentially dangerous situations. The following are some defensive driving skills employees are encouraged to follow:

1. Daytime headlights should be on at all times. 2. Do not crowd the center line. Position the unit in the center of your lane. 3. Keep constant watch for vehicles that may be starting to pass you. Be prepared to take

evasive action. 4. Observe right and left mirrors constantly for traffic, tire trouble, or unusual circumstances. 5. See that all is clear before leaving your lane. Give the proper signals for turning, slowing

down, changing lanes or stopping, in plenty of time to warn other drivers. 6. When preparing for a turn or to take a curve, get in the proper lane, give yourself plenty of

time and space, adjust your speed and give others plenty of warning. 7. When making a right turn at an intersection, be sure your curb side is clear before you

proceed. Keep your unit close enough to the curb lane to prevent another vehicle from getting between your unit and the curb.

8. Watch for vehicles entering ramps or express highways. Yield right-of-way when possible or change lanes if safe to do so.

9. Maintain an assured clear stopping distance when following another vehicle. When stopping for a traffic signal, insure a clear space buffer and a complete view of the vehicle ahead.

10. When braking, use the foot brake pedal; do not use the hand control, since the foot pedal applies tractor and trailer brakes at the same time. Hand brake valves should only be used to check the trailer brake and stop lights and hold the unit when starting up a hill.

11. Periodically check air pressure and brakes. 12. When stopping, touch brakes lightly and then apply gradual pressure for a smooth, even

stop. During emergencies, quick stops are obviously necessary. Guard against braking so hard that the wheel’s slide.

13. Four-way flashers should be used when traveling less than the posted minimum speed limit. 14. In slippery conditions, the inter-axle differential lock can be used for additional traction. It

can be engaged at any time, as long as the wheels are not spinning. However, the inter-axle differential lock is more effective at lower speeds than at higher highway speeds.

15. Use the proper gears so the engine runs economically and without strain. Maintain the proper RPMs in each gear. The clutch should be used when shifting.

16. Never take the truck out of gear when going downhill, and don’t coast in neutral when coming to a stop. Down shift to assist braking. Anticipate stops and reduce speed well in advance whenever possible.

17. Do not pass on hills, curves or when visibility is limited. 18. Do not pass a fire unless you are certain you can get by safely. 19. When backing, use the four-way flashers and walk around the unit immediately before

maneuvering to the rear. Get a spotter if you cannot safely backup. 20. Make turns slowly enough to allow frequent glances in the rear and side mirrors.

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21. Never pull off the pavement and onto the road shoulder unless you are sure the shoulder can support the gross weight of your vehicle.

22. Do not “rock” a truck out of a mud hole or other place where it might be stuck. The axles and/or gears could break. If the inter-axle lock is not effective in assisting you, call the office and/or maintenance department for additional assistance.

23. Whenever weather or other conditions force you to stop, park in a safe place, notify the office as soon as possible and remain with the unit until assistance arrives.

24. When parked, shut off the engine to reduce idling time and prevent exhaust fumes from entering the cab. Check with the office for exceptions to this rule during severe cold weather.

25. Stop the engine when refueling. Keep the fuel nozzle in contact with the fuel tank. “A person must be in control of the fueling process at the point where the fuel tank is being filled.”

26. Do not add coolant to a hot radiator. Let the radiator cool off, then add the coolant slowly while the engine is running.

27. Use the cruise control only when road, weather and traffic conditions permit. 28. When parking the unit at the end of the shift, park the truck in the lowest gear. Do not set

the parking brake (winter procedure only). Rate of Travel: Never travel in excess of the posted speed limit. Speed limits are established for ideal travel conditions. Reducing the rate of travel to account for varying conditions is the key to safe driving. The rate at which the vehicle travels is always the responsibility of the driver. When in doubt – slow down! Following Distance: Following distance must allow for a SAFE stop in any emergency. Wait for proper clearance ahead before attempting to pass. Never follow closer than six (6) seconds. A professional tip - back off of the speed of traffic by 3-5 mph. BOE vehicles do not travel in a convoy. Keep a half-mile between company vehicles. Violations of this policy or becoming involved in a rear-end crash can result in disciplinary action up to termination of employment. Over taking / Being over taken: Use caution when passing occurs. State laws can vary about a driver’s obligation when over taking or being over taken. Remember to be courteous and use common sense. Follow state laws when City or School buses are present. When being passed keep safely to the right and consider reducing speed to assist with completing the pass. Turn Signals: Turn signals, use them, they provide a means to inform the traveling public of an impending turn, merge, or potentially a stationary hazard when the flashers are activated. Use of four-way flashers while still in forward motion may be necessary to call attention to a stop at railroad crossings or moving very slowly due to a steep grade. Railroad Crossings:

1. Upon approach reduce speed. 2. Depending on the cargo it may be necessary to come to a complete stop at all crossings. 3. Flashing lights, flaggers, and gates can serve as a warning - Do not rely on them – trust your

eyes and ears. Look and listen for approaching trains. 4. Never allow a vehicle to remain less than 25 feet from either side of the tracks. 5. Always approach a crossing as if a train were coming.

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Backing: Prior to completing a backing maneuver walk to the rear of the unit and check for hazards. Use a spotter to assist in guiding or controlling traffic. Remember that the driver is always responsible for what happens to the vehicle as they are the ones in control. When in doubt – park, exit, look. Highway Courtesy: Employees are expected to show courtesy to other users of the highway.

1. Always obey the speed limits. 2. Drive in the proper lane. Never straddle two lanes. Do not drive in the extreme left lane

except to pass a vehicle, or to enter or exit a ramp on the left. 3. Allow other vehicles to pass when possible by moving over and reducing speed. 4. Maintain proper following distances. The motoring public is especially aware of trucks

following too closely. 5. Use headlights properly. Dim when following a vehicle closer than 500 feet. Always dim

when meeting traffic. 6. Use your air horn only when necessary. 7. Avoid blocking driveways or business entrances when parking. 8. You may stop and render assistance to distressed motorists when help is needed, and you

can do so reasonably and safely. You MAY NOT transport any passengers under any circumstances.

9. Be professional, use only good conduct when in public places. Remember, you represent BOE

10. Strive to regain our reputation as “Knights of the Road.” Remember, courtesy is contagious. Special Driving Precautions: Defensive drivers avoid the little tricks and traps that can cause them problems while driving. Be aware of the following:

1. Seatbelts must be worn by the driver at all times the vehicle is in motion. When a driver is occupying the sleeper berth while the vehicle is in motion, the sleeper berth safety straps must be fastened.

2. School zones must be obeyed, and the vehicle shall not be driven at a speed in excess of the posted limit.

3. Road warning signs must be observed. A safe driver reads and heeds all traffic warning signs. 4. Whenever a highway is closed by highway officials, do not try to proceed. When unusual or

unsafe highway conditions exist and the highway has been officially closed, you are expected to use good judgment and to proceed only if it is safe, and then at a reasonable speed.

5. If at all possible, do not stop on the highway. If you cannot avoid it, move as far to the right as possible, turn on your four-way flashers, and immediately set out your warning devices.

6. When meeting an oncoming vehicle on your side of the road, pull as far to the right as possible. Never drive to the left or center to try and miss the oncoming vehicle.

7. Emergency vehicles have the right-of-way when using siren and/or flashing emergency lights. Pull to the right, clear any intersection, stop and remain stopped until the vehicle passes. In the event you are on a congested roadway, move in the best direction to assist in clearing a path for the emergency vehicle.

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SEAT BELT

It’s the law – BUCKLE UP! All passengers and the driver are required to wear a seat belt. Failure by

anyone to use a seatbelt is a violation of the law, federal requirements for commercial motor vehicle

operators under FMCSR 392.16, and BOE policy, and will subject the person to disciplinary action, up to

termination of employment. Any driver or passenger issued a citation for not wearing a seatbelt may be

immediately terminated.

