Empire Cinemas Ltd. Health and Safety System Overview Revision February 2007.

Empire Cinemas Ltd.

Health and Safety System Overview

Revision February 2007

H&S and all that• Health and Safety is vitally important.• The Board care about staff safety at

work.• The company is required to have its

own ‘policy’ in regards to H&S.• This is about self-enforcement• We relied on 4 company policies

before (and this is a cohesive Empire policy.)

What Is Required:– A policy statement from the top (CEO) (1

pager)– A system of organisation (job descriptions)– Arrangements for putting the policy into

place (detail)– Risk assessments– Safe systems of work– Safe and competent fellow employees– Safe articles and substances– A safe working environment– Information, Instruction, Training and

supervision

What is the requirement?

• Section 2 of the HASAWA 1974 says:

• It shall be the duty of every employer, so far as is reasonably practicable to ensure the health, safety and welfare of his employees whilst at work.

The manualMatrix Safety have provided a manual in a

number of parts. There is:– a safety policy with organisation and

arrangements– a training policy– Generic risk assessment / safe systems

of work– A COSHH section– An accident and first aid section– an emergency response section– A site specific risk assessment inclusion.

As well asGuidance sections

on issues such as:• Safety inspections• Manual Handling• Stock management• Fire safety• Electrical safety

• Visitors to site (incl EHO’s)

• PPE• Work equipment• DSE• Y P’s and new mums• Asbestos• And audits

AndForms and Letters to

help on issues such as:

• Training records• Safety inspections• Manual Handling

assessments• RIDDOR• Fire safety, including

posters, training guides and exams

• Evac procedure guides• PAT forms

• Visitors to site forms (incl. the old EHO visit guidance, laser labels, visitor forms)

• PPE checklist• Work equipment checks

and safe systems• COSHH assessments• DSE checklists• Y P’s and new mums

assessments and letters• And audit formats

WITH• Generic Risk Assessments for

– The whole cinema– Projection areas.

• And finally – A whole new food safety system

including forms and cleaning schedules (of which more later)

Organisation Exercise

• *Answer the following questions:– Who is responsible for ensuring

the policy is reviewed– Who is responsible for health and

safety at Empire Cinemas Ltd– Identify who is responsible for

checking fire extinguishers– and first aid boxes

Risk assessment

• What is the definition of a hazard?• What is the definition of risk?• What, in your view, is the most

important element of a risk assessment?

• Have you ever analysed an accident??

Accident analysis

• What is an accident?– Is it Murphy's law?– Or a management failure?– Or an inevitability??

Think of some dominos in a line.

Picture five dominoes in a row to illustrate the sequence. The first domino Background – represents a worker’s lifestyle and personalityThe second domino Personal Characteristics – represents a worker’s attitude, level of knowledge, and physical and mental conditions The third domino Unsafe Acts and Unsafe Conditions – represents a worker’s behavior and unsafe job conditionsThe fourth domino The Accident – represents the unplanned event caused by an unsafe act or conditionThe fifth domino The Injury – represents someone getting hurt

An accident occurs from a sequence of events. It is a chain reaction.

Accidents• And then there is an accident.

• Accident do not just happen – they are caused.

• If you analyse lots of accidents, you always find the same root causes:– Can you suggest some?

Accident Causes OR EXCUSES?Cutting corners, using incorrect equipment for the

job, not concentrating, inadequate training, not being supervised, lack of information, pressure on time, not thinking a job through enough, ignoring safety signage, custom and practice (eg. Using a fire extinguisher to hold a fire door open!!!!!!!!!!!!)

Inadequate resources to complete the job. Lack of experience

Poor attitude, horseplay, maliciousness.

Inadequate identification of the chances of something bad happening. Not learning from previous mistakes. Unsafe systems of work. Unsafe chemicals and substances(say mixing or incorrect storage). No PPE.

