EMC InfoArchive · EMC InfoArchive Enterprise Archiving For Maximum Value. Karim Y. Rizkallah. Presales Team Leader, Middle East and Africa. Information Intelligence Group

EMC InfoArchiveEnterprise Archiving For Maximum Value

Karim Y. RizkallahPresales Team Leader, Middle East and AfricaInformation Intelligence Group

2© Copyright 2014 EMC Corporation. All rights reserved.© Copyright 2014 EMC Corporation. All rights reserved.

Information Growth

…managing it

Increased storage costs- fully loaded

costs are typically 5X the cost of the

hardware

Increased backup costs but more

importantly, backup windows are being

missed!

• Concerns from the Backup Team!

Increased infrastructure

costs- power andspace

30%-40% more data each year (Typical enterprise growth)

Information Growth Challenges


60-80% OF DATA IN OPERATIONAL APPLICATIONS IS INACTIVE

ACTIVE(IN PROGRESS)

INACTIVE(FINAL FORM)

Stagnate Data


More data with longer retention requirements

More demanding (and conflicting) access/privacy requirements

Focus on comprehensive

coverage (structured & unstructured)

More regulations with more focus on audits

Compliance…ensuring it

Compliance and Regulations Challenges


Legacy Applications

…challenges

Obsolete infrastructure- parts are becoming scarce

Little or no internal knowledge of systems- workforce is

aging

Out of support

Legacy Applications

Expensive software

maintenance costs

Data required for compliance &

reporting


Typical Customer LandscapeLEGACY APPLICATIONS

READ ONLY

FRAGILEHIGH COST BUT LIMITED VALUE

ACTIVE APPLICATIONSREAD & WRITE

BACKUP= ARCHIVE

(!?)

KEEP EVERYTHING

COLD ARCHIVE SILO 1

ECM ARCHIVE SILO 2

INFRASTRUCTURE & STORAGE

DATA GROWTH IT COST

USERS

LINE OF BUSINESS, CUSTOMERS, COMPLIANCE, AUDITOR

DATA ACCESS COMPLIANCE


ADDRESSING THE CHALLENGES


The Unified Approach to Enterprise Archiving

IntroducingEMC InfoArchive

APPLICATION DECOMMISSIONING

FOR PRODUCTION SYSTEM AVAILABILITY, COST REDUCTION, AND/OR COMPLIANCE

Reduce IT Complexity – Optimize Infrastructure – Ensure Regulatory Compliance

ACTIVE ARCHIVING

FOR COST REDUCTION


EMC InfoArchive• Single Platform for all Data and Content• Greatly Facilitate Regulatory Compliance• Future Proof Information (XML)

• Extends Access• OAIS reference model

EMCInfoArchive

Legacy Systems

Enterprise Applications

Content, Data, Hybrid Data

Independently comprehensible

Structured Data&

Unstructured Content

Cap

acity

base

d pr

icin

g m

odel


DATA RECORD ARCHIVING – Presents data as single records so ideal for compliant archiving

TABLE ARCHIVING– Ideal for application decommissioning of structured data applications

XML

FILE ARCHIVING – Enables archiving of unstructured content/files such as print streams

XML

HYBRID RECORD ARCHIVING – Binds unstructured content & structured data in a single record– Ideal for complex business records and collaborative applications

Archiving Options

EMC INFOARCHIVE


Information Types

Source Applications and ConnectorsWhat’s Archived in InfoArchive today?