SMOKING

Use of any smoking materials, devices, or products in BOE owned/leased/rented vehicles is strictly

forbidden.

MOBILE COMMUNICATION DEVICE

The only acceptable use of a mobile communication device while operating a vehicle is through a hands-

free device. The mobile communication device must be connected to the hands-free device prior to

operating the vehicle. A vehicle is considered in operation when it is in any gear other than park. It is

not acceptable to use a mobile communication device while in traffic or standing at a light. NEVER

TEXT/EMAIL or engage with applications while operating a vehicle.

VEHICLE THEFT

To avoid theft of your vehicle or cargo, we ask that you keep the vehicle locked at all times when you

are not at the vehicle controls. If a theft occurs, please notify the Accident Phone Line 920-863-4764

immediately for further instructions. We will work with you on contacting the local or state authorities.

FUELING A COMPANY VEHICLE

Fuel cards are assigned to the vehicle and must remain with the vehicle. For convenience, each vehicle

has been enrolled in the LeasePlan Electronic Fuel Card Program. The card may be used for pay-at-the-

pump purchases as well as fuel purchases paid inside the station.

A unique PIN is assigned to each driver and identifies which driver is purchasing fuel. The PIN grants the

driver access to the fuel pump and serves as an electronic signature for tracking purposes.

It is imperative that accurate mileage/hours data be entered at the time of purchase. This mileage/hours data is used to determine when the vehicle will be replaced.

• Vehicles – enter accurate mileage • Forklifts, Lifts, Tractors, etc. – enter hours • Rental Units – enter 99 • Gas cans or any miscellaneous equipment without a number – enter 11

The following procedures must be followed by all persons who fuel BOE vehicles:

1. Shut off engine while fueling. 2. Fuel nozzle must be attended during the fueling process. Do not prop the fuel nozzle

open with a foreign object.

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3. Do not smoke while fueling or around fuel pumps. 4. In the event of a fuel spill do the following:

a. A spill must be attended to immediately. b. Use emergency spill kit to dab and absorb spilled fuel. c. Report spill to your supervisor or a fuel site manager.

Notify the Accident Phone Line 920-863-4764 if fuel spill results in emergency response by fire department at any fuel site.

DRIVER QUALIFICATIONS

DRIVER RECORD CLASSIFICATION

BOE developed and incorporated driver qualification controls into this program which reflect the skills

necessary for satisfactory job performance while taking into consideration applicable Federal and state

regulations. BOE has implemented three levels of driver qualification criteria. Use of any or all of these

criteria is dependent upon the nature and scope of the driving requirements:

1. State-regulated driver qualification parameters must be met. Regulatory information will be

obtained from applicable state departments of transportation and motor vehicle services.

Where applicable, drivers will comply with DOT commercial driver license (CDL) regulations

1. Drivers involved in interstate or foreign commerce in vehicles with gross motor vehicle weight

rating (GMVR) of 10,001 pounds or more, designed to transport 16 or more passengers,

including the driver, or used in the transportation of hazardous materials in a quantity requiring

placarding under the DOT hazardous materials regulations, are subject to the requirements of

the DOT federal highway administration's federal motor carrier safety regulations

2. Drivers involved in intra or interstate operations with GMVR of 26,001 pounds or more must

have a CDL license, a federal medical card, and be enrolled in a DOT drug and alcohol testing

program

Annual Review of Driving Record: All employees that operate a vehicle in the course and scope of their

employment will provide, or furnish BOE with permission to obtain, a motor vehicle report from their

State of licensure. DOT Drivers subject to the FMCSRs are required to provide BOE with a list of

violations they have received on an annual basis. BOE is subject to Part 391.25 of FMCSR and is required

to complete an annual review of a DOT Drivers annual record of violations. BOE will request the driver’s

motor vehicle record from every State in which the driver held a commercial motor vehicle operator

license or permit during the preceding 12 months.

Impaired Driving: A legally impaired employee is not a permissive operator of any vehicle on behalf of

BOE. Impairments can come in many forms; Alcohol, prescription drugs, illicit drugs, sleep deprivation,

etc. Every employee has the responsibility to prevent impaired driving. BOE encourages you to make

the right choice and find a safe alternative to driving – UBER/LYFT/TAXI/BUS/FRIEND/CO-WORKER to

name a few.

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Employees who have been detained by law enforcement under suspicion of DUI/DWI/OWI or received a

citation shall immediately notify the DOT Safety Department. Any employee with a BOE vehicle in their

possession must immediately suspend their use of the vehicle. BOE will make arrangements to take

possession of the vehicle at the expense of the employee.

Revocation / Suspension / Restriction / Confiscation of license: At any point an employee’s license is

suspended, revoked, restricted or confiscated, the employee is no longer authorized to drive a vehicle in

the course or scope of their employment with BOE. The employee is required to notify BOE within 12

hours of the incident giving rise to the possible limitations being placed on the employee’s license.

Arrest / Criminal Action: In the event an employee is charged with an offense for which conviction could

result in disqualification from driving, the employee’s driving privileges will be suspended pending final

disposition of the charge. BOE reserves the right to reinstate, suspend, limit, place on probation, or

terminate the employee’s ability to operate a vehicle on behalf of BOE.

HIGH RISK DRIVERS

An employee is deemed high risk if their accident/violation history includes one or more of the following

moving violation convictions in the past 12 months:

1. Driving under the influence of alcohol or drugs (DWI)

Hit and run

2. Failure to report an accident

3. Negligent homicide arising out of the use of a motor vehicle

4. Operating during a period of suspension or revocation

5. Using a motor vehicle for the commission of a felony

6. Operating a motor vehicle without the owner's authority

7. Permitting an unlicensed person to drive

8. Reckless driving

9. Speeding (3 or more in a 3-year period)

10. Two preventable accidents in a 12-month period

PROBATIONARY DRIVER PROGRAM

Employees who are identified as high-risk may qualify to be placed on a probationary program at the

discretion of management. The intent of the program is to provide employees with the opportunity to

demonstrate their commitment to safety and earn the trust of BOE and the traveling public.

To be considered for probation the employee must:

A. Be in good standing with BOE; and

B. Have no new moving violations in the 12 months following their admittance in the probationary program.

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An employee that is in the probationary program cannot have any moving violations for a period of 12 months. Failure to operate a motor vehicle safely while at work or on the employee’s personal time can result in disciplinary action up to and including termination of employment. Before an employee accepts an offer of probationary status, they will be required to sign a statement obligating them to practice safe and defensive driving habits both on and off company time. An offer of probationary status may be contingent upon the employee completing additional training on their personal time at their own expense. Operating a vehicle on behalf of BOE is a privilege and not a right.

FINES / PENALTIES / CITATIONS:

Parking tickets, moving violations, traffic citations, and toll/camera violations, and any associated costs

are the responsibility of the employee. All monetary forfeitures must be settled by the employee with

the proper authorities in the time allowed by law. Should any costs become the responsibility of BOE all

additional costs will be billed to the employee.

ACCIDENT REPORTING REQUIREMENTS

DEFINITION OF ACCIDENT

BOE defines an Accident as: An occurrence involving a motor vehicle operated in course and scope of your employment which is involved in bringing about property damage and/or injury to person(s) including death. Physical contact is not necessary for a vehicle to be involved in an accident. Regardless of the potential for fault you are required to notify BOE of any accident.