Accidents• Etc• Etc etc

Accident Reporting and Riddor

• Riddor is probably the simplest piece of law an enforcing authority (EHO) can use against a business – a scenario:– Accident that should be reported occurs.– It is not reported to HSE.– 3 years later EHO gets a letter on behalf

of injured person asking for information.– Empire is prosecuted for a strict offence.– Senior Managers are not happy.

Accident Reporting and Riddor

• OK. Are all things that happen reportable?– Try these out –

• The letter E falls from the front façade of your cinema. No one is injured, no damage occurs – is it reportable?

• A scaffold around the building collapses – again no injury – reportable?

• A member of the public trips over in your foyer and goes to hospital – no fracture just cuts and bruises?

• A member of staff drops a film reel on their foot because they lone work and do not use the correct technique? Off work for one day.

Accident Reporting and Riddor

• OK. Are all things that happen reportable?– A member of staff comes back from Zambia on

hols and has malaria – reportable?– A member of staff gets contact dermatitis to their

hands and arms and is off work for 2 weeks – reportable?

– A woman gives birth in screen 3 – reportable?– A man has a coronary in screen 2 – the paramedics

arrive and take him in an ambulance to hospital – he subsequently dies. Reportable under RIDDOR?

– A boiler in the basement explodes- reportable?

Reporting• Remember 3 things

– 1) it is a strict offence not to report– 2) But do not report everything - – 3) Matrix Safety are can assist to get

it right so if in doubt call them.

They have an IT system to help.

Using the ARF system.• Matrix has a system called ARF

– ARF means accident reporter form– The link is on your internet resource.

» http://empirecinemas.matrixsafety.co.uk

Risk Assessment• We have generic risk assessments

written in the manual.• Before we look at these:

– Write a quick RA for crossing the road. 2 minutes (work alone).

RA• Did you have enough info ?

RA• it is a 4 carriageway road with a speed

of 70 mph, there is a brow of hill to the right and central crash barriers, and it is night. It is an accident hotspot.

• Did you all presume a single carriageway, lit, 30mph, with a pedestrian or dedicated crossing.

• Rule one of risk assessment is – PRESUME NOTHING

RA• How to do a risk assessment.

– Identify the hazards– Identify the risk– Identify who will be affected– Identify the possible outcomes (of

failure), and the likelihood of the worst outcome.

– Identify controls.– Identify monitoring and audit routines. – Write it all down.– Check it and manage it.

RA• How to do a risk assessment.

– Identify the hazards•What are hazards

– Working from a ladder– Walking along a corridor– Lifting a box– Serving an angry customer– Changing a xenon bulb– Cleaning / mopping a floor

RA• How to do a risk assessment.

– Identify the hazards

– Identify the risk• This is likelihood

– Low, medium or High– This is the part untrained people get

consistently wrong• They often over-estimate risk or under

estimate it on purpose so they feel that they have played the game.

RA• How to do a risk assessment.

– Identify the hazards– Identify the risk

– Identify who will be affectedThe normal headings are • Staff, visitors, contractors, the public and

then special categories: Young persons and Expectant Women

RA– Identify the hazards– Identify the risk– Identify who will be affected

Identify the possible outcomes (of failure), and the likelihood of the worst outcome.• Use your noggin. If it has happened

before IT WILL HAPPEN AGAIN unless the controls are in place to absolutely prevent it.

RA• How to do a risk assessment.

– Identify the hazards– Identify the risk– Identify who will be affected– Identify the possible outcomes (of failure), and the likelihood of the worst outcome.

– Identify controls.• This is the key to it all.This is the key to it all.• It really isIt really is• Honestly – it isHonestly – it is

Controls• In the red corner

we have hazards

– Wet floor

–

• And in the blue corner we have controls.– Try mopping it

dry, using signs, timing the mopping to low traffic, barriers etc

Controls• In the red corner

we have hazards

– Falling from a stepladder

• And in the blue corner we have controls.– Use a stepladder that has

been examined and has an up to date checklist on it

– Use it on firm ground– Get a helper to fall onto– Maintain 3 points of contact– Engineer out the risk –

move the light pendant so it can be reached without standing on a ladder

– Never use a crate, chair, box

Controls• In the red corner

we have hazards

– Local example time

– In pairs generate a hazard to discuss.