Contracts

Product Information

Accounting OperationsPayment Transactions

Customer Correspondence

StatementsInvoices

Reports

ATM Logs

Supporting Insurance Documents

Medical Prescriptions

Notification of Pregnancy

Credit Notes

Duty Notes

Production Process data

Custom ApplicationsMainframe Applications

Information Sources

ConnectorTypes

PARTNER PROVIDED OUT OF THE BOX(SUPPLIED WITH INFOARCHIVE)EXISTING ETL TOOL

CUSTOM


Archive and Retention Services

Defining different compliance settings for each different information type

• Access rights

• Retention Management

• Encryption/privacy

• Immutability

• Audit & logs


Extended application access

AUTHORIZED USERS

Search, view, and download documents and records

Less than 1 second to retrieve a document

Easy integration with customer portals and business applications

FAST ACCESS API


InfoArchive and Archive Process

Connector Transfer Ingestion AccessArchive Services

GUI

Archive Retrieval

Pre InfoArchive InfoArchive

Source Application

http://findicons.com/icon/203140/gnome_mime_application_x_glade?id=203140

http://findicons.com/icon/203140/gnome_mime_application_x_glade?id=203140



Active Archiving

EMC INFOARCHIVE

PROCESSIndentify information to archive

• Required for compliance

• High growth records

Configure connector

• Extract information

• Archive policies i.e. when to archive

• Purge

Configure InfoArchive

• Archive holding

• Retention policies

• Search

ARCHIVE OPTIONS

http://findicons.com/files/icons/2166/oxygen/128/utilities_file_archiver.png







EMC INFOARCHIVE

BACKUP COSTS

APPLICATION PERFORMANCE

STORAGE COSTS

EMC InfoArchive – Active Archiving

http://www.google.com/url?sa=i&rct=j&q=application+performance&source=images&cd=&cad=rja&docid=fyT3pEyYy80O1M&tbnid=oIdyqzXhxlEgnM:&ved=0CAUQjRw&url=http://www.appfirst.com/how-it-works/index.php&ei=Wy5TUfDOAYTJtAbglIHoBg&bvm=bv.44342787,d.Yms&psig=AFQjCNFfHmJYBFixww2a3iFiIM3tLUxylA&ust=1364492240717149

http://www.google.com/url?sa=i&rct=j&q=application+performance&source=images&cd=&cad=rja&docid=fyT3pEyYy80O1M&tbnid=oIdyqzXhxlEgnM:&ved=0CAUQjRw&url=http://www.appfirst.com/how-it-works/index.php&ei=Wy5TUfDOAYTJtAbglIHoBg&bvm=bv.44342787,d.Yms&psig=AFQjCNFfHmJYBFixww2a3iFiIM3tLUxylA&ust=1364492240717149


LEGACY APPLICATIONSREAD ONLY

EMC INFOARCHIVE

SHUT DOWNPROCESSIndentify applications to decommission

• Information must be retained

Define Access & Report Requirements

• Keep to minimum

Configure extraction tool

• Existing ETL, InfoArchive Connector

Archive Information

• Validate

Configure InfoArchive

• Retention

• Search & reports

Shut down application

Application Decommissioning

ARCHIVE OPTIONS

http://findicons.com/files/icons/1035/human_o2/128/application_vnd_oasis_opendocument_spreadsheet.png

http://findicons.com/files/icons/1035/human_o2/128/application_vnd_oasis_opendocument_spreadsheet.png



LEGACY APPLICATIONSREAD ONLY


DATA EMC INFOARCHIVE

EMC InfoArchive – Application Decommissioning


InfoArchive: Search


APPLICATION DECOMMISSIONING


CUSTOMER EXAMPLES


Results 70 different data types archived (Structured and Unstructured) Archived & provided online access to 10 years of bank statement information to several

million customers 2 Billion documents + 40 Billion structured data record archived to date 500,000 new documents + 20 million structured data records archiving per day 15,000 searches/retrievals served during the peak hour (99% served under 2

seconds), 60,000 searches per day Migration from legacy Mobius repository as well as microfiche archive resulting in

significant cost savings

Challenges Meet EU compliance needs for retaining VAT invoices to avoid heavy penalties Provide and control access to data for internal users and bank customers Support archiving from multiple source applications with significant daily volume Enable new customer services

Global Retail Bank Financial Services

http://www.google.com/url?sa=i&source=images&cd=&cad=rja&docid=cT_Dj1cMU723AM&tbnid=IK388BnzJwHjrM&ved=0CAgQjRw&url=http://edelomahony.com/2013/08/17/banking-illusion-keeps-fear/&ei=nYADU6viIOXG0gHIooDYDA&psig=AFQjCNHAevKRwGJ8MKCsVIZZ62Yf0r0RhA&ust=1392824861582982

http://www.google.com/url?sa=i&source=images&cd=&cad=rja&docid=cT_Dj1cMU723AM&tbnid=IK388BnzJwHjrM&ved=0CAgQjRw&url=http://edelomahony.com/2013/08/17/banking-illusion-keeps-fear/&ei=nYADU6viIOXG0gHIooDYDA&psig=AFQjCNHAevKRwGJ8MKCsVIZZ62Yf0r0RhA&ust=1392824861582982


Results Initially started with homegrown archiving solution, but InfoArchive's adaptability and

scalability proved to be fast-track to needed agility Already decommissioned approximately 50 applications by establishing factory model Projected savings $500 million over 5 years time

Challenges Duplicate business process and IT systems, acquired 10 different companies and

entered into overseas markets Decommission 300 application over 5 years time Retire mainframe hardware Eliminate high $$$ (competition) software maintenance costs Consolidate data access to legacy applications

Healthcare Provider Healthcare


Provide long term electronic archiving for all European operationsAvoid retention of paper records

Meet different compliance and retention requirements of all business entities

Offer SaaS based solution with charge back to business users

Comply with local and European archiving standards

Challenges

Results

International Energy Company

Energy / Utilities


Central archive service implemented

Supporting different service levels based on compliance support demanded

Enable precise metering of use to support charge back

Archived data available via business applications and internal portals

Transfer and storage of paper records removed

Energy / Utilities

Challenges

Results

International Energy Company


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Q & AKarim Y. RizkallahPresales Team LeaderIntelligent Information Group, [email protected]+971-52-640 8782

mailto:[email protected]