Reporting the Accident: All employee’s using a vehicle in the course and scope of your employment must immediately call the Accident Phone Line 920-863-4764 after an accident. Regardless of fault, or severity of damage/injury to persons/property you are required to call the Accident Phone Line. Failure to report an accident will be grounds for disciplinary actions, up to and including termination of employment. Accident Phone Line: Call the Accident Phone Line at the first safe opportunity. BOE may elect to send a representative to the scene of the accident. Striking an Unattended Vehicle or Fixed Object: The employee must safely stop out of traffic and attempt to locate the owner of the damaged property. When the owner cannot be located the employee must securely place a note on the unattended property. The note must state the drivers name, address, unit number, and the name, address and phone number of the BOE Company. Stopping After an Accident: When an accident occurs, use your discretion and ensure that the vehicle came to rest in a safe place for all involved and the traveling public. When an accident happens upon a highway safely move it out of the path of the traveling public. When an accident occurs within a business or residential district, do not move the vehicle unless its resting position will create a hazard, or unless instructed to do so by a police officer. Take pictures of the scene, vehicles involved, drivers, passengers, and the road conditions. The position of the resting vehicles is often helpful in the investigation of the accident.

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Emergency Equipment: Take any necessary precaution to prevent further accidents at the scene; ensure the safety of the area. Set out warning triangles or reflectors required by the FMCSRs and as indicated in other parts of BOE job specific handbooks. Position all emergency equipment to comply with federal, state and local authorities. Employees are responsible to inspect their vehicles periodically to ensure that DOT required safety equipment is in the vehicle. Injuries: Call 911 as appropriate. Notify the Accident Phone Line 920-863-4764. To the extent you are able or willing to assist an injured party at the scene of an accident proceed to render aid. We recognize that certain employees may have specialized education or training that requires them under the law to render aid to those in need. For employees that do not have a legal obligation we ask that you use common sense in the administration of aid to an injured party. Be mindful of your safety and the safety of others. Witnesses: Following an accident gathering information becomes important. Don’t be shy when asking

a witness for contact information. Be polite, courteous, to all parties at the scene of an accident. If a

witness will not provide you with their contact information, ask them to wait for the police to arrive. If

they refuse, try to get a photo of them and their license plate. An investigator can attempt to contact

them later.

At-the-Scene Information: The scene of the accident is not the time or the place to compare experiences, make promises, or confront others. When at the scene we should conduct ourselves in a courteous and professional manner. An accident investigation form is in company vehicles. Every driver must report the following information:

1. Date, time and exact location of the accident. 2. Names, addresses and phone numbers of drivers and owners, as well as license number,

plate number, and make and year of other vehicles. 3. Names, addresses and phone numbers of all passengers. 4. Names, addresses and phone numbers of all persons injured or claiming to have been

injured. 5. Names, addresses and phone numbers of all witnesses. 6. Name and badge number of investigating police officer, and district or station to which

assigned. 7. Location and extent of damage to other vehicles (for example: left rear bumper). 8. A description of the accident noting as much detail as possible, including a diagram. 9. Take pictures from multiple angles and distances.

Police Investigation: Always notify and cooperate with the police. Courtesy: We are all ambassadors of BOE to the public. We are courteous regardless of the circumstances. Equipment and Cargo: Take precautions to protect the equipment and cargo. Do not leave equipment and cargo unattended.

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Admission of Responsibility: At the scene of an accident people are emotional and excited utterances occur. Remain calm and make no statements regarding the accident to anyone other than a police officer. Do not admit fault. Do not leave the scene of the accident without prior authorization by BOE unless ordered by the police. Written Report: Upon return to the office, every driver will be responsible to prepare a written report of the accident. This report will be turned in to the BOE DOT Safety Department, along with all information, diagrams, photos, or other documents obtained at the scene of the accident. This report must be completed within 12 hours of the accident. Settlement of Claim: Employees of BOE are not authorized to settle any claims regardless of size. Settlement of any claim requires authorization from an appropriate Director or higher-ranking Executive and potentially our insurance company. Anyone directly involved in the accident does not have the authority to obligate BOE to a settlement. Driver’s Daily Log Entry: All employees must be certain to note the time and place of the accident in the “remarks” section of their daily log for that date. Post-Accident Substance Abuse Testing: All drivers who are involved in a DOT recordable accident as outlined in Part 382.303 of the FMCSRs must make themselves available for a drug and alcohol test. Unauthorized Driver: In the event an employee should negligently entrust a company vehicle to an

unauthorized driver then the company and its insurance shall be subordinate to the unauthorized driver

and their insurance coverage. Nothing in this section is intended to extend permission of use to a non-

permissive user of a company vehicle.

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CDL (DOT) OPERATORS

CELL PHONE USAGE

Distractions significantly affect the focus needed to safely operate a motor vehicle. As professional drivers we need to ensure that we are focused on safely operating our vehicles and maintaining full concentration to our driving task. By limiting the use of cell phones (including texting and hands-free devices) to times when we are not operating a motor vehicle, we will reduce our exposure to accidents and/or injury. It is not a requirement for a driver to have a cell phone while operating a BOE owned/leased vehicle. Pursuant to FMCSA Regulations, mobile phone use is only allowed in conjunction with a hands-free device. Effective January 3, 2012, the Federal Motor Carrier Safety Regulations prohibits the use of hand-held cell phones by any CMV driver under 392.82 of the FMCSR’s. A CMV driver is any driver who operates a CMV in excess of 10,000 pounds in Interstate commerce. The following lists the restrictions: Rulemaking and company policy restricts a CMV/non-CMV driver from:

1. Holding a mobile telephone to conduct a voice communication. 2. Dialing a mobile telephone by pressing more than a single button. 3. Reaching for a mobile phone in an unacceptable and unsafe manner (e.g. reaching for any

mobile telephone on the passenger seat, under the driver’s seat, or into the sleeper berth). A driver of a CMV who desires to use a mobile phone while driving will need to use a compliant mobile telephone (such as hands-free) located in close proximity to the driver that can be operated in compliance with this rule. Essentially, the CMV driver must be ready to conduct a voice communication on a compliant mobile telephone before driving the vehicle. Drivers will not be able to use hand-held phones while temporarily stopped due to traffic, a traffic control device, or other momentary delays, but they will be able to use them after moving the vehicle to the side of, or off, the highway and stopping in a safe location. Drivers who violate the new ban will face federal civil penalties of up to $2,750 for each offense and disqualification for multiple offenses. Companies that allow their drivers to use hand-held cell phones while driving will face a maximum penalty of $11,000. There is an exception to this new rule when communicating with law enforcement, officials, or other emergency services. The following is the definition of a mobile device: “A mobile communication device that falls under or uses any commercial mobile radio service, as defined in regulations of the Federal Communications Commission (FCC), 47 CFR 20.3.” FMCSA used the FCC’s definition for “mobile telephone” in order to ensure consistency between the terms used in the FCC and FMCSA rules and to address emerging technologies. Because the push-to talk features use commercial mobile radio services to transmit and receive voice communications, the device is a mobile telephone; and it also requires the driver or user to hold it. Therefore, its use while driving a CMV is the same as that of a hand-held mobile telephone and is prohibited.

The push-to-talk feature of a mobile telephone can be replaced with the use of a compliant mobile telephone, two-way radios, or walkie-talkies for the short periods of time when communication is critical for utility providers, school bus operations, or specialty haulers. The use of CB and two-way radios and other electronic devices by CMV drivers for other functions is outside the scope of consideration in this rulemaking and only in the following limited circumstance:

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• Allows drivers to reach for the compliant mobile telephone (i.e., hands-free) provided the device is within the driver’s reach while he or she is in the normal seated position, with the seat belt fastened.

Texting while operating a company owned or leased (O/O) vehicle is NEVER allowed. Under 392.80 of the FMCSR’s also prohibits drivers who operate commercial motor vehicles from “texting” while driving. The same restrictions and exceptions apply to texting as to cell phone usage listed above. Definition of “Texting”:

• Texting means manually entering alphanumeric text into, or reading text from, an electronic device.