–

• And in the blue corner we have controls.– Then devise your

controls

RA• How to do a risk assessment.

– Identify the hazards– Identify the risk– Identify who will be affected– Identify the possible outcomes (of failure), and the likelihood of the worst outcome.– Identify controls.

– Identify monitoring and audit routines.

Identify monitoring and audit routines.

• As a safety professional, this is key,it is the check and feedback loop.

• Matrix will NOT be offended if someone criticises their risk assessment work – ever.

• There was a good audit used within the company already.

• Managers – do not be afraid to supervise / manage.

RA• How to do a risk assessment.

– Identify the hazards– Identify the risk– Identify who will be affected– Identify the possible outcomes (of failure), and the likelihood of the worst outcome.– Identify controls.– Identify monitoring and audit routines.

– Write it all down.– - Check it and manage it. – REVIEW IT!!!!!!!!!!!

RA• If a hazard is of low consequence and is

unlikely to occur – then this is low risk.• A piece of work can be low hazard and high

risk (ie. There is a significant chance of something bad happening) – what to do?

• Or high hazard and low risk ( so the outcome if it occurred would be horrible, but the chances are miniscule/slim- what to do?

RA• The Risk Assessment Index

– Did we miss anything out from the list?

– How to use it.– Localisation and local assessments

Training Policy• As with food safety there are a

number of stages.– Stage 1– Stage 2– Stage 3– Stage 4

COSHH• Controlling chemicals and bio haz (viruses)• Not just about using PPE.• COSHH is about using safe chemicals in a safe

way. It starts with ‘ do we need this substance at all – can we replace it with something safer.

• Matrix have checked all the chemicals in use, they are used in small quantities or are relatively safe.

• Remember to read the packet and use the controls.

Harmful / IrritantCoSHH hazard symbols are usually black pictures,

in a square box with an orange background.

Could cause limited health risk if swallowed, inhaled or allowed to penetrate the skin. Wear protective clothing to prevent contact with skin and eyes. Ensure good ventilation and use a facemask if deemed necessary. In the case of contact with the eyes or skin, wash immediately with water. If in doubt, seek medical advice. Do not eat, drink or smoke in its vicinity. Wash hands after use.

Examples of a substance: Bleach

CorrosiveCoSHH hazard symbols are usually black pictures,

in a square box with an orange background.

Can cause chemical burns on living tissue. Can cause corrosion to certain materials. Wear protective clothing including gloves and face protection. If in contact with skin or eyes, wash thoroughly with plenty of water and seek medical advice. If clothes become contaminated, remove immediately and wash thoroughly.

Examples of a substance: Drain Cleaner

Flammable, Highly Flammable & Extremely Flammable

Difference between each is the temperature at which the material’s flash point is reached. Do not smoke. Keep away from sources of ignition including static discharge. Store securely. Use only in the designated areas. Wear protective clothing, including respirator, if deemed necessary. Follow correct codes of practice.

Examples of a substance: Aerosols (e.g. air fresheners)

Toxic or Very Toxic

Ability to cause serious health risk or death. Wear protective clothing including eye protection. Ensure proper ventilation system is in operation or use breathing apparatus. If in contact with skin or eyes, wash thoroughly with plenty of water and seek medical advice. Do not eat, drink or smoke in the vicinity.

Examples of a substance: Weed Killers

Any questions

• Your commitment– Empire Cinemas needs you to commit

to use the Policy standards and guidance

– to point out where it is wrong or poorly working

– to stop, think and check– so you all work safely and retire intact

Resources• The manual (and lots of forms)• Internet

– Online manuals (now)– ARF (now)– ACCORD (Mid 2007)– Training Servers (later in 2007)

Live demo time• Go to:

• http://empirecinemas.matrixsafety.co.uk

This is the end

It had to come at some point!

Any questions

Thank you