(1) This action includes, but is not limited to, short message service, e-mailing, instant messaging, a command or request to access a World Wide Web page.

o Pressing more than a single button to initiate or terminate a voice communication using a mobile telephone.

o Engaging in any other form of electronic text retrieval or entry, for present or future communication.

(2) Texting does not include: o Inputting, selecting, or reading information on a global positioning system or

navigation system. o Pressing a single button to initiate or terminate a voice communication using a

mobile telephone. o Using a device capable of performing multiple functions (e.g., fleet management

systems, dispatching devices, smart phones, citizens band radios, music players, etc.) for a purpose that is not otherwise prohibited in this part.

The use of texting in this policy may include phone texting, PDA use, satellite communication or any other existing texting communication device.

ROADSIDE INSPECTIONS

If you are approached or selected by a Motor Carrier or State Enforcement Officer requesting to inspect your equipment, cargo or paperwork, you are to assist them in a courteous and cooperative manner. If any defects are found, they should be corrected as soon as possible. If you or your equipment are placed out-of-service, immediately notify dispatch or the DOT Safety Department. A copy of the roadside inspection report must be turned into the office as soon as you get back to the terminal. All time spent during the inspection needs to be recorded in your logbook on line 4 (On-Duty Not Driving) showing the location of the inspection.

CARGO SECUREMENT

Part 392.9 of the FMCSRs requires every driver to inspect the cargo in the commercial motor vehicle prior to operating the CMV, and to verify that the cargo has been properly distributed and adequately

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secured as specified in Part 393.100. The guiding principle of cargo securement is that cargo being transported on public roads must remain secured on or within the transporting vehicle. Proper cargo securement prevents cargo from shifting, leaking, spilling, blowing, or falling from the vehicle. In addition to complying with the regulations, it’s imperative that we keep our customer’s cargo free from damage during transit. As a professional driver for BOE it is your responsibility to make sure every load is properly secured to prevent damage and comply with the above regulations. Any violations or citations for improper load securement will be the responsibility of the driver.

DOT PHYSICALS

Part 391 of the FMCSRs requires every driver who operates a commercial motor vehicle in excess of 10,000 pounds’ gross vehicle weight rating, on an interstate basis, to pass a DOT physical. BOE requires all drivers operating interstate and intrastate to maintain a DOT physical, unless exempted by the regulations and the company. A copy of the medical examiner’s certificate must be in the driver’s possession at all times while on duty and while operating a commercial motor vehicle.

These physical examinations are good for up to 2 years from the date of the physical exam. You are responsible for keeping track of the expiration date. When your physical nears expiration, the company will notify you that it is time for you to renew your physical at a clinic approved by the company, at no cost to you.

New hires will be asked if they have a current physical. BOE may decide to accept this physical until it expires. Upon renewal, all drivers will be sent to a clinic approved by the company, at no cost to the driver. Any additional medical issues or concerns not required by the DOT will be at the driver’s expense.

Job Related Injuries: All job-related injuries, no matter how small or insignificant, must be reported to

the Human Resource Department immediately. Additional instructions will be issued by the Human

Resource department depending on the seriousness of the injury. The Human Resource department

may request that you complete and furnish an “injury report” and submit it to their office.

If you are injured while “on the job,” notify the Human Resource Department immediately. As soon as you are able, you will need to fill out an injury report, giving full details of your injury and listing name of witness(s), time, date and all pertinent data concerning your injury.

HOURS-OF-SERVICE/LOGGING

The DOT’s FMCSRs require all drivers of interstate commercial motor vehicles to be conversant with, and in compliance with, Part 395 of these regulations. All drivers employed by BOE (unless granted exemption under intrastate regulations) will be required to complete a daily hours-of-service report (log). All entries must be in the driver’s own handwriting, correct and accurate. Your log must be turned in daily, or after your trip if longer than one day. You will be expected to have been where your log says you were at the time you were supposed to have been there. Falsification of logs is a very serious offense and will subject a driver to disciplinary action by BOE, the USDOT and state law.

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Drivers must have their daily log and the previous 7 days in their possession at all times while operating the commercial motor vehicle. Drivers must conduct business based on their available hours and in compliance with the hours-of-service requirements spelled out in Part 395. Any excess hours must be explained by the driver in the remark’s column of their daily log.

Hours-of-service of drivers who are exempt from FMCSR.

(1) GENERAL. Except as provided in s. Trans 327.09 (4), every intrastate motor carrier, its officers, drivers, agents, employees, and representatives shall comply with the provisions in this section, and every intrastate motor carrier shall require that its officers, drivers, agents, employees, and representatives be conversant with the provisions in this section.

(2) REGULATORY GUIDANCE. The hours-of-service provisions in this chapter shall be interpreted in a manner consistent with the regulatory guidance provisions of 49 CFR part 395 when applicable.

(3) DRIVER'S RECORD OF DUTY STATUS.

(a) Every motor carrier shall require every driver used by the motor carrier to record the driver's duty status for each 24-hour period. Failure to complete the record of duty activities of this section, failure to preserve a record of such duty activities, or making of false reports in connection with such duty activities shall constitute a violation of this chapter.

(b) Each motor carrier shall maintain records of duty status and all supporting documents for each driver it employs for a period of 6 months from the date of receipt of the duty status and reporting documents.

(c) The driver shall retain a copy of each record of duty status for the previous 7 consecutive days, which shall be in the driver's possession and available for inspection while on duty.

Note: The maintenance and retention of separate driving logs is not necessarily required to meet the ‘records of duty status' provisions of this subsection. This subsection does, however, require records showing all off-duty, on-duty and driving time. A time card, for example, that recorded the daily total of off-duty, the daily total of on-duty, and the daily total of driving time for the employee could be used to meet the reporting requirements of this subsection.

(4) DRIVERS DECLARED OUT OF SERVICE.

(a) Every traffic officer and state patrol inspector, as set forth in s. 110.07, Stats., is authorized, except in the case of an emergency, to declare a driver out of service, and to notify the motor carrier of that declaration upon finding at the time and place of examination that the driver has violated par. (b).

1. No driver shall drive after being on duty in excess of the maximum periods permitted by s. Trans 327.03 (10).

2. No driver required to maintain a record of duty status under sub. (3) shall fail to have a true and accurate record of duty status current on the day of examination and for the prior 7 consecutive days.

LOG VIOLATION POLICY: All logs will be audited for compliance with part 395 of the federal regulations.

Drivers found to be in violation will be subject to the following penalties:

1. Acts of omission (failure to sign the log, failure to list truck/trailer number, date, location of

status change, etc.)

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a. These are minor violations that reflect inattention to your logs. In the event of omissions, the driver shall be required to come into the office and correct the violation.

2. Hours-of-Service Violations, Speeding, and Seat Belt – These are serious offenses and can be prosecuted as a felony by the DOT. These will not be tolerated by BOE and could result in immediate termination.

3. Falsification – This is a serious offense and can be prosecuted as a felony by the DOT. Falsification will not be tolerated by BOE and could result in immediate termination.

The company will audit the driver’s logs on a weekly basis and inform the driver of any violations.

Driver Standard of Conduct: The driver of a commercial vehicle on the streets and highways today has a

wider responsibility than he may be aware of. Your job, as a driver, depends on good public relations, as

does the future of the company and the trucking industry. Safety is a vital part of public relations. It has

been demonstrated that there are few, if any, of us in any field who can afford to be inconsiderate of

the public in performing the duties of our job. Public opinion of trucks and our company is vitally

dependent on your actions as our representative. Of all personnel involved in the trucking industry, you

are in the most strategic spot. You are where the public is. You must meet them on the streets and

highways. You drive through their towns, by their homes and businesses. Some of this public is our

shippers, our consignees, and our customers; some are members of the state legislature and help create

public opinion. Many people do not like the trucks on the road. Our job is to do things that will help

them like us more.

You, as a driver, have in your hands the key with which to turn the opinion of the public toward trucks and drivers. A great deal of time and money spent has been in the attempt to demonstrate that a well-trained truck driver is the most competent, accident free, and most courteous professional on the road. There are millions thinking this way now. We need to prove this to millions more in order to affect public opinion in a favorable way. When people hold truck drivers in high esteem, your own job is that much more desirable, and you can take pride in your profession.

DRUGS & ALCOHOL

Drugs and controlled substances in the workplace are a danger to us all. They impair safety and health, and promote crime, lower productivity and quality, and undermine public confidence in the work that we do. It is the policy of BOE to maintain a workplace that is free from drugs and controlled substances. Possession or use of drugs or controlled substances is strictly forbidden at any location where company business is conducted, whether on BOE property, in a BOE vehicle, at a customer’s place of business, or at any other site associated with BOE Any over-the-counter or prescription medications must be approved by the human resource department prior to use while operating a company commercial motor vehicle. Any drug or controlled substance which may impair your ability to operate a commercial motor vehicle safely must be approved by a licensed physician, approved by the human resource department, and a copy of this approval must be carried with the driver while operating the commercial motor vehicle. In addition to the above company policy, the DOT’s FMCSRs require the company and all drivers of commercial motor vehicles to be subject to a “Employee Drug & Alcohol Policy.” See BOE’s “DOT-Drug & Alcohol Policy” for additional information on this program.

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FEDERAL MOTOR CARRIER SAFETY REGULATIONS

As a commercial motor carrier, BOE must comply with the Department of Transportation’s Federal Motor Carrier Safety Regulations, 49CFR, Parts 40,325, 355-379, 381-399. As a professional driver, operating a commercial motor vehicle for BOE you are also subject to these regulations. All drivers are required to familiarize themselves with the DOT’s FMCSRs pocketbook and comply with these provisions and those of the states and municipalities in which BOE operates. A copy of the FMCSR pocketbook is available in the office for review. Ignorance of the laws and regulations will not be accepted as an excuse for non-compliance. Having a thorough knowledge of the laws and regulations is part of being a professional driver. Our future and yours depends on full compliance with these regulations.

Job Description: Classification: Truck Driver/Driver-Equipment Operator Employees

1. Essential Job Functions: To operate commercial motor vehicles to transport equipment in interstate or intrastate commerce between terminals and/or relay stations, or from home terminal to distant point(s) and return. 2. Duties:

• Inspect vehicle and required parts and accessories to determine safe operating condition prior to departure on trip.

• Check load and methods of securing it.

• Operate vehicle in compliance with company rules and all applicable state and federal regulations, and in accordance with accepted principles of safe driving.

• Load and unload equipment as required.

• Perform other related work as required. 3. Miscellaneous Responsibilities:

• Report all accidents or incidents of equipment damage involving employee or company equipment.

• Maintain trip records as required.

• Maintain records required for compliance with state and federal regulations including driver’s logs, records of fuel purchases, mileage records, etc.

• Proper use and care of all equipment assigned to him/her for the performance of his/her duties. 4. Physical Requirements:

• 49 CFR 391.41 (if applicable).

• Driver must be able to sit for extended periods of time in a truck tractor.

• Driver must be able to walk, bend, reach, push, pull, stoop, squat, and climb, as necessary to perform vehicle inspections.

5. Additional Requirements: CDL, (good) driving record.

MOTOR VEHICLE CITATIONS AND/OR VIOLATIONS POLICY

Federal Motor Carrier Safety Regulations state that any person who operates a commercial motor vehicle, who has a commercial driver’s license issued by a state or jurisdiction, and who is convicted of a violation in any type of motor vehicle, a state or local law relating to motor vehicle traffic control (other than a parking violation) shall notify his/her employer of such a conviction. You must provide this notice to the DOT Safety Department.

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Within 30 days after the date the person has been convicted, notification must be given to the DOT Safety Department and contain the following information:

1. Driver’s full name 2. Driver’s license number 3. Date of conviction 4. Specific criminal or other offense including traffic violation

Physical Condition of Driver - Safe operation of a commercial motor vehicle requires that a driver be

physically fit and mentally alert. Drivers are expected to report for duty well rested, physically fit and

mentally alert. If a driver is aware of any physical or mental condition not revealed in the most recent

DOT physical examination, or which has developed since the last examination, and is of such a nature

that it affects the ability to perform the duties of a commercial motor vehicle operator, the driver must

report the condition to the DOT safety department immediately.

Some of the conditions to be concerned with and which should be avoided include: Fatigue - this condition is usually the result of not resting when you have the opportunity. Long hours, not sleeping well, driving during bad weather and road conditions, as well as other physical and mental conditions, may result in fatigue. If you are fatigue, get additional rest. Mental Alertness - mental alertness depends on proper rest and good physical condition. You must be mentally alert at all times to safely operate your vehicle. Temporary Illness - temporary illnesses (cold, viruses, flu, etc.) impede your ability to safely operate your vehicle. You should never begin to drive if you are ill. If you become ill after you start your trip, contact your supervisor or the Human Resource department for further instructions. If you are so ill that it is unsafe for you to continue driving, you must park your vehicle until you are again able to safely operate your vehicle. Attitude - your mental-emotional condition influences your attitude, which can be good or bad, and can change from time to time. In general, good attitudes encourage a willingness to learn, drive safely and result in doing a better job. Bad attitudes on the other hand, enforce resistance to instruction, may cause bad driving decisions, impair safety and produce an unwillingness to learn. Anything a driver has on his/her mind, other than driving, may affect their attitude and could cause an accident. If your attitude may cause unsafe driving conditions, please call for help and do not drive until you have corrected the condition causing the bad attitude. Refusal to Dispatch: Refusal of a driving job assignment is considered an act of insubordination and

could result in disciplinary action, up to and including termination. The only exception would be if your

safety, or the safety of someone else were at risk.

Freight Hauling: The following procedures shall be followed by all drivers when loading or unloading

freight received by one of our customers:

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A. Loading - you must weigh the load. Management will be responsible for paying for weighing the load. If you are directed by management on loading the freight and that direction results in a fine, it is management's responsibility to pay the fine. All other overweight fines that are a result of not weighing the load are the responsibility of the driver.

B. Tolls - BOE of Denmark supplies all vehicles with an I-Pass transponder for tolls. In order to

obtain an I-Pass please contact the DOT Safety Department in the office. Please be sure that when going on toll roads you use the correct lanes that take the transponders. BOE will reimburse drivers for all tolls if paying with cash is necessary, due to the I-Pass not working, not being accepted, or if there wasn’t one issued to the equipment you are operating. Remember, all toll usage must match your log books.

OPERATIONS & PROCEDURES

It shall be the responsibility of the driver to comply with the following operations procedures: a. To comply at all times with the rules, regulations and laws of the federal, state, and such other

regulatory agencies having jurisdiction. b. To report all accidents and/or injuries to the home office immediately, regardless of how minor

they seem. c. The driver shall inspect and note any defects on the trailer inspection form at the time of

receipt. The company trailers must be maintained and returned as directed. d. To conduct himself/herself in a businesslike fashion, extending courtesy to customers, law

enforcement officials, and company personnel. e. To deliver the tractor and trailer as directed by the company to the terminal or point designated

by the company when tractor is to be taken out of service or terminated. In the event the tractor breaks down, it will be at the direction of the company as to how the trailer will be returned to service.

Remember, your main contact with BOE is through your supervisor. It is important that a professional relationship is always maintained. If a problem results in the relationship, it is extremely important that it is resolved.

MAINTENANCE

Damaged Equipment— Any damage done to the tractor or trailer, either inside or outside, must be

reported to the DOT safety department immediately, and also noted on the bottom of your driver's

vehicle inspection report remarks section.

Washes— Our maintenance department will be permitted to wash equipment. If you are away from the

office and need to get a wash you must call and get a PO from the accounting department before

making any purchases.

Supplies—Windshield wash/oil/supplies are available at the shop. Be sure you leave with enough

supplies to last while you are away from the office. You should not need to buy any supplies on the

road. If you do run out of supplies while away from the office, you must call and get a PO from the

accounting department before making any purchases.

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VEHICLE INSPECTIONS

The Federal Motor Carrier Safety Regulations (FMCSR-Part 392 & 396) state that no commercial motor vehicle shall be driven unless the driver is satisfied that the vehicle and its parts and accessories are in good working order. The purpose of vehicle inspections is to report and/or correct unsafe defects found on or in the tractor and/or trailer. These requirements are accomplished by the driver by conducting a pre-trip inspection, a post-trip inspection, and preparing a driver vehicle inspection report on a daily basis. Part 396 of the DOT’s FMCSRs require drivers to conduct pre-trip and post-trip inspections of the commercial motor vehicles prior to, and at the conclusion of, operating the vehicle. Pre-Trip Inspections: Part 396.13 of the FMCSRs requires drivers to conduct a vehicle inspection prior to operating the vehicle. BOE requires drivers to perform a pre-trip inspection on their equipment at the beginning of each day, every time you change vehicles during the day and after every 10-hour break during your trip. This pre-trip inspection must be recorded on your daily log but does not require any additional written paperwork. This inspection should be recorded on line 4 of your daily log as 15 minutes. Any defects found during this pre-trip inspection must be corrected or repaired prior to operating the vehicle. Drivers will not drive any vehicle known to be in an unsafe condition or having any defects which could result in the vehicle being put out of service. This pre-trip inspection will be performed before the driver leaves the yard/terminal. Post-Trip Inspections: Part 396.11 of the FMCSRs requires drivers to conduct a vehicle inspection at the end of every day. BOE requires drivers to perform a post-trip inspection on their equipment at the end of each day, or when they have finished using that vehicle for the day. This post-trip inspection must be recorded on your daily log on line 4 for 15 minutes. The information found during the post-trip inspections is then recorded on the daily vehicle inspection report. Any defects found during the post-trip inspection must be recorded and given to the maintenance department for repairs. Driver Vehicle Inspection Report: Part 396.11 of the FMCSRs requires drivers to complete a written driver vehicle inspection report (DVIR) at the end of each day’s work. This report lists the condition of the vehicle at the end of the day. Any defects are noted on the report to be repaired or corrected by the carrier’s maintenance department. The inspecting driver signs the report and turns the original into the maintenance department. If repairs are required, the mechanic or person making the repairs marks the report accordingly and signs in the appropriate section. A copy of the DVIR has to remain in the tractor the following day. The oncoming driver, whether the same one that completed the previous DVIR or not, must, after completing their normal pre-trip inspection, review the previous DVIR and sign it in the appropriate space. The DVIR for the previous day the unit was driven must be carried in the tractor on the current day. Other Vehicle Inspections: In addition to a pre-trip and post-trip inspection, vehicles should be checked periodically for cargo securement and tire checks, anytime the vehicle has been parked for more than 8 hours, throughout the day during bad weather, or whenever you stop your vehicle. Any defects should be reported to the maintenance department.

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Vehicle inspections are of vital importance to both the driver and the company. A thorough vehicle inspection can help ensure the driver’s safety and the safety of others. The company benefits when our equipment is in good condition and maintenance problems are caught before they result in costly repairs or vehicle breakdowns and accidents.

Bad Weather: When bad or extreme weather is present, it is the driver’s responsibility to reduce their

speed to compensate for the weather and road conditions. Drivers must reduce their speed based on

their ability to see, stop or control their vehicle.

If the conditions become extremely hazardous, drivers shall pull off the highway to a safe spot and stop until it is safe to resume driving. If the weather conditions require you to stop your vehicle, contact the office immediately and let us know where you are and what your status is. The company respects the driver’s judgment under these conditions and will assist in relaying this information to our customers. Under no circumstances are you to jeopardize your safety or the safety of the general public during extreme weather conditions.

Breakdowns: When a breakdown or an emergency forces you to stop or park partly on the roadway or

close to it, immediately use your trucks four-way flashers and leave them on until you have placed red

reflectors in the following manner:

On a two-lane highway:

1. Ten (10’) feet behind the vehicle, in the path occupied by the vehicle. 2. Both one hundred (100’) feet to the front and rear of the vehicle, in the path occupied

by the vehicle. On divided or one-way roads:

1. Not less than ten (10’) feet to the rear of the vehicle, on the traffic side. 2. Both one hundred (100’) feet and two hundred (200’) feet to the rear of the vehicle, in

the lane occupied by the vehicle. Call the office immediately and ask for the maintenance department. Stay with your disabled vehicle until help arrives, or until you have been relieved by another company employee or someone in public authority. A loaded or partially loaded trailer should never be disconnected from the tractor. While on the road, should any trouble develop which causes concern as to whether or not you should keep going, call the office immediately for instructions.

Clearances: Drivers are required to know the height and width of their vehicles and the posted clearance

of all overhead objects. Objects such as underpasses, low wires, tunnels, overhanging roofs, roll up

doors, tree limbs, or any other overhead objects demand special attention by the driver. Be certain

there is sufficient clearance for your vehicle to clear or fit into this environment.

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Remember, conditions can change from day to day. Heat and snow will cause overhead wires to sag and clearance could be less today than yesterday. New pavement may reduce clearance of bridges and underpasses. Empty trailers may not clear when a loaded trailer will. Never take a chance on clearances. If there is any doubt regarding your clearance, stop and check visually or contact the office for assistance in contacting local authorities.

ENTERING/EXITING EQUIPMENT

One of the main way’s drivers are injured is from falls while entering or exiting their cabs, hooking up air and electric lines, or getting on and off of trailers. It is the policy of the company that all drivers mounting and dismounting company equipment follow the three-point system. Simply stated, the three-point system means that while facing the vehicle, three limbs are in contact with the vehicle at all times; two hands and one foot, or two feet and one hand. This method allows a driver to have maximum stability and support, thereby reducing the likelihood of slipping and falling. Nothing should be carried in the hands while entering or exiting the cab. Materials to be placed in the cab should be set either on the floor of the cab or on the seat. When ready to sit down in the cab, they can be safely moved into their proper location. Not only should this system be used to enter or exit a cab, but also when hooking up or unhooking tractor lines, or climbing onto or off of a truck cargo body or trailer. A driver must never jump from the tractor, trailer or loading dock. In addition, the following safety rules should be followed when entering or exiting equipment:

1. Wear Proper Footwear – wear sturdy footwear with slip resistant soles to provide proper traction on step and ladder surfaces and to prevent slips, trips and falls.

2. Know Your Equipment – all drivers should familiarize themselves with the position and design of steps, ladders, handholds, etc. Know what is available and its condition before using it. Don’t use tires or wheel hubs as a step surface, or door frames as a handhold.

3. Use the Three-Point System – use the three-point contact system as described above at all times when entering and exiting equipment. Use the ball of the foot for maximum stability on the step or ladder. Grip handholds with the entire hand, not just the fingertips.

4. Look Before Exiting – before you exit the vehicle, look at the ground surface where your feet will be placed to make sure it is safe to exit. Potholes, pavement cracks, ice, snow, or debris on the ground can contribute to an injury.

5. Exit in the Right Direction – follow the old rule of thumb when exiting equipment; get out of or off of the cab, body, or trailer in the same direction that you got into or onto the equipment. If you faced the equipment getting in, face it getting out. This allows a maximum grip with the hands and use of the ball of the foot. Never jump out or off.

6. Keep Your Hands Free – don’t climb while carrying paperwork, clipboards, tools, coffee cups, food, etc. Anything in your hands can interfere with your ability to get a good grip on climbing aids.

7. Maintain Your Equipment – keep all climbing aids free of debris like ice, snow, mud, or dirt, and have any broken aids fixed immediately. Inspect all climbing aids during your vehicle inspections to make sure they don’t contribute to an unsafe condition.

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LEGAL LOAD/VEHICLE LIMITS

It is the driver’s responsibility to make certain a load is not overweight. The weight of your unit depends on the weight of the truck, tractor and trailer, and the weight of the product loaded on the unit. Drivers need to be familiar with the weight of their unit and the specific weight of the product or cargo loaded on their unit.

PREVENTATIVE MAINTENANCE

Minor preventative maintenance is your responsibility as a professional driver. This includes such things as maintaining fittings, changing light bulbs, checking fluid levels, flat tires and other equipment for which you, as a driver, have the tools and knowledge needed for repairs. It is important to know your vehicle thoroughly. The more familiar you are with the unit, the better prepared you will be to handle emergencies that might occur. If you are in doubt about any particular procedure, talk to the maintenance department. Should you notice any defect while driving or during the pre-trip or post-trip inspections, report this on the BOE’s driver’s vehicle inspection report and turn it in along with your daily log. The maintenance department relies on the inspection reports to monitor your vehicle’s condition and keep maintenance personnel informed of repairs that will be necessary the next time the vehicle is serviced. Pulling 5th Wheel Pin: Pulling the 5th wheel pin can cause injuries if not done with caution. Proper

pulling, maintenance, adjustment and lubrication of all 5th wheel parts will help prevent possible

injuries. Use the following guidelines when pulling the 5th wheel pin to prevent personal injury:

• Park on level ground before unhooking to minimize the chance of placing a bind on the 5th wheel.

• Establish a good stance with a firm footing.

• It may be necessary to “rock” the unit to relieve pressure on the kingpin.

• Utilize a “pin-puller.”

• Never jerk on the handle to get it to release. If it is still “frozen,” it may be necessary to “rock” the unit again.

If the 5th wheel pin cannot be safely released, contact the maintenance department for further assistance. We do not want any injuries due to shoulder, arm or back strain.

SAFETY DEVICES/EQUIPMENT

Part 393.95 of the FMCSRs requires all commercial motor vehicles to have fire extinguishers and reflective warning devices to be used in the event of an emergency. Also, to include at least one spare fuse for each type/size of fuse needed for those parts and accessories requiring fuses. It is the driver’s responsibility to make sure this emergency equipment is present and in good working order at all times the commercial motor vehicle is operated. Drivers are expected to include the inspection of these items in their vehicle inspections.

Sliding Tandems: To avoid injury and safely slide the tandems, a driver should use the following

guidelines:

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• Establish a good stance with firm footing.

• The locking pins mechanism must be properly maintained.

• If this ends up being a two-person job, make sure the wheels are chocked to minimize the risk to the person pulling the pin.

• “Rocking” the unit to release pressure on the pins is usually required.

• Never “jerk” on the mechanism to release the pins. If the locking pins will not release or if the tandem will not slide, contact the maintenance department for further assistance.

DISCIPLINARY POLICY

OBJECTIVE: This procedure provides the guidelines to support good safety performance with the use of adequate disciplinary measures and to eliminate occasional or continuous safety violations. This procedure applies to all Northern Concrete Construction, Inc. employees, subcontractors, and vendors.

SCOPE AND APPLICABILITY: This Standard applies at all work locations under the company management.

This Standard applies to work locations wherein another party manages and the company personnel

undertake work and to all the company managed personnel whilst engaged in any activity on behalf of

the company.

This Standard shall be applied to all the company personnel, contractors and their subcontractors. Contractors may, however, when agreed through the company project engagement processes, utilize their own standards and procedures in so far as the requirements of their standards are at least equivalent to those of this standard, the customer’s standards and those of applicable National and Local regulations which should be read and complied with in conjunction with this standard.

RESPONSIBILITIES: The implementation of this Standard is the responsibility of the company senior management including production management, safety management, supervisors and/or foreman.

The Company’s managers are responsible for the application of, and compliance with, this Standard at

work locations where they have operational responsibilities. The Company’ managers will also be the

focal points for associated liaison with, and coordination of, contractors’ compliance with this Standard,

at the manager’s / supervisor’s respective work locations.

Supervisors and foremen are responsible for keeping employees informed on policies, rules and

regulations, and for providing positive direction.

All representatives are responsible for monitoring compliance with this procedure. Contractors are

responsible for their personnel, and their subcontractor’s personnel, compliance with this Standard

and/or other Standard as agreed per above. Each employee is responsible for complying with the site

safety plans, along with the rules and regulations that issued by the employee's supervisor, our

customers or various regulatory agencies.

SAFETY AND DISCIPLINE STANDARD: A Safety Violation – not following verbal or written procedures, guidelines, rules (such as horseplay, failure to utilize appropriate PPE, abusive use of equipment etc.).

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Violations can also be further defined by client or site-specific requirements and the list included here does not constitute violations in whole.

The following steps shall be administered in a fair and nondiscriminatory manner. All disciplinary

actions, including instruction for improvement of an individual, shall be documented in that individual's

personnel file by company Human Resources. Employees who willingly and knowingly contravene any

safety or performance standards shall be held personally responsible and subject to disciplinary action.

A violation of a site safety rule, procedure or work practice shall be promptly corrected. If necessary,

retraining shall be accomplished. A written warning may be documented by the employer with copies

issued to the individual, their immediate supervisor and HR.

The following are four standard disciplinary actions that may be taken in response to unsatisfactory

work performance or conduct. They are: verbal warnings, written warnings Suspension without pay and

discharge. The type of disciplinary action that is taken is determined by the degree of the seriousness of

the infraction. In certain instances, the company may believe that an employee’s conduct, performance

or absenteeism/tardiness is so detrimental to the interest of the company or other employees of the

company that immediate discharge is taken without notice or prior disciplinary action. No supervisor

shall enact immediate discharge without consulting Human Resources. If a Supervisor feels that an

employee must be immediately removed from, a jobsite, the supervisor shall send the employee home

indicating “indefinite suspension”.

A subsequent safety violation by an individual will be cause for further action.

The normal procedure for corrective action is as follows:

• Verbal warning

• Written warning

• Final written warning

• Suspension (Length to the discretion of management)

• Discharge

Verbal warnings must be put in writing and forwarded to Human Resources, who will monitor frequency

of similar actions.

Written warnings state the nature of the infraction and should be signed by the employee, witness and

supervisor. The employee should be provided with a copy of the warning. The employee’s signature

does not indicate that the employee believes that the disciplinary action is warranted, but simply acts as

an acknowledgment that a copy of the warning was received. Furthermore, if an employee is unwilling

to provide a signature, this should be noted on the form.

The above actions are to be placed against a sliding twelve-month scale. If an employee receives a

reprimand on January 1 and commits his fourth offense on or before December 31st of the same year,

he is terminated. The employee does not have to commit the same violation each time to receive

further reprimands. He could receive a verbal reprimand for smoking in a no smoking area on his first

offense and get a written reprimand for his second offense which might be a forklift violation and yet

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another for failing to use proper personal protective equipment. He will be terminated upon his fourth

offense in the last twelve months.

In the case of serious safety violations such as by-passing guarding or other unsafe activities that put the

violator or other employees at serious risk of injury, the manager may move the violator directly to the

second or third warning level. If the violator’s actions put him or others at risk of death or

dismemberment the manager has the option to terminate him with no further warning. Suspension

without pay can be used at any time during the disciplinary action process. The nature of the infraction

will determine if suspension is used and the length of the suspension.

SUSPENSION PENDING INVESTIGATION- The Company may suspend an employee with or without pay

pending the completion of NCC’s investigation of a violation of a work or conduct rule. Such suspension

will not be considered disciplinary if NCC determines no cause for disciplinary action exists.

CORRECTIVE ACTION: Unless immediate suspension or termination is appropriate, violation of any of

the following rules may result in corrective action.

• Intentional neglect of duty.

• Abusive language or conduct directed at an employee, customer, other jobsite personnel, or NCC visitor.

• Horseplay or disorderly or unsafe conduct while on NCC business.

• Illegal activity on NCC time.

• Bad behavior, offensive personal conduct, condition, or appearance resulting in an adverse effect on the Company, employee(s), or customer(s).

• Negligence or carelessness that results in an increased hazard.

• Failure to report incidents immediately.

• A violation of the NCC safety policies and procedures.

• Any other violation or breach not listed above that NCC deems serious in nature.

IMMEDIATE SUSPENSION OR TERMINATION: The following conduct is prohibited and may result in

immediate suspension with or without pay or termination.

• Any form or threat of physical assault of an employee, customer, other jobsite personnel, or NCC visitor.

• Intentional damage to NCC property or property of an employee, customer, other jobsite personnel, or NCC visitor.

• Intentional violation of NCC safety rules which endangers the safety of any person or NCC property.

• Insubordination, which is the refusal to perform work assigned by a supervisor or disobedience of a reasonable instruction or direction of a supervisor.

• Knowingly operating a NCC vehicle without a valid driver’s license.

• Any other violation or breach not listed above that the NCC deems serious in nature may result in a suspension or discharge.

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As an example, a minor violation of a safety policy such as using a harness beyond the designated

inspection period would result in corrective action, while failure to utilize fall protection while working

at heights may immediately escalate to suspension or termination.

COMPANY VEHICLE DRIVERS: Each driver will be a part of a 30-day probationary period after training has been complete and is driving by self. In this probationary period, a driver will be given ‘reminders’ of how to better their driving/record keeping. After the 30-day probationary period has ended, the drivers will encounter the following disciplinary infractions if they were to get any violation driving a company vehicle.

The following actions will accompany the normal disciplinary process described above.

• Retraining to be completed with every Disciplinary Notice

• 1st Written Disciplinary Notice and thereafter - retraining to be completed with manager

• Final Written Disciplinary Notice and thereafter – General Manager involved

• Minors HOS (errors and omissions) 4 Warnings=1 Verbal Disciplinary Notice

• Majors HOS (ex: 30 minutes rest break, 14 Hour, 70 Hour, missing signature, missing logs) 2 Verbal’s=1 Verbal Disciplinary Notice

OTHER REQUIREMENTS: Company officials will conduct periodic inspections of work areas to ensure that the work area meets the guidelines put forth by clients, jurisdictions or other regulations mandated by government.

Persons intentionally or unintentionally violating safety rules, thereby being responsible by their actions

for incidents causing personal injury, death, or damage to property or the environment, may be

suspended from employment pending the outcome of a full investigation of the incident. These

individuals may also be held personally liable pending the outcome of the investigation.

The results of the investigation will be a factor in determining whether the individuals involved will

disciplined or returned to regular work status.

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ACKNOWLEDGEMENT AND RECEIPT OF EMPLOYEE/DRIVER’S HANDBOOK

I hereby acknowledge that I have received and reviewed the BOE driver handbook and that I understand its contents. I recognize and understand that this handbook is only intended to provide me with informational guidelines about BOE's policies, and it is not intended to create or imply a contract of employment between BOE and myself. I understand that the terms and policies herein may be altered, amended or changed by BOE, with or without prior notice. I understand that as an employee of the BOE my employment will be considered "at-will," meaning that is for no set duration and can be terminated by BOE or myself at any time, for any reason, except as prohibited by statute or public policy. I understand and acknowledge that violation of the policies and procedures set forth in this handbook could result in disciplinary action, up to and including termination of employment or lease with BOE Signed: __ Date:

Employee Print Name: ______________________________

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ACKNOWLEDGEMENT AND RECEIPT OF PROBATIONARY DRIVER PLEDGE

I hereby pledge to be a safe driver both on and off Company time in any vehicle I operate. This includes

obeying all traffic laws, and taking precautions to ensure my safety, the safety of my passengers, and the

safety of those around me on the roadway, each and every time I am behind the wheel.

By committing to this agreement, I pledge to:

• Obey all traffic laws.

• Drive defensively and responsibly.

• Remain alert and aware of possible driving dangers.

• Use extra precaution when driving in poor conditions, such as heavy rain or snow.

• Avoid driving distractions, such as loud music, passenger conversations, texting and cell phones.

• Encourage every passenger in my vehicle to wear a seatbelt.

• Participate in a driver skills development program as requested by the Company.

• Properly and calmly manage feelings of frustration toward other drivers.

• Never drive under the illegal influence of alcohol or other substances.

• Follow any additional safety precautions that could help keep me out of harm's way.

I will slow down and use extra caution in construction zones, when turning left, in wet or bad weather,

and at night. For my own health and safety, for the Company, my family and for my loved ones, I pledge

to follow these driving safety rules.

I recognize it is my responsibility to uphold the terms of this agreement and accept responsibility for

myself in how I engage with my passengers, my vehicle, pedestrians, and all other persons and entities

that come within range of my vehicle when I am driving.

I understand that failure to adhere to this pledge can result in disciplinary action up to and including

termination of my employment. I acknowledge that operating a Company vehicle is a privilege and not

a right. I consent to allowing the Company to access my personal driving information at any time and

will cooperate with the reasonable requests of the Company to secure such information as they deem

necessary to evaluate my ability to operate a Company vehicle. I acknowledge that the Company for

any reason and for no reason at all may terminate my ability to operate a company vehicle.

Signed: __ Date: Employee

Print Name: ______________________________

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ACKNOWLEDGEMENT AND RECEIPT OF COMPANY VEHICLE

A company vehicle is provided primarily for your business needs. It may be available for the driver’s

occasional personal use; however, the personal miles is unpaid time and are considered taxable income

that will include a $.055 fuel rate per mile. Individuals will be assigned a percentage of personal use

(driving to work is personal use of vehicle) when they are issued a vehicle. Any mileage considered

personal use is subject to taxes and will be calculated on a quarterly basis. If the individual does not agree

with the percentage assigned to them, they are to track their own business vs. personal use of auto and

supply that information to Payroll on a quarterly basis.

It is BOE’s policy to run a Motor Vehicle Record (MVR) on every driver and his/her spouse. Employees

must provide authorization for BOE to run this MVR and the results must be reviewed and approved for a

driver/spouse to continue to operate a company vehicle. MVRs are run once a year. It is the employee’s

responsibility to notify the DOT Safety Department if an incident happens during the year after an MVR is

run (incident examples are: speeding tickets, red light violations, DUIs, etc.) Failure to comply may result

in suspension of vehicle privileges for a specific period of time or termination of vehicle privileges,

depending on circumstances. (Use of a personal vehicle or rental during this time will not be reimbursed

by BOE).

Signed: __ Date: Employee

Print Name: ______________________________

Signed: __ Date: Employee’s Spouse Print Name: ______________________________